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SECTION 1 SKILLS Analyzing Data Using Excel. 1.1 Start Microsoft Excel 2010 1.1 The Excel Screen 1.1 Open a Workbook 1.1 Save a Workbook 1.1 Print a Workbook 1.2 Start a New Workbook 1.2 Enter Labels and Values 1.2 Use Fill Options 1.3 Perform Calculations Using Formulas - PowerPoint PPT Presentation
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Skills© Paradigm Publishing, Inc. 1 Skills© Paradigm Publishing, Inc. 1
Skills© Paradigm Publishing, Inc. 2 Skills© Paradigm Publishing, Inc. 2
SECTION 1 SKILLSAnalyzing Data Using Excel
1.1 Start Microsoft Excel 2010
1.1 The Excel Screen
1.1 Open a Workbook
1.1 Save a Workbook
1.1 Print a Workbook
1.2 Start a New Workbook
1.2 Enter Labels and Values
1.2 Use Fill Options
1.3Perform Calculations Using Formulas
CHECKPOINT 1
1.4 Use the SUM Function
1.5 Copy Formulas
1.6 Test the Worksheet
1.6Improve the Worksheet Appearance
1.6 Sort
CHECKPOINT 2
1.7 Use Help
1.8 Preview a Worksheet
1.8 Change Page Orientation
1.8 Print a Worksheet
1.9 Display Formulas
1.9 Navigate a Worksheet
CHECKPOINT 3
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Start Microsoft Excel 2010
To open Microsoft Excel 2010:1. Click the Start button on
the Taskbar.2. Point to All Programs at the
pop-up menu.3. Click Microsoft Office.4. Click Microsoft Excel 2010.
Start button
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The Excel ScreenQuick Access toolbar
ribbon
Name text box
worksheet area
Status barsheet tabs
row
active cell
tabs
Formula bar dialog box launcher
Title bar
column group
Minimize the ribbon button
scroll boxcell pointer
horizontal scroll bar
vertical scroll bar
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Excel Screen FeaturesFeature Description
active cell location in the worksheet that will display typed data or that will be affected by a command
cell pointer select cells when you see this icon by clicking or dragging the mouse
dialog box launcher click the downward-pointing diagonal arrow at the bottom right in a group to open the dialog box with more options for that group
File tab displays the Backstage view with document management actions, such as save or print, and a list of recently opened workbooks
Formula bar displays the contents stored in the active cell
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Excel Screen Features…continuedFeature Description
Minimize the ribbon button
click to show or hide the ribbon
Name text box displays the active cell address or name assigned to active cell
Quick Access toolbar contains buttons for commonly used commands that can be executed with a single mouse click
ribbon area from which commands and features for performing actions on a cell or worksheet are accessed; begin by selecting a tab and then choosing the command or feature
sheet tabs identifies the worksheets in the workbook; use these tabs to change the active worksheet
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Excel Screen Features…continuedFeature Description
Status bar displays current mode, action messages, View buttons, and Zoom slider
tabs commands and features in the ribbon are organized into related groups which are accessed by clicking a tab name
Title bar displays workbook name followed by Microsoft Excelvertical and horizontal scroll bars
used to view various parts of the worksheet beyond the current screen
worksheet area contains cells used to create the worksheet
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Open a Workbook
To open a workbook:1. Click the File tab.2. Click the Open button in
the Backstage view.3. At the Open dialog box,
navigate to the desired folder.
4. Double-click the desired file.
Navigation pane Content pane
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Save a Workbook
To save a workbook with a new name:1. Click the File tab.2. Click the Save As button in
the Backstage view.3. Type the new workbook
name.4. Click Save or press Enter.
Save As dialog box
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Print a Workbook
To print a workbook:1. Click the File tab.2. Click the Print tab in the
Backstage view.3. Click the Print button.
Print button
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Start a New Workbook
To start a new workbook:1. Click the File tab.2. Click the New tab in
the Backstage view.3. Click the Create
button with Blank Workbook already selected in the Available Templates section of the view.
Create button
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Enter Labels and Values A label is an entry in a cell that helps the reader relate to the
values in the corresponding column or row. Labels are generally entered first when creating a new worksheet since
they define the layout of the data in the columns and rows. By default, Excel aligns labels at the left edge of the column.
A value is a number, formula, or function that can be used to perform calculations in the worksheet. By default, Excel aligns values at the right edge of the column.
Take a few moments to plan or sketch out the layout of a new worksheet before entering labels and values.
Decide the calculations you will need to execute and how to display the data so that it will be easily understood and interpreted.
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Enter Labels and Values…continued
Cancel button
Enter button
Entry appears in the Formula bar and in the active cell.
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Enter Labels and Values…continued
long label
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Use Fill Options
To use the fill handle:1. Click the desired cell to make the
cell active.2. Point at the fill handle. The cell
pointer changes from the large white cross to a thin black cross.
3. Hold down the left mouse button.
4. Drag the pointer as desired.5. Release the left mouse button.
fill handle
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Use Fill Options…continued
Auto Fill Options button
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Use Fill Options…continued
Auto Fill Options button
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Use Fill Options…continued
To use the fill feature on a range:1. Select the desired range.2. Click the Home tab.3. Click the Fill button in the
Editing group.4. Click the desired option at
the drop-down list.
Fill buttonselected range
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Perform Calculations Using Formulas A formula is entered into a cell to perform mathematical
calculations in a worksheet. All formulas in Excel begin with the equals sign (=) as the first
character. After the equals sign, the cell addresses that contain the values
you want to calculate are entered between mathematical operators.
