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Second Joint Meeting of the Asia Pacific Association of Medical
Journal Editors (APAME) and the Western Pacific Region
Index Medicus (WPRIM)
4 - 5 November 2009 Singapore
($~World Health ~ Organization ---~ ---
Western Pacific Region
WPR/DPM/05/TPL/2009
RepOit series number: RS/2009/GE/49(SIN) English only
REPORT
~COND JOINT MEETING OF THE ASIA PACIFIC AS'SOCIATION OF MEDICAL JOURNAL EDITORS AND
THE WESTERN PACIFIC REGION INDEX MEDICUS
Convened by:
WORLD HEALTH ORGANIZATION REGIONAL OFFICE FOR THE WESTERN PACIFIC
Singapore 4-5 November 2009
Not for sale
Printed and distributed by:
World Health Organization Regional Office for the Western Pacific
Manila, Philippines November 2009
WHOIWPRO LIBRAR'\' MANILA. PlllLIPPINES
2 9 APR 2010
2
NOTE
The views expressed in this report are those of the temporary advisers, observers and Secretariat of the Second Joint Meeting of the Asia Pacific Association of Medical Journal Editors and the Western Pacific Region Index Medicus and do not necessarily reflect the policies of the World Health Organization.
This report has been prepared by the World Health Organization Regional Office for the Western Pacific for governments of Member States in the Region and for the temporary advisers, observers and Secretariat members who participated in the Second Joint Meeting of the Asia Pacific Association of Medical Journal Editors and the Western Pacific Region Index Medicus, which was held in Singapore from 4 to 5 November 2009.
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CONTENTS
1. INTRODUCTION 1.1 Objectives ......................... ... .. .. .. . ... .. ......... ........... . . ... ............ .. ..... .. .... 7 1.2 Participants ...... .... .. ..... .. ............ ... ........... . ................... . .......... .... ... ..... 7 1.3 Opening ceremony ... ....... ............. .. ..... . .... .. ..... ......... . .... .... ... . ..... ....... .... 7 1.4 Appointment of Chairperson, Vice-Chairperson and Rapporteurs .. .. .. ... .. . ..... ... .. ... . 7
2. PROCEEDINGS 2.1 Report on the status of the WPRIM project ................................... ........ .. .. .... 8 2.2 New WPRIM platform developed by IMI CAMS ... ................ ............ ........ .... 8 2.3 Data interchange between WPRIM and the Korea national index medicus ...... ......... 8 2.4 Discussion on key WPRIM activities (training and funding) ........................ . .. . .. .. 9 2.5 Approval of WPRIM journals (2009) ............................................ ......... .... 9 2.6 Discussion on key APAME activities ............................................ .......... .... 9 2.7 Report on the WAME meeting ............... .. .................................. ........ ..... 10 2.8 Singapore Declaration on Equitable Access to Health Information
in the Western Pacific Region ................................................... ............ .. 1 0 2.9 APAME committees ............................ . . . ..................... ....... ... ..... .. ....... 10
3. CONCLUSIONS 3.1 WPRIM .. . ... . .. . ....... . . .... . .. .. .. . . .. ......... ... ............... .. ............... .. .......... 11 3.2 APAME .. ............... ... .. . ... ..... . ...... .. . .. ... .......... ... ...... ... ... ..... ..... .. .... ... 11 3.3 WPRIM AND APAME .. .................. .... . .... ...... .. ................................... 11
ANNEXES :
ANNEX 1 - LIST OF TEMPORARY ADVISERS, OBSERVERS AND SECRETARIAT ANNEX 2 - AGENDA ANNEX 3 - REPORT ON THE STATUS OF THE WPRIM PROJECT ANNEX 4 - PRESENTATION OF THE WPRIM PLATFORM ANNEX 5 - PRESENTATION ON DATA INTERCHANGE (WPRIM AND KOREAMED) ANNEX 6 - PROPOSED KEY WPRIM ACTIVITIES ANNEX 7 - REPORT ON LIBRARIANS' AND IT GROUP MEETING ANNEX 8 - WPRIM APPROVED JOURNALS (2009) ANNEX 9 - APAME WORKSHOPS AND TRAININGS ANNEX 10- APAME WEBSITE ANNEX 11- REPORT ON WAME MEETING ANNEX 12- SINGAPORE DECLARATION ON EQUITABLE ACCESS TO HEALTH
INFORMATION IN THE WESTERN PACIFIC REGION
Keywords Databases Bibliographic I Journalism, Medical I Access to information I Research
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SUMMARY
A Second Joint Meeting of the Asia Pacific Association of Medical Journal Editors (APAME) and the Western Pacific Region Index Medicus (WPRIM) was held in Singapore from 4 to 5 November 2009.
The first day of the meeting focused on the status of the WPRIM project, discussions on planned key training activities, funding and the new WPRIM database developed by the Institute of Medical Information Chinese Academy of Medical Sciences (IMICAMS). The Regional Journal Selection Committee also evaluated and approved the candidate journals endorsed by the National Journal Selection Committees for inclusion in WPRIM.
The second day, which was devoted to APAME, included reports of previous training activities and discussions of key activities such as website development. The Singapore Declaration on Equitable Access to Health Information in the Western Pacific Region was also reviewed and finalized. The declaration was formally launched on 6 November 2009 during the International Forum for Medical Journal Editors, which was held in conjunction with the Singapore Medical Journal Golden Jubilee Conference at the National Cancer Centre Singapore.
The objectives of the meeting were:
(1) to review the progress of the WPRIM project including its new platform and database; and
(2) to review the progress of APAME activities including its website.
Significant outcomes of the meeting included the launching of the new database developed by IMICAMS in May 2009 in Beijing, China; approval of 108 new journals for WPRIM; and adoption of the Singapore Declaration on Equitable Access to Health Information in the Western Pacific Region.
Several recommendations were proposed following the presentations and discussions of the meeting agenda.
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1. INTRODUCTION
A Second Joint Meeting of the Asia Pacific Association of Medkal Journal Editors (APAME) and the Western Pacific Region Index Medicus (WPRIM) was held in Singapore from 4 to 5 November 2009. The meeting was organized as a follow-up to the recommendations of the first joint meeting in Beijing, China in November 2008. It was intended to provide a forum to discuss the continuing development of WPRIM and APAME activities in the Region.
WPRIM was established with the goal of creating an online index of medical and health journals published in countries and areas of the WHO Western Pacific Region. APAME was established to promote and uplift the quality of scientific writing in the Region. WPRIM and APAME complement each other as they share the common goals of promoting access to quality health research catTied out in the Region and of raising the level of journal publications.
The Singapore Medical Association (SMA) co-hosted the meeting as part of the 50th anniversary celebration of the Singapore Medical Journal (SMJ). A medical writing workshop, held in conjunction with the meeting from 6 to 8 November 2009, was coorganized by APAME, SMA and the National Cancer Centre of Singapore.
1.1 Objectives
(1) To review the progress of the WPRIM project including its new platform and database.
(2) To review the progress of AP AME activities including its website.
1.2 Patticipants
The participants were members of the WPRIM National Journal Selection Committees. Medical journal editors and professionals involved in information and publishing in Member States were designated as temporary advisers or observers. Refer to Annex 1 for a list of participants.
1.3 Opening ceremony
Prof Wilfred Peh, Editor of Singapore Medical Journal, formally opened the meeting by welcoming the participants and proposing the adoption of the agenda. Mr Charles Raby, Technical Officer, Translation, Publications, Library Services and Knowledge Management, WHO Western Pacific Regional Office, conveyed opening remarks on behalf of Dr Shin Young-soo, WHO Regional Director for the Western Pacific.
1.4 Appointment of Chairperson, Vice-Chairper on and Rapportem-s
The following appointments were unanimously approved: Prof Wilfred Peh (Singapore) as Chairperson; Ms Merlita Opena (Philippines) as Vice-Chairperson for the WPRIM meeting; Dr Jeong Wook Seo (Republic of Korea) as Vice-Chairperson for the APAME meeting; Dr Jose Florencio F Lapena (Philippines) as Rapporteur for the WPRIM meeting; and Ms Cynthea Leahy (Papua New Guinea) as Rapporteur for the AP AME meeting.
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2. PROCEEDINGS
2.1 Report on the status of the WPRIM project
Mr Charles Raby and Ms Alma Prosperoso presented a report on the status of the WPRIM project (Annex 3). Fourteen countries are now participating in WPRIM, and nine of these countries are contributing to the database. The Institute of Medical Information Chinese Academy of Medical Sciences (IMI CAMS) is currently developing a WPRIM database that will be launched in May 2010.
