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INSTITUTIONAL GUIDELINE
Seafood Savers Version FEBRUARY 2018
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Contents
DISCLAIMER___3
1. Preface___4
Background___4
Objective___4
Marine Stewardship Council (MSC) and Aquaculture Stewardship Council (ASC)___5
Targeted Fisheries___8
2. Seafood Savers Membership___9
Membership___9
Principal Requirements___10
Membership Mechanism___11
Rights and Obligation___24
Coordination and Development___24
Publication and Campaign___25
3. Seafood Savers Branding Guideline___27
Logo___27
Tagline___28
Disclaimer Sentence___29
Regulation and Protocol Usage of Seafood Savers Branding Elements___30
Membership Information Package___33
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4. Disclosure and Confidentiality Terms and Conditions___33
5. Impact Monitoring____33
6. Sanctions and Compliance____34
7. Collaborative FIP / AIP Facilitator____34
Terms and Conditions____34
Benefits____35
Publication Requirement____35
8. Appendix____36
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DISCLAIMER
This guideline serves as the foundation of the Seafood Savers Program, which in the future will be developed into an independent institutional group, for which this guideline will be further adjusted according to the situation, conditions
and necessities that arise.
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1. Preface
1.1. Background
Generations of overexploitation of marine resources have brought Indonesian fisheries to a point of crisis. In 2010, FAO reported that more than half of the world’s fish stocks (53 percent) were estimated to be “fully exploited” with current catches at, or close to, maximum sustainable production, with no room for further expansion. An additional 32 percent were estimated to be “overexploited” (28 percent), “depleted” (3 percent) and “recovering from depletion” (1 percent) thus yielding less than their maximum potential production owing to excessive fishing pressure, with a need for managed rehabilitation. For some, aquaculture is the answer to sustainability. Being the fastest-growing food production system in the world, aquaculture holds great promise to produce high quality and large volumes of seafood as well as the potential to take the pressure off wild-caught fisheries. However, unsustainability is a looming threat from aquaculture, as companies practice intensive farming to generate higher production yields. After considerable years of advocating against unsustainable fishing practices among fisherman across coastal areas in Indonesia, WWF is adding its strategies to acknowledging and appreciating the ‘good players’ in the fisheries industry. Unfortunately, with the vast number of unsustainable fisheries, these players remain almost unseen and unheard. Seafood Savers is a business coalition that will magnify and reverberate actions made by fisheries industry players who are already on their way to implementing sustainable fishing practices. Seafood Savers adheres to gold standards for aquaculture and capture fisheries: Marine Stewardship Council (MSC) certification for capture fisheries and the Aquaculture Stewardship Council (ASC) certification for aquaculture fisheries. MSC and ASC are third party certifications initiated and developed by WWF and its partners, which aim to create a set of fisheries sustainability standards that will meet the maximum sustainability norms and criteria of fisheries practices. Seafood Savers acts as a bridging mechanism for industry players to achieve MSC and/or ASC certification. Currently MSC and ASC standards are mostly being applied in developed countries in Europe and the United States. This is due to the high standards and criteria set within the certifications. Seafood Savers aims to facilitate companies obtaining MSC and/or ASC certification by developing fisheries improvement programs based on MSC and ASC standards while accommodating current conditions in local and national fisheries.
1.2. Objective
Around the world, WWF national offices have been engaging with corporate partners and private industries of various natural commodities. The Roundtable for Sustainable Palm Oil (RSPO) is a WWF initiative that convened palm oil producers from around the world to create a more sustainable and responsible way of producing palm oil. Another initiative developed by WWF-UK called the Global Forest and Trade Network (GFTN) has fostered hundreds of wood and timber producers as well as giant furniture Buyers to create a sustainable timber supply chain. Realizing the significant role of industries in the business of natural commodities, WWF sees the extreme importance of working with corporate partners in order to realize significant results in the work of creating sustainable management of natural resources.
