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SECURITY PRINTING AND MINTING CORPORATION OF INDIA LTD.

16TH

FLOOR, JAWAHAR VYAPAR BHAWAN, JANPATH, NEW DELHI-110001

Phone: 011-43582244, 0120-4758000 Fax: 0120-4758010 Email:info@spmcil.com

Website: www.spmcil.com

Tender document for Supply, Installation and Commissioning of Video Conferencing Solution for SPMCIL.

Tender No: SPMCIL/IT/50/17/2018 Dated:10-04-2018

This Tender Document Contains 21 Pages.

Details of Contact person in SPMCIL regarding this tender:

Mr. R.Rajakarthik Deputy Manager (IT) Security Printing and Minting Corporation of India Limited 16

th Floor, Jawahar Vyapar Bhawan

Janpath, New Delhi – 110001

Phone: 011-43582244/8106833440

Fax: 0120-4758010

Email: info@spmcil.com/rajakarthik@spmcil.com

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Contents Page No

Section I Notice Inviting Tender (NIT) 1

Section II

General Instructions to Tenderer (GIT) 3

Part I: General Instructions Applicable to all Types of Tenders

Part II: Additional General Instructions Applicable to Specific Types of Tenders

Section III Special Instructions to Tenderers (SIT) 4

Section IV General Conditions of Contract (GCC) 6

Section V Special Conditions of Contract (SCC) 7

Section VI List of Requirements 8

Section VII Technical Specifications 13

Section VIII Quality Control Requirements 14

Section IX Qualification/ Eligibility Criteria 15

Section X Tender Form 16

Section XI Price Schedule 17

Section XII Questionnaire 19

Section XIII Bank Guarantee Form for Performance Security 20

Section XIV Letter of Authority for attending a Bid Opening 21

SBD: Section I: Notice Inviting Tender (NIT)

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Section I: Notice Inviting Tender (NIT) SECURITY PRINTING AND MINTING CORPORATION OF INDIA LTD.

16TH

FLOOR, JAWAHAR VYAPAR BHAWAN, JANPATH, NEW DELHI-110001 Phone: 011-43582244, 0120-4758000 Fax: 0120-4758010

Email:info@spmcil.com Website: www.spmcil.com

Tender Sr. No. SPMCIL/IT/50/17/2018 Date 10/04/2018

Sealed tenders are invited from eligible and qualified tenderers for supply of following goods and

services as mentioned in the Tender Document “Supply, Installation and Commissioning of Video

Conferencing Solution for SPMCIL.”

Type Of Tender (Two Bid/ PQB/ EOI/ RC/

Development/ Indigenization/ Disposal of Scrap/

Security Item etc.)

Two Bid. Limited.

Techno-Commercial & Financial Bid

Dates of sale of tender documents: From 10/04/2018(9:30am) to 03/05/2018(3:00 pm) during office hours

Place of sale of tender documents Security Printing And Minting Corporation Of India Ltd.

16th

Floor, Jawahar Vyapar Bhawan, New Delhi

Janpath, New Delhi-110001

Closing date and time for receipt of tenders 03/05/2018 by 3.00 PM

Place of receipt of tenders Security Printing And Minting

Corporation Of India Ltd.

16th

Floor, Jawahar Vyapar Bhawan, Janpath,

New Delhi-110001

Date and time of PQB / Techno-Commercial Bid /

Price Bid opening

1. For Techno-Commercial Bid: - 03/05/2018. At 3:30 PM 2. For Price Bid: - will be intimated later on to those firms who qualify in Techno-Commercial bid

Place of opening of tenders Security Printing And Minting

Corporation Of India Ltd.

16th

Floor, Jawahar Vyapar Bhawan,

Janpath, New Delhi-110001.

Pre-Bid Meeting At 11:AM, 17/04/2018

Security Printing And Minting

Corporation Of India Ltd.

16th

Floor, Jawahar Vyapar Bhawan,

Janpath, New Delhi-110001.

