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Section B
Inventory Process and Forms
General Inventory Actions Getting Started
• Set inventory goals and objectives
Who• District Program
Manager• Site Coordinator• Building Contact• District staff - Site teams
What• Carry out inventory
When• Prepare work plan
Goal 1: Life Safety
Objectives• Set District Policy• Establish district
Nonstructural standards• Practice good house
keeping• Inventory high life
safety hazard elements Preparedness• Emergency response
plan• Emergency supplies &
equipment
Inventory Tasks– Shelf storage– Tall shelves/cabinets– Tall
appliances/machines– Heavy overhead fixtures
and equipment– Ceiling systems– Gas-fired equipment– Heavy wall displays
Inventory Areas– High occupancy– Hazardous materials
storage– Emergency supply
Match level of effort to available resources
Goal 2: Recovery Objectives
• Set District Policy• Establish district
operating standards• Practice good house
keeping• Inventory
nonstructural elements needed for restoration of educational program
Preparedness• Operating Strategy• Recovery plan
Inventory Tasks– Storage of repair
supplies and equipment– Computers with critical
records – Utility systems– HVAC systems
Inventory Areas– Administrative offices– Maintenance & facilities– Mechanical/Electrical– Core program areas
Goals 3: Reduce Property Loss Objectives
• Set District Policy• Establish district NS
property loss standards
• Practice good house keeping
• Inventory high value nonstructural elements
Preparedness• Financial strategy
• retention• insurance
Inventory Tasks– Computers – Specialty lab and shop
equipment– Construction standards
Inventory Areas– Item important not
location
Inventory forms included in the guidefive occupancy types
Normal • classrooms• offices• libraries
Assembly• Gyms• Multipurpose• Hall ways• Stairs
Special Use • Kitchens• Science labs• Shops
Support • Utility rooms• Communication
closets
Exterior
Each form divided into five nonstructural categories:
Desktop and Countertop Equipment
Furnishings and Equipment, Free Standing
Dangerous Shelf Storage
Wall Elements
Overhead Elements
Two levels of inventory Level 1
• Identifies the presence and number of selected elements• No evaluation of the quality of observed attachments• Knowledge of construction practice not required
Level 2• Identifies the presence and number of elements• Includes an evaluation of the quality of attachments• Determines when the services of an engineer, architect, or
contractor are needed• Requires a knowledge of construction practice• Requires district safety training• Requires liability waiver for volunteers
Level 1 Inventory Normal, Assembly, & Special Occupancy
Desk and Counter Top Equipment• Office equipment• Microwaves
Furnishings and equipment • Room Arrangement• File Cabinets• Tall shelving• Shop equipment• Refrigerator
•
Shelf Storage• Heavy items• Hazardous materials
Wall elements• Lockers• Wall cabinets• Televisions
Overhead• Space heaters• Hanging plants
Generally by Site Teams with some assistance from maintenance/facilities
Level 2 Inventory All Occupancies
Level 1 elements
Plus elements that require:• A ladder to inventory• Access to restricted
areas• Special expertise• Building knowledge• Engineering or
architectural drawings
Normal, Special, Assembly Occupancy• Ceiling system• Walls
Support Occupancy• Mechanical Systems• Electrical Systems
Exterior• Roof
Generally by District maintenance or facilities staff
Normal OccupancyDesk Top and Counter Top
Computers Aquarium Classroom displays Microwave
Normal OccupancyDesk Top Equipment
Photo: Theresa Salmon, Seattle Public Schools
Normal OccupancyDesktop Equipment
Photo: Theresa Salmon, Seattle Public Schools
Normal OccupancyFurnishings and Equipment
High Hazard•Tall shelving
•File cabinet(4-5 drawer)
Photo: Theresa Salmon, Seattle Public Schools
Level 1: Type and numberLevel 2: Evaluate adequacy ofobserved attachements
Normal OccupancyWall Element
Level 1Type and number of wall elements
Level 2TV must be anchored intowall studs and adequately anchored to support platform.
Photo: Theresa Salmon, Seattle Public Schools
Wall Elements
Level 1: Note heavy items on high shelves; number
Level 2: Evaluate attachment to wall studs (Photo: T. Salmon)
Wall Elements
Level 1• Count number of
book shelves• Note overhead
hazards
Level 2• Evaluate quality of
wall attachment• Identify potential wall
and glass hazards
Engineer/Architect• Evaluate partition
wall and glass
Overhead Elements
Overhead Elements
High Priority
Wire only to ceiling grid.
Light fixture not secured
Photo: Earthquake Engineering Research Institute
Level 2
Special Use Occupancy
Science Labs
Kitchens
Break Rooms
Shops
Special Use OccupancyScience Lab
Natural gas service
Hazardous Shelf Contents • lab reagents• cleaning compounds
• mercury thermometers
Animal cages
Wall cupboards
Tall shelves
Science Lab
Special Use OccupancyKitchens/Break Rooms
Microwaves Natural gas
appliances Refrigerators Freezers Water heater Tall shelving
Special Use OccupancyBreak Room
Special Use OccupancyWater Heater
Special Use OccupancyShops (Wood, Metal, Auto)
Heavy shelf storage
Hazardous materials
Shop equipment• drill press• saws & lathes
Overhead elements
Support Occupancy
Utility Rooms • Mechanical
• boiler
• Electrical• building transformer
• Water & Waste Water
• Communications
Storage Rooms
Penthouse
Support OccupancyStorage Rooms/Janitor Closets
Low occupancy areas
Secure hazardous materials(e.g. ammonia & bleach)
Store heavy items on low shelves.
(Photo: Theresa Salmon)
Support OccupancyElectrical Room - Building Transformer
Support OccupancyElectrical Room
Support OccupancyMechanical Room- Small Boiler
Support Occupancy
Penthouse
Remove flush tanks
Assembly Occupancy
Multi-purpose room
Hall ways Stairwells Exits Gymnasiums Auditoriums
Multi-purpose room
Hall Way Level 2: Evaluate adequacy of wall attachment
Hall Way
These items are located onthe second floor, above thestairway of a K-6 school.
Hall Way
Fire Extinguisher
In high school buildings, thefire extinguishers may belocated inside the classroomsto limit vandalism.
Extinguishers stored in recessed wall cupboardsalso need to be restrained.
Exterior Architectural
• Cladding• Chimneys• Parapet walls• Windows• Decorations• Canopies/walkways
Mechanical Electrical Hazardous
Materials• Gas Service
British Columbia, 1946
Most exterior elements will requireengineering or architectural assistance.
ExteriorRoof
Roof mounted HVAC equipment
ExteriorRoof
Exterior - Electrical Site transformer
• Power company responsible foranchoring
Poles• Overhead lines• Pole transformers• Avoid for evacuation
route and assembly location
Service line and box• Know how to turn off
electrical service
Disconnection between utilities and building