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Seafood Savers emerged in 2009 as a WWF-Indonesia initiative to achieve sustainable fisheries goals through a cooperative mechanism with companies involved in the fisheries industry. Based on the overall conditions in fisheries today, as described above, and acknowledging the challenges ahead for the fisheries industry, this WWF-driven corporate initiative aims to: 1. Awarding companies that are committing to responsible fisheries practices. 2. Assisting companies to achieve MSC and or ASC through fisheries and aquaculture improvement
activities. 3. Facilitating the availability of responsible fisheries products in the market through development
of business relationship among producer, Buyer and financial institution members. 4. Encouraging provision of national policies that supports sustainable fisheries industry. 5. Educating consumers on the urgencies to make the right choices in purchasing seafood products
which come from responsible sources.
1.3. Marine Stewardship Council (MSC) and Aquaculture Stewardship Council (ASC)
In the last decade, ecolabel certifications have become significant features of the international fish trade and marketing. This is a win-win solution to the dispute between economy and conservation through market-based incentive models. Marine Stewardship Council (MSC) and Aquaculture Stewardship Council (ASC) are third party eco label certifications that are considered by many as the best type of certification. The certification method uses a third person point of view in the assessment process to ensure maximum objectivity that guarantees the eco label’s credibility, reliability, fairness and truthfulness. As mentioned earlier, MSC and ASC certifications are the gold standards from which Seafood Savers developed the Fisheries and Aquaculture Improvement Programs (FIP/AIP) that will be applied to companies engaged in the initiative. Companies joining Seafood Savers are OBLIGED to follow the criteria and standards of MSC and/or ASC, depending on the type of fisheries the Company has registered in the program. MSC focuses on certifying and promoting products from well-managed marine capture fisheries as well as the sustainable use of fisheries resources. ASC certifies and promotes products from responsible aquaculture practices and focuses on minimizing the ecosystem impact of aquaculture practices. Table 1 below provides parallel descriptions of MSC and ASC certification highlighting the history and background of each certification, what the certification is about, type of fisheries assessed, standards and methodologies used and how both certifications meet best practices of capture and aquaculture fisheries. More detailed information about MSC and ASC are available on their websites: www.msc.org (MSC) and www.asc-aqua.org (ASC).
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Table 11 Marine Stewardship Council (MSC) and Aquaculture Stewardship Council (ASC)
MSC (Marine Stewardship Council)
ASC (Aquaculture Stewardship Council)
GENERAL KNOWLEDGE
The Marine Stewardship Council (MSC) is an independent non-profit organization that set standards and criteria of sustainable fisheries. Fisheries that have been assessed and considered to have met the standards are eligible to use the MSC blue ecolabel. The MSC has developed standards for sustainable fishing and seafood traceability. Both standards meet the world's toughest best practice guidelines and are help to transform global seafood markets.
The Aquaculture Stewardship Council (ASC) is an independent non-profit organization that develops standards and criteria of responsible aquaculture through roundtable discussions called the “Aquaculture Dialogues”. Similar to MSC, ASC applied third party certification in which it works with accredited certifying agencies for independent assessment and certification.
HISTORY AND BACKGROUND
The MSC was created in 1997 by WWF and Unilever and became fully independent in 1999. The MSC designed a set of environmental criteria for sustainable and well-managed fisheries along with a label for fish products that receive MSC approval. As of October 2010, there are 7,220 seafood products available with the MSC eco label, sold in 74 countries around the world. 97 fisheries have been independently certified as meeting the MSC’s environmental standard for sustainable fishing and 132 are currently undergoing assessment. 1,535 companies have met the MSC Chain of Custody standard for seafood traceability.
The ASC was co-founded in 2009 by WWF and IDH (the Dutch Sustainable Trade Initiative) in the Netherlands. Both organizations have experience in the field of creating certification programs and standards and are committed to developing a strong ASC through a multi-stakeholder process.