The WPRIM project will continue to enhance support through the transfer of technology (such as journal editing, peer review and ethics) and technical support (such as adapting databases to IMI platforms) to countries that need assistance in contributing their data to WPRIM. Online accessibility to the new WPRIM database will also be promoted.
2.2 New WPRIM platform developed by the Institute for Medical Information Chinese Academy of Medical Sciences CIMI CAMS)
Mr Fang An, Vice-Chair of Network Development, IMI CAMS, presented an update on the new WPRIM platform, which started development in December 2008 (Annex 4 ). The following recommendations were made during the discussions that followed the presentation.
(1) A volunteer team will test and evaluate the beta version of the new WPRIM database. The team is composed of the following: Prof Choon Sil Lee (Republic of Korea), Ms Nicky Foxlee (Australia), Ms Normah Ahmad Nordin (Malaysia), Ms Nguyen Hai Ha (VietNam), Ms Ong Hong Kiat (Singapore) and Dr Shareen Ali (Fiji). Each team member will be given a username and password to access the database for a certain period of time. The team's evaluation report will be submitted to IMI CAMS and the WHO Regional Office before the database is formally launched in May 2010. The recommendations may help to improve the capability of the database.
(2) A needs assessment map will be drawn by the team from the WHO Regional Office and IMI CAMS to identify the knowledge gaps and assistance needed by the countries. Countries with existing databases and identified information (IT) technology experts, such as Japan and the Republic of Korea, could directly address their technical inquiries to IMI CAMS.
(3) The initial upload for the database would include issues published in the two most recent years.
(4) Links will be provided to journals that have full text available online. However, if journals do not have links to full text, then the request could be made directly to the concerned journal. All the journals are required to have available English abstracts.
2.3 Data interchange between WPRIM and the Korea national index medicus (KoreaMed)
Prof Choon-Shil Lee of the KAMJE Information Management Committee presented the data interchange process between WPRIM and the Korea national index medicus (Annex 5). As the Korean Association of Medical Journal Editors (KAMJE) has experience in creating xml files and uploading them into numerous databases using Synapse, including
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PubMed (through PubMed Central) and Cross Ref, Prof Lee's presentation was an opportunity for sharing and exchanging information relative to the ongoing development of the WPRIM database. There were also discussions on various strategies and tools for WPRIM to become compatible with international standards.
2.4 Discussion on key WPRIM activities (training and funding)
Dr Jeong-Wook Seo, Director, Medical Library, Seoul National University, discussed key WPRIM activities including a proposal for a workshop in VietNam in 2010 (Annex 6). Dr Luong Chi Thanh, CIMSI Director, expressed his support for the activity. It was stated that funding and other support would be needed to accomplish the proposed activities.
Following the presentation, librarians and IT professionals formed a group to discuss their needs and training requirements to support WPRIM. Dr Jeong-Wook Seo facilitated the group discussions, while Ms Nicola Foxlee, Manager, Joint Princess Alexandra Hospital/University of Queensland Library, summarized the results of the discussions (Annex 7). The group also identified the need to develop guidelines or templates to assist some countries to follow required xml standards so that they could contribute to WPRIM. Librarians will need updated training on MeSH indexing, while IT professionals will need database maintenance training on the new database. The librarians present, including Mr Masamichi Kitagawa (Japan), Ms Normah Ahmad Nordin (Malaysia), Ms Naidan Tsagaach (Mongolia), Ms Ong Hong K:iat (Singapore) and Ms Nguyen Hai Ha (VietNam), confirmed their support by assisting in the indexing of their approved country journals, which do not have keywords. Ms Nicola Foxley (Australia) and Prof Choon-Shil Lee (Republic of Korea) also gave their support as advisers by contributing their expertise when needed.
2.5 Approval of WPRIM journals (2009)
The Regional Journal Selection Committees (RJSC) approved 108 additional journals for inclusion in WPRIM (Annex 8). It was also decided following extensive discussion to retain the original present criteria for accepting journals.
2.6 Discussion on key APAME activities
2.6.1 Trainings and workshops
Dr John Arokiasamy and Ms Merlita Opena (Annex 9) presented an evaluation of the previous workshops co-organized by APAME in Singapore, Malaysia and the Philippines.
(1) Singapore-Malaysia workshops
Dr John Arokiasamy, Dean and Professor of Community Medicine, Malak Manipal Medical Colleage, and Prof Wilfred Peh have organized six scientific writing workshops since July 2008. Most have been hosted by universities or clinical research centres in Malaysia. The Malaysian Medical Association has given support by partially funding the travel of experts and cost sharing. The basic workshop taught participants how to prepare a manuscript and stmcture a scientific paper. On the other hand, the advanced workshop taught participants about the various types of scientific papers and included discussions on ethics and peer review. In addition, participants learnt how to optimize manuscript preparation prior to submission to a medical journal.
(2) Philippines workshop
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Ms Merlita Opena, Chief Science Research Specialist, Philippine Council for Health Research and Development, presented the outcomes of the one-day workshop held in Manila, Philippines on 16 June 2009. The sharing of experiences from Malaysia, Mongolia, Singapore and the Republic of Korea during the workshop inspired local editors and researchers to gain insights on how to address issues and challenges in research and journal publishing. The Manila workshop could serve as a model for the planned workshop in Hanoi, VietNam in 2010. With similarity to the Philippine experience, VietNam also needs to determine the major issues in scientific writing and publishing in their country.
The trainings and workshops co-organized by APAME have open doors for mentoring programmes, especially for future potential trainers in countries that would like to promote and improve scientific writing and journal publishing.
2.6.2 Website
The WHO Regional Office for the Western Pacific is hosting the APAME website, which is accessible through this address http://wpro. who.int/apame (Annex 10). The objective of this website is to continue the promotion of APAME in the Asia Pacific region and to provide online accessibility to its programmes and activities. It contains useful information on APAME and a link to the online individual and institutional membership application form. The members present at the meeting were encouraged to provide support to the website by giving comments and suggestions for its continuing development and improvement. Everyone was encouraged to register by filling out the online registration form .
2.7 Report on theW AME meeting
Prof Sung-Tae Hong, Department of Parasitology, Seoul National University College of Medicine, shared what he learnt during the World Association of Medical Editors (WAME) meeting held in September 2009 in Canada (Annex 11). APAME can learn from the experiences of W AME in terms of training and peer review.
2.8 Singapore Declaration on Equitable Access to Health Information in the Western .Pacitlc Kegwn
The body approved the adoption of the Singapore Declaration on Equitable Access to Health Information in the Western Pacific Region (Annex 12). The Declaration was unveiled at the International Forum for Medical Journal Editors on 6 November 2009 at the National Cancer Centre, Singapore, and was published in Singapore Medical Journal (SMJ) in December 2009. It was agreed that journal editors who want to publish a copy of the Singapore Declaration in their journals should follow the format set up for publication by SMJ for consistency.
2.9 APAME committees
The body approved the formation of the Information Technology Committee, with Prof Dai Tao (China) as chairperson. The other three committees will continue to be Planning and Finance (chaired by Prof Chang Kok Hahm), Ethics and Editorial (chaired by Dr Jose Avila) and Education (chaired by Prof Wilfred Peh).
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3. CONCLUSIONS
Based on the presentations and discussions of the agenda by the participants, the following conclusions were formulated:
3.1 WPRIM
3 .1.1 A team will evaluate the beta version of the new WPRIM database developed by IMI CAMS before its official launching on May 2010.
3.1.2 The formal launch of the new WPRIM database will take place in May 2010 in Beijing, China and will be co-hosted by IMI CAMS. Invitees will include key officials in China, WHO staff, WPRIM National Journal Selection Committee chairs and stakeholders who would like to witness the launching.
3 .1.3 Partner librarians from WPRIM member countries, such as Japan, Malaysia, Mongolia, Singapore and Viet Nam, agreed to support the indexing of country-approved journals that do not have keywords.
3.1.4 The Regional Journal Selection Committee approved 108 additional journals for inclusion in WPRIM.
3.2 APAME
3.2.1 The Information Technology Committee was formed and Prof Dai Tao (China) was appointed as chairperson.
3.2.2 The APAME website is now available and everyone is encouraged to register online through the membership registration form.
3.2.3 The use of virtual meeting tools such as "Go to Meeting" was encouraged and promoted for communication exchange.
3.2.4 Journal editors who would like to publish a copy of the Singapore Declaration in their journals should follow the original format set t1p by the Singapore Medical Journal.
3.3 WPRIM and APAME
3.3.1 The final Singapore Declaration on Equitable Access to Health Information in the Western Pacific was adapted and launched formally during the International Forum for Medical Journal Editors on 6 November 2009 at the National Cancer Centre Singapore.
