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Secretary’s Corner
INFORMATION TECHNOLOGY AND MANAGEMENT SERVICES (ITMS)
PROCESSDURATION
(WORKING DAYS)
FROM TOTECHNICAL EVALUATION OF SMALL‐SCALE COAL MINING (SSCM) APPLICATION AREA
8 3
CONDUCT / TECHNICAL EVALUATION / APPROVAL OF COAL BLOCK BOUNDARY SURVEY
29 23
PROVISION OF GEOMATICS INFORMATION AND SERVICES 3 3
PROVISION OF CARTOGRAPHIC, INFOGRAPHIC AND OTHER MAPS
3 3
PROVISION OF ENERGY DATA & INFORMATION THRU ENERGY DATA CENTER (RESEARCHERS)
3 0.5
PROVISION OF ENERGY DATA & INFORMATION THRU ENERGY DATA CENTER (SERVICE CONTRACTORS/INVESTORS)
3 1
PROVISION OF ENERGY DATA & INFORMATION THRU THE DOE LIBRARY
3 0.5
UPLOADING / POSTING OF ENERGY INFORMATION THRU THE DOE WEBSITE / PORTAL
4.5 1.5
UPLOADING / POSTING OF PRESS RELEASES THRU THE DOE WEBSITE / PORTAL
1.5 0.75
LEGEND LIST OF REQUIREMENTS
TECHNICAL EVALUATION OF SMALL-SCALE COAL MINING (SSCM) APPLICATION AREA
SSMC – 3 DAYS
(8 Days)
CHARGES & FEES LEGAL BASESE.O. 197Administrative Order No. 31 dated October 1, 2012
Applicant
DOE
TL: 4792900Loc. 260
Loc. 254/391
GF, Data Bank Building
GF, Data Bank Building
1) Field verification survey – Php 1,000/man/day2) Verification of survey returns
• Tracing cloth/mylar - Php 300/plan• Fieldnotes, computations – Php 5/sheet
3) Boundary survey of contract area – Php 150/ha
1) Survey report, transmittal of survey returns2) Copy of Geodetic Engineer’s current registration and PTR3) Certification from Lands Management Bureau/Coast and Geodetic Survey Department of the geographic and/or grid
coordinates of the tie-points used4) Certification from the Coast and Geodetic Survey Department for the evaluation of the survey results using GPS
receivers5) Certification of GPS calibration and registration6) Certificate of transit inspection and tape inspection7) Fieldnotes and plans8) Computation for azimuth for latitude of observation and convergence correction of azimuth9) Coordinate conversion of principal corners and other tie points10) Traverse, setting and area computations
Office of the Director,Information Technology and Management Services (ITMS)
Evaluation of request / checking of survey returns computations
Chief / Assistant Chief, Information Services Division (ISD)
0.5
Approval of TD / transmittal letter Director, ITMS
Endorsement for approval of TD / preparation of transmittal letter
Conduct of field verification of boundary monuments (as needed & simultaneous with
CNMD field validation)
Geoinformatics Section(5)
Chief / Assistant Chief, ISD
Releasing / transmittal of TD Administrative Assistant, ISD
Geoinformatics Section 2
Submission of request/survey returns
Receive/Endorse application
Processing of Request & preparationof technical description (TD)
0.5
RESPONSIBLE PERSONNEL/OFFICE / UNIT PROCEDURES NORMAL PROCESSING TIME
(WORKING DAYS)CONTACT NUMBERS
LOCATION OF OFFICE
LEGEND LIST OF REQUIREMENTS
CONDUCT / TECHNICAL EVALUATION / APPROVAL OF COAL BLOCK BOUNDARY SURVEY
23 DAYS
(29 Days)**CHARGES & FEES
LEGAL BASESE.O. 197Administrative Order No. 31 dated October 1, 2012Applicant
DOE
TL: 4792900Loc. 260
Loc. 254/391
GF, Data Bank Building
GF, Data Bank Building
1) Field verification survey – Php average ITO II to Carto 3/man/day2) Verification of survey returns
• Survey plan - Php 300/plan• Fieldnotes, computations – Php 5/sheet