1 Source from: www.msc.org and www.ascworldwide.org
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TYPES OF FISHERIES ASSESSED
Wild capture fisheries Aquaculture fisheries
WHAT THEY DO
MSC sets and maintains environmental standards for sustainable fishing and the methodology of how to certify fisheries. MSC does not assess fisheries or issue certificates, as this is done by accredited third party certifiers and their assessment teams. A significant amount of seafood comes from developing countries, where a large number of people depend on fish for their livelihoods. Thus fisheries in developing countries are mostly dominated by small scale fisheries with poor capacity in capital and infrastructure. Realizing such situation, MSC has developed a special program to help small and less developed fisheries get certified.
Working with partners and stakeholders, the ASC runs an exciting and ambitious program to transform the world's seafood markets and promote the best environmental and social aquaculture performance. ASC standards seek to increase the availability of certified sustainable seafood. The ASC will launch a credible consumer label that assures compliance and will make it easy for everyone to take part.
STANDARDS AND METHODOLOGIES
With experts, MSC developed standards for sustainable fishing and seafood traceability. They ensure MSC-labeled seafood comes from and can be traced back to a sustainable fishery. Fishery certification is a voluntary assessment to determine whether a fishery meets the MSC Principles and Criteria for Sustainable Fishing (known as the MSC environmental standard for sustainable fishing or just ‘the standard’). If successful, products from the fishery can display the MSC ecolabel in the marketplace after each link in the supply chain completes a traceability audit against the separate MSC Chain of Custody standard. Three core principles form the MSC fisheries standard: - Principle 1: Sustainable fish stocks
The fishing activity must be at a level that is sustainable for the fish population. Any certified fishery must operate so that fishing can
ASC standards are developed through a multi-stakeholder discussion process known as The Aquaculture Dialogues. Out twelve species discussed, so far tilapia and pangasius are two species which standards have been finalized based on ASC principles.
This dialogue process which began in 2004 was coordinated by World Wildlife Fund (WWF) and includes more than 2,000 participants. All of the standards are being designed to minimize the key negative environmental and social impacts associated with aquaculture
The standards developing process is focused on the most significant environmental and social impacts of each species and how to minimize those impacts. This focus makes real change in aquaculture practices possible on the farm level. In addition, the involvement of a wide range of scientists, governments and NGOs in the Aquaculture Dialogues ensures that the
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continue indefinitely and is not overexploiting the resources.
- Principle 2: Minimizing environmental impact Fishing operations should be managed to maintain the structure, productivity, function and diversity of the ecosystem on which the fishery depends.
- Principle 3: Effective management The fishery must meet all local, national and international laws and must have a management system in place to respond to changing circumstances and maintain sustainability.
standards are rigorous and robust enough to transform the industry.
HOW THEY MEET BEST PRACTICES
The MSC meets the highest benchmarks for credible certification and ecolabelling programs, including the UN Food and Agriculture Organization guidelines and the ISEAL Code of Good Practice.
More than a standards holding body, the ASC will be a global transformation system for aquaculture, that will achieve: Credibility: the standards are developed according to ISEAL guidelines, multi-stakeholder, open and transparent, science-based performance metrics. Effectiveness: minimizing the environmental and social footprint of commercial aquaculture by addressing key impacts. Added value: connecting the farm to the marketplace by promoting responsible practices through a consumer label.
1.4. Targeted Fisheries
Seafood Savers focuses on several targeted fisheries that gradually will be improved as the program expands in resources and capacity, but not limited to other fisheries. Specifically for Indonesia, Seafood Savers recently focus on high economy value seafood commodities with high environmental impact as follows:
Targeted Fisheries Aquaculture Wild Caught
Abalon
Bivalves Crabs Grouper Snapper Lobster Milkfish
Pangasius
Seaweed
Shrimp Tilapia
Tuna Eel
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2. Seafood Savers Membership
2.1. Membership
Three corporate categories are eligible to join as Seafood Savers members: 1) Producers, 2) Buyers and 3) Financial institutions. Criteria and descriptions for each category are as listed below:
Categories Descriptions and Definitions
Criteria Scope
1. Producers Group, company or association practicing capture fisheries, aquaculture, processing, collection and/or delivery of targeted fisheries.