3.3.2 The Third Joint Meeting of APAME and WPRIM will be held in Hanoi, VietNam in November 2010. The Central Institute for Medical Science Information and Technology (CIMSI) will co-host the meeting.
3.3.3 Dr John Arokiasamy announced the possibility that Malaysia will host the fourth joint meeting of APAME and WPRIM in 2011.
ANNEX1
WORLD HEALTH
ORGANIZATION ORGANISATION MONDIALE
DE LA SANTE
REGIONAL OFFICE FOR THE WESTERN PACIFIC BUREAU REGIONAL DU PACIFIQUE OCCIDENTAL
SECOND JOINT MEETING OF THE WPRJDPM/05/TPL(2)/2009/IB/2 30 October 2009 ASIA PACIFIC ASSOCIATION OF MEDICAL
JOURNAL EDITORS (APAME) AND THE WESTERN PACIFIC REGION INDEX MEDICUS (WPRIM)
Singapore 4-5 November 2009
ENGLISH ONLY
INFORMATION BULLETIN NO. 2
LIST OF TEMPORARY ADVISERS, OBSERVERS AND SECRETARIAT
1. TEMPORARY ADVISERS
Ms Normah Chik Ahmad Nordin Head, Library and Information Resource Unit Medical Research Resource Centre Institute for Medical Research Jalan Pahang 50588 Kuala Lumpur, Malaysia Tel. (603) 26162760 Fax: (603) 26937367 E-mail: normah [email protected]
Dr Shareen Swastika Ali Health Research Officer Ministry of Health 88 Amy Street, Dinero House Suva, Fiji Tel: (679) 3221 424 Fax: (679) 9946 005 Email: drshareenali(£i;~rmail.com
Dr John T. Arokiasamy Dean and Professor of Community Medicine Malaka Manipal Medical College Jalan Batu Hampar, Bukit Baru 75150 Malaka, Malaysia Tel. ( 606) 292 5 849 ext 1002 Fax: (606) 292 5852 Email: [email protected]
WPRJDPM/05/TPL(2)/2009/IB/2 Page 2
Dr Joselito Mario Co Avila Department ofPathology College ofMedicine University ofthe Philippines 547 P. Gil St., Ermita Manila, Philippines Tel.: (632) 400 6452 I 524 6143 Fax: (632) 404 2579 Email: joevcavila(a),yahoo.com.ph
Dr Badrakh Burmaajav Senior Officer In Charge of Health Research General Scientific Secretary of Mongolian Academy
ofMedical Sciences Olympic Street-2 Sukhbaatar District 210648 Government Bldg 8 Ulaanbaatar- 11, Mongolia Tel: (976-51) 263783 Fax: (976) 11-320916 Email: bunnaajav(aJ.vahoo.com
ProfDai Tao Director, Institute ofMedical Information Chinese Academy of Medical Sciences 3 Yabao Road, Chaoyang District Beijing 100020, China Tel: (86-1 0) 5232 8612 Fax: (86-10)5232 8610 Email : daitao(a::Iibrarv. imicams.ac.cn
MrFang An Vice-Chief of Network Department Institute ofMedical Infonnation Chinese Academy of Medical Sciences 69 Dongdan North Street, Dongchen District Beijing 100005, China Tel: (86-10) 5232 8780 Fax: (86-10) 5232 8610 Email: fangan(Zii.imican1s.ac.cn
Ms Nicola Foxlee Manager Joint Princess Alexandra Hospital/ University of Queensland Library Princess Alexandra Hospital Ipswich Road Queensland 4102, Australia Tel: (617) 3240 6551 Fax: ( 617) 3240 5222 E-mail: n.foxlee(ci),librarv.uq.edu.au
Ms Nguyen Hai Ha
WPR/DPM/05/TPL(2)/2009/IB/2 Page3
Librarian, Hanoi School of Public Health 138 Giang Vo, Ba Dinh HaNoi, VietNam Tel: (84-4) 266 2387 Fax: (84-4) 266 2385 E-mail: [email protected]
Professor Chang-Kok Hahm President of AP AME Depa1iment of Radiology Hanyang University GURI Hospital Secretary of Committee for Publication Ethics, Korean Association of Medical Journal Editors 249-1, Kyomun-dong, Guri, 471-701, Republic of Korea Tel: (82-31)560-2255 Fax: (82-31)560-2551 Email : hahmckCW.hanyang.ac.kr
Mr Masamichi Kitagawa Chief, Academic Inforn1ation Center The Jikei University School of Medicine 3-25-8 Nishi-Shimbashi, Minato-ku Tokyo 105-8461 Japan Tel.: (81-3) 3433-1111 ext. 2121 Fax: (81-3) 3435-1922 Email: kitagawa(@jikei.ac.jp
Dr Kiyoshi Kitamura Professor International Research Center for Medical Education The University of Tokyo Igakubu Sogo-Chuokan 2F 7-3-1, Hongo, Bunkyo-ku, Tokyo 113-0033, Japan Td: (81-3) 5841 3480 Fax: (81-3) 5841 0254 E-mail: kitamura-tkv(,i)umin.ac. jp
Dr Siprasert Ladparkdy Department of Curative Medicine Ministry of Health Simejang Road, Vientiane Capital Lao PDR Tel: (856) 21-214011 Fax:(856) 21-217848 E-mail: [email protected]
WPRJDPM/05/TPL(2)/2009/IB/2 Page 4
Dr Jose Florencio F. Lapena, Jr. Editor, Philippine Journal of Otolaryngology
Head and Neck Surgery Associate Professor, University of the Philippines Manila Unit 2512, Medical Plaza Ottigas Condominium San Miguel A venue, Ortigas Center Pasig City 1605 Philippines Tel: (632) 633 2783 Fax: (632) 524 4455 Email: joeylapena(il;yahoo.com
Ms Cynthea Leahy Associate Editor Papua New Guinea Medical Journal PO Box 60 Goroka Eastern Highlands Province Goroka, Papua New Guinea Tel: (675) 7322800 Fax: (675) 7321998 E-mail: cvnthea.leahv(a),pngimr.org.pg
Dr Luong Chi Thanh Director Central Institute for Medical Science Information (CIMSI) Ministry of Health 13-15 Le Thanh Tong Str HaNoi, VietNam Tel: (84-4) 382 64040 Fax: (84-4) 382 42668 Email: cimsi(W.cimsi .org. vn
Ms Naidan Tsagaach Director, Central Medical Library Health Sciences University of Mongolia Chingeltei district Baruun Selbe 7-2 CPO Box-5, Ulaanbaatar- 13 Mongolia Tel/Fax: 976-11-320623 Fax: 976-11-322738 E-mail: n tsagaach(a1vahoo.com
Ms Merlita Opena Chief Science Research Specialist Philippine Council for Health Research and Development Department of Science and Technology Gen. Santos A venue, Bicutan, Taguig City 1631, Philippines Tel: (632) 837 7537 I 4 Fax: (632) 837 2924 Email: [email protected]
Dr Wilfred CG Peh Editor, Singapore Medical Journal
WPR/DPM/05/TPL(2)/2009/IB/2 Page 5
Senior Consultant, Department of Diagnostic Radiology Alexandra Hospital 3 78 Alexandra Road Singapore 159964 Republic of Singapore Tel: (65) 98203717 Fax: (65) 63793944 Email: [email protected]
Prof Sea Huang Under Secretary of State, Ministry of Health Executive Director, Cambodian Medical Association 50 Monivong Blvd. PO Box 2432 Phnom Penh, Cambodia Tel: (855) 11-816347 Fax: (855) 23-723074 Email: seahuong(a)online.com.kh
Dr Jeong-Wook Seo Director, Medical Library Professor, Department of Pathology Seoul National University 103 Daehangno, Jongno-gu Seoul 110-799 Republic of Korea Tel: (82-1 0) 2666-8268 Fax: (82-2) 740 8080 Email: jwseo(@,snu.ac.h
Dr Alice ML Y ong Department of Internal Medicine RIP AS Hospital . Bandar Seri Begawan BA 1710 Brunei Darussalam Tel: 673 2242424 ext 223/230 Fax: (673)2222240 Email: [email protected]
2. OBSERVERS
Prof Sung-Tae Hong Department of Parasitology Seoul National University College of Medicine 28 Yeongeon-dong Jongno-gu Seoul 11 0-799 Republic of Korea Tel.: (82-2) 740 8343 Fax: (82-2) 765 6142 Email: hst(li{snu.ac.h
WPRIDPM/05/TPL(2)/2009/IB/2 Page 6
Dr Hsu Li Yang Deputy Editor, Singapore Medical Journal Consultant, Division of Infectious Diseases National University Hospital 5 Lower Kent Ridge Road Singapore 11907 4 Republic of Singapore Tel: (65) 6772 4177 Fax: (65) 6779 5678 Email: hsuliyang(aJ.gmail. com
Associate Professor Hwang Nian Chih Editor, SGH Proceedings Senior Consultant and Director, Cardiothoracic Anaesthesia Department of Anaesthesia and Surgical Intensive Care Unit Singapore General Hospital, Outram Road, Singapore 169608 Tel: (65) 982 03695 Fax: (65) 632 66301 Email: hwang.nian.chih0J. sgh.com.s2
Mrs Miranda Lau Editorial Manager Singapore Medical Journal 2 College Road, Singapore 169850 Tel. No.: (65) 6223 1264 ext. 6 Fax No.: (65) 6223 1264 Email: [email protected]
