Ratio Christi Documentation

Section 300

Handbook for Ratio Christi

Supported Missionary Program

v2.5

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Section 300

Table of Contents PAGE

300.1 HANDBOOK FOR SUPPORTED MISSIONARY PROGRAM

300.2 Understanding the Supported Missionary Handbook (separate document)

301.00 Overview of the Supported Missionary Program

301.10 Compensation package-Business and Ministry Expenses

302.00 Contractor Compensation

303.00 Qualifications and Standards

304.00 CONTRIBUTIONS PROCEDURES

305.00 REIMBURSEMENT POLICIES AND PROCEDURES

310.01 NOTES

350 JOB DESCRIPTIONS

350.01 Chapter director job description

351.00 Contractor evaluation of performance to qualify for positions and advancement

360 EXAMPLE CONTRACTS

360.01 Example Contract for Supported Missionary

370 FUNDRAISER TRAINING & TOOLS

370.10 Training for Fundraising

370.20 E-Tapestry Fundraising Software

380 APPLICATION AND INTERVIEW PROCESS FOR SUPPORTED MISSIONARY

390 SUPPLEMENTARY ARTICLES

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SECTION 300

RATIO CHRISTI SUPPORTED MISSIONARY PROGRAM

301.00 Overview:

Apologists or contractors that serve as a chapter director at a university or in other functions for the Ratio Christi

mission may become a supported missionary through a process referred to as “deputized fundraising. These

positions may be either full time or part time. For purposes of this document we will refer to these positions as

either “contractors” or an “apologist/missionary.” Because of the limited control Ratio Christi exercises over

these individuals, they will not qualify as employees. Their functional control will be local, while Ratio Christi will

maintain administrative control of funds, consistent with IRS regulations.

Many Ratio Christi chapter directors are tent-makers that work in secular or ministry careers outside of the Ratio

Christi ministry and do not need to raise full support for Ratio Christi activities. Some contractors will work other

positions only while raising their support in order to more quickly move into full-time ministry. These other

positions may include other ministry activities. Ratio Christi encourages this since it often enhances the

contractor’s ability to be successful with Ratio Christi. Some contractors may raise support with the goal of only

being a part-time apologist/missionary for Ratio Christi. For these reasons, Ratio Christi relies on a "needs-

based" compensation philosophy in determining the level of needed ministry support for each individual

missionary.

Ratio Christi does not allow our contractors to be paid as deputized fundraisers by multiple organizations, and for

accountability reasons, each contractor will need to find a “host church” and develop a local advisory board

which will provide the aforementioned functional oversight and provide regular validation to Ratio Christi that

the assigned contractual duties are being performed. This validation is necessary so that Ratio Christi may

maintain adequate administrative oversight of the missionary.

A contractor must be a trained apologist, and must serve as a chapter director at a university or serve in other

functions as Ratio Christi may deem necessary to the completion of its exempt purpose.

A. How We Raise Our Support

1. Ratio Christi is a faith-based mission’s organization. Becoming a full-time or part-time

apologist/missionary involves not only meeting the standards for an apologist, but also raising funds to

cover the financial needs of the Ratio Christi ministry.

2. Most members of the Ratio Christi team, including the president, are responsible for building a team of

individuals and churches who work together to finance the ministry of Ratio Christi. Just as the pastor of

a local church is compensated through the generous giving of his congregation, we are compensated by

the generous giving of our ministry partners. Though our partners may be spread across the nation the

principle is the same. There will be some members of the Ratio Christi team that are exceptions to this

policy including limited support roles (such as administrative assistance, accounting, IT, etc.) and outside

contract services.

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There are many advantages to this financial strategy. The most significant advantage is that our "ministry

partners" commit themselves to praying for our ministry. Psalm 127:1 tells us, "Unless the Lord builds

the house, its builder’s labor in vain." Because God’s direction and control is essential, a ministry that is

not founded upon and supported by prayer is a ministry that is doomed to failure. Therefore, our

ministry partners play a critical role in the success of our ministry, not only through their financial giving,

but equally as important, through their prayers.

3. Ratio Christi will underwrite certain training for new contractors. The training will provide them with an

orientation to the ministry, an understanding of our mission and methods, and the tools each person

will need to communicate about our ministry to raise funds. Support Raising Solutions (SRS) fundraising

training as well as work on support team development will be required prior to starting in a position as a

paid apologist/missionary. Each contractor receives individual coaching, support and accountability

throughout the support team building process. Some training costs will be covered by Ratio Christi and

some by the contractor. The majority of those cost covered by the contractor are reimbursable cost

under our reimbursement policy. Of course, reimbursement is as always, subject to availability of funds

in the support account of the missionary.

4. Ratio Christi will endeavor to meet all federal and state guidelines related to deputized fundraising, and

maintain complete control and discretion, which are the requirements for use of exempt funds.

5. In accordance with IRS rules, all money raised by the Ratio Christi staff and contractors will become the

property of Ratio Christi. All money will be expended according to the guidelines established by Ratio

Christi. These guidelines naturally place a very high priority on honoring the donor's wishes, since the

donor will be funding an approved Ratio Christi program when he gives. Should there be a change of

status in the relationship between Ratio Christi and a contractor; the contractor may make no claim to

the money raised for Ratio Christi, nor may the donors request a refund.

B. Purpose: The purpose of this SRS program is to raise money for both Ratio Christi administration, and for

the entire cost of the Ratio Christi ministry at the local level. All local apologists or contractors will be a chapter

director at a university, or a contractor for a project for other goals of Ratio Christ. A percentage of the money

raised by each contractor will go into a support account designated for twice monthly draws against their

support account according to pre-established guidelines. If there is not enough in the support account to meet

the maximum draw, only the balance remaining in the account will be paid during that pay period. It is expected

that each contractor will also have many associated costs for their Ratio Christi ministry. If shortfalls persist, a

new contract will need to be renegotiated or additional support will have to be raised. According to IRS

regulations, missionaries cannot just be paid what comes into their support account. Money raised beyond the

approved compensation level will be available for contractors to request reimbursement for business expenses

and for expenses associated with running a Ratio Christi project or chapter at a university. The law dictates that

moneys that would have been available for compensation cannot be reassigned by Ratio Christi as tax exempt

expense reimbursements. Given these limitations, and the Form 1099 and Schedule C status of the contractor, it

makes sense that all funds paid for compensation and expense reimbursements will be included on the 1099 and

the contractor will need to deduct them on the Schedule C. This is to say that Ratio Christi will not have a

traditional accountable expense reimbursement plan. The maximum monthly distribution would still be the

approved compensation, plus the approved ministry expenses. If funds are still left in the account after these

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disbursements, they will be carried over to the following statement.

C. Status: The contractors are a self-supporting missionary and a deputized fundraiser for Ratio Christi. He/she

is an apologists/missionary to a local university or other special project manager for Ratio Christi. The

contractor may or may not be an ordained representative of a church or denomination. Ordination is

encouraged for Ratio Christi directors when proper education and requirements have been met. This will

allow the missionary to claim a housing allowance if they have been assigned by their ordaining body to

work with Ratio Christi as an apologist.

D. Fundraising Program: Each contractor will be using a relationship based fundraising program designed to

build life-long donors. This is a process that is easy to learn and designed to promote multi-year donors at

significant levels of funding. These donors are considered partners of the ministry of Ratio Christi and the

support team of the apologists/missionary. They will be treated with the greatest respect and will hopefully

be life-long friends and prayer partners.

E. Percentages: All contributions are solicited with the understanding that Ratio Christi has complete

discretion and control over the use of all donated funds. Since the ministry of Ratio Christi is primarily

focused at the university, it is our intention to use these raised funds to meet the semimonthly draw and

other expenses of the local apologist/missionary. Ratio Christi will retain fourteen percent (14%) of all funds

raised in this program to be used as follows: Seven percent (7%) will be used to fund the

national/international growth and development of Ratio Christi, and seven percent (7%) will be used toward

the administration costs including administration of the supported missionary program. This includes:

donation processing costs (not including Credit Card & other banking fees), costs for bookkeeping and

accounting, costs for legal fees, costs for regular donor mailings directly from Ratio Christi to the donor base,

costs to file and maintain Ratio Christi’s state charitable contributions paperwork, costs for fundraising

materials for the contractor including DVD’s and pledge cards, and the cost for internal training and support

of the fundraising program. A fee of $15 per month for access to the online donor system will also be

charged to the funds raised by the contractor. All costs of the local Ratio Christi campus ministry including

travel costs must be raised by the contractor. The contractor will be receiving a semimonthly payment for

the compensation package part of their contract with Ratio Christi and will need to fund their own

retirement and insurances outside the Ratio Christi system, and make their own quarterly estimated tax

payments. Funds raised beyond the approved compensation level may be requested for reimbursement to

the contractor for the cost of ordinary and necessary business expenses, and ministry expenses associated

with the local Ratio Christi ministry. These paid expenses will be listed on the contractors 1099 MISC as

income, but may be listed on the contractors Schedule C as business expenses. Ratio Christi will make every

effort to have help available for contractors to understand how to properly keep track of business income

and expenses. (It is not hard to summarize the monthly expense reports. Therefore, it is critical for them to

complete and submit the report, even if no funds are available for reimbursement.

F. Taxes: Each contractor will be responsible for his/her own taxes in accordance with IRS, state and local

rules. At the request of the contractor, Ratio Christi will direct deposit a (a percentage) of the semimonthly

draws into a separate account that the contractor may use for paying taxes and tax deposits. Ratio Christi is

in no way responsible for these funds and compliance.