- Is a business, legal entity or cooperative acknowledged by the Government of Indonesia.
- Participation in Seafood
Savers would make a significant impact on the sustainability of the fishery.
- Fishermen group - Fish farmer group - Processing companies - Group of middlemen - Exporters - Distributors - Association
2. Buyer and W/R/R/H (Wholesaler, Retail Trade, Restaurant, Hotel)
Group or company selling targeted fisheries to end consumers.
- Is a business and or legal entity.
- Owns certain amount of
purchasing scale.
- Restaurant - Supermarket - Hotel - Resort - Country Club - Catering - Wholesaler - Buyer
3. Financial Institutions
Institutions funding or making investments in the fishing industry.
- Is a business and or legal entity.
- Participation in Seafood Savers would make a significant impact on the sustainability of the fishery.
- Bank - Investor
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2.2. Principal Requirements
Potential member companies are subject to four main requirements before they can apply to join Seafood Savers: 1. Company is a business and or legal entity that is legally acknowledge by the authority in the origin
country. 2. Company is sourcing fisheries from waters within Indonesia’s territory. 3. Company aims to apply for MSC and or ASC certifications. 4. Financial Institution aims to support responsible and sustainable fisheries practices 5. Company agrees and willing to follow series of steps and mechanism towards Seafood Savers
membership as stipulated in the Seafood Savers Institutional Guideline.
2.3. Scope of Work Seafood Savers provides assistance on the improvement program (assessment, planning, improvement, and monitoring) of the following works: 1) Fishery and or aquaculture, 2) Chain of Custody, 3) Sustainable Finance for fisheries and or aquaculture improvement. a. Fishery or Aquaculture Improvement Program
Seafood Savers fishery or aquaculture improvement program looks into the overall fisheries supply chain from where it is registered by the company (selling point, processing, catching) to the earliest link where the fish is harvested from the sea or pond. Fisheries or aquaculture assessment looks at whether the process have been conducted responsibly and based on sustainability principles and criteria of MSC or ASC. Companies wanting to join as Seafood Savers member may registered its fisheries according to its needs and preferences.
b. Chain of Custody Improvement Program
Chain of Custody Improvement Program focuses on assessing the management of the company’s seafood product registered in Seafood Savers. This improvement program emphasizes on traceability
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system and segregation between products registered in Seafood Savers and those that are not registered by the company in order to avoid mixtures.
The assessment system is adopted from MSC and ASC certification systems that provide two types of certification, which are the Fisheries and or Aquaculture Certification and the Chain of Custody Certification. Companies registering for MSC Fisheries or ASC Certification is subjected to an assessment toward the overall supply chain down to where the fish is caught or cultured. Whereas in MSC and ASC Chain of Custody Certification the assessment looks specifically on the traceability system and product segregation between MSC/ ASC and non-MSC/ ASC products which is embedded in the company’s product management system. c. Sustainable Finance for Fisheries and or Aquaculture Improvement Program
Sustainable Finance for fisheries and or aquaculture improvement program focuses on assessing the internal policy of financial institutions on providing financial support to companies working toward the MSC/ ASC certification standards.
This improvement program requires financial institutions to be assessed on their existing internal policy on sustainable financing for seafood commodities, develop plans and improve its financial practices to support responsible seafood business.
2.4. Membership Mechanism Companies achieve membership in Seafood Savers through a series of steps which is divided into three phases: Entry, Planning and Membership. Chart 1 below provides a visual description of membership mechanism for producers, while chart 2 shows membership mechanism for Buyer and Chart 3 shows membership mechanism for financial institution applied in Seafood Savers. Detailed explanations regarding definitions and understanding of each step are presented in the following table (Table 2).
