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Section 175 Education Act Audit Tool

This tool looks at all requirements under Section 11 Children Acts 2004, Section 175 Education Act 2002 and Keeping Children Safe in Education 2018. This audit requires evidence that this is in place. If any element is not in place, an explanation MUST be provided with a timescale to remedy the issue. Self-assess how you meet the standards and note the action required. School / Provider: ...................................................................................................................................................................... Drapers Maylands Primary School

Website: ................................................................................................................................................................................ http://www.drapersmaylands.com/

Audit completed by: .............................................................................................................................................. Trudy Spillane Principal, Penny Patterson Hsis

Audit signed off by (Headteacher / Director): ............................................................................................................................................Trudy Spillane Principal

Date of annual review: ............................................................................................................................................................................................... 1st May 2019

Designated Safeguarding Lead (DSL) and team: ............................................................................................. Trudy Spillane Principal, Trudy Ross, Karen Porter

Prevent lead: ...................................................................................................................................................................................................................................

CSE lead: .........................................................................................................................................................................................................................................

Operation Encompass: ...................................................................................................................................................................................................................

Designated teacher for LAC: ...........................................................................................................................................................................................................

SCR .................................................................................................................................................................................................................... Pauline Goodfellow

Name of Safeguarding Governor: ............................................................................................................................................................................. Libby Shipway

Appendix 1 – Requirements under Ofsted Appendix 2 – Requirements under Section 11 Children Acts 2004, Section 175 Education Act 2002, Keeping Children Safe in Education 2018

Appendix 3 – SCR fields

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Policy Standard Criteria 1 Policies and procedures are in place in respect of safeguarding and promoting the welfare of children and the implementation of section 11/section 175

Evidence Notes and Actions required

a The school / provider has a Safeguarding and Child Protection Policy which is in line with the London Child Protection Procedures 2018, KCSIE 2018 and other LSCB guidance

Including

Radicalisation and extremism; FGM; CSE; Missing; Online Safety; Peer on Peer abuse – inc. sexual violence and sexual harassment; Sexting; Vulnerabilities of SEND; DV/DA; So called ‘Honour based’ violence; homelessness; Children and the criminal Justice system; Children with family members in prison; Child criminal exploitation: county lines; Operation Encompass

The policy is on the web site http://www.drapersmaylands.com/, in the policies folder in the Principal office, in the safeguarding folder, on the shared drive (all staff have access), in the staff room on safeguarding noticeboard. The web site copy was updated June 2018.

Staff induction includes briefing on policies and document locations. This is also covered in the safeguarding training for all staff.

The Safeguarding folder in the staffroom has all supplementary documents, such as KCSIE 2018.

A sign off is kept for all staff to say they have read and understood key policies and documents.

The MAT has a marketing and communications officer, he posts documents on the web site.

UKCCIS sexting doc, 2016 https://www.gov.uk/government/publications/sexting-in-schools-and-colleges

CSE guidance, 2017 https://www.gov.uk/government/publications/child-sexual-exploitation-definition-and-guide-for-practitioners

Working Together, 2018 https://consult.education.gov.uk/child-protection-safeguarding-and-family-law/working-together-to-safeguard-children-revisions-t/supporting_documents/Working%20Together%20to%20Safeguard%20Children.pdf

DfE sexual violence guidance, 2018 https://www.gov.uk/government/publications/sexual-violence-and-sexual-harassment-between-children-in-schools-and-colleges

b The policy is reviewed every year or in the event of local / national developments

The web site policy is dated July 2018, it includes London CP procedures 5th edition, LADO details, KCSIE 2018 and Working Together 2018.

LBH template policies are used, personalised for the School. The safeguarding policy is reviewed every year.

Policies on the web site include:

• Safer Recruitment Policy and Procedures – Nov 2016 needs some updating and correction - KCSIE 2018 - 7d A Section 128 Direction Check for Management and Governors (part of the Enhanced DBS Check); - has never been part of DBS, must be checked

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• Attendance Policy – includes first day calling

• Pupil Attendance Policy Procedures

• Safeguarding and Child Protection Policy June 2018 includes KCSIE 2018

• Safer Recruitment Policy and Procedures – Nov 2016

• Behaviour for Learning Policy and Procedures – April 2017

• Equality Policy

• First Aid Guidance – June 2015

• Acceptable Use Policy

• Online Safety Agreements for Parents

• Online Safety Agreements for Children

• Arrivals and Departures Policy – May 2017 – includes some aspects of first day calling

• S175 Audit for Safeguarding

• DMAT - Complaints Policy – January 2019

• Equality & Diversity Policy - DCP 004

• School Behaviour Policy - DCP 005 – May 2015

• Special Educational Needs and Disability Policy - DCP 021

separately. - Disqualification by Association Declaration no longer legal - disqualification from childcare should be recorded for EY staff and managers.

• First Aid Guidance – June 2015 based on 2012 and 2009 documents

C1 Staff and service users are aware of the Safeguarding and Child Protection Policy and have access to it

Staff are able to contribute to the policy

See 1a above

There is sign off every September. Staff are reminded of Safeguarding processes. Training attendance and document sign off (see c2 below) are. Gaps are checked and catch up opportunities arranged.

C2 All staff have read part 1 and Annexe A of Keeping Children Safe in Education (2018) and have been supported by SLT to understand it.

A record is kept of this, and there are no gaps.

This is signed off each year as part of the policy and key information document set.

Keeping Children Safe in Education 2018 (KCSIE) https://www.gov.uk/government/publications/keeping-children-safe-in-education--2

KCSIE 2019 is expected to have updated hyperlinks, and any recruitment changes that may be an outcome of Brexit.

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d The Safeguarding and Child Protection Policy is approved and endorsed by the Board of Governors

This is minuted in the Local governing body. The last approval was autumn2018.

MAT policies have been reviewed and updated to ensure they have an education and phase specific focus.

e Has the Board of Governors identified a Nominated Governor for Safeguarding and Online Safety and notified the DSL who this is?

Libby Shipway is the safeguarding governor on the local governing body, she is an ex teacher so had safeguarding as part of her professional role.

The Governors use MAT email address.

Staff and governor sign acceptable use agreements annually.

Recommend looking at the Governor Hub – it is designed for GB and provides secure document storage and secure conversations opportunities.

