SEQTAEngage:HandbookforSecondaryParentsv1.6

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Introduction

This guide will assist you with using SEQTA Engage and navigating around its menus to access different content. There are some minor differences in how SEQTA is used in the Secondary and Primary Year levels, so please ensure you are referencing the correct version of this guide.

Please note: Your SEQTA Engage username should be the email address you have provided to the School. If you have forgotten your password, please click on the “Forgot your password?” link on the SEQTA Engage login page. The web address for accessing SEQTA Engage is:

https://parent.jsracs.wa.edu.au/

If we do not have your current email address on record, please contact the School and provide it to us as soon as possible.

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TableofContents

Introduction ...............................................................................................................................................1

Logging In ...................................................................................................................................................3

Navigating around the Portal ......................................................................................................................5

SEQTA Pages in Detail .................................................................................................................................6

Assessments ...............................................................................................................................................6

Courses.......................................................................................................................................................8

Dashboard ..................................................................................................................................................8

Documents .................................................................................................................................................9

Notices ..................................................................................................................................................... 10

Reports ..................................................................................................................................................... 10

Settings .................................................................................................................................................... 11

Timetable ................................................................................................................................................. 12

Sending an email from your child’s Timetable ........................................................................................... 13

email Protocol .......................................................................................................................................... 13

Logging Out .............................................................................................................................................. 13

Troubleshooting ....................................................................................................................................... 14

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LoggingIn

Using a Web browser on any Internet-enabled device, go to this address: https://parent.jsracs.wa.edu.au/ and you will see this screen:

Log in using your credentials.

You should have by now received an email from the School with a link to set up a username and password. We have advised all parents to use the email address that has been given to the School as the Username. Use this Username and the password you have set up, to login.

The main SEQTA Engage page looks similar to this:

The content on this Welcome page will change from time to time.

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If you have forgotten your password, you can request a reset using this link on the login page.

Clicking Forgot your password? will bring up this screen.

Enter your User name and Email address (these should be the same), click on Reset my password and you will receive an email with links to reset the password.

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NavigatingaroundthePortal

The SEQTA Engage portal has a series of navigation links on the left hand side of the page. i.e. Welcome, Assessments, Courses, Dashboard, etc. Clicking on these will change the content that shows in the right hand side of the screen. Currently, you will note that the Welcome link is highlighted and the right hand side displays the Welcome page.

Looking down the Navigation links from top to bottom, clicking on these will take you to the following content pages.

• Welcome: This is the home page that will show upon your logging into the portal. • Assessments: This is where you will find your child’s Assessment Results, as well as a list of any

Upcoming Assessments that have been enabled for viewing by the teachers. • Courses: This is where you can view current Teaching and Learning Programmes for the subjects

that your child is studying. • Dashboard: Choose this option for a quick overview of Pastoral Care records, Timetable, this week’s

Homework and Unresolved Absences. • Folios: Students can create, edit, delete and comment on folios through SEQTA Learn. They can

then choose to share their folio with parents, students and teaching staff and enable a comments option.

• Notices: Here you can access the “Daily Notices” of the School and see the notices for any given day (current and past).

• Portals: Portal pages can be used to set up web pages which are accessible through SEQTA Teach, SEQTA Learn and SEQTA Engage. This is an easy way for school Staff to share information with Parents, Students and/or fellow Staff. Whilst initially, the only portal pages available will be the Welcome Page, over-time we envisage this growing.

• Reports: Here you can access your child’s Interim and Semester Reports in pdf format, as soon as these are published.

• Settings: Here you can change your password, manage alerts and change background colours.

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• Timetable: Your child’s weekly timetable is shown here. From this screen you can email your child’s teachers.

SEQTAPagesinDetail

Assessments

The Assessments screen gives you access to your child’s assessments and marks for each year they have been at the School. If you have more than one child at JSR, you will need to select which child’s marks to view before proceeding to the screen below.

Click to switch between Task View and Syllabus View.

Click on the Subject for which you wish to view the results. (The selected Subject is in bold)

The result shown is expressed as a percentage. You will note that below each graph you can also see the minimum (MIN), average (AVG) and maximum (MAX) result of all the students who completed this assessment.

Clicking the ß Assessments, will return you to the main navigation menu.

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PLEASE NOTE: Individual teachers can set the assessment dates in SEQTA Engage but these may NOT be 100% accurate. This is particularly so, for subjects where students see their teacher only once a week or where events such as school sports carnivals have been rescheduled.

Click on Upcoming to view the upcoming assessments for all subjects.

Assessments highlighted in RED have been recently completed or may be overdue.

Assessments in WHITE are still to come.

Click here to toggle between LIST and CARDS view.

The CARDS view is shown below.