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Entry Phase Planning Phase Membership Phase
1. Application 2. Due Diligence 3. Identification
4. Memorandum of Understanding and
Cooperation Agreement
5. Conditioning6. Evaluation and Planning
7. Membership Authorization
8a.Fisheries/Aquaculture/Chain of Custody
Improvement Program (FIP/AIP/CoCIP) -
Intermediate
8b. Fisheries/Aquaculture/Cha
in of Custody Improvement Program
(FIP/AIP/CoCIP) -Advanced
Chart 1
Seafood Savers Membership Mechanism for Producer
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Entry Phase Planning Phase Membership Phase
c
1. Application 2. Due Diligence
3. Conditioning4. Evaluation and Planning
7. Membership Authorization
8a.Chain of Custody Improvement Program (CoCIP) - Intermediate
8b. Chain of CustodyImprovement Program
(CoCIP) - Advanced
Chart 2
Seafood Savers Membership Mechanism for Buyer
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Entry Phase Planning Phase Membership Phase
1. Application 2. Due Diligence 3. Identification
4. Planning
5. Membership Authorization
6. Bank Improvement Program (BIP)
Chart 3
Seafood Savers Membership Mechanism for Financial Institution
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Table 2 Definitions and Information of Steps in Seafood Savers Members Mechanism
Steps Fisheries Chain of Custody Financial Instution Supporting
Document
1. Application Definition: The initial step to join Seafood Savers. Company may apply for either or all Fishery, Aquaculture, Chain of Custody, and Financial Institution membership. Objectives:
a. To provide the Seafood Savers secretariat with general information on the current fishery business practices, seafood
commodities, or fisheries clients portfolio of the applicant Company.
b. The application form serves as an official request of the Company to join Seafood Savers. Procedure:
a. A Company wishing to join Seafood Savers will receive the Seafood Savers Institutional Guideline before filling out the Application Form. The Guideline gives complete information about Seafood Savers that the Company needs to know before engaging in the gradual fisheries improvement program. The Guideline conveys overall information about Seafood Savers including objectives, principal requirements, membership mechanism, confidentiality and disclosure terms and conditions and branding guidelines.
b. Upon understanding the procedures and mechanism applied in Seafood Savers, the Company is welcome to send its application to the Seafood Savers Secretariat office in WWF-Indonesia, Graha Simatupang Tower 2 Unit C 11th floor, Jalan TB Simatupang , Pasar Minggu - South Jakarta 12540 (Phone: +62217829426-29; Fax: +62217829426) or via e-mail to [email protected]
c. Upon submission of the application form, the Seafood Savers applicant will receive a Response Letter within 10 working days.
d. The Response Letter will be sent to the Company’s representative with two attached documents: 1) Seafood Savers Confidentiality Disclosure Terms and Agreement and 2) Corporate Policy template. The Confidentiality Disclosure Terms and Agreement is a legal document which guarantees secrecy of information exchanged between the Company and WWF during the Seafood Savers membership process. The Corporate Policy template is an open document
• Seafood Savers Institutional Guideline
• Application form for producer (Appendix 1)
• Application form for Buyer (Appendix 2)
• Confidentiality Disclosure Terms and Condition (Appendix 3)
• Corporate Policy (template) (Appendix 4)
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provided by the Seafood Savers Secretariat to be used and distributed by the Company throughout its supply chain and to relevant stakeholders to socialize the Company’s engagement with Seafood Savers and the Company’s commitment to a fisheries improvement program.
e. A company that has become a full member or have signed the MoU for a particular fishery will be required to re apply when adding another fishery in the middle of the assessment process. However a company does not need to sign another MoU (when it already signs an MoU) for that additional fishery. Instead a new Cooperation Agreement is required as the legal basis of working with the added fishery.
f. Additional registration of fisheries unit is possible by sending another application. One company may add different fisheries unit with different fishing or farming areas and fishing or farming method up to 3 times in maximum.