Professor Choon-Shil Lee Department of Library and Inforn1ation Science Sookmyung Women's University 52 Hyochangwon-gil, Yongsan-gu Seoul 140-742, Republic of Korea Tel: (82-2) 710-9372 Fax: (82-2) 710-9991 E-mail: [email protected]
Dr Lawrence Ng Past Editor, Singapore Family Physician College of Family Physicians Singapore College of Medicine Building 6 College Road, #0 1-02 Singapore 169854 Tel: (65) 6449 1606 Fax: (65) 6241 8369 Email: lawrenceng(W.singnet.corn .sg
Professor N g K wan Hoong Editor, Biomedical Imaging and Interventional Journal Depatiment of Biomedical Imaging University of Malaya Medical Centre 50603 Kuala Lumpur, Malaysia Tel: 796 77592 Fax: (6012) 371 1811 Email: d\vlug(Q)tm.uet.mv
Ms Patricia Ng
WPR/D PM/05/TPL(2)/2009 /IB/2 Page 7
Editorial Manager, SGH Proceedings Education Publication & Media Production SingHealth Academy 31 Third Hospital A venue, #03-03 BO\\:yer Block C. Singapore 1.68753 Tel: (65) 6321 4862 Fax: (65) 6221 6351 Email: patricia.ng.l.l@singhealth .corn. sg
Ms Ong Hong Kiat Senior Medical Librarian Medical/Science Library National University of Singapore Block S6, Level4 10 Science Drive 2 Singapore 117548 Tel: 6516-2452 Email: [email protected]
Associate Professor Alex Sia Editor, ASEAN Journal of Anaesthesiology Head, Department of Women's Anaesthesia KK Women's and Children's Hospital 100 Bukit Timah Road, Singapore 229899 Tel: (65) 6394-1081 Fax: (65) 6291-2661 Email: Alex.Sia.TH(aJ.kkh.com.sg
Dr Tan Tze Lee Editor, Singapore Family Physician College of Family Physicians Singapore College of Medicine Building 16 College Road, #0 1-02 Singapore 169854 Tel: (65) 6850 3 736 Fax: (65) 6468 4029 Email: [email protected]
Associate Professor Teo Eng Kiang Deputy Editor, Singapore Medical Journal Deputy Chairman Medical Board (Medical Disciplines) Chief of Medicine and Head, Division of Gastroenterology, Department of Medicine, Changi General Hospital 2 Simei Street 3, Singapore 529889 Tel: (65) 6850 3736 Fax: (65) 6781 6202 Email: Eng Kiong [email protected]
WPR!DPM/05/TPL(2)/2009/IB/2 Page 8
3. LOCAL ORGANIZING SECRETARIAT
Mr Jack Goh Events Planning Education Services Development SingHealth Academy 31 Third Hospital A venue #03-03 Bowyer Block C Singapore 168753 Email: goh.chin.jack(Zi{singhealth.com.sg
Ms Sarah Lim Singapore Medical Journal Singapore Medical Association 2 College Road Singapore 169850 Email: smj(li;sma.org.sg
Ms Siling Tan Singapore Medical Journal Singapore Medical Association 2 College Road Singapore 169850 Email: smj((i!sma.org.sg
Ms Li Li Loy Singapore Medical Journal Singapore Medical Association 2 College Road Singapore 169850 Email: lili(tli.sma.org.sg
Ms Susanna Tan Events Planning Education Services Development SingHealth Academy 31 Third Hospital A venue #03-03 BoVv)'er Block C Singapore 168753 Email: susanna.tan.s.k@>singhealth.com.sg
4. WHO SECRETARIAT
Ms Alma Mila Prosperoso Assistant, Library WHO Regional Office for the Western Pacific United Nations Avenue 1000 Manila, Philippines Tel: (63 2) 528-9038 Fax: (63 2) 521-1036 E-mail: prosperosoa(a1wpro. who. int
Mr Charles Raby
WPR/DPM/05/TPL(2)/2009/IB/2 Page9
Technical Officer, Translation, Publications, Library Services & Knowledge Management
WHO Regional Office for the Western Pacific United Nations Avenue 1000 Manila, Philippines Tel: (63 2) 528-9983 Fax: (63 2) 521-1036 E-mail: rabyc(a),wpro. w ho.int
ANNEX 2
WORLD HEALTH
ORGANIZATION ORGANISATION MONDIALE
DE LA SANTE
REGIONAL OFFICE FOR THE WESTERN PACIFIC BUREAU Ri:GIONAL DU PACIFIQUE OCCIDENTAL
SECOND JOINT MEETING OF THE ASIA PACIFIC ASSOCIATION OF MEDICAL JOURNAL EDITORS (APAME) AND THE WESTERN PACIFIC REGION INDEX MEDICUS (WPRIM)
Singapore 4-5 November 2009
AGENDA
(1) Opening Session
(2) Adoption of the agenda
(3) Report on the Status of the WPRIM Project
WPR/DPM/05/TPL (2)/2009.1 22 October 2009
ENGLISH ONLY
( 4) New WPRIM platform developed by the Institute of Medical Information Chinese Academy of Medical Sciences (IMICAMS)
(5) Data interchange between WPRIM and the national index medicus
(6) Discussion on key WPRIM activities (Training and Funding)
(7) a. Screening and evaluation of the WPRIM candidate journals by the Regional Journal Selection Committee -Establishing an optimal process of selecting new WPRIM journals
b. Discussion on librarians' training needs on index medicus requirements
(8) Peer review of topics and contents for international forum
(9) Report on the status of APAME (Evaluation of previous workshops organized by AP AME) a. Singapore-Malaysia workshop b. Manila workshop
(10) Report on the WAME
(11) Discussion on key APAME activities -APAME website and virtual meeting tools
(12) Review and adoption of "Declaration on Equitable Access to Health Information in the Western Pacific Region"
( 13) Media coverage of the Declaration
(14) Conclusion and recommendations
(15) APAME General Assembly
(16) Closing
Status Report
WESTERN PACIFJC REGION INDEX MEDIC US
• There are now 14 participating countries to WPRIM
• 9 countries are contributing:
• China***
• Japan ***
• Malaysia **
• Mongolia *
• Papua New Guinea *
• Philippines ***
• Republic of Korea ***
. • -Singapore ***
• Vietnam**
NO OF JOURNALS APPROVED FOR WPRIM {By Country)
CHN JPN MAA MOG PNG PHL KOR SNG vrN
2007 64 2 0 2 0 13 131 0 0
2008 57 2 9 1 1 1 11 2 12
Total by country 121 4 9 3 1 14 142 2 12
• 104 journal titles are for the approval of the Regional Journal Selection Committee {RJSC) in their next meeting.
China (81)
Korea (16)
Malaysia (3)
Philippines (2)
Singapore (2)
TOTAL
212
96
308
V>ll:.STERN PAC!FIC REGION INDEX MEDIC US
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•!• The Institute for Medical Information Chinese Academy of Medical Sciences (IMICAMS) is developing the database
•!• The server will be maintained by IMICAMS China
•!• WPRO will remain responsible for the content management of the database with technical assistance from IMICAMS
•!• Proposed launching is on the 1st quarter of 2010
EWESTtRN
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' MEDICUS
WPRIM Advocacy Tools
·:· Newsletter )> Published annually > Also accessible on line
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•!• Support and transfer of technology needed for some developing countries
•!• Training activities •!•Index medicus training
•!•Online accessibility to the contents of the new WPRIM database by 2010
WE5!E!'!N P!\CIHC REGlON INDEX MEDKUS
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Fang An Institute of Medical Information
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Recommendations
• File submission
• In PubMed XML format
• To a designated FTP site
• With an individual ID /Password
Recommendations
• Compatible to international standards
Country -7 WPRIM -7 World
Interoperability
Recommendations
• Quality Assurance Test
Files
Valida tor/ Previewer
Contents
Trained persormel
Eye-checking
ANNEX 6
Discussion on key WPRIM actiVities (Training and Funding)
A proposal for a workshop in Vietnam
(by Dr Jeong-Wook Seo)
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Key Activities of WPRIM / APAME
• 8 meetings done • Expecting new WPRIM platform open
• Do we still need this meetings? • Do we still need libraries?