Maureen Smith, Havering Governor Services can provide details.

The policy on the web site needs to be replaced with the current version listing the current safeguarding governor..

e2 The HT provides governors with an annual safeguarding report, or this is a clear part of termly reports to governors.

The Principal issues a half termly report to governors. The Principal speaks to the CoG and the safeguarding governor regularly. The report to governors includes high level overview information - numbers of children, staff training overview etc. The school has CPOMS and reports have been identified by Trudy R to provide consistent information to LGB,.

f There is a process for recording incidents, concerns and referrals in relation to children and young people and the action that results from these

Are the SG&CP needs of SEND children seen?

CPOMS is in place, the home school link officer, Trudy Ross has led on this, adding historic data and she is the active DSL deputy, she has a background in police work.

CPOMS was put in place in the summer 2018, with existing information being added in the autumn term. It is on the desktop of all computers. Some staff still prefer using blue forms and the HT has been reinforcing the need to use CPOMS. The school would prefer a face to face session for support from CPOMS and would like to make sure best use is being made of reports.

CPOMS is not being used for behaviour, restorative practice sheets are kept by teachers, this is monitored in an informal way.

Alerts are sent to the whole team. The DSL now coordinates safeguarding; team responsibilities are shared. Historic information is scanned and added or scanned and archived. There is a secure drive for children’s files pre CPOMS.

Suggested next step – a MAT person to monitor online systems – CPOMS, smart log, medical trackers – to look for cross school issues, sibling/family issues. The HSSW meet monthly and share expertise.

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CPOMS alerts go to the DSL team and any actions/decisions are seen by the whole team. There is more distributed responsibility.

The DSL team will review the concerns form alongside other information held on the child, consider in school action, early help, MASH. The MASH team are used for discussions and a MARF would be submitted where a child needs multiagency involvement.

The Principal reports mostly good quality evidence-based reporting from staff who are careful to not make value judgements. Where staff do include opinion the DSL will speak to staff and ask them to rewrite. The Principal has supported staff in writing good quality forms, ‘factual and unemotive’. The DSL will direct staff with questions and investigations when needed.

When a child leaves the school the pupil record file is sent to the new school, paper record hand delivered or recorded delivery to the DSL/HT. Digital files sent by egress or thorugh CPOMS cloud. Delivery confirmation is requested and chased. The CTF is sent by S2S.

The school retains a CPOMS record or a digital file with scanned copies of the paper record.

g Have you carried out an equalities impact assessment in relation to your safeguarding processes?

On the web site

• Equalities statement December 2017

• MAT Equality & Diversity Policy dated 27th May 2015.

h Regarding standards, how do you ensure:

h1 Information sheets contains up-to-date family information including alternative contacts and if appropriate estranged parents.

Family information is held in SIMS . CPOMS is linked to SIMS and updates every day.

Add an incident to CPOMS, ‘castlist’. Ensure all adults are referred to by their relationship to the child

For each child with either multi agency involvement or a complex family situation create a ‘Cast list’ as part of the safeguarding file. List all people around the child, family, professionals. With time frames if appropriate. This should list names and relationships – and times if a transient relationship, such as a changing SW.

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E.g. Mum, Foster Mum, Nan, Grandad-M, HT, SW, School Nurse, HSSW

h2 All Child-in-Need / Child Protection / Early Help / In school vulnerabilities / LAC records are securely stored

The school now uses CPOMS online recording, this is a secure online database. Incidents and issues are added by individual staff, their login identifies who has raised the issue. Supplementary paperwork – MARFs, statements, minutes etc are scanned and added.

Historic records are digitised and stored on a secure office drive.

Vulnerabilities lists by class, there is a list of vulnerabilities, this is done by a group and is revised every term. The categories are being extended; multiple disadvantage is a vulnerability. Categories are not necessarily a terrible thing, but how a parent is manging a situation is important.

There is a context sheet in front of class files– case study children, looking at trends and ongoing issues, where there are multiple issues.

School continues to be concerned at very high thresholds – e.g. a 5-year-old that shot a man with an air rifle. The MARF was knocked back, but robustly challenged by the school.

Make sure destroy dates are noted. Save digital files in folders such as ‘2019 leavers’. CPOMS can be set up with the retention schedule and delete.

h3 All Child-in-Need / Child Protection / LAC records include front sheet chronological summary and dated ordered entries including recording of decision

CPOMS is used for recording safeguarding and welfare concerns and ongoing information.

Current number of active cases:

CP - 0

CiN – 1

LAC – 0

Early help – 11 children

HSSW - 5 families each half term, intensive programme, plus ongoing support as requested by the family. Identified though vulnerabilities tracking, some families will refer themselves.

Medical need – high numbers in year 1

Vulnerabilities – The Principal is on the gate morning and afternoon and regularly meets with parents. Class folders have a list which includes vulnerable children where any

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information or tracking information is recorded. This is also discussed at pupil progress meetings. Where children have additional support this is recorded, e.g. counselling. There are case studies for a small number of children. There are records handed over at transition from year group to year group. These are held confidentially by the class teacher.

Transfers – in year or at transition.

meeting is held and paperwork is hand delivered

Scanned documents – send via egress.

Sign off slip to return- tracked by the office

Issues seen by the school include:

- Poverty – including poorly managed income, lack of education about managing money (iPad but no food)

- Chaotic families

- Parent to Parent – toxic family break up

- Parental mental ill health

- Food bank vouchers

- Needy parents who need comfort, support and practical parenting advice.

- Hungry children, (milk in cups not cartons, eco committee decision – this means milk for all children). All children have a hot lunch every day, packed lunches are not allowed. This has been a challenge in year 3, but the school has continued to have this as policy. In addition to PPG up to 10 children have half price subsidised meals, parents can apply for this assistance. Children take it in turns to clear, family service at tables. Staff eat with children. Squid holds information about allergies and food needs. The YMCA provide breakfast club; this will be run in school from September. Free places in the morning are full. YMCA have their own reporting system and will report to DSL on eating issues.

- Children watching/playing 18 films, 18 games with older

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siblings. There is an online safety assembly (Rising Starts Switched on Online Safety class assembly, joined by parents). Parents have online safety agreements to sign.