Nominated Person/ Designation to Receive Tenders

(Clause 21.1 of GIT)

Dy.Manager(IT)

Security Printing and Minting Corporation of India Limited, 16th Floor, Jawahar Vyapar

Bhawan, Janpath, New Delhi – 110001

Brief Description of Services Earnest Money (in Rs )

Supply, Installation and Commissioning of Video

Conferencing Solution for SPMCIL

Rs.2,00,000/-(Two Lakh)

SBD: Section I: Notice Inviting Tender (NIT)

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1. Interested tenderers may obtain further information about this requirement from the above

office selling the documents. They may also visit our website mentioned above for further

details.

2. EMD in the form of account payee Demand Draft/ Bankers Cheque/ Fixed Deposit Receipt/

(As per Section XIII) in favour of “Security Printing and Minting Corporation of India

Limited, New Delhi” is to be furnished along with Techno Commercial Bid from any

scheduled commercial bank, in acceptable form otherwise the tender will not be considered

and will be liable to be rejected.

3. Tenderer may also download the tender documents from the web site www.spmcil.com and

submit the tender by utilizing the downloaded document,

4. Tenderers shall ensure that their tenders, duly sealed and signed, complete in all respects as per

instructions contained in the Tender Documents, are dropped in the tender box located at the

address given below on or before the closing date and time indicated in the above, failing which the

tenders will be treated as late and rejected.

5. In the event of any of the above mentioned dates being declared as a holiday/ closed day for the purchase organization, the tenders will be sold/ received/ opened on the next working day at the

appointed time.

6. The tender documents are not transferable. 7. No Conditional Tender shall be accepted.

8. All rules, regulations, orders and instructions given in the Standard Bidding Document (SBD) of the

tender relating to procurement as intended shall be applicable.

Mr. R. Rajakarthik Dy. Manager (IT)

Security Printing and Minting Corporation of India Limited

16th

Floor, Jawahar Vyapar Bhawan

Janpath, New Delhi – 110001

Phone: 011-43582244 , 0120-4758000, 8106833440.

Fax: 0120-4758010 Email: info@spmcil.com , rajakarthik@spmcil.com

Part C: SBD: Section II: General Instructions to Tenderers (GIT))

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Section II: General Instructions to Tenderer (GIT)

Please refer to “http://www.spmcil.com/spmcil/uploaddocument/git.pdf” for

further details (GIT contains 32 pages and will form part of this tender

document)

Part C: SBD: Section III: Special Instructions to Tenderers (SIT))

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SIT shall prevail.

Section III: Special Instructions to Tenderers (SIT)

The following Special Instructions to Tenderers will apply for this purchase. These special instructions will

modify/ substitute/ supplement the corresponding General Instructions to Tenderers (GIT) incorporated in

Section II. The corresponding GIT clause numbers have also been indicated in the text below:

In case of any conflict between the provision in the GIT and that in the SIT, the provision contained in the

Sl. No.

GIT Clause

No. Topic SIT Provision

1 11.2 Tender Currency Bidders to quote in Indian Rupees only. Note: Bidder is requested to quote price within 2(Two) decimal

place, Quotation with price quoted beyond 2(Two) decimal places will be ignored.

2 14 PVC Clause & Formula The price should be firm & fixed during the currency of the

contract.

3 18.2, 35.2,

35.3 EMD, Additional Factors

for Evaluation of offers, Price Preference

Micro and Small Enterprises are eligible to get the benefits

under “Public Procurement Policy for Micro & Small Enterprises (MSEs) Order 2012” as notified by the Government of India,

Ministry of Micro, Small & Medium Enterprises, New Delhi

vide Gazette Notification dated 26.03.2012. The major benefits allowed are as under:

i. Issue of tender sets free of cost,

ii. Exemption from payment of Earnest Money Deposit

(EMD),

iii. In tender participating MSEs quoting price within price

band of L1+15 per cent shall also be allowed to supply a portion up to 20% of requirement by bringing down

their price to L1 Price where L1 is non MSEs.”

iv. Government of India, Ministry of Micro, Small &

Medium Enterprises Policy Circular No.1(2)(1)2016-MA dated 10.03.2016. As per the Para 4 of the circular

“In exercise of Para 16 of Public Procurement Policy for Micro and Small Enterprises Order 2012, prior

turnover and prior experience with respect to Micro and Small Enterprises in all public procurement subject

to meeting of quality and technical specifications shall

be relaxed.