• How professionals learn? • How international collaboration occurs?
Key WPRIM activities
I Success Story I
Propagation of the message
Practicise the work
Technical Innovation
Practicise the work
Value Innovation
Three Events in 2010 Launch of WPRIM China
(Beijing)
Educational Program Academic Program (Hanoi) ~ (General Assembly) l
I (Uiaanbataar) I Joint mtg EMAME)
Educational Program (Librarians) ~
I (IT professionals)
Realise the Value
Educational Program in Hanoi?
1) Audience: - Leaders of Societies or Universities - Mainly from Vietnam - National focal point of contact
2) Backgroud study: -Survey on the actual situation of medical
journal publication
3) Funding and Facilities -Funding for 2010/2011
4) Organizers and Faculties
Funding
• Direct support from WHO • Support from Bilateral Aids Programs
- Official request through Ministry of Foreign Affairs
• National meetings with voluntary visits
ANNEX 7
Librarian and IT professionals' group meeting
Objective: Investigate the training requirements for populating the Western Pacific
Region Index Medicus (WPRIM)
WPRIM Database developer from China, Mr Fang An outlined the requirements countries had to adhere to in order to deposit files into WPRIM:
• Article files have to adhere to PubMed's standards - XML file format and MeSH indexing to be added to the WPRIM Database;
Prof Choon Sil Lee Lee outlined XML file conversion options for those who had files, but which do not meet PubMed standards and for those still to create files;
Members discussed the possibility of Mr Fang An and Professor Choon Sil Lee developing guidelines and/or templates to assist country representatives to follow required XML standards and contribute to WPRIM;
Mrs Alma Prosperoso outlined a PubMed MeSH (Medical Subject Headings) training program to be conducted in Philippines in 2010 which could involve country librarian focal points;
The group identified WPRIM publishing tasks for librarians and tasks for IT professionals:
o Librarians: MeSH indexing o IT persons: WPRIM Database development team.
A group of people were identified to act as WPRIM database testers to further the development of the database and assist Chinese colleagues who agreed to host the database with its development.
Findings:
• IT database development knowledge differed amongst members of the group;
• Not all countries and more specifically, journal publishers had identified persons to be responsible for file production;
• As a group the countries are at different stages of their journal publishing, database development and indexing knowledge;
• Not all group members were confident they had the required knowledge to produce files of articles to the relevant standard for WPRIM;
• Some group members indicated that they would like training/assistance in creating and transferring XML files;
• Some countries had developed a journal database meeting the required file standards, while others had developed a journal database which did not meet the required standards and still others had no database at all.
Recommendations:
1. Identify a librarian and an IT person to act as focal points for each country.
2. Map each Country's situation with respect to: knowledge gaps; current problems with regards contributing to WPRIM; training needed to achieve quality assurance with XML files, file transfer and MeSH indexing.
3. Step-by-step guidelines and templates to be developed and distributed to country focal points.
4. PubMed MeSH training to be arranged and conducted through the NLM, USA in 2010 for country focal point librarians.
5. Consideration be given to an early visit to Vietnam by Fang and Professor Lee to advice medical publishers on preparing their journals for deposit in WPRIM;
6. Database Testing Group members to test WPRIM and submit their suggestions to Mr Fang An to further the development of WPRIM. The process with regards how this is to be carried out needs to be outlined for group members, so that they can get commence.
Nicky Foxlee November 2009
ANNEX 8
LIST OF JOURNALS APPROVED BY THE WPRIM REGIONAL JOURNAL SELECTION COMMITTEE
Singapore, 4 November 2009
CHINA
1. CHINESE TRADITIONAL AND HERBAL DRUGS
2. JOURNAL OF GUANGZHOU UNIVERSITY OF TRADITIONAL CHINESE MEDICINE
3. ACUPUNCTURE RESEARCH
4. TRADITIONAL CHINESE DRUG RESEARCH & CLINICAL PHARMACOLOGY
5. CHINESE TRADITIONAL PATENT MEDICINE
6. BULLETIN OF THE ACADEMY OF MILITARY MEDICAL SCIENCES
7. SPACE MEDICINE & MEDICAL ENGINEERING
8. ACTA ANATOMICA SINICA
9. JOURNAL OF INTERVENTIONAL RADIOLOGY
10. JOURNAL OF CENTRAL SOUTH UNIVERSITY(MEDICAL SCIENCES)
11. CHINESE JOURNAL OF AIDS & STD
12. CHINESE JOURNAL OF PHARMACOEPIDEMIOLOGY
13. JOURNAL OF CLINICAL REHABILITATIVE TISSUE ENGINEERING RESEARCH
14. CHINA BIOTECHNOLOGY
15. CHINESE MENTAL HEALTH JOURNAL
16. CHINESE JOURNAL OF GENERAL SURGERY
17. CHINESE JOURNAL OF INFECTION AND CHEMOTHERAPY
18. JOURNAL OF SHANGHAI JIAOTONG UNIVERSITY(MEDICAL SCIENCE)
19. CHINESE JOURNAL OF ORTHOPAEDIC TRAUMA
20. CHINESE JOURNAL OF MARINE DRUGS
21. CHINESE JOURNAL OF VIROLOGY
22. CHINESE JOURNAL OF INDUSTRIAL HYGIENE AND OCCUPATIONAL DISEASES
23. CHINESE MEDICAL EQUIPMENT JOURNAL
24. CHINESE JOURNAL OF CLINICAL LABORATORY SCIENCE
25. CHINESE JOURNAL OF BLOOD TRANSFUSION
26. CHINESE JOURNAL OF MINIMALLY INVASIVE SURGERY
27. JOURNAL OF JILIN UNIVERSITY(MEDICINE EDITION)
28. CHINESE JOURNAL OF FORENSIC MEDICINE
29. CHINESE JOURNAL OF DIABETES
30. CHINESE JOURNAL OF INTERVENTIONAL CARDIOLOGY
31. CHINESE JOURNAL OF PEDIATRICS
32. CHINESE JOURNAL OF VACCINES AND IMMUNIZATION
33. PROGRESS IN BIOCHEMISTRY AND BIOPHYSICS
34. CHINESE JOURNAL OF PARASITOLOGY AND PARASITIC DISEASES
35. JOURNAL OF CLINICAL NEUROLOGY
36. CHINESE JOURNAL OF CANCER BIOTHERAPY
37. BASIC & CLINICAL MEDICINE
38. CHINESE JOURNAL OF HYPERTENSION
39. CHINESE JOURNAL OF SPORTS MEDICINE
40. JOURNAL OF MEDICAL POSTGRADUATES
41. CHINESE JOURNAL OF BIOTECHNOLOGY
42 . MICROBIOLOGY
43. ACT A PHARMACEUTICA SINICA
44. CHINESE JOURNAL OF LABORATORY MEDICINE
45. CHINESE JOURNAL OF NOSOCOMIOLOGY
46. CHINESE JOURNAL OF GERIATRIC HEART BRAIN AND VESSEL DISEASES
47. CHINESE JOURNAL OF NEONATOLOGY
48. CHINESE JOURNAL OF PHARMACOLOGY AND TOXICOLOGY
49. CHINESE JOURNAL OF SPINE AND SPINAL CORD
50. CHINESE JOURNAL OF REHABILITATION MEDICINE
51. CHINESE JOURNAL OF REHABILITATION THEORY AND PRACTICE
52. CHINESE JOURNAL OF COMPARATIVE MEDICINE
53. ACTA LABORATORIUM ANIMALIS SCIENTIA SINICA
54. CHINESE HEALTH ECONOMICS
55. CHINESE HOSPITAL MANAGEMENT
56. CHINESE JOURNAL OF PRACTICAL SURGERY
57. CHINESE JOURNAL OF NURSING
58. JOURNAL OF EXPERIMENTAL HEMATOLOGY
59. CHINESE JOURNAL OF CARDIOVASCULAR REHABILITATION MEDICINE
60. CHINESE JOURNAL OF CEREBROVASCULAR DISEASES
61. JOURNAL OF PRACTICAL OBSTETRICS AND GYNECOLOGY
62. ASIAN JOURNAL OF ANDROLOGY
63. CHINESE JOURNAL OF VETERINARY SCIENCE
64. CHINESE JOURNAL OF RADIOLOGICAL MEDICINE AND PROTECTION
65. CHINESE JOURNAL OF ONCOLOGY
66. THE JOURNAL OF CLINICAL ANESTHESIOLOGY
67. CHINESE JOURNAL OF REPARATIVE AND RECONSTRUCTIVE SURGERY
68. ACTA MEDICINAE UNIVERSITATIS SCIENTIAE ET TECHNOLOGIAE HUAZHONG
69. CHINESE JOURNAL OF NEW DRUGS AND CLINICAL REMEDIES