1) Survey report, transmittal of survey returns2) Copy of Geodetic Engineer’s current registration and PTR3) Certification from Lands Management Bureau/Coast and Geodetic Survey Department of the geographic and/or grid coordinates of the
tie-points used4) Certification from the Coast and Geodetic Survey Department for the evaluation of the survey results using GPS receivers5) Certification of GPS calibration and registration6) Certificate of transit inspection and tape inspection7) Fieldnotes and plans8) Computation for azimuth for latitude of observation and convergence correction of azimuth9) Coordinate conversion of principal corners and other tie points10) Traverse, setting and area computations
Office of the Director,Information Technology and Management Services (ITMS)
Evaluation of request / checking of survey returns computations
Chief / Assistant Chief, Information Services Division (ISD)
0.5
Approval of TD / transmittal letter Director, ITMS
Endorsement for approval of TD / preparation of transmittal letter
Conduct of field verification of boundary monuments (as needed & simultaneous with
CNMD field validation)Geoinformatics Section 5
Chief / Assistant Chief, ISD
Releasing / transmittal of TD Administrative Assistant, ISD
Geoinformatics Section 15 per coal block
Submission of request/survey returns
Receive/Endorse application
Processing & checking of survey returns computations & preparationof technical description (TD)
2.5
RESPONSIBLE PERSONNEL/OFFICE / UNIT PROCEDURES NORMAL PROCESSING TIME
(WORKING DAYS)CONTACT NUMBERS
LOCATION OF OFFICE
PROVISION OF GEOMATICS INFORMATION AND SERVICES
3 DAYS
TL: 4792900Loc. 260
Loc. 254/391
GF, Data Bank Building
GF, Data Bank Building
LEGEND LIST OF REQUIREMENTS CHARGES & FEES LEGAL BASESE.O. 197Administrative Order No. 31 dated October 1, 2012
Applicant
DOE
Cost of reproduction1)Letter of request2)Filled‐out Pro‐forma Terms and Conditions
Endorsement for approval of output / transmittal letter
Approval of output
Geoinformatics Section
Director, ITMS0.5
Processing of request
Chief, ISD / Assist. Chief, ISD
Releasing / transmittal of output Administrative Assistant, ISD
Office of the Director,Information Technology and Management Services (ITMS)
Evaluation of requestChief / Assistant Chief, Information Services Division (ISD)
0.5
Submission of request*/survey returns
Receive/Endorse application
2
RESPONSIBLE PERSONNEL/OFFICE / UNIT PROCEDURES NORMAL PROCESSING TIME
(WORKING DAYS)CONTACT NUMBERS
LOCATION OF OFFICE
PROVISION OF CARTOGRAPHIC, INFOGRAPHIC AND OTHER MAPS
3 DAYS
TL: 4792900Loc. 260
Loc. 254/391
GF, Data Bank Building
GF, Data Bank Building
LEGEND LIST OF REQUIREMENTS CHARGES & FEES LEGAL BASESE.O. 197Administrative Order No. 31 dated October 1, 2012
Applicant
DOE
Cost of reproduction1)Letter of request2)Filled‐out Pro‐forma Terms and Conditions3)Receipt of payment
Endorsement for approval of output / transmittal letter
Approval of output
Infographics Section
Director, ITMS 0.5
Processing of request
Chief, ISD / Assist. Chief, ISD
Releasing / transmittal of output Administrative Assistant, ISD
Office of the Director,Information Technology and Management Services (ITMS)
Evaluation of requestChief / Assistant Chief, Information Services Division (ISD)
0.5
Submission of request/survey returns
Receive/Endorse application
2
RESPONSIBLE PERSONNEL/OFFICE / UNIT PROCEDURES NORMAL PROCESSING TIME