4 18.5 Earnest Money Deposit

(EMD)

Rs.2,00,000/-(Two Lakh) and should be valid up to a period of

forty five days beyond validity of the tender.

5 19 Tender Validity One Hundred and Twenty (120) days from the last date of submission of bid.

6 20.8 Signing and Sealing of

Tender Tender will consist of Two bid system (Techno- Commercial bid & Financial bid)

Part C: SBD: Section III: Special Instructions to Tenderers (SIT))

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51.2 Pre-qualification Bidding

NOT APPLICABLE

8 43 Parallel Contracts NOT APPLICABLE

9 52.3 Pre-Production Sample NOT APPLICABLE

10 50.3 Performance Security 1.) Initially the supplier shall furnish Performance Security to SPMCIL for an amount equal to 10% of the material value of the contract valid up to 60 days from the date of completion of all contractual obligation by the supplier including warranty. 2.) At the time commencement of AMC , The supplier shall furnish Performance Security to SPMCIL for an amount equal to 10% of the AMC value.

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Section IV: General Conditions of Contract (GCC)

Please refer to “ http://www.spmcil.com/spmcil/uploaddocument/gcc.pdf” for further

details (GCC contains 28 pages and will form part of this tender document)”

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Section V: Special Conditions of Contract (SCC)

The following Special Conditions of Contract (SCC) will apply for this purchase. The corresponding clauses of

General Conditions of Contract (GCC) relating to the SCC stipulations have also been incorporated below.

These Special Conditions will modify/ substitute/ supplement the corresponding (GCC) clauses.

Whenever there is any conflict between the provision in the GCC and that in the SCC, the provision contained

in the SCC shall prevail.

S.

No

GCC

Clause

No.

Topic SCC Provision

1 5 Country of Origin NOT APPLICABLE

2 8 Packing and marking NOT APPLICABLE

3 10 Terms of Delivery The Job Work to be done as per Section VI: List of Requirement, and

Section VII: Technical Specification.

4 9.4 Pre-Service Inspection NOT APPLICABLE

5 19.3 Option Clause Purchaser reserves the right to increase the value of the contract up to a maximum of 25% of the contract value.

6 21.2 Taxes and Duties If the tenderer fails to include taxes & duties in the tender, no claim

thereof will be considered by the purchaser afterwards.

7 22.3,

22.4, 22.6

Terms and mode of payment i) One Month after successful installation/commissioning and

acceptance by SPMCIL.

ii) The payment of AMC shall be on quarterly basis. The contractor

shall submit his bill in triplicate duly pre- receipted to the concerned

officer SPMCIL.

iii) No extra pay and allowance and other facilities etc. will be

provided by SPMCIL to the contractor/manpower supplier firm in

any circumstances.

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Section VI: List of Requirements

SPMCIL is looking for a technologically advanced Video Conferencing system to connect its 9

units across India and Data center in Noida with Corporate office at New Delhi. The system should be

capable to connect multiple units with corporate office in conference also within units and should have

multiple screen facilities in single window. The detailed technical requirements are given as below:

Requirement Details:

Sr.No

.

Item Description Qty(No’s)

1. Multi Point Control Unit(MCU) Over IP 1

2. High Definition End Point 16

3. Full HD LED Monitor 40’’ Size 10

4. Full HD LED Monitor 65’’ Size 6

1. Multi Point Control Unit (MCU) need to be installed in Data center, IGM Noida.

2. High Definition End Point need to be configured in the following locations

1) Corporate office, New Delhi: - 6 No’s (End point with Full HD LED Monitor Size 65’’).