- Lack of role models or children copying inappropriate behaviour. Children using behaviour/ language picked up from adults/ games/films. Sexual behaviours.

- SEND lower than national

h4 Records for Child-in-Need / Child Protection / LAC should include all contacts with parents and other professionals

All information from school, HSSW, review meetings etc. are in CPOMS.

Other information held elsewhere:

Pupil files

Class file in the classroom

SEND files centrally, the One Plan with the teacher in the classroom

Healthcare plans in the office

first aid cupboard and file – medical tracker is being considered for the MAT. The file includes ongoing allergy and health needs, this is also kept confidentially in classrooms, these have photographs.

h5 All discussions with MASH / Children Social Care about welfare of child are recorded and include record of decisions and actions to be taken such as Early Help or Referral

This is in place. Multiagency paperwork is scanned and added to CPOMS, emailed documents are added digitally. Contacts with agencies are recorded as incidents, the chronology is available to the DSL team, and always up to date. CPOMS has filtering and search features to find specific information.

Policy Standard Criteria 2

There is a clearly established line of accountability within the organisation with regards to safeguarding and promoting the welfare of children

Evidence Notes and Actions required

a There is a DSL and Team (at least a team of The DSL team is Trudy Spillane, Trudy Ross and Karen Porter. The DSL The policy on the web site needs to be

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3) with clearly defined role and responsibilities in relation to safeguarding.

The DSL is a member of SLT.

Is there a job description for the DSL.

job description is in the safeguarding and child protection policy.

The school has a safeguarding notice on the sign in screen for all visitors. There is a poster in the front entrance with details of the safeguarding team.

The school looks for toolkits and templates to evaluate practice in the school, most recently looking at the NSPCC self review tool.

Training undertaken by DSL Team in last 2 years

MASH MARF and meeting thresholds

NSPCC child protection online

County lines

Gangs

Sessions at LSCB safeguarding week including conference

Ongoing sources of information

- LBH newsletters

- Andrew hall newsletters

- The Key

replaced with the current version listing the current team.

Newsletter recommendations

- NSPCC Caspar https://learning.nspcc.org.uk/newsletter/caspar/

- LGfL DigiSafe https://www.lgfl.net/online-safety/dsl-osl-contact-signups.aspx

- Ditto https://www.esafety-adviser.com/latest-newsletter/

b Staff and volunteers are clear who is the DSL and team members are, and the circumstances in which they should be contacted. Evidence how this is achieved.

This is part of induction and included on year start inset day. The team are listed on the policy copy in school. There is process detail in the policy including a flow chart to show how a concern should be raised and how it would be escalated. There is also information in the staff handbook.

The DSL team require all staff to use CPOMS.

c Staff and volunteers are aware of what their personal responsibilities are if they are concerned about a child/young person. Evidence how you know this.

Safeguarding and Prevent training is led by the HT, the MAT schools also had safeguarding training at Drapers Brookside in September.

Concerns processes are followed and taken seriously. Staff share all concerns, including low level welfare issues.

Training in the school focuses on safeguarding culture, from low level health and safety, to welfare and kind and appropriate lives. Staff will come for a second opinion and challenge lack of understanding of safeguarding.

Early years staff are aware of UKCIS guidance https://www.gov.uk/government/publications/safeguarding-children-and-protecting-professionals-in-early-years-settings-online-safety-considerations

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There are transition meetings each year and in year meetings to review vulnerabilities.

Parents have good opportunities to talk about worries at home, The Principal always stresses that the school is available to talk about home issues.

The school aims to be the single constant voice in the life of a child, keeping consistent evidence.

d Staff and volunteers are able to access a supervision/support structure whilst working with children and young people. How frequently does this happen?

The DSL team work closely together and provide support for wider staff. The DSL has undertaken supervision training. The HSSW has a monthly network meeting with the MAT schools HSSW, this is an opportunity to get case advice and support.

e There are mechanisms in place that enable the views of children and young people to be taken into account in the planning and provision of services (school councils etc.)

The school has years R to 3. The children are encouraged to be responsible. They have family service lunches.

Pupil voice is undertaken in class by teachers during circle time, there are very positive responses about children’s safety in school.

There is a school council with 1 elected representative from each class; they meet twice a month with the Assistant Principal. They have been looking at play equipment, recycling and composting.

Each class has an Ambassador, identified by staff, they are the best role model in a class, changed each term. They undertake prefect and visitor responsibilities.

There is an Eco-Committee they have made changes to school milk, discussed walking to school, reducing pollution and recycling.

The school has Worry Eaters; children’s concerns are talked through with an adult and the worry recorded and put in the zip mouth of the Worry Eater.

ParentView 50 responses

- 98% My child is safe at school (% agree or strongly agree)

- 92% School deals effectively with bullying or don’t know

- 94% School makes sure its pupils are well behaved

f Are reasonable steps taken to ensure that pupils are safe on sight/site?

There is one main entrance – one gate onto the playground open at school start and end. EY children have a path across the front of the

PP to send notes from asthma learning review session.

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Do you have CCTV?

What are the internal boundary points?

First aid arrangements – notices, first aid boxes, recording

school.

The Principal, Assistant Principal, HSSW, Site Manager are on duty at start and end of school.

Gates are closed and locked at day start/end. The site is entirely fenced, with lower internal fenced separating areas such as EY outdoor area, science garden etc. The car park gate, the door into the school from entrance is fobbed. All external doors are behind fences.

Evolve is used for trips and planning.

Accident reporting is currently in a single book with a chronological list. Accidents are reported online (HSE). The school has bought additional epipens, and an asthma pump, these will be increased to one per year group. All TAs are first aid trained and an epileptic fit was managed well, immediate identification of symptoms, immediate use of timer etc. Buckle was ready but did not need to be used.

Medication is stored in the medical cupboard in the staff room. Children with pumps and epipens have medication in the classroom with the child. Medical needs are recorded on SIMS, in each classroom and a paper copy in the office. The school is looking at emergency evacuation, medical needs and how the medication boxes are taken off site in an emergency.

g Are there adequate security arrangements for the grounds and buildings?

What are the control mechanisms?

Is there a lock down policy?

Where is the refuge point away from the school?

The school has external CCTV.