(WORKING DAYS)CONTACT NUMBERS
LOCATION OF OFFICE
PROVISION OF ENERGY DATA & INFORMATION THRU ENERGY DATA CENTER(RESEARCHERS)
0.5 DAYS
(3 Days)
TL: 4792900Loc. 257
Loc. 408
Loc. 260
Energy Data Center of the Philippines Building
GF, Data Bank Building
GF, Data Bank Building
LEGEND LIST OF REQUIREMENTS CHARGES & FEES LEGAL BASES
E.O. 197Administrative Order No. 31 dated October 1, 2012
Applicant
DOE
No Fees1)Letter of request2)Filled‐out data request form3)List of data/documents requested4)Receipt of payment5)Signed conforme/confidentiality/terms and conditions
NOTE: * ‐ For Petroleum Data ** ‐ For Geothermal Data
0.5
Submission of request
Chief, IDMD / PRDD*/GEMD**Approval of request
Submission of signed conforme /confidentiality / terms and conditions
pro forma letter
Processing of request / preparation of data / transmittal letter
Supervising SRS, IDMD
Recording / transmittal of dataSRA, IDMD
SR SRS, IDMD Evaluation of Request
SRA, IDMD Receive Request
Supervising SRS, IDMDEndorsement of Request
Approval of the Terms and ConditionsDirector, ITMS
RESPONSIBLE PERSONNEL/OFFICE / UNIT PROCEDURES NORMAL PROCESSING TIME
(WORKING DAYS)CONTACT NUMBERS
LOCATION OF OFFICE
PROVISION OF ENERGY DATA & INFORMATION THRU ENERGY DATA CENTER(SERVICE CONTRACTORS/INVESTORS)
1 DAY
(3 Days)
TL: 4792900Loc. 257
Loc. 408
Loc. 260
Loc. 233
Energy Data Center of the Philippines
GF, Data Bank Building
GF, Data Bank Building
GF, DOE Annex Building
LEGEND LIST OF REQUIREMENTS CHARGES & FEES LEGAL BASES
E.O. 197Administrative Order No. 31 dated October 1, 2012
Applicant
DOE
1)Letter of request2)Filled‐out data request form3)List of data/documents requested4)Receipt of payment5)Signed conforme/confidentiality/terms and conditions
NOTE: * ‐ For Petroleum Data ** ‐ For Geothermal Data
0.5
Chief, IDMD / PRDD*/GEMD**
Supervising SRS, IDMD
SRA, IDMD
SR SRS, IDMD
SRA, IDMD
Supervising SRS, IDMD
Chief, Treasury Division
SR SRS, IDMD
Director, ITMS
Submission of request
Approval of request
Processing of request / preparation of data / transmittal letter
Recording / transmittal of data
Evaluation of Request
Receive Request
Endorsement of Request
Payment of data / processing fee
Issuance of Order of Payment
Approval of Order of Payment
RESPONSIBLE PERSONNEL/OFFICE / UNIT PROCEDURES NORMAL PROCESSING TIME
(WORKING DAYS)CONTACT NUMBERS
LOCATION OF OFFICE
Refer to Information Services Division,Information Technology AndManagement Services (ISD‐ITMS)Schedule of Fees and Charges
PROVISION OF ENERGY DATA & INFORMATION THRU THE DOE LIBRARY
0.5 DAY
(3 Days)
TL: 4792900Loc. 257
Loc. 408
Loc. 260
Loc. 233
GF, Data Bank Building
GF, Data Bank Building
GF, Data Bank Building
GF, DOE Annex Building
LEGEND LIST OF REQUIREMENTS CHARGES & FEES LEGAL BASES
E.O. 197Administrative Order No. 31 dated October 1, 2012
Applicant
DOE
Refer to Information Services Division,Information Technology AndManagement Services (ISD‐ITMS)Schedule of Fees and Charges
1)Letter of request2)Filled‐out data request form3)List of data/documents requested4)Receipt of payment5)Signed conforme/confidentiality/terms and conditions
SDO IV, IDMD
SDO I, IDMD
0.5
Chief, Treasury Division
SDO I, IDMD
SDO I, IDMD
Chief, IDMD
Director, ITMS
Submission of request
Evaluation of Request
Payment of data / processing fee
Processing of request / Releasing of data