Sr.No Location details Qty(No’s)

1 Office of CMD 1

2 Office of D(T) 1

3 Office of D(HR) 1

4 Office of D(F) 1

5 Office of CVO 1

6 Board Room 1

2) 9 Units and 1 Data Center- 10 No’s (End point with Full HD LED Monitor Size 45’’)

Sr.No

Location Details Qty(No’s)

1. Bank Note Press, Dewas 1

2. India Security Press, Nashik 1

3. Currency Note Press, Nashik 1

4. Security Printing Press, Hyderabad 1

5. India Government Mint Hyderabad 1

6. Security Paper Mill, Hoshangabad 1

7. India Government Mint, Kolkata 1

8. India Government Mint, Mumbai 1

9. India Government Mint, Noida 1

10. Data center , India Government Mint,

Noida

1

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3. Delivery Period:

Vendor has to complete Supply, Installation, Commissioning and User training of Video

Conferencing Solution at Corporate Office, Data Center and 9 units of SPMCIL in 3 months. Delay

in same will attract applicable Liquidated Damage / Penalty as per the terms of this Tender

document.

4. Onsite Warranty Maintenance

i) The warranty period for the systems shall be Minimum one year from the date of

completion of supply of products, after successful installation/commissioning and acceptance by

SPMCIL.

ii) Any system failing at subsystem level at least three times in three months, displaying

chronic system design or manufacturing defects or Quality Control problem will be totally replaced by

the Vendor at his cost and risk within 30 days.

5. Annual Maintenance Contract (AMC) Terms and Conditions.

S.No. Description

1. The complete systems should be under 5 (Five) years of AMC for all items,

The AMC period will start after warranty period, Initially AMC will be for one

year, It is extendable up to 5 years subject to satisfactory performance of the

supplier. The vendor should provide free on-site comprehensive support service

and free provision of spare parts as and when necessary.

2. During AMC period besides service/maintenance of Hardware and System

Software, all software up gradation, bugs/patches and services shall be provided

free of cost by the vendor.

3. The vendor should fulfill the following conditions during AMC period:

3.1. Supplier will maintain enough spares in India, so as to provide satisfactory on-

site comprehensive maintenance services during the warranty period. Supplier

will indicate the level of spares, which will be stored by them in India for

providing comprehensive on-site warranty services to SPMCIL Locations.

3.2. Vendor would provide the helpdesk support services through telephone/e-mail

where users can lodge their complaint.

3.3. Any failure in the equipment supplied/ any accessories thereof should be

rectified within maximum period of Two working days.

3.4. If any of the systems is down beyond two working days penalty will be charged

or recovered from out of withheld amount towards AMC per day per Item

Rs.2000/- per day.

3.5. Vendor shall visit each site at least once in every six months for items supplied

to carryout preventive maintenance and fine-tune the performance of the system

besides regular service calls during AMC period.

6. Any other Item required:

Any other item(s) required for completion of video conferencing system other than stated

above, shall be arranged by vendor.

7. Licensing:

a) Vendor should provide requisite number of licenses along with Hardware &

Software, so that no extra license is required for making system operational.

b) Vendor should clearly specify licensing of various features.

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SECTION VII: TECHNICAL SPECIFICATION

1. TECHNICAL REQUIREMENTS:

1.1 END POINT:

1.1.1 The proposed system must support PAL with a PTZ camera, wireless remote control,

etc. The codec must be based on industry standards such as the H.323 and SIP standards for IP-

based audio/video.

1.1.2 All the devices proposed should support 100/1000 mbps auto speed Ethernet port

and IPV4 and IPV6 support.

1.2. Video Standards and Protocols:

1.2.1 System shall support video protocols as H.263, H.263+, H.263++,

H.264.

1. 2.2 System shall support content sharing employing dual video using standard

H.239 and Binary Flow Control Protocol (BFCP) over SIP. 1 2.3. Video Resolution:

The system should support HD 1080p, HD 720p, CIF and 4CIF video resolution.