The entrance has buffer zone, there is a double door with a waiting area. There is a window to the reception hatch. The main desk is behind this.

There is digital sign in for visitors, work experience, governors. Staff wear an ID badge, on a school lanyard. Governors have badges.

The school evacuation point is Drapers Academy.

There are fire evacuation practices.

The school has lock down procedures and has had lock down situations

Secondary school child with a machete

Police helicopter student from college with knife

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Fireworks let off in the street.

Amber lockdown – bring in, lock doors, stay put.

Red lock down – safe place and use dynamic risk assessment. With an instruction to stay or leave. This has been discussed by staff.

The school uses police advice about what information is shared with the community. Social media is used for careful messages which are not alarmist.

h Does the school monitor visitors, volunteers and those using premises during school time?

What checks are made on visitors, contractors etc.?

Is there a visitor log?

Are visitors informed about Safeguarding and H&S processes?

Health and safety notices.

The digital sign in system is at the main desk. Visitors have stickers.

Safeguarding and health and safety are on the screen as part of the sign in process.

The digital sign in provides a visitor log for all adults on site

For information:

Social Worker safeguarding/security checks A social worker cannot practice in any organisation without an enhanced DBS check. The Health & Care Professions Council are the regulatory body that require the registration of social workers amongst other professions. It is compulsory for all social workers to renew their registration every 2 years. You can check to verify on the website below. On the home page you can use the drop down menu to click on social worker in England, in the next blank box you can put the surname of the person you are checking (ensuring the surname tab is already highlighted) and then click on the ‘search’ tab. http://www.hcpc-uk.org

i Is assurance sought from users of school premises that they have appropriate polices (Safeguarding / Child Protection, Vetting, Health & Safety, Insurance) in place to safeguard children?

There is a new MAT facilities manager. For external site users the checks made will include:

- Copy of safeguarding/CP policy

- Name of safeguarding/CP lead

- Copy of H&S policy

- Copy insurance

- List of staff & volunteers, DBS and date

- Nature of use – not being used to promote extremist views

The sports coach has made use of the site, plus clubs during the

Do external organisations have appropriate Ofsted registration – this also applies to childminders and other services contracted by parents.

Add to a newsletter, suggest parents check registrations, support parents if they are unsure how to do this.

The Havering Inter Faith Forum

http://haveringinterfaith.org.uk/

UKCCIS advice on bringing in external online

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holidays.

The school has visiting speakers including

- Police

- Parents

- Local Reverend

- workshops

Parents support each other with childcare. The school has identified a parent who was collecting more children than could be transported and contacted the other parents.

The school has clear collection lists, passwords for new adults collecting.

safety speakers, this is also useful for any visiting speaker https://www.gov.uk/government/publications/using-external-visitors-to-support-online-safety-education-guidance-for-educational-settings

j Are arrangements in place to refer children who may have gone missing to the relevant agencies?

Do you keep more than one contact for all children?

Do you have a First Day Calling process?

The gates open at 8.40 and close at 8.55, with late after this time. Registration closes at 9.00. Parents call the school number, leave a voicemail or email the school with absence information.

Late pupils go through the office, parents sign the child in, a member of the office staff walks the child to the classroom.

The school uses SIMS in the classroom.

The HSSW puts together registration, calls, emails etc and pulls together and absent with no explanation list. She will then carry out first day calling, phoning the parent. The SIMS contact list is called down. Home visit is considered, and a welfare check may be requested.

If the child is on CP or CiN the Principal would be notified and the SW would be contacted.

Lates are recorded on paper, parents are called in to discuss lateness, it can be escalated to EWO. Fines are used. The schools are getting minibuses and this is being considered for school pick ups.

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Policy Standard Criteria 3 The organisation maintains safe recruitment and complaints procedures

Evidence Notes and Actions required

a The school / provider has recruitment policy which covers how to recruit safely for staff who have contact with children, including what checks need to be undertaken to determine suitability

The safer recruitment policy is on the web site, but needs updating, some vetting aspects changed in September 2018..

The DSL and deputy have attended safer recruitment training or completed online.

Briony Fox, governor, has taken the training.

The interview panels are 3 people when possible.

Course on the portal, as part of Hsis packages.

NSPCC safer recruitment link - https://www.nspcc.org.uk/what-you-can-do/get-expert-training/safer-recruitment-education-course/

b Staff are aware of the safe recruitment policy and how to access it

This policy is on the school web site and on the staff drive.

c The training is accessed by all those who have a role in recruiting staff who will have contact with children

Every interview panel has at least one member who is Safer Recruitment Trained.

Training is accessed through the NSPCC online and through other training agencies.

d All those who have contact with children have appropriate checks in line with current legislation and guidance

Including

- Disclosure and Barred List Check

- self-declarations about previous convictions or disciplinary action in relation to inappropriate behaviour towards children or vulnerable adults

- Prohibition check

- S128 check (anyone in a management position, including governors)

Are DBS and staff vetting statements in place

All checks are in place although some DBS checks need to be renewed.

Prohibition checks are in place for all staff with teaching responsibility.

S 128 checks are in place for all staff with management responsibility.

Vetting checks are in place, the references are on HR files.

The school does not use parent volunteers but will DBS check volunteers.

The school should follow the Havering LSCB requirement to renew DBS checks every 3 years.

If new staff come from another Havering school their DBS can continue to be used with renewal at 3 years.

Add S128 checks for all governors.

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for all Alternative Provision providers used by the school.

Are volunteers DBS checked or is there a risk assessment in place for each volunteer?

e Single Central Register including other checks on staff. Does this include:

Mandatory pre appointment checks carried out in accordance with DfE guidance – identity, qualification, DBS (including barred list)

Written confirmation from a supply agency, where relevant, that appropriate checks have been carried out and are satisfactory e.g. identity, qualifications, DBS, Prohibition List check (for all staff that have a teaching role)

The SCR is a passworded excel file, stored on the admin network, it is accessible to Principal, Assistant Principal and Office Manager.

There are tabs for different post holders – paid staff, governors etc.

Copies of the file are saved to a sub folder.

All DBS checks are in place. The school has email confirmation from Capita online DBS services of DBS checks carried out

prohibition checks have been made for teaching staff.