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301.10 Compensation package-Business and Ministry Expenses:

A. Ratio Christi’s compensation plan for a contractor is based on the needs of the contractors for personal

income, and the cost of insurances, retirement planning and taxes. Ratio Christi has established certain

guidelines for the compensation package portion of the apologists/missionary contract at a level that is

prudent for a fulltime minister of the gospel and a representative of the Lord Jesus Christ. Consistent with

religious workers “needs-based” compensation philosophy, this amount is needs-based, and is not market

based, or performance based. Ratio Christi will pay semimonthly a gross amount based on predetermined

compensation levels approved by the Board of Directors of Ratio Christi. The maximum compensation a

contractor may receive per month is based on their needs and the amount of support team building a

contractor is willing to do. A contractor, with other sources of income, may choose to do less fundraising

and elect a lesser compensation amount based on need. Ratio Christi and the contractor will set their

compensation level based on the need, and the level of time commitment and support development done

by the contractor. If we receive contributions in excess of your semimonthly disbursement checks, the funds

will be held in the support account for future disbursements. It is always good to build up extra funds in the

support account in case contributors fail to send in their support each month. This will help ensure adequate

funds for semimonthly disbursement. If funds are short one month, Ratio Christi does not automatically

make up the difference the next month, even though funds may then be available. Catch-up payments must

be requested.

B. Each contractor is required to develop a team of ministry partners to contribute funds to Ratio Christi to

cover the entire cost of compensation package, business and ministry expenses, plus a portion of the

administrative and national/ international development costs. Subject to availability, business and ministry

expenses may be reimbursed each month, based on a predetermined formula. These expenses must be

directly related to the ministry of the Ratio Christi chapter.

C. In order to keep our apologists/missionaries free from financial distractions and focused on our mission, our

compensation package structure promotes a moderate lifestyle, longevity in ministry, and individual

freedom and responsibility for the apologist/missionary. There are qualifications that must be met for

increases in compensation.

D. Purchasing Benefits

We place a high priority on caring for our apologist/missionaries because they are the ministry's greatest

asset. For that reason, we are looking to develop or join with an association to offer the following benefits as

an a la cart offering for contractors to purchase: NOTE: Plans will be subject to maximum indicated benefit

limits:

1. Healthcare Plan

2. Retirement Plan

3. Life Insurance

4. Disability Coverage

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5. Other Insurances

E. Ratio Christi requires that contractors carry all required insurances including car insurance. If a personal

vehicle is used in relation to the position as an apologist/missionary, appropriate levels of insurance are

required.

F. What about vacations and time-off?

Contractors may take up to 3 weeks’ vacation each calendar year. Vacation time is not cumulative; if not

taken during the specified time, it is lost. Funds for vacation expenses are included in the missionary

contractor’s personal allowance. Vacation expenses are personal, including the costs of travel. Vacation

days may be taken in conjunction with a business trip. The primary purpose of the trip must be business in

order for transportation expenses to be reimbursable. Any added expenses for lodging, meals or attractions

which are attributable to vacation activities are personal and should not be submitted for reimbursement.

Transportation in excess of the minimum cost necessary to accomplish the business task is also personal.

As an independent contractor, a worker's time off is not strictly controlled by Ratio Christi. The issue is that

the assigned task must be pursued in a manner consistent with the work agreement between the contractor

and Ratio Christi. Sick leave will not be tracked by Ratio Christi. The contractor's work schedule cannot be

dictated by Ratio Christi, but Ratio Christi can and must have evidence that the contractor is devoting

adequate time to the assigned task and those efforts of the contractor are timely.

Vacation and Holidays -Time off is at the discretion of the contractor, however, Ratio Christi has suggested

guidelines for time off based on the maintenance of prudent relationships with Ratio Christi donors and

other ministry partners including local churches. A contractor may invoice up to 3 weeks time off per year.

Further time off would not be billable.

G. Can money raised by the contractors be used for purposes other than support of the contractor?

Remembering that all contributions are solicited with the understanding that Ratio Christi has complete

discretion and control over the use of all donated funds, Ratio Christi may redesignate funds raised by the

contractor for the advancement of the national or the local ministries of Ratio Christi.

1. There is a possibility of money being used from a support account by Ratio Christi to pay for items in

advance, however those checks will be issued directly to the payee from Ratio Christi. For instance, an

apologists/missionary may want to put on a local apologetics conference and bring in speakers. Those

speaker fees may be paid directly from the funds raised by the contractor by Ratio Christi to the

speaker. Expenditures of this type are always from money raised by the contractor beyond the amount

needed to pay the agreed on compensation package of the contractor. These type of expenditures will

not be considered income on the contractors 1099 MISC, and Ratio Christi will issue a 1099 MISC to the

person receiving these funds.

2. If a local church was willing to put an apologists/missionary on their payroll, can the funds in the

support account be paid to the church to help cover payroll? Yes, Ratio Christi will support a local

church that is willing to put one of our local apologists/missionaries on their payroll as a way to offset

the cost to the church. Details of this will have to be worked out on a case by case basis.

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D. Maximum Base*

Monthly Annual

$4500 $54000 Experience ($300 per year for each year of qualifying service (max 20) $500 $6000 Responsibility: (5 levels @ $200. (Based on size of chapter or other factors) $1000 $12000 Education (Masters Degree, Doctorate, or achieved Master Apologist) $500 $6000

Total Maximum Personal Compensation (without board approval) $6500 $78000

H. How do I get started in a position as an apologist/missionary?

Each apologist/missionary will have to go through an application and interview process with Ratio Christi.

They will also have to go through a fundraising training session prior to starting in the position. The

fundraising session will be a reimbursable expense to the contractor from his/her support account. Each

Ratio Christi contractor must read and sign a contract and a letter acknowledging that they understand the

rules and regulations for deputized fundraising. They must go through a training session on how to

implement the Ratio Christi fundraising program, and adhere to all other guidelines established by Ratio

Christi. It is imperative that all contractors abide by all federal, state and local laws pertaining to fundraising

and the payment of taxes. To be a Ratio Christi chapter director, a person must; meet specific educational

qualifications, fill out an application, provide references, agree with Ratio Christi’s statement of beliefs and

meet all other requirements of Ratio Christi including going through training on sexual misconduct and

workplace harassment.

302.00 Contractor Compensation for Ratio Christi Supported Missionaries:

A. Consistent with historic missions practice, Ratio Christi will compensate contractors based on the

contractor's need for personal support and their work budget, Payments to the contractor will include a

gross personal compensation package plus the contractor's ordinary and necessary business expenses

(General Expense). Payments also include reimbursement for expenses made on behalf of the local

ministry (Chapter Expense). The base targeted personal compensation, as well as a minimum and

maximum compensation is established by the Ratio Christi Board of Directors. Contractors may elect the

default targeted level, or they may base their income on need within the approved range. On a case-by-

case basis, it is also possible for a contractor to voluntarily base their needed compensation at less (but

not more) than the compensation range approved by the Ratio Christi Board of Directors.*

B. Ratio Christi cannot legally raise or lower approved compensation, based solely on an excess or shortfall

in the support account. If adequate funds are consistently not available, the contractor must determine

if their need level falls within available funds and request a downward adjustment, based on that need.

If need does not fall within available funds, additional funds must be raised to reach the necessary,

agreed upon support level. A long term shortfall, where basic agreed upon compensation is never

attained is not allowable.

C. *Since the contractor is basing his/her compensation on need, a contractor may elect a smaller

compensation level than the base level established by the Ratio Christi Board of Directors. Increases in

the level of compensation may be based on increased need, increased responsibility, and time demands,

but must also fall within the compensation range approved by the board.

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Increments are built into the system for longevity, growth, and further RELEVANT education since these factors most often lead to increased involvement, resulting in increased personal living expenses.

*Adjustments outside the board approved limits may be made to the compensation level based on need

due to host location cost of living. In special cases such as a missionary transferring from another ministry

the maximum compensation may be increased by 10% under particular circumstances based on RC

leadership’s decision. The minimum for full time missionaries can be reduced without documentation to

70% of the base.

303.00 Qualifications and Standards:

Ratio Christi uses the following list of qualifications in our process to select apologist/missionary staff. Please

note these criteria are not for the purpose of judging a person's standing with the Lord or his/her worth in the

body of Christ. Rather, they are for the purpose of evaluating a person's readiness to serve effectively in the

midst of spiritual battle within the ministry purpose of Ratio Christi.

God's Direction: Applicants must be able to state clearly how and why they believe serving with Ratio Christi is in line with God’s direction to Christians in general and to them in particular. They must be able to explain how they have been prepared, the biblical command and authority of the task, and how the Holy Spirit has specifically enabled them for this type of ministry. Further, they should be able to articulate their support for the philosophy of ministry of Ratio Christi as a biblical model of discipleship.

Walk with God: We are looking for people who maintain a lifestyle of personal holiness. Scripture places some restrictions on a mature believer's liberty in Christ, in that while serving Christ he/she must act with a high level of consideration for those around him/her. As a result, we ask our apologist/missionaries to be sensitive concerning their behavior out of respect to others by refraining from particular actions that may cause others to sin.

Spiritual Maturity: Before beginning active ministry with Ratio Christi, an applicant must have been a Christian for at least four years prior to applying for contractor status. He/she must also understand and be in full agreement with Ratio Christi's statement of beliefs, our emphasis on Scripture and its application to daily living, and our emphasis on the ministry of faith and reason. The applicant needs to be mature enough in his/her walk with the Lord to encourage others in their Christian development.

Moral Conduct: As a ministry we must evaluate the moral character of applicants in light of the biblical standards of sexual purity. Any breach of these standards may affect the timing of one's acceptance for the ministry, and their future work in the ministry.

Character: An applicant must have leadership qualities, be attractive to others in personality and character, or manifest potential in these areas. Priority is placed upon dependability, willingness to assume responsibility, a teachable spirit, a good reputation, discernment, a commitment to accurate teaching, sound judgment, and moral purity. These qualities help demonstrate that an applicant is faithful, available, and teachable.

Emotional Maturity: The demands of teaching apologetics, support development, and an initiative-oriented ministry necessitate that an individual have a reasonable degree of self-assurance and an ability to handle pressure.

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Effectiveness of Witness: An applicant must demonstrate a concern for others and a willingness to learn how to introduce others to Christ.