The mathematical operators are: + (addition) – (subtraction) * (multiplication) / (division) ^ (exponentiation)
Skills© Paradigm Publishing, Inc. 20
Perform Calculations Using Formulas…continued
To enter a formula:1. Activate the cell in which
you want the result placed.2. Type =.3. Type the first cell address.4. Type the operator symbol.5. Type the second cell
address.6. Continue Steps 3-5 until
finished.7. Press Enter or click the
Enter button.
formula
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Perform Calculations Using Formulas…continued
To enter a formula using the pointing method:1. Activate the cell in which
you want the result placed.2. Type =.3. Click the first cell.4. Type the operator symbol.5. Click the second cell.6. Continue Steps 3-5 until
finished.7. Press Enter or click the
Enter button.
marquee
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CHECKPOINT 11) This is what the intersection of a
column with a row is called.a. fill handleb. pointerc. insertion pointd. cell
3) This is the name of the small black square that displays at the bottom right corner of the active cell.a. fill handleb. pointerc. insertion pointd. cell
2) By default, values are aligned at what edge of the column?a. leftb. rightc. topd. bottom
4) Always type this symbol before entering a formula.a. asterisk (*)b. plus sign (+)c. equals sign (=)d. minus sign (-)
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Use the SUM Function
To enter the SUM function:1. Activate the cell in which you
want the result placed.2. Click the AutoSum button in the
Editing group of the Home tab.3. Press Enter, or drag to select the
correct range and press Enter.OR4. Drag to select the range of cells
to be summed including the result cell.
5. Click the AutoSum button.
SUM function
SUM function
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Copy Formulas
To copy a formula:1. Activate the source cell.2. Click the Copy button.3. Select the destination
cell(s).4. Click the Paste button.
marquee
Paste Options button
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Copy Formulas…continued
fill handle
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Test the Worksheet
To test the worksheet:1. Enter proof formulas.
proof formula
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Improve the Worksheet Appearance
Decimal places are not consistent.
Labels do not align directly over values.
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Improve the Worksheet Appearance…continued
To format a range to the accounting number format:1. Select the desired
range.2. Click the Accounting
Number Format button in the Number group in the Home tab.
Accounting Number Format button
ScreenTip
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Improve the Worksheet Appearance…continued
To align labels at the right:1. Select the desired
range.2. Click the Align Text
Right button in the Alignment group in the Home tab.
3. Click in any cell to deselect the range.
Align Text Right button
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Improve the Worksheet Appearance…continued
To rotate text in cells:1. Select the desired
range.2. Click the Orientation
button in the Alignment group in the Home tab.
3. Select the desired option.
Orientation button
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Sort
To sort a range:1. Select the range.2. Click the Sort & Filter button
in the Editing group in the Home tab.
3. Click Custom Sort at the drop-down list.
4. At the Sort dialog box, click the down-pointing arrow at the right of Sort by in the Column section and then select the desired column at the drop-down list.
Sort & Filter button
Sort dialog box
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CHECKPOINT 21) Use this built-in function to add a
range of values.a. ADD functionb. SUM functionc. TOTAL functiond. RANGE function
3) Excel uses up to how decimal places when calculating values?a. 1b. 5c. 10d. 15
2) This is a temporary storage location used when copying.a. Clipboardb. Copyboardc. Storageboardd. Tempboard
4) This button is used to rotate text within cells.a. Orientationb. Rotatec. Angled. Text
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Use Help
To use Help with F1:1. Point to a button.2. Press the F1 function
key.3. Scroll down the Help
window and click the subtitles to read the information available.
4. Close the Excel Help window.
ScreenTip
Help window
Help subtitles
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Use Help…continued
To use Help with the Help button:1. Click the Microsoft Office
Excel Help button.2. Type a word or phrase in the
Search text box.3. Click the Search button or
press Enter.4. Click the desired hyperlink.5. Read the information that
displays in the window.6. Close the Excel Help window.
Search text box
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Use Help…continued
offline Help window
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Preview a Worksheet
To preview a worksheet:1. Click the File tab.2. Click the Print tab.
Pages indicator
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Change Page Orientation
To change the page orientation:1. Click the File tab.2. Click the Print tab.3. Click the Page Orientation
gallery.4. Click the desired
orientation.
Page Orientation gallery
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Print a Worksheet
To print a worksheet:1. Click the File tab.2. Click the Print tab.3. Click the Print button.
Print button
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Display FormulasTo display formulas:1. Click the File tab.2. Click the Options button.3. At the Excel Options dialog
box, click Advanced.4. Scroll down the Advanced
options.5. Under Display options for
this worksheet, click the Show formulas in cells instead of their calculated results check box.
6. Click OK.Excel Options dialog box
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Navigate a Worksheet
To go to a specific cell:1. Click the Find & Select
button.2. Click Go To.3. Type the cell address at the
Go To dialog box.4. Click OK.
Find & Select button
Go To dialog box
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Navigate a Worksheet…continued
Press To move to
Arrow keys one cell up, down, left, or rightCtrl + Home A1Ctrl + End last cell in worksheetHome beginning of rowPage Down down one screenPage Up up one screenAlt + Page Down one screen to the rightAlt + Page Up one screen to the left
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Navigate a Worksheet…continued
To view a large worksheet by splitting the window:1. Drag the split box to the position
you want the split bar to occur. Split bar
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CHECKPOINT 31) Pressing this function key is one
way to access the Help window.a. F1b. F2c. F3d. F4
3) To display formulas, click the Options button under which tab?a. Fileb. Homec. Page Layoutd. View
2) In this orientation, the page is printed on paper taller than it is wide.a. scenicb. landscapec. portraitd. design
4) Pressing these keys will move the insertion point to A1.a. Alt + Page Downb. Alt + Page Upc. Ctrl + Endd. Ctrl + Home
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