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September 2007
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SAFETY GROUPS PROGRAMSAFETY GROUPS PROGRAM2008 Element Requirements
September 2007
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What’s NewWhat’s New
2008 Program Improvements:• Enhanced Element Criteria• Validation Audit Process • New Return to Work Elements• Safety Culture
September 2007
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BACKGROUNDBACKGROUNDWSIB Board of Directors RecommendationsWSIB Board of Directors Recommendations
“Strengthen current audit reviews and introduce rigorous guidelines/criteria to validate the effectiveness of the completed achievement elements”
Beginning with the 2007 program year:
Beginning with the 2008 program year:
“Introduce new Return to Work (RTW) and Safety Culture elements”
September 2007
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Partnership with Volunteer SponsorsPartnership with Volunteer Sponsors• Sponsors were invited to volunteer to participate.
One Sponsor from each Sector provided feedback on preliminary information.
• We partnered with the following volunteer sponsors to form a working group and draft the element criteria;
• EAC / CME Safety Group• Dunk & Associates• Transportation Safety Group• McDonald’s Restaurants Safety Group• OFSWA Forestry Safety Group
• We held working group meetings with the sponsors on;
• April 13th & May 4th 2007
• Sponsors provided input and agreed on the concept and draft element criteria for 40 program elements
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2-Year Implementation Plan2-Year Implementation PlanTo achieve program enhancement, a two-stage
implementation plan has been developed;
1. The 2008 spot-checks of the 2007 Program Year will be enhanced to include;
• Achievement Reports signed by Firm’s Senior Management.• Employee Interview Questions & Observation factored into firm
score
2. New and enhanced element criteria has been developed to be used for the 2008 Program Year with the objectives of;
• Criteria to achieve alignment with Prevention Programs, (e.g. SCIP, Workwell), and reference Prevention documents to create reliable objective criteria for each element, and
• Formatted to the 5-Step Management System.
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Enhanced Element Criteria and Enhanced Element Criteria and “New” Validation Audit Process“New” Validation Audit Process
• The Element Requirements Chart will be used in the Safety Group Validation Audit Process. Firms will be measured against the Requirements Chart.
• Each Element includes Resources to assist in the
development of the standards. They are for reference only.
• The Requirements chart outlines the minimum requirements. We encourage firms when and if possible to exceed the minimum requirements by incorporating best practices and improving workplace safety culture.
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BenefitsBenefits
The Elements Requirements chart is designed to help the firm know in advance what each written standard must include.
• Some Elements Requirements indicate Communication and Training requirements. When the steps are blank, this allows each firm the flexibility to determine and describe what methods work best for their workplace.
• The firm is required to use this chart to assess their Health & Safety Program at the beginning and end of the year. It can also be used for the important task of judging whether the firm has met the minimum criteria at the end of the year.
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ExamplesExamplesof of
Element RequirementsElement Requirements
• JHSC / H&S Rep• Lockout / Tagout
• “New” Return to Work - Self Assessment
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Heath & Safety Representative (HSR) orHeath & Safety Representative (HSR) orJoint Health & Safety Committee (JHSC) ElementJoint Health & Safety Committee (JHSC) Element
NEW Resources (to assist the firm to develop their standards)
Refer to Element Requirements - page 8
1. Safe Workplaces Incentive Programs – Sample Template 5.1, 5.2, 6.1 (1)
2. WorkWell Audit Document 3. JHSC / HSR Fact Sheet #3172A
The firm is required to apply all applicable health and safety legislation, and set the standard in writing in compliance with that legislation.
September 2007
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September 2007
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Heath & Safety Representative (HSR) orHeath & Safety Representative (HSR) orJoint Health & Safety Committee (JHSC) ElementJoint Health & Safety Committee (JHSC) Element
NEW Element Requirements ChartRefer to Element Requirements - page 8
STEP:1. Outlines what the firm is expected to include in their
written standard2. JHSC posting requirement3. JHSC certification training (n/a HSR & federal)
4. Documented method & date5. Documented method & date
A requirement that applies to all Element documents is that they must be dated, current and in writing.
September 2007
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NEW
NEW
NEW
NEW
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Lockout / Tagout ElementLockout / Tagout Element
NEW Resources (to assist the firm to develop their standards)
Refer to Element Requirements - page 20
1. Safe Workplaces Incentive Programs – Sample Template 4.2(f)
2. WorkWell Audit Document 3. Firms may contact their Health & Safety
Association or Private Consultant
The firm is required to apply all applicable health and safety legislation, and set the standard in writing in compliance with that legislation.
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Lockout / Tagout ElementLockout / Tagout Element
NEW Element Requirements ChartRefer to Element Requirements - page 20
STEP:1. Outlines what the firm is expected to include in their
written standard2. Posting requirement3. Authorized persons training requirement4. Documented method & date5. Documented method & date
A requirement that applies to all Element documents is that they must be dated, current and in writing.
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NEW
NEW
NEW
NEW
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Return To WorkReturn To WorkImplementation 2008 – Mandatory elements
1. RTW Self-Assessment – page 43• WSIB RTW Self-Assessment Guide completes a gap analysis of RTW program
and develops a RTW action plan.
2. RTW Program Development – page 44• Policy, procedure, roles and responsibilities, RTW Plans, forms, and letters
3. Physical Demands Information – page 45• A procedure of how information is collected on a form identifying the overall
physical demands of a job and breaks down the job into duties with risk identification
4. RTW Case Management – page 46• Procedure of contact with injured worker, return to work meetings to identify
suitable work, and reporting requirements.
5. RTW Performance Tracking – page 47• Defined performance indicators to measure program outcomes
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NEW
NEW
NEW
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Download this resource from WSIB website
www.wsib.on.www.wsib.on.caca
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Safety CultureSafety CultureImplemented design features to meet the
recommendations:• 2008 Element Requirements will impact
safety culture,• Senior Management signature required on
Achievement reports,• Groups or firms may request a safety culture
element in the leadership category that meets their industry needs.
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ReviewReview
2008 Program Improvements:• Enhanced Element Criteria• Validation Audit Process • New Return to Work Elements• Safety Culture
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Questions?
Michelle HolmesMichelle Holmes1-800-663-6639 (ext. 5271)
Safety Groups Program
5+ Year Member Program Eligibility
& 2008 Criteria
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PurposePurpose
To prepare 5+ Year Safety Groups Program member firms for
proposed Accreditation Program
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Firm EligibilityFirm Eligibility
• Completed minimum five (5) years in Safety Groups Program
• WSIB account in good standing• Applies to 2008 program year
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Program DesignProgram Design
I. Firms must conduct a gap analysis:– Based on the following list of elements: – Compare their existing program elements to the 2008
Element Program Requirements– Identify the elements that do not meet the 2008 Element
Program Requirements for selection on the firm’s Action Plan
1. Three (3) Significant Hazards based on workplace risk assessment2. Health & Safety Policy Statement3. Roles & Responsibilities4. JHSC / H&S Representative5. Incident Investigations6. Workplace Inspections7. Hazard Reporting8. WHMIS9. First Aid10. Five (5) Return to Work (RTW) elements
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Program DesignProgram Design
II. Select one (1) group element, one (1) RTW element and minimum three (3) other elements from the list
– Complete Action Plan for five (5) elements with objectives to implement the 5-Step Management System based on the 2008 Element Program Requirements
III. Complete & sign SGP Application formIV. Submit all required SGP forms to SponsorV. Attend minimum three (3) safety group meetings
arranged by sponsorVI. Participate in spot-check, if selected