Knowledge of Scripture: An applicant must have a significant knowledge of Scripture and is expected to participate in continuing education in apologetics.

Skills and Training: Applicants must have an educational background in apologetics that qualifies them to be a Ratio Christi chapter director or to perform other functions as a project manager for Ratio Christi. Although many Ratio Christi chapter directors have M.A’s in apologetics, we accept people without degrees and some that are self-taught in apologetics if their level of understanding, competence, and maturity has been demonstrated to be on a similar level with an officially trained individual. This will be evaluated on a case by case basis and these applicants will receive a higher level of scrutiny in their interview, references, and application to ensure that they are capable of meeting the expectations of Ratio Christi’s ministry model. However we will encourage them to work towards a Master’s degree during their tenure with Ratio Christi, and will make educational expenses a reimbursable item for businesses or ministry expenses from their support account as long as it meets all the IRS guidelines.

Availability for Training: New Apologist/missionary training is an important factor in being a successful chapter director and deputized fundraiser. This includes Support Raising Solutionssupport team development training paid for prior to starting an assignment with Ratio Christi that will cost the apologist/missionary time and money. This training will be reimbursable once the apologist/missionary starts working on his/her assignment.

Personal Appearance: Since we would not want any area of our lives, including our appearance, to hinder our effectiveness in ministry, an applicant must appear neat, well groomed and willing to dress appropriately while at the same time be able to fit into working with students at the university.

Marriage/Engagement: We consider a husband and wife to be a team; therefore, couples must be in agreement as to their involvement as an apologist/missionary team in the Ratio Christi ministry.

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304.00 CONTRIBUTIONS PROCEDURES

A. Introduction

The following pages outline the procedures for processing contributions made to Ratio Christi. This section also

explains how contributions are receipted and then reported to the apologist/missionary through a support

account. Careful reading of these procedures should provide answers to most questions that may come up

concerning contributions.

B. Contributions Procedures

1. Definition: The term "Support Account" is an accounting term which means a specific number (in a chart

of accounts) to monitor the funds an apologist/missionary raises for Ratio Christi and Ratio Christi’s

expense in paying that individual's compensation and expenses. All contributions, whether they are

personal property, real property or cash, shall be the sole property of Ratio Christi. Ratio Christi maintains

ownership of all funds. No funds are actually set-aside in any support account. All funds are used within

the general fund of Ratio Christi. All expense and contribution reports that apologist/missionaries receive

are support account entries to show them how their fundraising compares to Ratio Christi’s expense for

their contracted services. If there are any questions or concerns from the apologist/missionary’s ministry

partners or other interested individuals, please contact Ratio Christi.

2. Contributions: Contribution materials are used to send in a ministry partner's first contribution for a

specific support account. Please observe the following four steps:

a. Print the apologist/missionary’s proper name (not nickname) in the area where the ministry partner's

support preference is to be indicated. (We will provide a PDF document with your name and support

account number on it)

b. Clearly print the support account number on the line. Use all digits.

c. Print the ministry partner's name, address, etc., on the paperwork as indicated.

d. Enclose the ministry partner's check made payable to Ratio Christi.

3. NOTE: CHECKS SHOULD BE MADE PAYABLE TO RATIO CHRISTI. MINISTRY PARTNERS ARE GIVING TO RATIO

CHRISTI, NOT TO AN INDIVIDUAL APOLOGIST/MISSIONARY. If a ministry partner inadvertently makes a

check payable to the apologist/missionary the apologist/missionary should sign the back of the check and

write the following language under his/her signature—PAY TO RATIO CHRISTI—DEPOSIT ONLY. Then

forward the check to Ratio Christi with paperwork designating the check to the proper support account.

Ratio Christi will send a receipt for the donation to the ministry partner.

4. Refund Policy: Ratio Christi is classified by the IRS as a 501c3 non-profit organization and because of that

there are many regulations that govern what we can do, and what we cannot do. Some of them relate to

how we handle gifts from our ministry partners. Under these rules, all contributions given to the ministry

must be given without expectation of a refund. In order for charitable gifts to be tax-deductible for our

ministry partners, those gifts must be unconditional and cannot be given exclusively for the use of an

apologist/missionary. This means that the ministry must exercise full control over the use of the money.

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As a result, this also means that we are not able to refund donations after they have been receipted,

unless there is clear evidence of an error. This policy is not unique to our ministry. All other 501c3 non-

profit organizations are required to comply with these regulations.

5. Receipts and Subsequent Contributions: After a ministry partner's contribution is sent in to Ratio Christi,

it will take approximately 10-14 days, including time in the mail both ways, for the ministry partner to

receive their receipt. The bottom portion of the receipt will list the name of the apologist/missionary and

the support account number to which contributions were credited. This portion of the receipt may be

returned with any future contribution. The top portion is the ministry partner's receipt. It should be

retained for their personal records and as proof for an income tax deduction. These are not monthly

billings. Rather, each time a contribution is received a receipt and business reply envelope is mailed back

to the ministry partner.

6. Contribution Processing Errors: If problems arise with contributions (e.g., a ministry partner does not

receive a receipt or a ministry partner unknown to the apologist/missionary appears on his/her online

support team list) the apologist/missionary should call Ratio Christi to make sure an error was not made in

processing. Once an error is discovered it will be credited to the proper support account, so it is better to

catch it earlier rather than later.

7. Raising Support for and Through Other Organizations: Ratio Christi is not adverse to an

apologist/missionary that is a deputized fundraiser earning other income from various ministry related

activity such as speaking at conferences, writing books and articles or speaking for fees or honorariums.

However, we think it is imprudent to be a deputized fundraiser for other organizations while also raising

funds and being a chapter director or project manager for Ratio Christi. Our donors are giving to Ratio

Christi and believe in our mission of Defending Truth & Christianity at the University, and expect the major

efforts of our apologist/missionaries to be on this work. All of the support that apologist/missionary raise

must be given through and deposited with Ratio Christi. Obviously, it would be inappropriate, and illegal,

for a missionary to receive compensation from other sources for work being compensated by Ratio Christi.

If such funding is available, it should be directed through Ratio Christi for the missionary’s support

account.

8. Honorariums and/or Speaker Fees: An honorarium or speaker fee is a payment to an apologist/missionary

to defray necessary expenses, to show appreciation, or to be a payment for services rendered while

performing a prearranged ministry to that group. This does NOT include a freewill offering taken while the

apologist/missionary is involved in ministry partner development. Honorariums may be paid directly to the

apologist/missionary as payment for services by a group, church or another organization IF AND ONLY IF

THE MINISTRY IS UNRELATED TO RATIO CHRISTI. If it is a Ratio Christi meeting, and the individuals or

organization intend to support Ratio Christi, including our local ministry efforts, and want to be receipted

by Ratio Christi, the check should be made out to and sent to Ratio Christi to be credited to the support

account. An honorarium/speaker fee made out to Ratio Christi will have the 14 percent charge taken out

of it. A brief description of the ministry service provided must accompany the honorarium/speaker fee

when it is sent to Ratio Christi.

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B. Acceptance of Cash Gifts

1. Allowable Cash and Non-Cash Gifts

2. No apologist/missionary may solicit personal gifts of any kind from anyone while acting as a contractor for

Ratio Christi. This does not include gifts from friends and family for birthdays, Christmas, weddings,

showers or the like. If a donor insists on a personal offering for the apologist/missionary’s work with

Ratio Christi, the missionary should forward the offering to Ratio Christi as an anonymous, un-receipted

gift. This is critical for individual donors and essential for church donations. If a person wants to give an

unrelated gift to the apologist/missionary, and it is not intended to support the work of him/her as an

apologist/missionary (normally a very infrequent occurrence), those gifts are not tax deductible and must

normally be reported on the apologist/missionary’s tax return.

C. Non-Cash Gifts and Donations: Ratio Christi will develop a non-cash gift policy as the opportunities to receive

these gifts arise. There are so many variables in this practice that this will need to be evaluated on a case-by-

case basis. Contact the business office before accepting any gifts-in-kind.

D. Contributions Reports: During each semimonthly disbursement there will be a report sent to the

apologist/missionary concerning the details of the disbursement from a support account.

Apologist/missionaries will keep track of the donations of ministry partners to the support account on their

online donor database account.

E. E-Tapestry Donor Database for Building Team Support: Ratio Christi is investing in a donor database program

to keep track of ministry partner giving with an online tool by E-Tapestry. Each apologist/missionary will be

able to keep track of the team of ministry partners that are giving to Ratio Christi. A donor database fee will be

charged monthly to the apologist/missionary. Training and usage of the database will be covered by the

monthly fee. Ratio Christi will set guidelines for usage by apologist/missionaries. VERY IMPORTANT-- If a

ministry partner has a change of name or address the database must be updated as soon as possible. This is the

responsibility of the contractor.

305.00 REIMBURSEMENT POLICY & PROCEDURES A. Introduction:

1. All reimbursements paid from a support account are considered income to the apologist/missionary and

will be shown as income on the 1099 MISC. Ratio Christi simply approves expenses submitted on an

INVOICE and makes a disbursement of funds for the qualified expenses. All qualified ordinary and

necessary expenses are to be submitted for approval monthly. This process is intended to demonstrate

the integrity of the defined compensation plan, but it will also help the apologist/missionary keep track of

tax deductible business expenses to be listed on the Schedule C of their tax return. Ratio Christi

reimbursement policies and procedures are intended to enable apologists/missionaries to be reimbursed

for expenses they have incurred related to the performance of their contract as a deputized fundraiser,

and the development of the Ratio Christi chapter at the university. The policies and procedures for filing a

reimbursement are

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provided on the following pages. These instructions should be read and carefully followed to give each

apologist/missionary the maximum benefit from these reimbursement policies.