70. INTERNATIONAL JOURNAL OF OPHTHALMOLOGY
71. CHINESE JOURNAL OF PUBLIC HEALTH
72. CHINA JOURNAL OF ENDOSCOPY
73. CHINESE JOURNAL OF BIOCHEMISTRY AND MOLECULAR BIOLOGY
74. CHINESE JOURNAL OF CANCER
75. CHINESE JOURNAL OF BIOCHEMICAL PHARMACEUTICS
76. CHINESE JOURNAL OF NERVOUS AND MENTAL DISEASES
77. RECENT ADVANCES IN OPHTHALMOLOGY
78. JOURNAL OF MEDICAL INFORMATICS
79. JOURNAL OF SUNY AT -SEN UNIVERSITY(MEDICAL SCIENCES) 80. CHINESE JOURNAL OF BURNS
81. CHINESE JOURNAL OF HEALTH POLICY
MALAYSIA
82. JOURNAL OF THE UNIVERSITY OF MALAY A MEDICAL CENTRE (JUMMEC)
83. MALAYSIAN JOURNAL OF MEDICINE AND HEALTH SCIENCES (MJMHS)
84. MEDICINE AND HEALTH
MONGOLIA
85. MONGOLIAN JOURNAL OF OBSTETRICS, GYNECOLOGY AND PEDIATRICS
86. MONGOLIAN JOURNAL OF OPHTHALMOLOGY
87. MONGOLIAN JOURNAL OF INFECTIOUS DISEASE RESEARCH
88. INNOVATION
PHILIPPINES
89. PHILIPPINE JOURNAL OF NUCLEAR MEDICINE
90. PHILIPPINE JOURNAL OF OPHTHALMOLOGY
REPUBLIC OF KOREA
91. JOURNAL OF THE KOREAN HIP SOCIETY
92. JOURNAL OF THE KOREAN SOCIETY OF ENDOSCOPIC & LAPAROSCOPIC SURGEONS
93. JOURNAL OF THE KOREAN SOCIETY FOR SURGERY OF THE HAND
94. JOURNAL OF KOREAN ACADEMY OF PERJODONTOLOGY
95. JOURNAL OF KOREAN BURN SOCIETY
96. KOREAN JOURNAL OF OCCUPATIONAL HEALTH NURSING
97. KOREAN JOURNAL OF PEDIATRIC INFECTIOUS DISEASES
98. JOURNAL OF THE KOREAN PSYCHOANALYTIC SOCIETY
99. KOREAN JOURNAL OF HOSPICE AND PALLIATIVE CARE
100. ANESTHESIA AND PAIN MEDICINE
101. CLINICS IN ORTHOPEDIC SURGERY
102. ELECTROLYTES & BLOOD PRESSURE
103. GUT AND LIVER
104. JOURNAL OF LUNG CANCER
105. NUTRJTION RESEARCH AND PRACTICE
106. PSYCHIATRY INVESTIGATION
SINGAPORE
107. SGH PROCEEDINGS
108. THE SINGAPORE FAMILY PHYSICIAN
Scientific Writing Workshops
Dr. John T Arokiasamy Editor MJM & Dr. Wilfred Peh, Editor SMJ
Concerns
• Writing poses many challenges • English often not the first language. • Medical writers tend to write for their peers
who are interested in problem solving primarily and not so much to carry out further studies.
• Flaws mentioned earlier are common
ANNEX9
1
• Albert Einstein once said: "Everything should be made as simple as possible, but not simpler".This is a great guiding principle for anyone writing a biomedical paper.
Scientific Writing Workshops
• Scientific writing workshops are popular
• Provide opportunities to play advocacy on publication ethics.
• Journal editors are concerned with relatively high rejection rates of manuscripts.
• Meeting of MJM, SMJ and J of Medical Association of Thailand
• Decision to have joint MJM-SMJ scientific writing workshops in Malaysia
2
Scientific Writing Workshops
• Six workshops have been conducted since July 2008.
• Hosts are with the local University of that location/reg ion
• Planning done jointly. • Resource persons from MJM, SMJ and other
experts • Funding partially from Malaysian Medical
Association to fund travel of experts and cost sharing
• Next is in Singapore this weekend
BASIC WORKSHOP OBJECTIVES
• taught the structure of a scientific paper, the individual components of the paper, and how to prepare a manuscript.
3
• At the end of the workshop, the participant should be able to:
• 1. Appreciate the types of scientific papers.
• 2. Know the various components of a scientific manuscript.
• 3. Gain practical experience in basic manuscript preparation.
(Source: Prof Wilfred Peh)
ADVANCED WORKSHOP OBJECTIVES
• taught about the various types of scientific papers, how the manuscript is processed, and role of the editors and manuscript reviewers and what they look for. Authorship issues, ethics and misconduct, and how to deal with a returned manuscript will be discussed.
• will have gained further insight about optimising manuscript preparation prior to submission to a medical journal.
(Source: Prof Wilfred Peh)
4
• At the end of the workshop, the participant should be able to:
• 1. Appreciate the requirements of different types of scientific papers.
• 2. Gain an insight into the manuscript processing, reviewing and editing processes.
• 3. Know how to submit a manuscript for publication and its requirements.
• 4. Gain practical experience in manuscript preparation. • 5. Confidently address reviewers' and editors comments.
(Source: Prof Wilfred Peh)
5
.. . l· PN H R· s I Philippine NMionai <. • Health Reseal'th System
International Seminar on Journal Publishing Professional Journal Editors, Key to Publishing Culture 16 June 2009, Manila
• •, PN H RS !Philippine No;tioMI r~ i l-h:alth Research System
Program Sharing of local experiences: Phil Jour of Surgical Specialties, Phil Jour of OB-Gyne, Acta Medica Philippina
Panel Discussion on Professionalizing Health Journal Editorship: Dr. Sea, Dr. Peh, Dr. Arokiasamy
International Development and Collaboration in Journal Publishing: Dr. Samdan, Dr. Peh, Dr. Arokiasamy
Editors Business Meeting
ANNEX 9
1
~:~ PNHRS [
.
Participants Academe, 39
Professional organization, 23
Research institution, 3
National government agency, 8
International organization, 3
Others, 1
Resource Persons, 11
WPRIM countries: Singapore, Rep of Korea, Malaysia, Mongolia, China, Vietnam, Japan, Philippines
.. · PN H ·RS l l>hiilpplne National : • . · [ Haa!th Rt!tearch ::ystt:m
Challenges •Research productivity, the starting point • The motivation to publish by researchers, funders • Translating research to policy •Independence of journal editors vs society's funding and yearly appointments • The objective of publishing quality research work; responsibility of editors
•International board of editors, peer reviewers •Establishing structure, processes/templates for better outcomes
2
l PN H RS l Philippine Nation&~.! ~;. • Health lte$eat'dl 5.y$tem ..
Challenges Open access journal vs online journal Printed journals vs pure online journals Ethics and plagiarism, when detected, actions Global view: "we write," participation of inter-disciplinary groups in the journal process Cost of publication and value for readership Where are the "users/readers?"
Philippines. Technical Panel to an Association
.: PNHRS! Pn!lipfJirr~ NatiorHd • • · , H~;l:lth Research )'fStern •• l
Participants evaluation
96% found forum relevant-very relevant 100% found panel discussion relevant-very
relevant to their work and institution 100% agree-strongly agree panel discussion
contributed to awareness, knowledge and understanding of prevailing issues
100% agree-strongly agree panel discussion brought to fore issues which need policy Interventions
96% agree-strongly agree panelists were effective in presenting their sector's concerns
3
Organizers' Notes
The sharing by other countries' experts gave added push for local editors and researchers to take seriously their roles in the research dissemination process; gave insights how to address the same challenges their counterparts faced; updated them on international developments and the value of working together.
• I • PN H RS ! i'hihppine Ni!tlonal !. Health Research Systl!m
Way forward
Philippines
Capacity building program for researchers, editors, journal publisher for group of institutions in a region (Philippines has 16 regions) by a core of trainers
Other modes of mentoring
Online journal for health research (?)