2. Due Diligence
Definition: A screening process in which a Company is assessed for its business performance based on WWF Global Business and Industry Guidelines. Objectives:
a. To identify the Company’s business performance and practices to gain knowledge of the potentials and challenges WWF will face in engaging with the Company.
b. To identify key risk areas so WWF can determine if risks are acceptable and be prepared to manage those risks Procedure:
a. The assessment will be conducted through desk study and direct interviews with the Company, parent company, subsidiaries, sister companies, government bodies and relevant third parties (stakeholders, clients, NGOs, media, surrounding community in which the Company operates).
b. Assessment result (Company passes the Due Diligence step or not) will be delivered to the Company in a written Letter of Acknowledgement.
c. A Company that passes the Due Diligence step will continue to the third step: Identification. d. A Company that does not pass the Due Diligence step will not be eligible to move forward to the next step. The Company
will be allowed to send another application to Seafood Savers after improving its business performance and practices in order to fulfill WWF’s engagement criteria with corporate partners.
• Due Diligence+identification Form for Capture Fisheries Producer (Appendix 5)
• Due Diligence+identification Form for Aquaculture Fisheries Producer (Appendix 6)
• Due Diligence Form for Buyer (Appendix 7)
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Due Diligence Assessment ensures a Company DOES NOT fall into one of the following categories:
1. Included in the WWF’s "Red List", which are the companies (both parent and subsidiaries)
- Involved in all forms of: - Tobbacco - Warfare - Oil and gas - Alcohol - Flora and fauna listed on CITES Appendix 1 - Power plant - Cosmetics and non medical products involving endangered species in the experiment - Company, parent and subsidiaries involve in corrupiton or violation of applicable law and regulation (including
tax violation) - Company, parent and subsidiaries involve in the violation of human rights and local community rights - Company, parent and subsidiaries involve in a conflict
2. Company, parent and subsidiaries involve in conservation issue or conservation damage, and/or non
fisheries used zone or dangerous area for aquaculture pond
3. Involve in any warfare, anti-race, religion, and ethnic issue (This includes involvement in the funding for
those issues)
4. Involve in any kind of social conflict.
5. Involved in severe environmental damage issue
6. (For instance: Lapindo mudflow, disposal of toxic waste in the Buyat Gulf).
7. A product or part of a political party.
8. Related to or involve in human trafficking, illegal drug or weapons trading
9. Employing children / minors labor.
10. Give fund to any kind of warfare/conflict.
11. Company which included in the 'black list' by the WTO, Indonesian Ministry of Finance and Ministry of
Commerce.
• Due Diligence+identification Form for Financial Institutions (Appendix 8)
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There is no additional assessment
Several additional information needed in due diligence step for Buyer are:
- type data, size, harvest tool and fisheries area (WPP/FAO) of each species
- position/status of the business - seafood selling capacity
Several issues assessed in due diligence step for business Buyer are:
- Endangered species trade - Involevement in non-friendly
fishries or farming activities - Buying policy - Disposal management system
3. Identification
Definition: A step where the Company’s fisheries activities are evaluated against the minimum requirements of sustainable fisheries and the overall business practices are assessed based on general conservation norms. Objectives:
a. To identify Company’s fisheries activities and evaluate them against the minimum standard of sustainable fisheries.
b. To evaluate the Company’s overall business performance based on general conservation norms such as trade of endangered species, waste management and energy efficiency.
c. To identify Bank’s activities and policies that support sustainable fisheries. Procedure:
a. The assessment will be conducted through direct observation of the Company’s business operations as well as interviews with relevant sources.
b. Assessment will result in a set of recommendations that the Company must fulfill in order to meet the minimum requirements of sustainable fisheries.