The school uses Protocol teaching agencies and confirmation of identity, safeguarding and reference checks are sent to the school before the teacher arrives. The confirmation of identity and DBS is taken before the temporary member of staff enters the school. All visitors are expected to read and acknowledge the safeguarding procedures before signing in on the electronic system.

There are overseas police checks for two (one?) member of staff. Add detail to the SCR – country and date of check.

Disqualification by association check was removed September 2018. This has been removed from the current SCR copy, the forms should be removed from HR files.

Disqualification from childcare needs to be added for EY staff and those who manage EY staff. PP to send the form

Take copies of the SCR each month or half term

f Systems are in place for children/young people and staff to make a complaint where there are concerns and/or allegations about a member of staff.

Staff are aware of the NSPCC whistleblowing helpline 0800 028 0285

The school has a Whistleblowing policy. The policy is on staff drive and a copy is on the staffroom safeguarding board.

The HT would report to the LADO, same working day, even if the LADO then advises to investigate in school. The HT would follow LADO advice and instruction.

The HT keeps a LADO file. Unfounded notes would not be retained.

Allegations have been taken to the LADO. A parent complained to the HT about a staff member, the HT knew the situation (sharing safeguarding information with another education setting), shared facts with the parent. The HT informed the LADO, who contacted the other education setting to emphasise processes and training.

The LADO has contacted the school to check a staff member (following a disclosure elsewhere – same name, different person).

Whistleblowing policy not found on the web site

Havering LADO - Local Authority Designated Officer - Lisa Kennedy 01708 431653 Lado@havering.gov.uk https://www.havering.gov.uk/Pages/ServiceChild/Local-authority-designated-officer.aspx

g All staff are aware of the procedures to Staff are aware they must report, it is part of start of year induction,

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follow in the event of an allegation or concern about a member of staff or volunteer.

included in safeguarding training.

Staff have access to the CoG.

h The head teacher / director has a clearly defined role and responsibilities in relation to dealing with allegations against staff and volunteers. Ensure that all allegations are discussed with HR and LADO; and actions taken in line with discussion and fully recorded.

Arrangements for managing allegations against the Headteacher is the chair of governors responsibility

As above - Whistleblowing policy in place.

The Principal has contacted the LADO for advice but has not had any cases referred directly to the LADO.

The Principal keeps clear records of the issue, investigation and findings. She gathers statements from witnesses, if necessary the staff member would be monitored and supported.

I Whistle-blowing procedures in place, such that all staff/volunteers can raise issues of poor practice or allegations against other staff

As above – Whistleblowing policies in place.

J The school has recording and retention systems in place for allegations

Staff HR records are locked in a filing cabinet in the main office. Any concerns issues would be in the Principal office in the locked safeguarding drawer.

K Should any disclosures be listed within an enhanced DBS then an appropriate risk assessment should be carried out to document the consideration and decision that has been made.

The school had a DBS with a disclosure. The volunteer was interviewed, they had given all information in advance. A full risk assessment was in place, shared with CoG and the volunteering went ahead.

The generic disclosure process is: The Principal would ask the person for information, speak to MAT HR, and possibly the LADO, make a judgement about the risk to the child. The Principal would talk to the staff member, assure themselves that the adult was remorseful. The Principal would assure themselves there would be no impact on the children, if needs be, limits would be put on staff member activity. A file risk assessment would be added for the staff member with a disclosure on their DBS.

L There is a sufficient clause within staff contracts that outlines employee responsibility to make the employer aware if

All contracts have a DBS and notification of change in circumstances clause within them.

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anything needs to be disclosed going forward.

MAT Contract wording says:

Disclosure and Barring Service Clearance

Your post is exempt under the Exceptions Orders to the Rehabilitation of Offenders act 1974. You are required to disclose the details of all cautions, convictions, a bindover order and warnings even if they are spent, except for those listed as protected cautions and convictions. Please refer to the DBS website for more information.

The declaration provided by you at the time of your application for employment has been accepted for this purpose and if you fail to make any relevant disclosure or have included false or misleading information therein, you will be liable to dismissal. If during the course of your employment you are arrested, or summonsed for an offence or receive a conviction, a bindover order or a warning given to you by a police force you are required to inform the Principal of this fact immediately.

Policy Standard Criteria 4

There is staff training on safeguarding and promoting the welfare of children

Evidence Notes and Actions required

a An induction process is in place for all staff, temporary staff, and volunteers who will have contact with children which includes familiarisation with the Safeguarding and Child Protection Policies and Procedures as well as basic Child Protection training

Induction must include

- Safeguarding and child protection policy

- Behaviour policy

- Missing procedures

Mid-year starters have an induction this included the staff handbook, the document set, and sign off for key documentation. The induction is led by the Principal and Office manager.

The staff year start, and mid-year induction includes

- Safeguarding policy

- Staff handbook which includes code of conduct and safeguarding processes

- Acceptable use agreements are signed by staff

- Behaviour policy is on the web site

- Attendance Policy – includes first day calling and missing from education

UKCIS Tackling Race and Faith Targeted Bullying Face To Face and Online: A Guide For Schools https://www.gov.uk/government/publications/tackling-race-and-faith-targeted-bullying-face-to-face-and-online-a-guide-for-schools

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- Staff code of conduct There have been 2 further intakes of staff and handbook and processes induction is led by the headteacher. The policies and documents are on the staff drive. Paper copies are not issued. Staff read and sign to confirm KCSIE 2018.

b Registers are kept of staff who have completed

- Induction

- basic Safeguarding and Child Protection training

- ongoing safeguarding training.

Have staff completed positive handling (reasonable force) training?

Do you keep a bound book?

Are there individual plans for children with challenging behaviour, seeking to minimise physical restraint?.

Training registers are kept in school. The school uses the SIMS CPD record for each staff member

The school has a no touch policy, which is for playground play, but a child has used this to describe an inappropriate touch in school and felt comfortable bringing this up in school.

Two staff are team teach trained. The ongoing training is part of a current MAT discussion. There has never been a positive handling incident., de-escalation techniques have been used.

There is a bound book with no entries. Further training of key staff will be looked at.

The school are trained in Thrive approach and this is used as an approach – catch, match, wait.

c Staff training needs are regularly reviewed to ensure knowledge of safeguarding and child protection matters is maintained and up-to-date.