4
ANNEX10
GMG IITI I AME IIWA GoToMeeting Information Worker Applications Tony Armstrong
APAME Website and
Virtual Meeting Tools
Slide 1
GMG /ITT I AME /IWA Information Worker Applications
APAME website address:
.) World Health ~ J Organization ----
GoToMeeting Tony Armstrong
http:/ /wpro.who.int/apame
Slide2 World Health Organization
GMG /ITT I AME /IWA GoToMeeting Information Worker Applications Tony Armstrong
Objectives
• Promote APAME in the Asia Pacific Region
•
Slide 3
About APAME
f1ectmts •nd cvenho
flhoto aallory
Ro,OUI"tiB5
uur-.lunkJ
Contact u1
Online accessibility to APAME programs and activities
· The Asie Pacific Associlltion of Me dice! Journal Editors (APAME) is a non·oovernmental, non-partisan and non-profit organiution whose mission is to ~upport ond promote medical journlllism in the Asia Podfic: Rec;~ion by fostering networking, education, discuuu:m and exc:h{lnoe of information and knowledge .
The Associat•on is closely affil•ated vnth the World Healtt\ Or9an•zation Regional Office forth~ Western Pacific, which hosts the Western Pacific Region Index Medicus (WPRIM) Cooperation with the world Association of Medical Editors (WAME), East Mediterroneon Auodotion of Medical Ed•tors (EMAME) and the Forum for African Medical Editors (FAME) and other international associatign s in the field of medieel journal publishing is sought and encouraged.
t!f!!'!W.$.~ is open to editors of medic~! joumals from Member States of the WHO Western Pacific: Region, Associate membenhip is elsoavailabli!:
The objectives of the association are to:
entourage collaboration .!lnd fo!lcilitate commumc11tion amonQ medical JOUrnal editors in the Ret;~ion and globally;
improve editorial standards and promote profess•onalism in medical editing through education, self-assessment, and self·
promote research in peer·review and medical editing;
foster continuing education of medical journllls editors .
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a:,~,, • World .He~lth "% ~ e Orgamzat1on ~
. ...
GMG /ITT I AME /IWA GoToMeeting Information Worker Applications Tony Armstrong
Features
• Information on APAM E • Constitution
• Meetings and Events
• On Line Membership Application • Announcements
• Useful Links and Related resources
• Photo Gallery
SlideS ~-' World Health ~ I ~Q • . '>!'~ .;g rgamzat10n
GMG /ITT I AME /IWA Information Worker Applications
GoToMeetingS)
_,...,.._
... WHAT is it? An online meeting tool by Citrix Corporation that allows people to meet, present information, demonstrate products and provide training online.
Patented technology enables you to show any application running on your desktop in real time. Setup takes seconds and no training or maintenance is required, resulting in the simplest online meeting solution available.
Go To Meeting Tony Armstrong
Slide 6 {~~~ World Health ~~I' Organization ...,..,....
GMG /ITT I AME /IWA Information Worker Applications
GoToMeeting® ... Features
GoToMeeting Tony Armstrong
Intuitive User Interface: Easy-to-understand controls enable you to start and join meetings in seconds without training . Share Keyboard and Mouse Control: Securely collaborate on documents in real time. Instantly Change Presenters: Enable any participant to present to the entire group. Drawing Tools : Draw, highlight and point to items of interest right on the screen . Desktop Recording and Playback: Record meetings to review or share later. Specific Application Sharing: For added privacy, share only the application you choose. Integration: Access GoToMeeting through Microsoft® Office®, email or instantmessaging applications. Mac® Support: Mac users can host and join GoToMeeting sessions. Reporting : Get detailed reports for trend analysis Total Audio: Choose integrated phone conferencing, VoiP or both .
Slide 7 tl1f~~ World Health ~.§ Organization ............
GMG /ITT I AME / IWA GoToMeeting Information Worker Applications _____________________ To_n.:..y_A_rm_s_tro_n..::.g--1
o ToWebinar~~.wHAT is it?
A Webinar, or "Web seminar," is an online event designed to facilitate communication between a small number of presenters and a large remote audience using the Internet. Webinars reach audiences more effectively than regular in-person events because there is no need to plan travel or reserve conference space.
Webinars enable individuals and organizations to present online to larger audiences, generate detailed feedback from these audiences and follow up with interested audience members .
SlideS
GMG /ITT I AME I rNA GoToMeeting Tony Armstrong
0 ToWebinarlM ... Features Same features as GoToMeeting, plus:
Full-Service Registration Automated Email Templates Polling and Survey Q & A and Hand Raising
• Webinar Dashboard Webinar Reports, with Interest Rating
Slide9
GMG /ITT I AME /IWA Information Worker Applications
{tM~~ World _He~lth ~ OrganrzatiOn ~
GoToMeeting Tony Armstrong
... GoToMeeting vs GoToWebinar?
GoToMeeting GoToWebinar . Smaller Audience (26 attendees . Larger Audience ( 1 000 attendees maximum) maximum) . Focus on collaboration . Focus on dissemination of . Attendees are able to chat using information Voice or by typing messages to . Attendees able to submit typed all participants. questions to a selected "panel" of . "Meeting" staff. . Practice Sessions . "Seminar"
Slide 10 ~-' World .He~lth '!!b f" il Orgamzat1on ~
GMG /ITT I AME /IWA Information Worker Applications
How can I get GoToMeeting ?
• Contact the IWA team: [email protected]
Go ToMeeting Tony Armstrong
• IWA can provide a floating license for trial periods.
• The cost of one organizer license is 500 USD for one year.
• This price includes GoToMeeting and GoToWebinar
Slide 11
GMG /ITT I AME /IWA Information Worker Applications
.• \ World Health \'Q.~ Organization ~
GoToMeeting Tony Armstrong
Annex 1: Network Conditions for GoToMeeting . Optimal network parameters:
- LAN environment - 83kbps available bandwidth per user - Average Server Response Time up to 2 seconds max - Good Internet connectivity to Citrix Servers . Acceptable working parameters: - up to 600ms latency - 50kbps available guaranteed bandwidth - Average Server Response Time up to 4 seconds max - Good Internet connectivity to Citrix Servers . Minimum network parameters: - 20kbps of available BW - 600ms latency - Server Response Time above 6 seconds - Good Internet connectivity to Citrix Servers
Slide 12 ~-\ World Health ~ :J Organization _,...,.._
GMG /ITT I AME /IWA Information Worker Applications
Video conferencing
GMG /ITT I AME /IWA Information Worker Applications
How it works
Go ToMeeting Tony Armstrong
GoToMeeting Tony Armstrong
• Uses telecommunications of audio and video to bring people at different sites together for a meeting.
Slide 14 (,~~ World Health '\.~ , 'Organization ~
APAME/WPRIM 2009. 11. 5. Singapore
Meeting Report: 6th International Congress on Peer Review and Biomedical Publication
SUNG-TAE HONG
Editor-in-Chief, JK.MS
Seoul National University
Seoul, Korea
Sung-Tae Hong. Seoul Notion~ I University
Meeting? I • September 10-12, 2009
• Vancouver, BC, Canada
• Organized by JAMA, Archives Journals, and BMJ Group
• 400 Participants from 34 Countries • 3 Plenary Lectures
• 45 Oral Presentations
• 65 Poster Presentations
Sung-Tae l-h."lng, Seoul National University
)> z z m X
Contents I • Authorship and Contributorship • Peer Review
• Data Sharing and Conflicts of Interest Editorial Training, Decisions, Politics and Ethics
• Publication Pathways • Publication Bias
• Rhetoric
• Trial Registration
• Quality of Reporting • Postpublication Citations, Indexing, Responses, and Online
Publishing
Sung-Tac Hong, Seoul National University
Plenary Lectures
• "Jumping Without Parachutes: Numbers, Knowledge and Bi01nedical Journals" by Steven Goodman (Jo~ns Hopkins Univ)
• "Comparative Effectiveness Research" by Harold C. Sox (Editor Emeritus, Ann Inter Me d)
• '"Peer Review Congresses, 1986 to 2009: Victory? Defeat? Both?" By Drummond Rennie (Deputy Editor, JAMA)
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Sung-Tac Hong, Seoul National University
Jumping Without Parachutes I • Introduced famous past editors: Rossini, Bayes
Theorem, Neal S. Young
• W amed "Data peeking" by authors • Consider real significance of data 0.44 difference
(P <0.05): 0.25 and 0.69 vs 0.50 and 0.94 • Editing of journals
- Public: stamp of approval - Peers: transparency - Authors: value help
Sung-Tac Hong. Seoul National Univcr:iity
Comparative Effectiveness Researches
• By Harold C. Sox • 4 Lessons
- Most clinical research is ngt novel - Editing has diverse receptors - Deciding is darned hard - Needs active statisticians
• J oumal 's role: quality control of CER • Journal publication costs expensive: who does
pay? - Purchaser, Subscriber, Author, Sponsor - Open to public?