1.3. Content Resolution:

The system should support HD 1080p, HD 720p, WSXGA, SXGA, XGA and SVGA

content resolutions.

1.4 Audio Standard

The system should support following audio standards and features

1.4.1. 22 kHz bandwidth with crystal clear audio, stereo sound

1.4.2 Equipment shall support G.711, G.722, G.722.1/G.728/G.729, G.722.1

1.4.3 Equipment shall have automatic Gain Control and automatic noise suppression.

1.4.4 Equipment shall have voice prompts for Auto Attendance.

1.5 Shall work in HD video resolutions of 1080p60fps for live video for both transmit and receive.

1.6 H.239 /BFCP dual live stream for simultaneously sending / receiving HD content / presentation

along with HD live video on to different HD monitors at 1080p30. Video resolution should be

maintained at 1080p30fps for both video and content while sharing presentation in a point to

point call.

1.7 Should have required AV outputs to connect with to HD Monitors with minimum 5 mtrs

connecting cable.

1.8 Should have Inputs for connecting 2 No’s of HD PTZ Camera’s of 1080p60fps resolution and

one additional inputs for content presentation device (Laptop/ PC simultaneously.

1.9 Should have input to connect directly a laptop/PC for content /presentation at 1920*1280,

1280*720, SXGA, XGA, WXGA, WSXGA resolution along with Audio using

DVI,HDMI,VGA Interface connecting cables 5 Mtrs Length for connecting Laptop/Desktop

using HDMI and VGA (15pin D-Sub) interfaces need to be supplied.

1.10 Should have one motorized PTZ (PAN-TILT-ZOOM) HD Camera with minimum 10x optical

zoom, Auto Focus and white balance features. Camera should be controllable from hand held

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remote / touch pad controller supplied as a part of Video Conferencing System. Mounting

structures required to mount the cameras on top of LCD/Wall/Ceiling should also be supplied.

The HD Camera should be capable of working in normal elimination condition. Each of the

cameras should be supplied with minimum 3Mtrs connecting cable.

1.11 Should be supplied with 2 No’s of High quality table micro phones along with Minimum 7.5

Mtrs cable each should be supplied.

1.12 One line level audio input to connect with external audio system.

1.13 One line level audio output to connect with external audio system.

1.14 Serial/ Ethernet control port for integrating with external control system.

1.15 Should support HD 460.X firewall traversal protocol.

1.16 Should operate on 230volts 50 Hz power supply 3 pin plug/top.

2. MULTIPLE CONFERENCE UNIT (MCU):

2.1 H.323 and SIP standards compliant.

2.2 Video protocol support H.263 and H.264

2.3 Video resolution support for CIF, 4CIF and HD 720p30 and HD1080p30.

2.4 15 or higher HD video conferencing in a single conference at a speeds of 2Mbps per site in

continuous presence mode at live video resolution of 1060p30 for both transmit as well as

receive.

2.5 H.239 and BFCP dual stream standards for simultaneous sending/receiving content/

presentation of resolution upto 1080p along with HD live video using H.263 /H.264 video

coding with auto selection

2.6 High Definition (HD ) and standard definition (SD) VC system to participate in same call at

the highest resolution supported by each endpoint .

2.7 Support transcoding of audio and video protocols for each endpoint connected to MCU with

various protocols and speeds

2.8 VC end-points to join in dial-in and dial-out mode with and without gatekeeper

2.9 Voice activated and continuous presence mode with various layouts

2.10 Support more than one multipoint conference simultaneously

2.11 Shall be possible display overlay text to all sites in conference and to individual sites

2.12 Should support scheduled and Adhoc conferences

2.13 Easy IVR support for auto attendant or entry queue based conferences

2.14 Separate personal layout selection for different endpoints

2.15 Shall be possible to mute/ unmute audio and videos of various endpoints connects in a

conference

2.16 Shall have 2 (nos ) of Ethernet ports to connects to two different non routable networks from

th same conference both dial-in and dial-out modes to its full capacity

2.17 Should have 2 Nos of 100/1000 Mbps auto speed Ethernet port

2.18 Should work with IP4 and IP6 addressing schemes

2.19 Should support QOS (Quality of service ) definition

3. Full 40’’ HD LED Monitors(Make: Sony, LG, Samsung )

3.1. LED screen size (diagonally) should be of 40’’/100 cm or more

3.2. Should support native resolution of 1920X1080 pixels

3.3. One HDMI inputs along with Audio input

3.4. Shall have one DVI-I VGA input along with Audio

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3.5. Should work satisfactorily with VC systems