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Courses

Courses refer to the teaching programmes available to students on the system. Students use this layout to access resources, content and homework. Parents can use it to see what their child is studying at any point in the year.

Dashboard

The Dashboard is a screen that contains a summary of information about your child and should be the first place you check to get an overall ‘view’. If you have more than one child, the information for all your children will be displayed on the same page.

(Some of the sections on this screen have been covered for privacy reasons)

Click on the Course Name to view the details for that course.

Scroll through the weeks and click on the relevant week in the term to find out what your child is doing in class at that time.

The detail for the week then appears on the right hand side.

Any set homework for that week will also appear on this screen.

Any notifications that you may have received regarding your child (these include notifications about assessments being marked, will appear here.)

Any unexplained absences from School, will show up here. All absences from or lateness to school, require a written explanation – an email is acceptable.

Any homework for the week that has been set by any of your child’s teachers will appear here.

Pastoral Care Summary shows the number of Pastoral Care incidents each month. This includes notifications such as Letters of Academic Performance, Commendation or Behaviour.

A snippet of the student’s weekly timetable appears here.

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Documents

Documents contain all of the procedures and policies of the School as relevant to parents. Many other documents are also placed here. These include: booklists, School calendar, help documents and exam information.

Documents are listed in categories and are usually in PDF format. They can be downloaded and opened by clicking on the text title.

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Notices

The Notices section is where the School daily notices are added and subsequently read to students in PCG (Pastoral Care Group) each morning.

Students are also expected to check the Notices for anything that relates to them. Notices allow parents to keep in touch with the day-to-day activities of the School.

Reports

Your child’s School reports can be accessed on SEQTA Engage in the Reports section. Once published by the School, you will be able to see Interim, Semester One and Semester Two reports.

If you have more than one child at the School, you will need to select the child for whom you wish to view the report before proceeding to the report selection screen.

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Reports are issued as downloadable PDF documents so they can be printed at your Discretion or viewed on screen. Parents will be sent an email when the latest reports are available on SEQTA Engage.

Depending on the length of time at the School, you will be able to access past reports from this screen also.

Click the grey box for the desired document and the report will immediately download and open. This document can then be saved or printed if required.

Settings

On the Settings page, you can change your password and personalize your portal view by altering the background if you wish. You can also turn off audio alerts when a new message is received.

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Timetable

The Timetable section allows you to view the School’s weekly timetable for your child. JSR operates on a 5-day timetable. If you have more than one child enrolled at the School, you will need to select the appropriate child’s name (it will appear in this part of the screen), before their timetable appears.

The Timetable view will also tell you the lesson times and your child’s teacher for each subject.

If a timetable entry is clicked; you can change its colour to customize this view.

Click on this icon after you have clicked on one of the subjects in the timetable. This will open the Select colour palette.

From the Select colour palette, choose a colour and click on OK. This will apply this colour to all instances of this subject on the timetable.

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Sendinganemailfromyourchild’sTimetable

You can also send an email to your child’s teachers by navigating to the Timetable and clicking on a subject.

The option to send an email to the teacher is available and when clicked, will open up an email client on your computer with the teacher’s email address already filled in. Compose and send the email.

emailProtocol

Parents will not receive an instantaneous response to an email. If a teacher is contacted outside of School hours during the week, at a weekend or during the holidays, then a response will not be written before the teacher returns to work. Teachers spend most of their working day teaching in the classroom and a teacher may not be able to see or respond to an email immediately during the course of a teaching day.

LoggingOut

Log out of SEQTA Engage securely by choosing the Exit button in the bottom left corner of the screen.

Exit button.

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Troubleshooting

You should have set your SEQTA Engage username to be the email address that you have provided to the School. If you have forgotten your password, you may request a new password through the Forgot your password? function on the Login screen of SEQTA Engage. If you would like to change your password, you can do this on the Settings page once you have logged in. Follow this guide if you are having difficulty locating any information. If there is a technical error, you have noticed anything concerning or any of the information about your child is incorrect, please report it by contacting the School Administration by telephone or by sending an email to info@jsracs.wa.edu.au. If you are having any difficulties with your SEQTA Engage login account, please contact the ICT Helpdesk by emailing itsupport@jsracs.wa.edu.au. Please provide your full name and contact details in the email and someone will get back to you as soon as possible. As a web based portal, JSR SEQTA Engage is accessible anywhere where there is an Internet connection. This is particularly useful for parents (and students) who may have been away and need to catch up on missed work. As always, it is the child’s responsibility to stay on top of their teaching and learning programmes, but knowing what’s coming up and being connected to the School when absent, is certainly a big help. We hope you enjoy using SEQTA Engage!

For further information, please contact Tom Dudek, Head of ICT & eLearning by ringing the School or sending an email to tdudek@jsracs.wa.edu.au.