Sung-Tac Hong, Sc.oul National University
Ghost Writers and Honorary Authorship in China
• A questionnaire survey to the first author of submitted manuscripts to the Chinese Med J
• Among 268 authors, 220 (82%) replied. • Decision of authors by: corresponding A 40.9%,
first A 33.6%, all A 25.5%
• English speakers involved writing 21.4%: 7.3% author, 3.6% acknowledged, 10.4% neither
• Authorship satisfied 71.4%, honorary A 28.6% (20% department chair)
Sung-Tac: Hong, Seoul National University
Honorary and Ghost Authorship in 6 General Medical Journals in 2008
• Online survey to the corresponding authors of papers in Ann Int Med, JAMA, Lancet, Nat Med, NEJM, PLoS Med
• Among 900 authors, 630 (70%) replied.
Year Honorary A Ghost A Both 2008 26'Yo(16-39%) 8%(2-11%) 2%
1996 19% II% 2%
• HA highest 39% in Nat Med, lowest (16%) in NEJM • HA: 31% OA, 24% RA, 22% Editorial • GA highest 11% in NEJM, lowest (2%) in Nat Med • GA: 12% OA, 6% RA, 5% Editmial
Sung-Tac Hong, Seoul National University
Ghost Writing in USA
• Retrospective review of over 1000 internal industry docmnents concerning 'ga bapentin', 1996-1999
• 24 proposed articles for publication granted by Parke-Davies Co. (PD), given to Med Educ Syst (MES)
• Searched in PubMed & Google Scholar for publications • Contacted all jomnals for cover letters & COl declarations • 16 published, 7 in originally targetedj; 9 in alternative j; 4 in
supplement issues • 0 in allthorship ofPD or MES; 2 disclosed funding by PD or
MES
• Ghost authors with prestigious "guest authors"
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Sung-Tac Hong, Seoul National University
Scoring Peer Review 1
• Review items: originality, scientific importance, adequacy of methods, brevity/clarity, adequacy of interpretation
• Scoring of reviewers
1 unacceptable effort and cqntent 2 unacceptable effort or content 3 acceptable
4 commendable
5 exceptional, hard to improve
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Sung-Tac Hong, Seoul National University
Scoring Peer Review 2 I • Assessed all reviews for Ann Emerg Med, 1994-
2008
• 1498 reviewers reviewed 14,808 manuscripts • Served for 71.8 mo, min 2 & max 175 mo • Average score, 3.6 • <1% reviewers improved at 0.05 points/y • 32% grew worse at 0.05 points/y
Sung-Tac Hong, Seoul National University
Consistency of Editorial Decisions
• Compared decisions of reviewers, editors, and citation for lC· years
• 1 E 9 OA submitted to Cardiovascular Research, 1997 • 7 :::ditors and 3 reviewers rated • 5E (33%) of 169 OA were published • 32% of accepted were rejected by same editor • Weak relation between editors' and reviewers' decisions • Weak relation between editors' and/or reviewers' decisions
w:th citations
• OA >50% by editors & >67% by reviewers were cited more
Sung-Tac Hong, Seoul National University
Editors' Judgement on Quality of Articles
• Compared citations between best articles and others published in Obstetrics & Gynecology, 2002-2007
• Editors nominated 12-15 OA for best atiicle award every year
• Number of citations: - 25 award-winning OA received more citations , mcd 17 from 0 to
137; vs matched controls, mcd 7 from 0 to 52 - 11 1 nominees, med 15 from 0 to 170; matched controls, med ll
from 0 to 62
• Online access, 4737 (0-15776) vs 3671 (0-14042) • Editors subjectively assessed quality of articles well
Sung·Tac Hong, Seoul National University
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. •
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Rhetoric: "Spin" in Reports of Randomized Crmtrolled Trials (RCT) with NonstatisticalJy
Significant Primary Outcomes
To identify nature and frequency of "spin" "Spin": manipulation of content and rhetoric of repmiing to convince readers of the likely truth Co:npare 616 reports of RCTs of statistically not significant and publications indexed in PubMed "Spin" in 50% in discussion and conclusion; 42% in abEtract
ca-egorics of rhetoric statements: increase/positive, decrease /n~ative, equivalence/consistency, safety, clinical importance, qualifying/ambiguity
Sung-Tac Htlng, Seoul National University
Other Studies I • Trial registration
• Quality of reporting
• Pustpublication citations
• Indexing
• Online publishing
• Bias/Data sharing
• Advertising
• Funding/Grant
• Instructions for Authors
Sung·Tac Hong, Seoul National Univers ity
W AME Business Meeting I • Presented '3 Cases' and called active discussion • Case #1
- Clinical trial registry: publish, reject, review protocol?
• Case #2 - Add one author to the byline authors after final
decision: yes, no? Department chair?
• Case #3 - Review article plagiarism: 'copy & paste' plagiarism by
assistant
Sung-Tac Hong, Seoul National University
Summary
• Active researches on editing, peer review, publication ethics, dropped papers, citations, and others
• Major top journals are target of analysis. • Randomized clinical trial (RCT) is a major
concem: registration, disclosure of conflict of interest
• Authorship abuse: honorary author, ghost author • What are small medical joumals?
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Sung-Tac Hong. Seoul NationallJnivcrsity
Suggestion for AP AME
• Encourage AP AME members to investigate publication related studies
• Establish annual meeting with scientific sessions as well as workshops for training
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Sung-Tac Hong, Sc.oul Natlonal Univctsity
ANNEX12 5 p e cia I Announcement Singapore Med J 2009; 50(11): 1043- ··---··--
SINGAPORE DECLARATION ON EQUITABLE ACCESS TO HEALTH INFORMATION IN THE WESTERN PACIFIC REGION
We, the participants in the Joint Meeting of the Asia Pacific Association of Medical Journal Editors (APAME) and the Western Pacific Region Index Medicus (WPRIM) held in Singapore from November 4 to 5, 2009:
CONSIDERING
That quality scientific and technical health information is essential for health policy makers. healthcare providers and health researchers to develop, improve, and implement efficient and effective healthcare systems and services; That inequitable access to quality health information could result in poor health planning and healthcare delivery which adversely affect the health conditions of the public:
That surmounting this inequity requires public- private partnerships to facilitate equitable access to both production and consumption of health information for all:
That the Western Pacific Region Index Medicus (WPRIM), the Global Health Library (GHL). and the Asia Pacific Association of Medical Journal Editors (APAME) are important collaborative initiatives which are vital instruments to ensure the global accessibility and dissemination of quality health information in the Western Pacific Region;
CONFIRM
Our commitment to free and universal dissemination and access to quality health information through the WPRIM and the GHL;
Our commitment to pursue the goals and objectives of APAME by further building networks, convening conferences, and organizing events to educate and empower editors , peer reviewers and authors in generating quality scientific and technical publications;
CALL ON
Member States of the Western Pacific Region, in collaboration with stakeholders from the private sector, to formulate and implement policies that endorse free and equitable access to quality health information; Stakeholders from the public and private sectors, national and international organizations, to support WPRIM and the GHL in order to ensure the free and global accessibility of health research done in the Western Pacific Region; Governments, the private sector and other editors· associations to support APAME in implementing various activities, guidelines and practices that would improve the quality of scientific Wiiting and publications in the Asia Pacific Region;
COMMIT
Ourselves to persevere in the pursuit of the WPRlM and GHL initiatives through APAME, by encouraging peer-topeer relationships that will allow editors, editorial staff and librarians to maintain balance, work out ideas and provide mutual support;
Our organization. APAME. to building further networks, convening conferences, and organizing events to educate and empower editors, peer reviewers and authors to achieve and maintain internationally acceptable, but regionally realistic, scholarly standards.
November 6, 2009, Singapore
www. wpro. who.int/apame
apame@wpro. w ho.int
(This declaration was launched at the International Forum 011 Academic Medical Publishing held in conjunction with the Singapore Medical Journal Golden Jubilee Conference on No11ember 6, 2009.) This declaration has been concurrently published in the November 2009 issue of the Singapore Medical Journal [Singapore Med J :!009: 50( II) : 1 043] .
www.wpro.who.int