3.6. Shall be supplied with 5mters HDMI and DVI-I/VGA cable with Audio.

3.7. Shall have LAN(RJ-45) & Wi-Fi connectivity (either directly or through external device without

sharing any input as specified above) to direct presentation/ applications to display to display on to the

LED monitor.

3.8. Display shall be capable of working for 16x7 hours of operation.

3.9. Easy to use infrared Remote controller.

3.10. OEM supplied table top stand , wall mount kits.

4. Full 65’’ HD LED Monitors.(Make: Sony, LG, Samsung)

4.1 LED screen size (diagonally) should be of 65’’/165 cm or more

4.2 Should support native resolution of 1920X1080 pixels

4.3 One HDMI inputs along with Audio input

4.4. Shall have one DVI-I VGA input along with Audio

4.5. Should work satisfactorily with VC systems

4.6. Shall be supplied with 5mters HDMI and DVI-I/VGA cable with Audio.

4.7. Shall have LAN(RJ-45) & Wi-Fi connectivity (either directly or through external device without

sharing any input as specified above) to direct presentation/ applications to display to display

on to the LED monitor.

4.8. Display shall be capable of working for 16x7 hours of operation.

4.9. Easy to use infrared Remote controller.

4.10. OEM supplied table top stand, wall mount kits.

5. Network bandwidth requirement

Point to point calls

512 Kbps for HD 720p call

1024 Kbps for HD 1080p call

Multipoint call with MCU

For HD 720p conference -512 Kbps x no. of site connected

i.e for 10 sites connected max bandwidth required at Central MCU site will be 512 Kbps x 10 = 5.2

M

For HD 1080p conference -1024 Kbps x number of sites connected i.e for 10 sites connected ,

max bandwidth required at Central MCU site will be 1024 Kbps x 10= 10.2 Mbps.

Note:-

1. It is recommended to consider 20% network overheads over and above the mentioned.

2. SPMCIL is having MPLS lines with following bandwidth details

2.1 All unit including Corporate office connected with Data center Noida via 2 Mbps bandwidth

2.2 Data Center is having bandwidth of 20Mbps.

3. Video Conferencing solution provided by the selected vendor must be functional with existing

above mentioned bandwidth details.

6. Supply Installation and Commissioning

6.1 Supply, installation and commissioning of the equipment will be done in all SPMCIL units by the

selected firms.

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6.2 Training will be provided to the users at their SPMCIL unit location

7. Recording Facility 7.1 VC System should support at least 10hrs recording facility.

7.2 Provision for Backup on CD/Pendrive in AV format.

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Section VIII: Quality Control Requirements

Supply, Installation and Commissioning of Materials Delivered not in conformity with tender specification will

be treated as materials not delivered at all. Materials shall be delivered by the service provider in accordance

with the terms and conditions specified in the contract failing which expenses may be levied on supplier.

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Section IX: Qualification/ Eligibility Criteria

Eligible Criteria for Bidders The bidders should meet the following minimum qualification criteria to submit their offer towards this tender notice.

The bidders need to submit supporting documents to substantiate their eligibility.

Not Applicable

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Section X: Tender Form

Date……….

To

Dy. Manager (IT)

Security Printing and Minting Corporation of India Ltd.

16th

Floor, Jawahar Vyapar Bhawan, Janpath, New Delhi-110001

Ref: Your Tender document No. …………………………dated …………

We, the undersigned have examined the above mentioned tender enquiry document, including amendment No.