Has your training included:

- In school processes; Signs and symptoms; Neglect; Emotional abuse; Physical abuse; Sexual abuse; Radicalisation and extremism; FGM; CSE; Missing; Online Safety; Peer on Peer abuse – inc. sexual violence and sexual harassment; Sexting; Vulnerabilities of SEND; DV/DA; So called ‘Honour based’ violence; homelessness; Children and the criminal Justice system; Children with family members in prison; Child

All staff have at least annual training. The MAT ran training for all staff in Drapers Brookside in September 2018.

Ongoing opportunities for staff safeguarding professional development include briefings in response to new guidance and regular review of safeguarding procedures.

Safeguarding is a standing item at weekly staff briefings, issues picked up from emails and newsletters. In depth sessions on staff days, the DSL team pick up misconceptions and lack of understand, there is always opportunity to ask.

The DSL and team keep their knowledge very current (see ‘2a’ above).

The school has seen an increase in sexualised behaviour, and with younger children. The school uses NSPCC pants and Jigsaw for PSHE. The HT ran a parent session to talk about some of the content of these materials, body part vocabulary, growing and changing, it was a big turnout, a Friday afternoon, the content was overwhelmingly welcomed by parents.

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criminal exploitation: county lines; Gangs & SYV.

The school has gender neutral uniform. No gender groupings or difference. A zero tolerance to any prejudice. Data is scrutinised for gender differences and these have not been seen. School families have high numbers of mum at home, lack of expectation for girls. Some DV/DA. Operation Encompass sign up has been completed. The school has had one welfare check but no Operation Encompass notification. The DSL will ask Bekir (MASH) about this.

d Additional training (both multi and single agency) is available for all staff working with children/young people appropriate to role to include local initiatives and learning from Serious Case Reviews.

NSPCC, Havering Education Services, Havering LSCB training are all used for DSL team training. Safeguarding newsletters are used to keep up to date throughout the year.

e When did the school / provider last access Annual Safeguarding training for all staff

In place, last whole staff training Sept 2018, online safety training January 2018. Safeguarding update opportunities are regular, a standing item at staff briefings and staff meetings.

f Has the DSL (and team) completed higher level training in the last two years?

What other means does the DSL (and team) use to keep up to date?

See 4c above. For information - Havering LSCB brochure

https://www.havering.gov.uk/downloads/download/644/lscb_training_programme

Each team member can attend different courses to develop a range of expertise across the team.

Policy Standard Criteria 5

The organisation participates in effective inter-agency working and information sharing in order to ensure the safeguarding of children and the promotion of their welfare

Evidence Notes and Actions required

a A school / provider has a privacy notice and an information protocol.

The school understands the responsibility to share information relevant to the safeguarding of children in a secure manner.

The MAT is registered with the ICO (Information Commissioners Office), the date of the next registration is 24th October 2019. Registration number Z2396944. GDPR processes are in place across the MAT, there is a MAT GDPR officer.

Policy dated September 2018 (not found with other policies)

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http://fluencycontent2-schoolwebsite.netdna-ssl.com/FileCluster/DrapersMaylands/MainFolder/00POLICIES/Final-2-Data-Protection-Policy-Version-2.pdf

School uses egress for confidential communication, plus use of initials rather than names.

There is a heightened awareness

- GDPR training with an information leaflet

- An office lead

- only writing down things, use once and dispose

- keeping issue recording to facts only

- all recorded information may be seen by the parents, all staff must write knowing this.

- Use initials

- Don’t print unless needed

- Shred or use white sack

- Information being sent to other agencies – post or digital – double checking

Communications to staff – letters, emails and calls are directed to the Principal. There is a strict protocol for emails in the staff handbook.

Email sharing is only to secure recognised email domains, such as havering.gov.uk.

There has been a GDPR breach which was followed through.

b1 Staff/volunteers are aware of this policy and their personal responsibilities relating to it, including the obtaining of consent where appropriate.

All staff had GDPR training.

Information requests would be passed back to the Principal for advice.

There is a staff code of conduct which includes online safety and behaviour. The staff handbook includes confidentiality and GDPR, it allows staff to email parents. The policies include professional conduct and communication.

b2 Is there training on GDPR and information sharing?

See ‘a’ and ‘b1’ above.

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c Specific policies or arrangements are in place to communicate with partner agencies in relation the safeguarding of children/young people? Please provide examples.

MAT email addresses are used by all staff and governors.

The school checks email addresses being used for correspondence, and where appropriate insists on secure email addresses – e.g. .gov.uk

Egress is used to send confidential documents.

d Safeguarding records relating to children/young people are stored securely and safely

Appropriate technical and organisational measures shall be taken to keep data safe.

See 1h2 above

e Staff are aware of their responsibilities in relation to the reporting of private fostering arrangements

Do you have Exchange visits / home stays? Are DBS in place?

The Principal understands private fostering.

On admission the school asks for birth certificate, many are non-UK.

The school has identified siblings with different names to look at parental responsibility and who cares for the child.

Informal meetings are held and a home visit in one case was used to look at who the adults in a home were.

https://www.havering.gov.uk/Pages/ServiceChild/Private-fostering.aspx

f Arrangements are in place to support effective interagency working on individual cases including Early Help, CIN and CP. Evidence how you achieve this.

See 1h5, 2j, 3f, 3h, 4d, 5a

Policy Standard Criteria 6

Online safety is a clear aspect of safeguarding

Evidence Notes and Actions required

a Do the DSL and team lead Online Safety? The DSL team lead online safety. All safeguarding issues are taken to the team.

The Safeguarding governor understands her role covers safeguarding and online safety.

b Is there an online safety policy? Online safety policy not found on the web site.

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c How are online safety incidents recorded? All issues are recorded on CPOMS

Issues that have been raised include children watching 18 films, 18 games alongside older siblings.

Only one esafety incident in school – a search for ‘cupcake posters’ brought up explicit language. The site address was blocked. The HT reports the filtering software is active, safeguarding searches are sometimes blocked.

PC Wayne runs a CEOP session in the evening for reception parents. This includes security settings and parental locks on devices at home. Drapers Brookside led esafety safety training for staff.