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c. In order to implement the recommendations the Company will move to the next step: signing a Memorandum of Understanding (MoU), followed by signing a Cooperation Agreement.
d. Before implementing the recommendations and signing the MoU and Cooperation Agreement, company is obliged to receive early brief and confirmation regarding implementation details of the recommendations according to the expected fulfillment of sustainable fisheries minimum requirement.
e. In the event of changes to the registered fisheries unit which involve alterations in fishing or farming location areas and fishing or framing method during the improvement program or after obtain a certification, a company is OBLIGED to go through a re Identification stage. All costs incur during re Identification stage, including those occurring from WWF-Indonesia are subjected to company’s responsibility.
f. If the results of the assessment indicate that the company has met the minimum requirements of sustainable fisheries, then the company can directly continue the Pre-Assessment of MSC or ASC before developing a work plan
• Due Diligence & Identification form for capture fisheries producers (Appendix 5)
• Due Diligence & Identification form for aquaculture producers (Appendix 6)
• Due Diligence+identification Form for Financial Institutions (Appendix 8)
Identification step for capture fisheries producers will request the following information: - Market locations - Number of fleets used - Production capacity - Chain of custody system and profit
shares along the supply chain Identification step for capture fisheries producers will assess the following issues: - Involvement in destructive fishing
(cyanide or blast fishing) - Trade in endangered species - Completeness of fishing licenses - Proper fishing zone
Not applicable
Identification step for financial institution will request the following information: - Internal policy on
supporting general
sustainable fisheries
practices
- Internal policy and tools
on supporting
sustainable fisheries
practices through
financial activities in
seafood business
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- Fishing gear used - Log book implementation and
accuracy Identification step for aquaculture fisheries producers will request the following information: - Land ownership status - Production capacity - Aquaculture authorization - Farm’s technical operations Identification step for aquaculture fisheries producers will assess the following issues: - Trade in endangered species - Conversion of green belt after 1999 - Source of brood stock - Use of chemicals - Waste management - Proper licensing
4. Memorandum of Understanding (MoU) & Pre Membership Cooperation Agreement
Definition: Signing of an MoU between WWF and the Company to mark the beginning of the engagement, followed by signing of a Cooperation Agreement as the legal basis to conduct improvement activities. Procedure:
a. After the Company completes the Identification step, it will receive a set of recommendations to meet the minimum requirements of sustainable fisheries.
Not Applicable Not Applicable
• Recommendation
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b. After receiving the recommendations, the Company will be entitled to sign a Memorandum of Understanding (MoU) with WWF-Indonesia.
c. MoU SHOULD be signed by top management representing the Company and WWF-Indonesia.
d. The MoU then will be followed with a Cooperation Agreement, which will agree upon the recommendations generated from the Identification phase.
e. The Cooperation Agreement may be signed by a lower management level representative, as long as the representative has the authority to legally bind his/her organization.
f. Each company is represented with one MoU while fisheries registered is represented with different Cooperation Agreement depends on the time of registration
g. Pre Membership Cooperation Agreement is valid for 12 months which covers the implementation of Conditioning stage (9 months), Evaluation (2 months) and Planning stage (1 month).
h. MoU is considered valid outside the agreed validity period when there is a Cooperation Agreement signed between WWF-Indonesia and the company.
i. In the event of repetition of the Conditioning stage due to unsuccessful effort of the company to fulfill the recommendations (company did not pass the Evaluation stage), the Pre Membership Cooperation Agreement may be extended one time in maximum with maximum period of 12 months with the same time distribution between Conditioning, Evaluation and Planning stage.
j. In the event of re Identification stage due to changes in fishing or farming area location and fishing or farming method, the Pre Membership Cooperation Agreement may be extended with maximum period as agreed between Seafood Savers Secretariat and the company.
• MoU script
• Cooperation Agreement
5. Conditioning
Definition: An initial improvement process to fulfill the minimum requirements of sustainable fisheries as recommended from the previous step.
Not Applicable • Monitoring form (Appendix 8)
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Objectives: To perform the activities identified in the recommendations from Seafood Savers to fulfill the minimum requirements of sustainable fisheries.
Procedures:
a. The Company will implement and fulfill the recommendations within 1 year. b. In this stage, WWF will provide technical assistance to partners for fulfillment of the recommendations. c. Implementation period of Conditioning stage is 9 months in maximum after the signing of the Pre Membership Cooperation Agreement. d. Throughout the Conditioning stage, Seafood Savers Technical team will conduct regular monitoring every 3 months.
