Secretariat for External Relations Committee On Administrative and Budgetary Affairs, October 2012

Secretariat for External Relations

Committee On Administrative and Budgetary Affairs, October 2012

SER Organizational Structure

Chapter 8 Secretariat for External Relations

(82A)

Department of International Affairs (82C)

Art Museum of the Americas (82D)

Press and Communication Department (82F)

Secretariat for External Relations-Committee on Administrative and Budgetary Affairs- October 2012

Activities per Area Secretariat for External Relations

• Promotes and disseminates the work of the Organization to different audiences and through different mechanisms and works on strengthening and enhancing its institutional image

• Supports resource mobilization and the management of cooperation with major donors and programs

• Coordinates relations with the host country’s government• Coordinates relations with “Think Tanks”, academic sector and

foundations


Activities per AreaDepartment of Press and Communications

• Performs daily (7 days a week) media coverage (print, radio and television)

• Prepares press releases• Disseminates photo news, photographs, radio reports and videos• Produces news clips• Promotes relationships with the media outlets and reporters• Manages the Organization’s website• Manages the Organization’s social networks• Produces and coordinates institutional publications• Prepares, edits, records, transcribes and translates the Secretary

General’s speeches • Develops communication and promotional strategies


Activities per AreaDepartment of International Affairs

• Promotes relations with Permanent Observers (including resource mobilization)

• Promotes relations with International Organizations• Promotes relations with Civil Society Organizations• Develops outreach programs through the Lectures Series of

the Americas and Policy Roundtables• Coordinates the Model OAS program• Coordinates the program of visits to the Organization


Activities per AreaArt Museum of the Americas (AMA)• AMA is a space to promote the Organization through enhancing the

visibility, the development, expansion and dissemination of cultural heritage and diversity of the Member States, through programs, exhibits, special events and cultural activities, emphasizing the main issues on the hemispheric agenda. It is done through the preservation, appraisal and promotion of the valuable permanent collection of contemporary art, conducting exhibitions, educational activities and outreach programs with Member States and in partnership with other institutions. Also, cooperates in the design, planning and implementation of physical-architectonic improvement of the Museum as well as its institutional structure to ensure its sustainability.



Yearly Changes by Fund and Category of Expenditure

Table in thousands

List of Personnel Changes within SER2012-2013


SER POSITIONS DEPARTMENTS ACTION

1. Director- P5 DEPT.INTERNATIONAL AFFAIRS Eliminated

2. Administrative Ass.- G5-(ICR) DEPT.INTERNATIONAL AFFAIRS Transferred

3. Director- P5 DEPT.PRESS AND COMMUNICATIONS Eliminated

*4. Specialist -P5 DEPT.PRESS AND COMMUNICATIONS Internal Transfer/SER

*5. Specialist -P4 DEPT.PRESS AND COMMUNICATIONS Internal Transfer/SER

6. Specialist- P4 DEPT.PRESS AND COMMUNICATIONS Retired/Eliminated

7. Specialist- P3 DEPT.PRESS AND COMMUNICATIONS Eliminated

8. Specialist- P3 DEPT.PRESS AND COMMUNICATIONS Transferred

9. Specialist- P3 DEPT.PRESS AND COMMUNICATIONS Eliminated

10. Webcast Specialist- P2 DEPT.PRESS AND COMMUNICATIONS Transferred

11. Webcast Specialist- G6 DEPT.PRESS AND COMMUNICATIONS Transferred

12.Specialist- P1 DEPT.PRESS AND COMMUNICATIONS Eliminated

13. Administrative Ass.- G6 DEPT.PRESS AND COMMUNICATIONS Retired/Eliminated

14. Director- P5 ART MUSEUM OF THE AMERICAS Retired/Eliminated

15. Administrative Ass.- G6 ART MUSEUM OF THE AMERICAS Transferred

16. Technician- G6 ART MUSEUM OF THE AMERICAS Eliminated

*17. Specialist- P2 ART MUSEUM OF THE AMERICAS To be Transferred

Consultants per results (CPRs)

Web Specialist DEPT.PRESS AND COMMUNICATIONS Eliminated

Specialist DEPT.INTERNATIONAL AFFAIRS Eliminated

TV/Video Editor DEPT.PRESS AND COMMUNICATIONS Eliminated

Graphic Designer DEPT.PRESS AND COMMUNICATIONS Eliminated

Documents

Secretariat for External Relations Committee On Administrative and Budgetary Affairs, October 2012