Issuance of order of payment
Receive Request
Approval of Request
Approval of Order of Payment
RESPONSIBLE PERSONNEL/OFFICE / UNIT PROCEDURES NORMAL PROCESSING TIME
(WORKING DAYS)CONTACT NUMBERS
LOCATION OF OFFICE
UPLOADING / POSTING OF ENERGY INFORMATION THRU THE DOE WEBSITE / PORTAL
1.5 DAY
(4.5 Days)
TL: 4792900Loc. 260
Loc. 385
GF, Data Bank Building
3F, NPTL Building
LEGEND LIST OF REQUIREMENTS CHARGES & FEES LEGAL BASES
E.O. 197Administrative Order No. 31 dated October 1, 2012
Applicant
DOE
No Fees1)Letter of request for posting (written and/or emailed) with proof of clearance/approval from the OSEC/ULGA/UPMA
2)Copy of approved data, preferably in digital or PDF format and approved copy of graphics/pictures/flash videos, if available
Bureau/Service Directors,Assistant Secretary, Undersecretary
Receive, review and endorse request to technical staff
Director, ITMS
Receive RequestOD, ITMS
Upload approved information on the DOE website
Endorse Request to ITD
ITO I, ITD
1.5
Submission of request
Information Technology Officer I / Information Systems Analyst II
RESPONSIBLE PERSONNEL/OFFICE / UNIT PROCEDURES NORMAL PROCESSING TIME
(WORKING DAYS)CONTACT NUMBERS
LOCATION OF OFFICE
UPLOADING / POSTING OF PRESS RELEASES THRU THE DOE WEBSITE / PORTAL
0.75 DAY
(1.5 Days)
TL: 4792900Loc. 255
Loc. 260
Loc. 385
GF, DOE Annex Building
GF, Data Bank Building
3F, NPTL Building
LEGEND LIST OF REQUIREMENTS CHARGES & FEES LEGAL BASES
E.O. 197Administrative Order No. 31 dated October 1, 2012
Applicant
DOE
No Fees1)Proof of approval from Chief, CWPO2)Copy of approved data, preferably in digital or PDF format and approved copy of graphics/pictures/flash videos, if available
Chief, CWPS / PAO
Director, ITMS
Chief, ITD
0.75
Information Technology Officer I /
Information Systems Analyst II
Receive, review and endorse request to technical staff
Upload approved information at the DOE website
Endorsement request to ITD
Submission of request
Receive RequestOD, ITMS
RESPONSIBLE PERSONNEL/OFFICE / UNIT PROCEDURES NORMAL PROCESSING TIME
(WORKING DAYS)CONTACT NUMBERS
LOCATION OF OFFICE
INFORMATION TECHNOLOGY AND MANAGEMENT SERVICESINFORMATION SERVICES DIVISION
FEES AND CHARGES
INFOGRAPHICS SECTION Amount in Php
Reprographics ServicesEngineering CopierWhite Bond 140.00/sq.m..004 Double Matte Film
Maps/Graphics/Scanned Images/Printing/Plotting(Included map preparation)
Page SizeLetter size (8.5” x 11”) 125.00/sheetLegal Size (8.5” x 14”) 125.00/sheet
Large Format
30” x 40”Glossy 2,800.00/sheetBright White 1,800.00/sheet
24” x 32”Glossy 1,800.00/sheetBright White 1,150.00/sheet
For other maps sizes:
Glossy 3,500.00/sq.mBright White 2,300.00/sq.HP Special Paper (A0 size) 1,400.00/sheetHP Special Paper (A1 size) 720.00/sheetHP Special Paper (A3 size) 220.00/sheetHP Special Paper (A4 size) 110.00/sheetReproduction film (A0 size) 1,600.00/sheetCultural Data (Petroseis or Autocad format) 5,000.00/3.5” diskScanning 60.00/data item
Geomatics Section
Field Verification 3,400.00/man/dayVerification of Survey returnsTracing Cloth/Mylar Film Plan 600.00/planFieldnotes, Computations, etc. 15.00/sheetHorizontal Control Survey/Vertical Control Survey 25,000.00/km
*Note: For digital copies of maps, charges and fees are the same with paper copies. However, Terms of Use for Recipients of Electronic Data shall be conformed and signed by the Client.