--------, dated --------- (if any), the receipt of which is hereby confirmed. We now offer to supply and

deliver………. (description of goods and services) in conformity with your above referred document for the sum

as shown in the price schedule(s), attached herewith and made part of this tender.

If our tender is accepted, we undertake to supply the goods and perform the services as mentioned above, in

accordance with the delivery schedule specified in the List of Requirements.

We further confirm that, if our tender is accepted, we shall provide you with a performance security of required

amount in an acceptable form in terms of GCC clause 6, read with modification, if any, in Section V – “Special

Conditions of Contract”, for due performance of the contract.

We agree to keep our tender valid for acceptance for a period upto -------, as required in the GIT clause 19, read

with modification, if any in Section-III – “Special Instructions to Tenderers” or for subsequently extended period,

if any, agreed to by us. We also accordingly confirm to abide by this tender upto the aforesaid period and this

tender may be accepted any time before the expiry of the aforesaid period. We further confirm that, until a

formal contract is executed, this tender read with your written acceptance thereof within the aforesaid period

shall constitute a binding contract between us.

We further understand that you are not bound to accept the lowest or any tender you may receive against your

above-referred tender enquiry.

……………………..

(Signature with date)

………………………..

(Name and designation)

Duly authorized to sign tender for and on behalf of

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Date:

Section XI: Price Schedule

(TO BE FURNISHED IN A SEPARATE SEALED ENVELOPE)

Dy. Manager (IT),

Security Printing & Minting Corporation of India Ltd

16th

Floor, Jawahar Vyapar Bhawan Janpath, New Delhi – 110 001

INDIA

Dear Sir,

Sub: Price Bid in Response to Tender Document (Tender Document Number …….………. dated ………………..)

For Supply, Installation and Commissioning of Video Conferencing Solution along with Five years comprehensive support services as mentioned in the above

tender document, the following is the total lump sum price covering all taxes, duties and statutory levies as on the date of submission of the bid (Total

Bid Price).

1. TOTAL QUOTED PRICE (In figures) ̀ . 2. TOTAL QUOTED PRICE (In words) Rupees

The breakup of the above lump sum price is given in the tables below: (Table -1 to 15)

Thanking you,

Yours faithfully,

<Seal and Signature of Authorized Signatory>

<Name of Authorized Signatory> <Title of Authorized Signatory>

18

Sr.No Items Qty

Unit Price ( Rs)

Price (Rs)

Tax (%)

Tax amount (Rs)

HSN/ SAC Code Amount(Rs)

Location to be installed

I II III = I*II IV V VI III+V

1 Multi Control Unit(MCU) Over IP 1

Pl refer Section

Vi: List of Requirem

ents.

2 High Definition End Point 16

3 40’’ Full HD LED Monitor 10

4 65’’ Full HD LED Monitor 6

5 AMC Charges for 5 years 5

Total Amount

1+2+3+4+5(per year Average)

Bidder may include additional line item if required

Note: 1. The unit price above component should be inclusive of all necessary accessories as per technical specification.

2. L1 Price will calculated on total value of item 1 ,2 ,3 ,4 and average of 5 year AMC charges. 3. Initially AMC will be for one year , it is extendable up to 5 years subject to satisfactory performance of the supplier.

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Section XII: Questionnaire

The tenderer should furnish specific answers to all the questions/ issues mentioned below. In case a question/ issue does not apply to a tenderer,

the same should be answered with the remark “not applicable”.

Wherever necessary and applicable, the tenderer shall enclose certified copy as documentary proof/ evidence to substantiate the corresponding

statement.

In case a tenderer furnishes a wrong or evasive answer against any of the under mentioned question/ issues, its tender will be liable to be ignored.