2. It is important to note that all reimbursed expenses will only be paid from money available in the support

account, and only after compensation is paid. Also note that all reimbursements will show up as income

on the apologist/missionary’s 1099 MISC. The apologist/missionary will submit a monthly INVOICE for

approved expenses and compensation. This form should help maintain a clear distinction between

personal and ministry funds. It will also serve as a helpful guideline to file the Schedule C on the

apologist/missionary’s tax return. Since reimbursed expenses go on the Form 1099, approved expenses

should be tax deductible business expenses whether they were reimbursed or not.

3. If there is enough money in the support account to pay the expenses after compensation is paid, the

compensation and expenses will be paid in full.

4. If the account does not have enough money to pay all the expenses in full, the compensation and a partial

payment for expenses will be made up to the amount available in the support account.

5. If there is only enough available in the support account to pay the compensation, or part of the

compensation, only a compensation check will be disbursed.

6. For expenses not paid in full due to lack of money in the support account, the INVOICE will include a line

to request reimbursement for prior shortages for up to 13 months after an original expense report was

initially approved. After 13 months, the shortages will not be reimbursed.

B. Reimbursable Expenses: There are two areas of expenses that are reimbursable: General Business Expenses

and Chapter Expenses: (funds raised in a support account beyond the needed compensation may ONLY be

used for business and chapter expenses, for future compensation, or for the needs of Ratio Christi at its

discretion). The disbursements can be adjusted periodically to reflect an accurate balance between needed

compensation and the level of expenses necessary for a given ministry.

1. General Business Expenses are all ordinary and necessary expenses incurred in connection with the

contract of the deputized fundraiser, including transportation, lodging, meals, materials, meeting fees, and

office supplies needed to perform the work of raising money for Ratio Christi including business expenses

involved in being a chapter director at a university or a project manager. Chapter Expenses are the out of

pocket expenses paid by the apologist/missionary to facilitate a university chapter of Ratio Christi.

Approved specialized training for fundraising may also be reimbursed. An apologist/missionary may also

request reimbursement for continuing education in apologetics based on guidelines established by Ratio

Christi. Ratio Christi follows the IRS guidelines in determining expenses which can be considered business

related and therefore business expenses that are approved should be deductible on a Schedule C.

2. Please remember that disbursements for expenses cannot be paid if there are only enough funds available

for personal compensation. Reimbursable expenses cannot be paid from the support account until

compensation is paid.

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C. Filing a Reimbursement

1. Who May File a Reimbursement? Only full-time or part-time deputized fundraisers who are also

university chapter directors or a project manager may request reimbursement from the support account.

2. When to File Reimbursements: Reimbursements need to be approved within 90 days of incurring the

expense. If there are insufficient funds in your account to cover the payment of your reimbursement, you

must still submit your monthly INVOICE with expenses. Expenses that are not paid due to lack of funds in

the support account may be requested up to 13 months after the expenses are approved. If there are

insufficient funds in the support account to pay all the expenses, they can still be included as a tax

deductible business expense on the apologist/missionary’s Schedule C.

3. Approval of Reimbursements: All reimbursement expenses must be on the pre-approved list of

expenses, if they are not on a list of approved expenses they may not be approved and may be deducted

from the request.

4. What needs filed to receive Reimbursement? Along with the INVOICE, please scan the receipts and

submit them as a hard copy by mail, or as a PDF attachment to an email. Please put a bold X through the

original receipt after scanning to help avoid submitting the same receipt twice. Remember to keep a copy

of everything for your records.

5. Where to Send Reimbursement Form: After the form is filled out, it should be sent to:

Ratio Christi c/o Reimbursements

PO Box 9

Indian Trail, NC 28079

6. Electronic Submission of Reimbursements – Not yet operational

7. All reimbursement requests must be submitted electronically with the provided INVOICE Excel document (or

by U.S. Mail), and the receipts as a PDF attachment.

D. Records the Apologist/Missionary Should Keep: Apologist/missionaries should keep copies of their

reimbursement submitted and their accompanying documents (receipts, etc.). Original receipts should always

be attached to the reimbursement form unless submitting electronically. If submitted electronically, place a

bold X on the receipts after scanning. This practice should provide a satisfactory record in the event of an

examination by the IRS, provided the apologist/missionary can properly explain the expenditures. Copies of

reimbursements are also helpful, if the original reimbursement gets lost in the mail.

E. Documents to Submit With the Reimbursements Request

1. Original itemized bills or receipts are required for:

a. All Airline Fares:

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(1). If you have a paper ticket, submit the “Passenger Receipt” portion of the ticket. If the name of the

traveler, date(s) of travel, destination and amount of ticket are not all included on the passenger

receipt, then a copy of your itinerary and/or a copy of your credit card statement will be needed.

A copy of your itinerary from the travel agent by itself is NOT acceptable.

(2). If you have an electronic ticket, you may submit the itinerary/receipt that you receive by email or

that you download off the Internet. If the name of the traveler, date(s) of travel, destination, and

amount of ticket is not all included, then a copy of your credit card statement should be submitted

and any other documentation showing the needed information. A copy of your credit card

statement by itself is NOT acceptable. Be sure and block your Credit Card number so that it is

unreadable for security purposes.

b. All lodging expenses, regardless of the amount.

c. All other single expenditures.

d. NOTE: If the original receipt is needed for warranty purposes, you may submit a copy with an

explanation. If an original receipt has been lost, you may submit the canceled check or credit card

slip/statement with an explanation that the original receipt has been lost. Infrequent losses can be

forgiven and just noted that the receipt is lost. Frequent such losses are not acceptable.

2. If a receipt is sent electronically (for example an eticket), then forward a printed copy of the email receipt

with your reimbursement request.

3. All required receipts should be stapled in the order that they are itemized behind the top left-hand corner

of the reimbursement form for quicker processing.

F. Auto Mileage

1. Apologist/missionary’s are reimbursed for ministry/business mileage on a per mile basis.* See current rate

IRS chart for the mileage rate. *The mileage rate can only be used when traveling in the

apologist/missionary's personally provided vehicle.

G. Travel

1. Transportation - Transportation expenses (other than the individual's personal automobile expenses, such

as rental fees, fuel, etc.) incurred for trips made for assigned ministry purposes other than commuting

between home and the regular place of business are reimbursable. Transportation costs include: all bus,

train, cab, airlines and money paid to a "Driver" for a portion of the costs for travel with another person to

a location out of town for ministry purposes. Travel between two places of business, e.g., two

appointments across town from one another is considered ministry travel. If you borrow a car or rent a car

while on a ministry trip, the actual gas expenses you incur should be listed as travel auto expenses. Airfare

can only be reimbursed after the travel is completed. If frequent flyer miles are used for ministry travel

only the actual out of pocket costs can be reimbursed, not the value of the frequent flyer miles.

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2. Mass transit expenses for ministry purposes (NOT including commuting) can be reimbursed at its actual

cost to you. If you buy a transit pass and it is used for ministry trips then you can be reimburse for the

cost. REMEMBER, normal commuting costs are NOT reimbursable.

3. Parking and tolls incurred while traveling to or attending a meeting, training, or other ministry function

other than the regular ministry assignment are reimbursable.

H. Meals/Per Diem (for Overnight Travel)

1. Travel Meals: The ministry has adopted a maximum reimburse apologist/missionary for meal costs

incurred while traveling overnight and out of town for ministry purposes. Since this gets updated annually,

check with the bookkeeping office for the current rate.

2. For each overnight trip apologist/missionary may:

a. Take a flat rate per diem--up to the current rate per day for the first 15 days of the trip and up to the

current rate per day for each day over 15 days minus any meals provided otherwise, OR

b. Claim the actual costs incurred for the entire trip.

3. To qualify as a travel meal, the trip must be 1) away overnight from one's normal assignment, and 2) for a

necessary ministry function (conferences, ministry partner development, summer projects, meetings,

etc.). The per diem rate for the first 15 days starts over after you have returned to your main residence

and have then left for another ministry trip.

4. Included in the travel meals area are incidental non-meal services such as tips and services paid to

baggage carrier, bell hops, and hotel maids. Laundry or dry cleaning expenses on a ministry trip can be

reimbursed.

5. Generally, no children’s meals are reimbursable.

6. If you claim the actual cost, list each individual meal expense. Also include dates, amount claimed, and

ministry purpose. Include receipts for meals. Meal expenses that include people in addition to the

apologist/missionary and/or their spouse would be considered an entertainment expense and are only

reimbursable if it is entertainment for ministry purpose.

I. Lodging

1. Lodging expenses are reimbursable at the actual amount spent for the apologist/missionary (not including

children) traveling for ministry purposes. This includes Apologetics Conferences, summer projects,

ministry partner development, and approved trips away from your regular ministry assignment.

J. Meetings and Retreats

1. Registration and tuition expenses for meetings, training, and retreats that are part of the ministry

assignment are reimbursable expenses.

2. Comprehensive fees for meetings, retreats, etc., which include room and board may all be claimed on this

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line. Any meals included in those fees may not also be claimed as per diem.

3. IRS regulations allow for reimbursement of expenses only for activities which directly contribute to the

ministry of the apologist/missionary as a whole, and for which at least one-half of the time (i.e., normal

work day), is spent in specific scheduled ministry activities such as a campus retreats or Conferences. The

primary purpose for any reimbursable trip must be ministry or ministry related business. Vacation can be

combined with ministry trips, but the portion of the trip that is vacation are fully personal and no part

would be reimbursable. Again, the PRIMARY purpose of the trip must still be ministry.

4. Conferences, meetings, or training sponsored by groups other than Ratio Christi needs to have written

pre-approval if reimbursement is going to be requested. This approval must be supplied in writing when

the expenses are submitted.

K. Postage, Printing, Phone

1. Any expenses for verbal and written communication primarily about the apologist/missionary's ministry

with Ratio Christi with those involved in that ministry may be reimbursed. Printing, postage, paper,

envelopes, cards and stationery used for prayer letters and other written communication with ministry

partners and disciples are reimbursable. This does not include having personalized stationery printed for

personal use.

2. The cost of overnight mailing a reimbursement form is not reimbursable.

3. "Telephone" includes only long-distance phone calls; such as for ministry partner development; no installation or monthly service charges may be reimbursed.