There is a classroom poster with advice for children (Kent).

d What training is there for

- Staff

- Governors

- Parents

Online safety is part of whole staff safeguarding training. Last delivered at the start of the 2018 term at Drapers Brookside.

http://www.drapersmaylands.com/Internet-and-Child-Safety gives information for parents and pupils

https://www.facebook.com/drapersmaylands/

https://twitter.com/DrapersMaylands @DrapersMaylands

UKCIS - Online safety in schools and colleges: Questions from the Governing Board https://www.gov.uk/government/publications/online-safety-in-schools-and-colleges-questions-from-the-governing-board

e Where is online safety in the curriculum?

How is it taught?

Online safety is delivered through Computing, the school uses the Switched on Computing scheme which has online safety considerations alongside the computing curriculum.

In addition the Switched on online safety scheme from Rising Stars has a lesson each half term with a ‘take home’ activity, encouraging parents to engage with online safety alongside their child.

In the autumn term there is an assembly to share online safety for a year group, parents are invited, and parental agreements and children’s agreements are signed at this event.

ON the web site there us a very broad curriculum outline under information technology; it does not include any reference to online safety. PSHE details ‘Healthy Me’ (Jigsaw).

Staff have talked to children about PEGI and appropriate games. All discussions are on CPOMS, the DSL reports that these children are already on CPOMS and that the use of technology is another price of

UKCIS Education in a connected world https://www.gov.uk/government/publications/education-for-a-connected-world

Add a safeguarding statement to the curriculum details on the web site showing the range of ways that children learn about staying safe, risk and resilience.

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evidence of harmful environment at home.

f How do pupils know how to report? The first route for all children is talk to a trusted adult. Information about reporting online is on the web site.

The school uses a range of agencies to support learning about safety – NSPCC, PC Wayne etc.

http://www.drapersmaylands.com/Internet-and-Child-Safety has CEOP button and Childline information

g Is there an Acceptable Use Policy / Agreement (AUP) for

- Staff

- Governors and volunteers

- Visitors

How often is it signed?

There is an AUP for staff, govs, visitors, agency; signed annually. These are on the web site. It is part of the document sign off at the start of the year, or at induction.

Parents must not use phones on site, they are encouraged to say goodbye and greet children, talking to them about their day.

The school has a presence on twitter and Facebook

@DrapersMaylands

https://www.facebook.com/drapersmaylands/

h Is appropriate filtering and monitoring systems in place?

Is there Wifi

- For staff

- For pupils

- For visitors

Do pupils have their own devices? How do you keep them safe on 3G & 4G?

Impero is used for monitoring internet and network activity. This is able to create an alert when identified risks are met e.g. keywords. An email and screenshot is sent for the Online Safety Officer to action as appropriate.

Internet (ISP) is provided through Gaia technologies and Virgin Media.

The school has filtered internet access with filtering control in school. Filtering can be managed by Smoothwall with select categories. Children have safe access to the internet, which does not over block.

Smoothwall uses category blocking. There are default profiles in place for primary, pupils, staff etc. The school can customise profiles, add or remove categories and also put in requests for improved category filtering when a site is found that should be added or removed.

There have been no Impero alerts. Check the process with Gaia, are decisions being made without consulting the school.

KCSIE reminds governing bodies that 'over-blocking' must not 'lead to unreasonable restrictions as to what children can be taught'.

‘UK Safer Internet Centre: appropriate filtering and monitoring’ document

http://www.saferinternet.org.uk/advice-and-resources/teachers-and-professionals/appropriate-filtering-and-monitoring

Policy Standard Criteria 7 Effectiveness of Policies – use this to record longer case study examples

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Evidence must be provided

a How effective are these arrangements to safeguard children within your school?

Safeguarding policy, Arrivals and Departure Policy, Speak Up (Whistleblowing) Policy explicitly ensure that there are identified systems in place for adults to follow in order to maintain safety for children.

b Are policies and procedures adopted by the governing body implemented and followed by staff

All MAT and school policies are adopted by the MAT board and/or LGB and then implemented through CPD meetings.

c How do you know?

Evidence must be provided.

Safeguarding procedures are followed. Blue concern forms are completed by members of staff who consider an observation (child’s presentation) or something said by a child (violence at home) to require the support of the DSL.

d Do you need to take any action to improve the effectiveness of the safeguarding arrangements?

How will you do this?

An electronic recording system would prevent human error and ensure that referrals are logged and tracked with efficiency. Precautionary actions could be improved by identified vulnerable individuals and regularly reviewing actions and tracking through RAG rating.

e Do safeguarding policies and practice feature in the school strategic plan, with development issues identified and addressed?

SDP updated January 2018 following audit with Safeguarding actions, including implementation of electronic recording system.

f Does the Head Teacher / Director report annually to the governing body on the effectiveness of safeguarding/child protection procedures

Effectiveness of safeguarding/ Child Protection procedures are reported annually following S175 audit. From January 2018, this will also include an action plan with link to SDP and timescales.

g Does the governing body take effective and prompt action when deficiencies/weaknesses are identified?

No deficiencies or weaknesses have been identified over the past three years but governor responsible for safeguarding is appropriately skilled to take prompt action as required.

Appendix 1 : Ofsted requirements

Other than your ‘Safeguarding and Child Protection’ Policy, you should have ‘Policies’ which cover the following issues:

1. Pupil health and safety; 2. Bullying; 3. Racist abuse; 4. Harassment and discrimination; 5. Peer on peer abuse;

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6. Prevent (risk assessment) 7. Use of positive handling / reasonable force; 8. Meeting the needs of pupils with medical conditions; 9. Providing first aid; 10. Drug and substance misuse; 11. Educational visits 12. Intimate care 13. Online safety 14. Whistle blowing and Managing Allegations 15. Acceptable Use agreement, including staff responsibilities with online behaviours, data protection and esafety

Appendix 2 : Requirements under Section 175 Education Act 2002, Section 11 Children Acts 2004 and Keeping Children Safe in Education 2018

Section 175 Education Act 2002 requires

The governing body of a maintained school to make arrangements for ensuring that their functions relating to the conduct of the school are exercised with a view to safeguarding and promoting the welfare of children who are pupils at the school.