1. Brief description of services offered:

2. Offer is valid for acceptance upto …………………………………………….

3. Your permanent Income Tax A/C No. as allotted by the Income Tax Authority of Government of India.

4. Status :

a) Are you currently registered with the Directorate General of Supplies & Disposals (DGS&D), New Delhi, and/ or the National Small

Industries Corporation (NSIC), New Delhi, and/ or the present SPMCIL and/ or the Directorate of Industries of the concerned State

Government for the goods quoted? If so, indicate the date up to which you are registered and whether there is any monetary limit

imposed on your registration.

b) Are you currently registered under the Indian Companies Act, 1956 or any other similar Act?

Please attach certified copy(s) of your registration status etc. in case your answer(s) to above queries is in affirmative.

5. Please indicate name & full address of your Banker(s) :

6. Please state whether business dealings with you currently stand suspended/ banned by any Ministry/ Deptt. of Government of India or by

any State Govt.

…………………………..

(Signature with date)

………………………….

(Full name, designation & address of the

Person duly authorized sign on behalf of the tenderer)

For and on behalf of

…………………………..

(Name, address and stamp of the tendering firm)

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Section XV: Bank Guarantee Form for Performance Security

[insert: Bank’s Name, and Address of Issuing Branch or Office]

Beneficiary: [insert: Name and Address of SPMCIL]

Date:

PERFORMANCE GUARANTEE No.:

WHEREAS ………………………………………………………………………………. (name and address of

the supplier) (hereinafter called “the supplier”) has undertaken, in pursuance of contract no……………………………. dated …………. to supply (description of goods and services) (herein after

called “the contract”).

AND WHEREAS it has been stipulated by you in the said contract that the supplier shall furnish you with a bank guarantee by a scheduled commercial bank recognized by you for the sum specified therein as

security for compliance with its obligations in accordance with the contract;

AND WHEREAS we have agreed to give the supplier such a bank guarantee;

NOW THEREFORE we hereby affirm that we are guarantors and responsible to you, on behalf of the supplier, up to a total of ……………… …… ……… …… …………………. (amount of the guarantee in

words and figures), and we undertake to pay you, upon your first written demand declaring the supplier to be in default under the contract and without cavil or argument, any sum or sums within the limits of

(amount of guarantee) as aforesaid, without your needing to prove or to show grounds or reasons for your

demand or the sum specified therein.

We hereby waive the necessity of your demanding the said debt from the supplier before presenting us with the demand. We further agree that no change or addition to or other modification of the terms of the

contract to be performed thereunder or of any of the contract documents which may be made between you and the supplier shall in any way release us from any liability under this guarantee and we hereby

waive notice of any such change, addition or modification.

We undertake to pay SPMCIL up to the above amount upon receipt of its first written demand, without

SPMCIL having to substantiate its demand.

This guarantee will remain in force for a period of sixty days after the currency of this contract and any

demand in respect thereof should reach the Bank not later than the above date.

…………………………….

(Signature of the authorized officer of the Bank)

…………………………………………………………. …………………………………………………………. Name and designation of the officer

………………………………………………………….

Seal, name & address of the Bank and address of the Branch

………………………………………………………….

Name and designation of the officer

………………………………………………………….

………………………………………………………….

Seal, name & address of the Bank and address of the Branch

21

Section XVII: Letter of Authority for attending a Bid Opening

(Refer to clause 24.2 of GIT)

To

Dy. General Manager (IT)-I/C

Security Printing and Minting Corporation of

India Ltd. 16th

Floor, Jawahar Vyapar Bhawan

Janpath, New Delhi – 110 001 INDIA

Subject: Authorization for attending bid opening on (date) in the Tender of

.

Following persons are hereby authorized to attend the bid opening for the tender mentioned

above on behalf of (Bidder) in order of

preference given below.

Order of Preference Name Specimen

Signatures

I.

II.

Alternate Representative

Signatures of bidder or

Officer authorized to sign the bid

Documents on behalf of the bidder.

Note: 1. Maximum of two representatives will be permitted to attend bid opening. In cases where it is

restricted to one, first preference will be allowed. Alternate representative will be permitted

when regular representatives are not able to attend.

2. Permission for entry to the hall where bids are opened may be refused in case

authorization as prescribed above is not produced.

***************End of Tender Document*******************