L. Cell Phones

1. The cost of purchasing a cell phone cannot be reimbursed out of a personal apologist/

missionary account. This cost may be deductible on the Schedule C.

2. The monthly expense of using a cell phone is reimbursable as long as the size and options of the

monthly package are not significantly in excess of what is necessary to fulfill the apologist/

missionary’s ministry. If the size and package options significantly exceed what is necessary, then the

additional cost is not reimbursable. The apologist/missionary is personally responsible to pay for that

part of the monthly expense. If part of a cell phone bill is for personal purposes (such as an extra

phone on the plan for a family member), those cost are not reimbursable. To lawfully take a business

deduction, only the percentage of the plan that is used for business is reimbursable and tax

deductible on the Schedule C. If there is need for additional services those things must be approved

on a case-by-case basis.

3. A typical Verizon plan with unlimited calls, unlimited texting, and 5GB internet access should not

exceed $150 per month.

M. Entertainment--Gifts, Meals

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1. GIFTS GIVEN TO MINISTRY PARTNERS AND OTHER MINISTRY CONTACTS

a. The IRS has a $25 per person limit on the amount that is reimbursable for non-taxable gifts given to

ministry/business contacts each calendar year. Many of our donors are married couples; therefore we

have a general policy that apologist/missionaries can be reimbursed up to $50 per donor ($25 each for

a husband and a wife) each calendar year. For gifts given to disciples that an apologist/missionary

works with or for gifts given to volunteers to thank them for helping with a ministry project, the

apologist/missionary can be reimbursed up to $25 per person per calendar year.

2. MINISTRY (ENTERTAINMENT) MEALS

a. When an apologist/missionary purchases a ministry meal (i.e., meals for purposes of evangelism,

follow-up, discipleship, or fund-raising) for himself AND others, the actual cost of the meal may be

reimbursed as an entertainment (non-taxable) expense. This EXCLUDES agreements between co-

workers to meet and discuss business over a meal. Only meals required by the Ratio Christi leadership

where the leadership is present are reimbursable work meals.

b. If an apologist/missionary single or couple are not on an overnight, out of town trip, but are working on

Ratio Christi work at a restaurant or other location in their home town, they cannot be reimbursed for a

meal or beverage cost incurred if they are not with some other ministry contact such as a disciple or

ministry partner, since they are not considered to be entertaining anyone. For example an

apologist/missionary at an apologetics conference in their home town who decides to go out to lunch

with other Ratio Christi staff cannot reimburse his or her lunch on that day because IRS would not

consider them to be entertaining a business contact. That lunch would be considered a personal lunch.

N. Supplies and Materials/Miscellaneous

1. Books, supplies, recordings, and other such materials that are to be used for a specific ministry purpose may be claimed for reimbursement. Books and magazines for ministry development are reimbursable. In all cases of materials purchased for personal development, there needs to be a strong correlation to one's ministry or job. News-type magazines do not qualify. However, professional journals and other ministry related periodicals do qualify. If there is any question about what would or would not qualify please inquire before purchase.

2. When reimbursing books, magazines, etc., list the title, author, ISBN number, and ministry application on the back of the reimbursement form.

3. Books and tapes required for training, or a specific study an apologist/missionary is leading or participating in as a chapter director are reimbursable, and may be reimbursable under chapter expenses if these items will be owned by the chapter.

4. Bibles for personal use are NOT reimbursable.

O. Computer supplies for ministry purposes–

1. Contractors must have a computer to be an apologist/missionary. However, this is not a reimbursable

business expense that can be paid by Ratio Christi even though it is an essential part of doing ministry in

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assisting with communication, training, staff development, ministry partner development, vision casting,

Bible Study and field ministry preparation. However, office supplies necessary for a local Ratio Christi

ministry are reimbursable. Computers and related equipment are considered your obligation as a

contractor. This cost is also built into the taxable compensation levels and will likely be tax deductible

based on IRS rules.

P. Miscellaneous

1. Items that are considered to be valid ministry expenses by Ratio Christi under IRS rules, but which do not

fit under other categories, may be requested. Specific items not listed in this document will have to be

approved before submitting a reimbursement request. If there is a question on whether or not a

particular expense is reimbursable, please consult this manual before submitting it to save time in

processing the request.

2. Online Services – An Internet Service Providers monthly fee can be reimbursed up to the monthly limit as

long as it is being used primarily for ministry purposes. The IRS will only allow a person to deduct the

percentage of the expense used for business purposes.

3. Continuing Education - For continuing education expenses to be reimbursable as a non-taxable expense,

they must be for class work that directly relates to the specific ministry that the apologist/missionary is

doing. An apologist/missionary cannot be reimbursed for classes that will prepare them for a new career.

For example, if a chapter director is in seminary full-time and this is considered preparation for a new

career, the education would not be reimbursable as a non-taxable expense. On the other hand, if an

apologist/missionary is taking seminary classes in apologetics on a part-time basis, this could be viewed as

training for their current position and the cost of their tuition and books would be reimbursable as non-

taxable ministry expense. Due to the ever changing arguments against truth and Christianity, we

encourage continuing education as a “way of life” (discipline) for Ratio Christi directors, and as a way of

encouraging students to adopt the same habits. Courses of study to establish or enhance credibility with

students may also be reimbursable—please get approval before listing it on an INVOICE.

Q. Rounding: All reimbursed costs should be rounded to the nearest dollar.

R. Receiving the Reimbursement Payment: Reimbursements will be made payable to the apologist/missionary

from the support account. A check will be mailed to the address in our system unless other instructions are

given. Normal processing turnaround time for payment of reimbursements is ten (10) workdays. In addition to

the 10 workdays, please allow for sufficient mailing time. Ratio Christi will be establishing a direct deposit

system which will eliminate the need to mail checks. Once established, we will require banking information for

direct deposits.

S. Account Balances and Payment of Reimbursements

1. When an apologist/missionary has not developed enough funds to cover a reimbursement, the

reimbursement cannot be paid in full until there are sufficient funds in the support account. However, the

request must be received by Ratio Christi no later than the required 90 days after original expenditure.

Reimbursements may be partially paid, and the remaining balance (shortage) may be resubmitted on the

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INVOICE anytime up to 13 months after the initial approval.

2. Terminated apologist/missionaries must submit reimbursements within 30 days of termination regardless

of their support account balance. Partial payment may be made on a final reimbursement based on the

support account balance. There will be no reimbursement of expenses if there are insufficient funds in the

support account.

T. Adjustment to a Reimbursement: Expenses that are not reimbursable or are incomplete in documentation will

be deleted from the reimbursement and the balance will be paid. A note of explanation will be sent with the

check.

U. Unreimbursed Expenses: Expenses reimbursed by Ratio Christi to the contractor will not exceed that allowed

in this compensation policy. However, that does not mean that expenses that exceed that amount cannot be

claimed as non-taxable business expenses with the IRS. Ratio Christi encourages contractors to list all non-

reimbursed expenses on their tax forms in compliance with all IRS regulations. Proper documentation must be

provided to the IRS in accordance with their rules and is in no way the responsibility of Ratio Christi. Ratio

Christi will attempt to provide relevant information to contractors on how to properly keep track of their non-

reimbursed business expenses.

V. Where to Go for Help: Until further notice communicate by email to Accounting@RatioChristi.org

W. University Chapter Expenses (Ministry Expenses)

1. Applicable Expenses: This section applies to all normal ministry expenses. Ministry expenses are normal

expenses necessary to run a chapter of Ratio Christi at a university. There is an approved list of ministry

expenses that are reimbursable to the apologist/missionary and may be reimbursed in connection with

the ministry at a university.

2. Chapter expenses: These are out of pocket expenses paid by the apologist/missionary to facilitate a

university chapter of Ratio Christi. Eligible expenses may include but are not limited to food and training

materials needed for meetings, advertising and promotional materials to promote the Ratio Christi

chapter, the purchase of books and curriculum, cost for students and chapter director to go to

apologetic events and conferences. If the cost of apologetic events on campus being sponsored by the

chapter, including the cost for speakers and their travel expenses, are paid for by the contractor, these

are also reimbursable expenses.

3. IMPORTANT: (Funds raised by Ratio Christi or for Ratio Christi for Chapters are covered under chapter

reimbursement policies, and are not part of the support account of the apologist/missionary)

310.01 NOTES

A. It is the responsibility of the apologist/missionary to use the most recent edition of the Supported Missionary

Program Manual as frequent changes may be made. The current edition is always considered the electronic

version available on the Ratio Christi website or other online location made available to Ratio Christi

contractors.

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SECTION 350

JOB DESCRIPTIONS 350.1 Chapter Director Job Description

This document is meant to describe what to do as a chapter director, not how to do it.

A Ratio Christi chapter director works with college students on a regular basis on campus to teach and train students in Christian apologetics.

FORMING A STUDENT CLUB: Ratio Christi chapters is a student organization, therefore the first priority is to establish a student organization on campus. This can only be done with the help of students. This means gaining enough students to be recognized by the student government association. Recruit students who are interested in apologetics/evangelism, and meeting with motivated students to train student leadership team.

PROMOTE YOUR CLUB: Attending club fairs, Oversee or designing advertising for your events on campus including weekly meetings, putting fliers on bulletin boards around campus. Use the Ratio Christi chapter

pages, blog and Facebook and Twitter accounts to promote the chapter.

TRAINING STUDENTS: This will include the time and dedication to building relationships with and time

discipling individual students. This focuses on discipleship of the mind, with an equal emphasis on

character, and general spiritual formation. Teaching students the orthodox tenets of classical, historic

Christianity, comparing it and showing its superiority to alternate worldviews and religions. Counseling

students curious about or struggling with the Christian faith. Studying issues as they come up (when you're

not already familiar with them), Previewing videos and other materials to present to the group. Encourage

students to get further formal education/training opportunities with Ratio Christi ministry partners or

other (e.g., Certificate in Christian Apologetics or similar).