The governing body of an institution within the further education sector to make arrangements for ensuring that their functions relating to the conduct of the institution are exercised with a view to safeguarding and promoting the welfare of children receiving education or training at the institution.

Section 11 Children’s Act 2004 requirements are as follows:

All people working in education and schools contribute to the safeguarding and promoting of children’s welfare.

All schools / providers and further education institutions have a statutory duty to safeguard and promote the welfare of children. Consequently, staffs in these establishments play an important part in safeguarding children from abuse and neglect by early identification of children who may be vulnerable or at risk of harm and by educating children, about managing risks and improving their resilience through the curriculum.

All schools / providers and further education institutions should create and maintain a safe environment for children and young people, and should be able to manage situations where there are child welfare concerns.

Keeping Children Safe in Education 2018

This document summarises the Government’s guidance to Local Authorities, schools and further education institutions. The guidance sets out their respective responsibilities for carrying out their functions with a view to safeguarding and promoting the welfare of children under the Education Act 2002.

Prevent Duty 2015

The Counter-Terrorism and Security Act 2015, came into force on 1 July, puts a statutory duty on schools to "prevent people from being drawn into terrorism". It specifies: "Being drawn into terrorism includes not just violent extremism but also non-violent extremism, which can create an atmosphere conducive to terrorism and can popularise views which terrorists exploit.”

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FGM Duty 2015

The FGM mandatory reporting duty is a legal duty provided for in the FGM Act 2003 (as amended by the Serious Crime Act 2015). The legislation requires regulated health and social care professionals and teachers in England and Wales to make a report to the police where, in the course of their professional duties, they either are informed by a girl under 18 that an act of FGM has been carried out on her; or they observe physical signs which appear to show that an act of FGM has been carried out on a girl under 18. If a FGM disclosure is made to a teacher, the teacher must tell the DSL and then together report directly to the police.

Appendix 3 : Single Central Record fields

Name can be stored as two fields - FIRST and LAST

Address this must be current home address

DOB When you enter dates use 3/6/16 NOT 3.6.16 - if ‘.’ Is used in a date, excel will not recognise it as a date

Date Address ID Seen Update this when address changes

Date Photo ID seen This is the date ID checked for taking up post in the school.

Date Started with School Date of original employment in school, if promoted in school do not change this date.

Job Title (e.g. Teacher/ Parent Helper/ Admin)

Teaching Role (Y/N) (Teachers and anyone in teaching role) 'Y' for teachers and any support staff that work in a teaching role - whole class, group or 1:1

In regulated activity ‘Yes’ for all paid staff.

Teaching Qualifications Required (Yes / No) Teachers only

If Required, Teaching Qualifications Evidenced, or any qualifications required for the post.

in addition to QTS also recommend actual degree detail

For overseas trained teachers see DfE advice https://www.gov.uk/government/publications/employing-overseas-trained-teachers-from-outside-the-eea

If Required, Date Teaching Qualifications Seen Original certificates must be seen.

If Required, Date GTC Registration Seen (note – GTC no longer exists)

Mark as ‘Historic’. GTC no longer exists.

The General Teaching Council for England (GTC) was the professional body for teaching in England between 2000 and 2012

Date of DBS Certificate Date certificate issued – NOT the date the certificate is presented by the staff member. Havering LSCB requires 3 yearly renewal for all staff.

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Barred list checked (Was List 99)

‘In DBS’ – this check is part of ‘enhanced DBS with barred list’, you only need to make a barred list check if the individual does not have ‘enhanced DBS with barred list’.

You can choose to record the DBS date (as above)

DBS Disclosure Number

Record from email confirming a certificate has been issued or from the certificate when presented.

The staff member must present the DBS, a copy must not be taken unless there are disclosures on the DBS that will require a risk assessment.

Passport/Visa/Work Permit evidenced for Right to Work in the UK

Must be 'yes' for all

for UK staff write 'yes, UK passport' or 'yes, UK birth cert' for example

for others 'Yes' - with qualifying information about their right to work, including the country their documentation if from (passport/visa etc). Once this expires you need to recheck and record the new expiry date.

If Required, Date Visa or Work Permit Expires (Earliest Date)

Passport / visa expiry for all non UK nationals. Record the earliest date if the staff member has a passport and visa.

If the staff member has indefinite right to remain make sure there is no expiry date on the document.

Any renewed documentation must be presented, and the SCR updated.

If Required, Most Recent Date Work Permit or Visa Evidenced

Overseas Police Check/ Certificate of Good Conduct Required (Yes/No)

There are a range of overseas checks depending on where the individual has worked. A DBS only covers their time in the UK.

Consider this for anyone who has spent time abroad in the last 5 years (you get this information from their application form when they apply for the job in your school).

If it was longer than 3 months investigate the overseas police check.

If Required, DBS Overseas Checks Completed (Yes/No) – and note detail Include country of check and date received.

Date Medical Clearance Received suggest going back to 1/9/10 and marking all others as 'historic'.

Date Satisfactory Reference One Completed Add date reference received - make sure you have the reference on file

Date Satisfactory Reference Two Completed Add date reference received - make sure you have the reference on file

Disqualification from Childcare Date of check (usually at recruitment) – this is a question asked of the candidate/employee

Applies to Early Years staff, and those who manage EY staff ONLY

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Disqualification Declaration form / family disclosure form -

removed September 2018

Date of check (Not secondary schools)

Annual recommended

Evidence checked by Name of person carrying out checks

Interviewed by, who on the interview panel is safer recruitment trained. Put title or initials of one member of the panel for all staff recruited since 1/9/10 and marking all others as 'historic'

Employer Access Online Checks:

Prohibition Check

For everyone in a ‘teaching role’

Date of check. - Only needs to be rechecked if staff also work at another setting.

A prohibition check does not mean someone cannot work in a school, it means they have lost their teaching status. The prohibition list includes details of the ban, this would be used to decide whether to employ.

Section 128 check

In Academies or Free schools - everyone in a management or responsibility position

In ALL schools - all governors.

Date of check. - Only needs to be rechecked if staff also work at another setting

A S128 check does not mean someone cannot work in a school, it means they have lost their right to hold a management position. You would look at the details before deciding whether to employ.

Teachers who have failed induction or probation Date of check

GTC England sanctions Date of check

Teachers sanctioned in other EEA member states Date of check