WEEKLY MEETINGS: Planning of weekly apologetic events/presentations at a local campus. Must be able to

coordinate speakers, locations, costs, and advertising for these meetings. This includes reserving a room

for the meetings, and preparing lessons to present to students. Facilitate discussions "in the round" with

students in an interactive, learning atmosphere. Promote and set up open forums, discussions and debates

with university staff, other scholars, and the broader community.

OUTREACH EVENTS: At least one a year, host an event on campus that is designed as an outreach to the

entire campus. These usually take the form of a debate, lecture or discussion. Ratio Christi is building

relationships with the major of the Christian Thinkers from all around the world. These contacts will help

you to coordinate a guest speaker.

OTHER CAMPUS MINISTRIES: Build other relationships with campus ministries and let them know RC is

there to serve them. This includes meeting with other campus ministries on a regular basis.

COMMUNITY OUTREACH: Promote RC not only in the university but also in the local community. Work with

pastors and churches to promote Ratio Christi's goal and vision. See additional COMMUNITY APOLOGIST

description.

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CHAPTER FUNDRAISING: Support and lead the students efforts to raise funds for their chapter to help pay

for the cost of running the chapter on campus. Work with chapter leadership to take full advantage of

university funds available to approved clubs. Follow up with students to make sure they are doing their

assigned task. Offer creative ideas for raising funds for the chapter.

350.2 Project Manager Job Description

A Ratio Christi project manager works as a contractor to perform a function specified by Ratio Christi as

necessary to its goals and mission. Job descriptions and evaluation and performance goals for a project

manager will be developed at such time as they are needed on a case by case basis.

351.00 Contractor Evaluation of Performance to Qualify for Positions and Advancement

Criteria include, but are not limited to…

Successful completion of BobyBuilders program

Successful completion of raising budget

Demonstrated ability to perform as a Master Apologist* Demonstrated ability to work independent of

supervision Demonstrated ability in forming and running a Ratio Christi chapter Demonstrate ability to get

chapter approved by university

Demonstrate ability in the election of student officers and the development of student leaders Provide

evidence of meeting state rules for fundraising

Demonstrate knowledge and compliance with all federal regulation for fundraising and tax payments

Demonstrate a system of bookkeeping that will track all business expenses

Demonstrate oversight of chapter treasurer in follow through with university funding to clubs

Demonstrated success in running weekly meetings

Demonstrated success in the discipleship and spiritual growth of students by the end of the school year and/or student “career” with Ratio Christi according to the following criteria

Students demonstrate greater biblical and philosophical understanding, Christian commitment,

effective evangelism, and spiritual discernment at the end of the year than at the beginning of the

year.

Students are better equipped to share the Gospel of Jesus Christ and defend its truth claims

against objections.

The students will have been lead through a challenging course of study in some area of Christian

apologetics, worldview, evangelism, or Christian thinking that will better equip them to be leaders in the

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Christian community.

Students will have a better understanding of the cultural milieu in which they live and better know

how to engage that culture with love, respect, and humility.

Students will have a better understanding of the religious alternative in their community and in

the world by investigating such items as various world religions, religious sects, and cults and

know how to respond in an effective manner.

The students will be able to better defend the concept of truth, its nature, and its application

against contrary claims.

The student will be able to better interpret the scriptures accurately using solid hermeneutical

principles.

The student will be able to articulate the arguments for God’s existence, the validity of miracles,

the reliability of the Bible, the Resurrection of Jesus Christ.

The students will be able to apply scriptural principles of love, gentleness, and respect in

engagement with non-Christians.

The students will be able to grow deeper into the Sacred Romance, resulting in a lifestyle

commended by the Scriptures.

The students will be able to better integrate their thinking and lives in line with the Ratio Christi

mission statement and the Historic Christian Faith.

The student will be able to identify some basic challenges in apologetics, focused on God,

miracles, Christ, and the Bible. They will be able to defend the Faith from the challenges in these

areas and be able to present a logical, systematic approach to apologetics.

By the end of the time in Ratio Christi a student will be better able to engage both Christian and

non-Christian in conversation concerning humanities fallen nature and the provision of grace via

Jesus’ atonement on humanities behalf to all that trust into Christ.

By the end of the time in Ratio Christi a student should be able to show a heart of compassion to

everyone whether believer or non-believer in the exercise of the evangelistic and apologetic effort

and be able to skillfully apply God’s grace and truth to areas of sin and misunderstanding both in

their own lives and in the lives of others.

Chapter director should demonstrated success in putting on a minimum of one and maximum of two campus-wide apologetics event every year that effectively reaches a public audience at the university with a clear demonstration of the reasonable nature of Christianity.

Events are well planned and executed. An evaluation process is implemented.

Ratio Christi students are engaged in the process as leaders.

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Demonstrated ability to build relationships with other campus ministries Demonstrated success in obtaining a host church

A satisfactory evaluation and validation of the work performed on behalf of Ratio Christi by a

church leader at the host church and a local advisory board

Demonstrated success in working as a community apologist with at least one church and preferably more

Demonstrate success in training church leaders and recommending curriculum Demonstrate success in training parents with Ratio Christi Family program Demonstrated success in helping students raise money for chapter use

Demonstrated success in signing up students for further formal education/training opportunities with

Ratio Christi ministry partners or other (e.g., Certificate in Christian Apologetics or similar).

Continuing Education toward a Master’s degree in Christian Apologetics or other approved training. This requirement will be determined based on the apologist’s current level of training.

Demonstrated cooperation with Ratio Christi to become part of our culture by; Participating in Ratio Christi’s private Facebook for chapter directors

Attending an annual apologetics conference, and/or an annual Ratio Christi conference Participating in Ratio Christi conference calls

Demonstrate good relationships with Ratio Christi staff and other chapter directors Demonstrate good relationship with Ratio Christi strategic partners

Demonstrate good knowledge and relationships in the broader apologetics community

Demonstrate good technical and communication skills in line with new forms of media and online interaction

Demonstrate good use of RC chapter page on the RC web site.

Demonstrate use of chapter blog on Ratio Christi web site

Demonstrate use of RC chapter Facebook and Twitter accounts and any other social media tools as supplied by and trained on by the Ratio Christi organization.

Demonstrate mastery of eTapestry donor software

Success in continuing to raise the team of supporters for Ratio Christi

See the Ratio Christi Statement of Faith in Section 110 SECTION 360

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EXAMPLE CONTRACTS

360.01 Example Contract for Supported Missionary

CONTRACTOR AGREEMENT (Online version http://ratiochristi.org/resources/staff/hr/sm/sm-contract-360-01)

THIS AGREEMENT made as of the ___ day of _____________, 2015, between RATIO CHRISTI and <NAME OF CONTRACTOR> (“CONTRACTOR”).

PURPOSE The Parties to this Agreement desire to cooperate together in order to advance the cause of Christ through an apologetics ministry of RATIO CHRISTI, which is a ministry conducted primarily on the campuses of colleges and universities. The Parties have determined that CONTRACTOR’s involvement in RATIO CHRISTI, utilizing the typical framework of a support-raising missionary, will most effectively and efficiently advance their mutual objectives and that such status is the most appropriate under IRS guidelines. This Agreement describes the specifics of the relationship, and the Parties’ respective obligations.

AGREEMENT In furtherance of the Purpose described above, the Parties agree as follows: 1. CONTRACTOR agrees to perform the following services on behalf of RATIO CHRISTI, and that in doing so

CONTRACTOR shall:

(a) Represent RATIO CHRISTI’s ministry in a manner consistent with RATIO CHRISTI guidelines and doctrine;

(b) Serve as chapter director at <Name of University> for RATIO CHRISTI’s ministry, representing and

promoting the RATIO CHRISTI ministry there, teaching in a manner consistent with RATIO CHRISTI

guidelines and doctrine, forming a student club, recruiting students, coordinating weekly meetings,

securing teaching resources, leading student’s in raising financial support for the chapter’s budget,

organizing speakers for campus outreach events, training and discipling students to understand and

defend the historic orthodox tenants of the Christian faith, and interacting with students, faculty, other

campus ministries, and administration on behalf of RATIO CHRISTI and in a manner consistent with RATIO

CHRISTI guidelines and doctrine; and as agreed in separate mutually agreed Job Description (RC Section

350.1) and Performance Goals (RC Section 351.00) that are subject to change.

(c) Serve as a resource, mentor and guide for potential RATIO CHRISTI chapters at other colleges or

universities in the region;

(d) Act as a resource for RATIO CHRISTI with local churches to raise awareness of goals of RATIO CHRISTI and

to coordinate ministry partnerships;

(e) Be available to teach and train at RATIO CHRISTI events. Be available to attend area conferences and

events to represent RATIO CHRISTI at a “vendor table” or similar;

(f) Maintain effective and consistent communications with RATIO CHRISTI staff regarding ministry objectives,

and provide periodic reports as may be requested;

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(g) Promote RATIO CHRISTI to potential supporters, and facilitate the distribution of information about RATIO

CHRISTI to potential donors;

(h) Provide other services as may be mutually agreed upon by the parties during the term of this Agreement;

(i) Raise support and a team of support partners for RATIO CHRISTI;

(j) Maintain various technological tools provided by RATIO CHRISTI for the benefit of the chapter and

students including, but not limited to chapter website, blog, email, Facebook, and Twitter accounts;

(k) Attend annual RATIO CHRISTI conference and participating in other regular or unscheduled online

meetings as may be needed to maintain good communication; private Facebook group for Chapter

Directors; and

(l) Live in a way honoring to Christ.

2. The Parties intend that an independent CONTRACTOR relationship be established through this Agreement, and

that CONTRACTOR shall not be considered an employee of RATIO CHRISTI for any purpose. CONTRACTOR is

free and, in fact, encouraged, to perform services for other clients when not doing so for RATIO CHRISTI.

CONTRACTOR shall be responsible for performing the services and accomplishing the agreed upon objectives

for RATIO CHRISTI using his own equipment, tools, etc., and upon his own schedule (provided that

predetermined time constraints, such as scheduled deadlines, are satisfied). The CONTRACTOR is free to

perform the duties pursuant to this agreement or to engage the services of others to perform or assist in the

fulfillment of such duties. RATIO CHRISTI shall not be responsible to provide to CONTRACTOR any benefits or

insurance whatsoever.

3. While RATIO CHRISTI reserves the prerogatives of defining the outcomes and requiring reasonable efforts by

the CONTRACTOR, the CONTRACTOR and his support team will determine the ways and means to best address

the needs on the individual campus chapters. After plans are established, the CONTRACTOR will confer with

RATIO CHRISTI.

4. The term of service under this Agreement shall be from ______, 2015 for a period of one year, or until said

services are deemed by RATIO CHRISTI to have been completed, whichever occurs first. Upon the expiration of

this initial term, the Agreement shall continue on a month-to-month basis until either terminated or

superseded by a new agreement between the Parties. Either Party may terminate this Agreement without

cause on thirty (30) days prior written notice to the other Party, and unless and until this Agreement is so

terminated, it shall remain in effect.

5. CONTRACTOR shall be responsible for raising prayer and financial support for RATIO CHRISTI, including

financial support intended to provide compensation for CONTRACTOR as a RATIO CHRISTI endorsed

missionary. Such activity shall be done in coordination with RATIO CHRISTI in order to ensure legal compliance

and consistency in donor communications. RATIO CHRISTI will assign a support account number that will be

associated with the CONTRACTOR’s RATIO CHRISTI’s ministry at the campus where CONTRACTOR is located.

Gifts to RATIO CHRISTI designated to provide the funding necessary to provide compensation and other

expenses in relation to CONTRACTOR’s work with RATIO CHRISTI will be credited to this support account, and

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expenses relative to CONTRACTOR’s services will be charged to this account. At any time, RATIO CHRISTI has

the right to withdraw endorsement and terminate this contract with the CONTRACTOR.

(a) This support account is merely an accounting entry to keep track of contributions raised and expenditures

made in relation to a local ministry of RATIO CHRISTI. All RATIO CHRISTI funds are placed in a general

operating account. The balance in this support account does not represent the CONTRACTOR’s funds. Any

donations credited to this account must be donations to support the ministry of RATIO CHRISTI, not the

CONTRACTOR. For contributions to be tax-deductible by donors, CONTRACTOR acknowledges that it is

important for donors to understand that RATIO CHRISTI has full discretion and control over all

contributions.

(b) If the total amount of the donations recorded in the account is less than the maximum amount budgeted

for payment to CONTRACTOR under this Agreement, only the amount available will be paid. If the total

donations recorded are more than the amount budgeted for maximum payment to CONTRACTOR under

this Agreement, at the discretion of RC, the surplus may be used to make up prior shortages and used for

current compensation payments.

(c) Excess balances which may accumulate in a CONTRACTOR’s support account may be reallocated to

another chapter or project at the sole discretion of RC.

6. If CONTRACTOR is unable to raise the support necessary, as (and if) stipulated elsewhere in this contract, to

perform the services under this Agreement and/or this Agreement is terminated for any reason, RATIO

CHRISTI may use any funds raised by CONTRACTOR for RATIO CHRISTI as RATIO CHRISTI deems best.

CONTRACTOR is not entitled to receive these funds, nor are the donors entitled to their return.

7. In consideration of the performance of the Services by CONTRACTOR, RATIO CHRISTI shall pay to

CONTRACTOR a sum based on the predetermined needs of the CONTRACTOR within approved guidelines, and

paid in a 12 month period, which shall be paid out of support raised by CONTRACTOR on behalf of RATIO

CHRISTI, as outlined above. For the sake of clarity, CONTRACTOR acknowledges that such support shall be in

the form of charitable contributions made payable to RATIO CHRISTI, and that CONTRACTOR has no

entitlement to such funds or to a specific percentage of the same. RATIO CHRISTI will make every effort to

make as much funding as possible available for missionary ministry activities, while also covering expenses

relating to those activities. To that end, RATIO CHRISTI will retain no more than 7% of the funds raised for

RATIO CHRISTI’s administrative expenses, but reserves the right to make exceptions if circumstances require.

Another 7% of all funds raised will be retained by RATIO CHRISTI for expansion and growth of RATIO CHRISTI

for a total of 14%. Other fees directly related to the account may be deducted from the account such as

merchant fees, and a donor base access fee.

8. Payments shall be made by RATIO CHRISTI through direct deposit or by mailing a check to CONTRACTOR on a

regular schedule established by RATIO CHRISTI, or as otherwise mutually agreed, during the effective term of

this Agreement. RATIO CHRISTI’s gross payment to the CONTRACTOR from money raised will include a

predetermined amount that will cover the entire cost of the CONTRACTOR’s services up to a maximum

amount per month plus business expenses up to a maximum amount per month according to a pre-

established reimbursement policy.

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9. All letters, documents, records, notices, demands, requests, consents and reports required to be delivered to

any Party pursuant to this Agreement shall be sent to the intended recipient at the address as follows:

if to RATIO CHRISTI, at: PO Box 9, Indian Trail, NC 28079 if to CONTRACTOR, at: <address>

(a) Either Party may from time to time change its address by written notice addressed to the other.

(b) Both parties agree to accept signed, digitally-transmitted documents in execution of this agreement in

lieu of original documents and for the notices required above, should they so choose. If the

CONTRACTOR wishes to have a written document and signatures in place of the online document and

digital signatures, please send a request for the document to mattschmidt@ratiochristi.org

10. CONTRACTOR acknowledges that any work, such as a written material, artwork or other original expression

fixed in a tangible form of media, created in relation to his services as specifically assigned by RATIO CHRISTI

under this Agreement shall be treated as commissioned by RATIO CHRISTI as a “work made for hire”, as

defined by copyright laws of the United States. RATIO CHRISTI shall be the sole and exclusive owner and

copyright proprietor of all rights concerning the commissioned work. CONTRACTOR agrees that, to the extent

that any such works are deemed to be “works made for hire” for any reason, CONTRACTOR hereby irrevocably

assigns to RATIO CHRISTI all rights, title, and interest in and to such works. All rights in any trademark or trade

name used in relation to services provided under this Agreement shall also be the sole property of RATIO

CHRISTI. CONTRACTOR acknowledges that upon leaving RATIO CHRISTI, RATIO CHRISTI has the right to copy,

use, and distribute any materials created for the RATIO CHRISTI chapter that has been shared, copied, or

distributed to students or other RATIO CHRISTI staff for their use during the CONTRACTOR’s work for RATIO

CHRISTI.

11. CONTRACTOR acknowledges that RATIO CHRISTI owns all online accounts and online content that are used for

RATIO CHRISTI communication and content whether or not the accounts were set up by RATIO CHRISTI

national staff or by the CONTRACTOR or by the students. This includes, but is not limited to, websites,

Facebook pages, Twitter accounts, any other social media accounts, web tools, email accounts, email systems,

and other electronic accounts set up for the use of the university chapter of RATIO CHRISTI. Furthermore,

CONTRACTOR acknowledges that RATIO CHRISTI owns the emails, contact information of all students, ministry

partners, affiliates, churches, faculty, university staff, and any other contacts that were collected and used

throughout the duration of the CONTRACTOR’s tenure with RATIO CHRISTI for any purpose related to RATIO

CHRISTI regardless of whether that information was stored on RATIO CHRISTI electronic servers or on the

CONTRACTOR’s personal computer, online storage location, or other. CONTRACTOR agrees that should this

agreement with RATIO CHRISTI end for any reason that all account information, passwords, login information,

names and contact information, emails, electronic content, correspondence, marketing materials, books,

curriculum, software, or any other resources will be given to RATIO CHRISTI within one week without copying,

editing, defacing, deleting, or otherwise manipulating the online account or content.

12. CONTRACTOR acknowledges that they have read the RATIO CHRISTI Youth Protection Policy (in RC Section

800) and Sexual Harassment Policy (RC Section 401.00) and agrees to observe them faithfully. CONTRACTOR

understands that if they fail to follow these policies, this agreement may be terminated at the discretion of

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RATIO CHRISTI. RATIO CHRISTI has the right to modify these policies with or without notice to CONTRACTOR

and that the modified policies supersede the policies that may have been in effect. For convenience these

policies may be found at these links:

(a) http://ratiochristi.org/media/resources/800-RCCP_Youth_Protection_Policy_-_Partial_for_CDs-SMs.pdf

(b) http://ratiochristi.org/media/resources/400-

RC_Employee_and_Administrative_Handbook_0.9_Partial_for_SMs.pdf

13. This Agreement and the rights, benefits and obligations arising under it, may not be assigned.

14. The Parties expressly agree that in all respects pertaining to this Agreement and its subject matter their rights,

obligations and remedies shall be governed exclusively by the terms of this Agreement and that this

Agreement supersedes any prior understandings and agreements between them with respect to its subject

matter. There are no representations, warranties, terms, conditions, undertakings or collateral agreements,

express, implied or statutory, between the Parties other than as expressly made in this Agreement.

15. CONTRACTOR may not represent RATIO CHRISTI, claim to be affiliated with RATIO CHRISTI, or use RATIO

CHRISTI’s trademarks, branding, and other intellectual property except in keeping with RATIO CHRISTI policy or

unless receiving express written authorization.

16. CONTRACTOR shall not have the right to bind RATIO CHRISTI, whether directly or indirectly, to any agreement

with a third party or to incur any obligation or liability on behalf of RATIO CHRISTI, whether directly or

indirectly, except as the Parties may agree in writing.

17. The Parties agree to indemnify and hold harmless one another from any claims or demands against either

party made by:

(a) a third party because of any act or omission by a party to this Agreement, whether or not in violation of

this Agreement; or

(b) made by the Commissioner of the Internal Revenue Service or any other governmental authority

requiring a party to pay any tax or other amount (including related charges, taxes and penalties), or

withholding in respect thereof, in respect of any payments made under this Agreement.

(c) CONTRACTOR agrees to comply with all federal, state and local laws and regulations concerning

fundraising and charitable solicitations requirements.

18. Parties agree to take all actions necessary to effectuate this Agreement. Any dispute or unresolved issues in

the relationship arising from this Agreement shall be settled through confidential, binding, private arbitration,

pursuant to the procedural rules of the Association of Christian Conciliation Services, if available, or a similarly

constituted body. Any arbitration award may be entered and shall be fully enforceable as a judgment in any

court of competent jurisdiction. Relief through the court system will not be sought on any level.

Notwithstanding the foregoing, the parties shall have the right to conduct discovery and the right to seek

injunctive relief in any court of competent jurisdiction.

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19. This Agreement shall be governed by and construed in accordance with the laws of the State of North Carolina

and the laws of the United States applicable therein.

IN WITNESS WHEREOF the Parties hereto have executed this Agreement as of the date first written above. RATIO CHRISTI By: ___________________________________ Corey Miller, President Date: ___________________________________ <NAME OF CONTRACTOR> By: ___ ______ Date: ____________________________________

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SECTION 370 FUNDRAISER TRAINING & TOOLS 370.10 Training for Fundraising

Ratio Christi apologist/missionaries must attend a training session prior to starting their assignment with Ratio

Christi. We have chosen to work with Support Raising Solutions to train our apologist/missionaries on support

raising. See http://www.supportraisingsolutions.org/training/boot-camps

Introduction to Support Raising Solutions (from Support Raising Solutions web site)

Support Raising Solutions is a non-profit, non-denominational, para church organization that seeks to mobilize

and build up the Body of Christ. We provide training for many different ministries, churches, and denominations

in the U.S. and overseas. Our objective is to provide each group and individual vision and equipping to help them

be more effective in fulfilling the Great Commission.

Jesus said the harvest is plentiful but the workers are few. Support Raising Solutions was created not out of a

desire to start another organization, but out of our desire to see more workers sent to the harvest. Our seminars,

publications, and consulting were created out of necessity to fill a gap in the Body of Christ. We are not in the

business of doing seminars or writing books. Our business is to do the most with the ideas and strengths the Lord

has given us and to share them with others.

Support Raising Solutions is all about assisting other ministries and Christians, building them up in particular areas

so that they will be able to serve God more fully. In the end, it all comes back to our ultimate desire to see every

tribe, tongue and nation hear the Gospel and come to know Christ and glorify Him. We do that in our ministry, not

by going out into the tribes, but by equipping and enabling others to do what they do better, so that they might

play their role in the Great Commission.

Our mission is to provide each group and individual vision for their ministry and equip them with the essentials to

be more effective in fulfilling the Great Commission.

A key verse that defines our mission is Ephesians 4:12: "And He gave some…for the equipping of the saints for the

work of service, to the building up of the body of Christ."

Personal Support Raising Boot Camp is an intense two-day training seminar to help Christian workers get to their

ministry assignment quickly and fully funded. Whether you are just starting out or are a veteran in support raising,

God can use a Boot Camp to change your perspective and approach in this critical area. We want to help you avoid

the pitfalls and put to rest your doubts, fears, and questions. We have served over 400 ministries, and by God's

grace, we believe we can help you!

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Seminar Overview

After you've done your 24+ hours of preparation, we cram 18 hours of intense training into your mind and heart! It

is a fast-paced, paradigm shifting two days of lecture, multimedia, Q and A, small group discussion, and more. Boot

Camp will move you to tears, laughter, reflection, and finally to action.

Introduction

We help everyone identify the fears, obstacles, and questions they have before we begin. We all have struggles

and doubts in this critical area. Let's admit it, and get started!

1. The Biblical Basis of Support Raising

We do a thorough overview of the vast amount of Old and New Testament teaching and modeling regarding this

concept of asking others to invest in our God-given vision.

2. Gaining Perspective on Support Raising

How we view God, our ministry, ourselves, and our donors will make us or break us. Half the battle in support

raising is in our own mind. We must have the right perspective!

3. Planning and Preparation for Support Raising

We don't let you begin half-cocked. You must do a substantial amount of preparation and planning before you

launch out to raise support. If you're going to do it, do it right!

4. The Phone Call, Appointment, and Follow up

We take you through a role play of calling for the appointment, the face-to-face ask, and follow-up call for a

decision. You then practice it all with other seminar participants.

5. Maintenance and Cultivation of Your Support Team

We cover the keys to helping you develop a healthy and vibrant support team that will stick with you as long as you

minister. It's a lot of work, but the benefits are fantastic!

Boot Camp Cost

Total Cost (Individual): $389

Non-refundable registration fee (paid online): $189 (includes Funding Your Ministry & ViewPoints) Seminar fee

(paid at seminar by cash or check): $200

Preparation Discount: $100 (If you complete all of the preparation, including raising $100 specifically for this

seminar from at least two donors, you will receive a $100 discount on your seminar fee.) You will turn in the

$100 you raised at the seminar.

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Total Cost (Couple): $589

Non-refundable registration fee (paid online): $289 (includes Funding Your Ministry & ViewPoints) Seminar fee

(paid at seminar by cash or check): $300

Preparation Discount: $150 (If you complete all of the preparation, including raising $100 specifically for this

seminar from at least two donors, you will receive a $100 discount on your seminar fee. If your spouse reads the

textbook, you will receive another $50 off.) You will turn in the $100 you raised at the seminar. $50 will remain to

be paid.

*You will be responsible for your own transportation, food, and lodging.

Alumni Cost (Individual): $189 Alumni Cost (Couple): $289

About the Cost: Steve Shadrach, our seminar trainer, receives no compensation for his services. He has raised his full support. We

charge to help you understand the importance and value of this training, and to encourage you to raise the

required funds, fully invest yourself by doing the preparation, and come ready to apply what you've learned.

Similar training with other organizations can cost $750 or more.

Where does the money go? We use the money we make from our Boot Camp seminars to produce materials,

videos, and websites that can help Christian workers around the world fully fund their visions.

Student Preparation Before the Seminar

Download and complete the Preparation Packet (requires 24+ hours).

You will receive two textbooks (The God Ask by Steve Shadrach and ViewPoints by Steve Shadrach) in

the mail as soon as you register. Please begin working on the assignments as quickly as possible.

Raise at least $100 of the seminar fee from at least two donors in face-to-face meetings. Find an accountability

partner.

This person needs to be someone who will boldly and consistently hold you to your weekly fundraising goals

until you reach 100%.

Hint: Recruit the most black and white, hard core, goal oriented person you can find. You will never regret it!

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Make your travel and lodging arrangements. Make arrangements for child care (if needed). Children are not allowed at the training (this includes nursing

babies).

During the Seminar The seminar begins at 8 a.m. and ends at 6 p.m. both days. You must arrive on time

and stay until the seminar is over to be eligible for the discount.

The seminar is 18 hours of intense lecture, multimedia, Q&A, role play, and small

group discussion.

Bring all completed homework (all Bible studies, worksheets, names lists, etc.).

Come prepared for a mock support appointment on the second day of the seminar.

On the second day, men need to wear a coat/tie and women a dress or skirt/slacks & blouse so you will be dressed for the mock support appointment.

"The will to win

means nothing

without the will to

prepare."

Juma Ikangaa,

Tanzania

Winner of the 1989

New York City

Marathon

Meals will be on your own. One meal on the second day will be reserved for your mock support appointment

(please bring $5/person to help cover the cost of the meal).

At the end of the seminar, you'll be asked to fill out the accountability checklist to determine whether or not you

are eligible for the discount (it's completely on the honor system).

After the Seminar Fill out an accountability sheet on time spent support raising each week until you are at 100% support. Record

how many phone calls, appointments, follow-ups, and letters are sent each week.

Mail or e-mail this information to your accountability partner, followed by a phone call. Ratio Christi Specific

Training

Prior to or just after Boot Camp an apologist/missionary must be trained in specific Ratio Christi fundraising

policies and procedures. It is the intention of Ratio Christi to help you build a team of lifelong supporters for Ratio

Christi and your ministry with Ratio Christi.

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370.10 E-Tapestry Fundraising Software

See http://www.etapestry.com

(from the eTapestry web site)

Reach new donors, members, and volunteers with our easy-to-use, secure, and affordable web-based

fundraising solution for nonprofits.

Backed by the dependability and reliability of Blackbaud, the eTapestry fundraising system helps your

organization raise and effectively manage funds so you can focus more on spreading your message and

helping your charity grow.

Unlike other online, pay-as-you-go software that focuses solely on acquiring funds, eTapestry brings

together all the components you need to successfully raise AND manage funds sustainably.

eTapestry has been built specifically for the needs of charitable organizations that need a tool to help them efficiently and effectively manage their fundraising activities.

But eTapestry is probably different from software you may be used to. It doesn’t require you to install, maintain and update software, or backup your data. It doesn’t require new hardware, additional disk space, or specific operating systems. It doesn’t require days of training, expertise in database operations or a multi-volume user guide to operate. It doesn’t even require you to be at the office to use.

What eTapestry does is even more impressive. In its simplest form, eTapestry is software you run over the Internet, allowing you to access your data from anywhere. It tracks donors, prospects or alumni while managing gifts, pledges and payments. In its full form, eTapestry adds advanced executive analysis, contact management, advanced email, e-commerce, event registration, complete website development, and API functionality. Because eTapestry is web-based, all upgrades, maintenance, backups, and data security are managed and monitored for you. It’s also easy to learn and use, meaning you can focus on your fundraising, and not your fundraising software. Best of all, it will save you money - year after year - compared to traditional software.

*Each apologist/missionary will receive training and a team building account for the eTapestry software.

Due to the need to be connected, and the possibility of picking up donors while away from the office, it is suggest

that all apologist/missionaries consider using a smart phone which would allow them to take donations directly. See cell phone reimbursement policy.