6. Evaluation and Planning
Definition: An assessment process to evaluate the Company’s fulfillment of the recommendations and to proceed to development of a workplan for the Fisheries Improvement Program (FIP), Aquaculture Improvement Program (AIP), Chain of Custody Improvement Program (CoCIP) or Banking Improvement Program (BIP). Objectives:
a. To assess the results of the recommendations. b. To develop a workplan for the following step (Fisheries Improvement Program
(FIP), Aquaculture Improvement program (AIP), Chain of Custody Improvement
Program (CoCIP) or Banking Improvement Program (BIP). If the recommendations
are fulfilled.
Procedure: a. Implementation period of Evaluation and Planning stage is 3 months in maximum
which consists of 1 month Evaluation stage and 2 months Planning stage. b. The assessment for FIP, AIP, CoCIP will be conducted by the independent third
party, while assessment for BIP will be conducted by WWF Seafood Savers Team. c. The Company will be involved in the evaluation discussion.
• Evaluation form (Appendix 9)
• MSC/ASC Pre-Assessment form
• Work plan
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d. Companies which did not pass the Evaluation stage may extend its cooperation with WWF-ID to repeat the Conditioning, Evaluation and Planning stages.
e. Companies who did not pass the Evaluation stage twice in a row is OBLIGE to resign themselves from Seafood Savers. Companies who have resigned for this reason may only re apply themselves to Seafood Savers at least 1 year after the resignation date.
f. In this phase, the Company will undergo the MSC or ASC Pre-Assessment step prior to developing the workplan. The result of the Pre-Assessment will be the basis for creating the workplan.
g. The workplan for improvement will be developed together by the Seafood Savers team and Company representatives to become the basis of the improvement program.
h. If there are any changes or augmentation in fishery specification unit submitted by the company (species, farming area and method) during the improvement program or after obtain a certification, the company may take pre-assessment again after completing the identification stage.
7. Membership Authorization
Based on the evaluation and the workplan developed for improvement activities, in this phase a Company officially becomes a Seafood Savers member. The legitimation is provided through signing of a formal agreement. Exception for companies that have not signed the MoU and Pre Membership Cooperation Agreement before the pre-assessment stages, this stage will be accompanied by a memorandum of understanding (MoU). Benefits: Upon gaining official membership in Seafood Savers, the Company is entitled to several advantages:
1. A press conference will be held to announce the Company’s official membership in Seafood Savers.
2. Launching of Press Release during the conference. 3. The Company is allowed to use all three Seafood Savers branding elements
according to the Seafood Savers Branding Policy (see section 3 of the Institutional Guideline).
• Agreement Letter
• Certificate of membership
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4. The Company is granted access to information, data and the network of WWF. 5. The Company is entitled to technical assistance throughout the improvement
process. By signing the Membership Cooperation Agreement, fishery bussines companies, association, Buyer and financial instituin commit to enter improvement program of FIP/AIP/CoCIP and BIP..
8a. Fisheries/Aquaculture/Chain of Custody/Banking Improvement Program (FIP/AIP/CoCIP/ BIP) - Intermediate
Definition: In this phase a member of fishery, aquaculture, and Buyer companies will focus on fulfilling criteria set by MSC and/or ASC in which the process will be divided into two sections: Intermediate and Advanced. In the Intermediate phase, the Company focuses on improving the current fisheries activities which are not in line with sustainable fisheries principles. A member company that is working on financial activities will focus on fulfilling criteria set by WWF on sustainable financing. Specific for this improvement, it is expected that the bank could fulfill all the workplan within maximum 2 years Procedure:
a. WWF will provide technical assistance throughout the activities conducted at this stage.
b. Regular evaluation will be made according to the workplan agreement. c. The member Company will be entitled to a promotion or publication on the
Seafood Savers website and launching of a press release for every improvement implemented effectively on the ground.
d. Progress and improvements are made public through the www.seafoodsavers.org where such information is subjected to public opinion.
e. WWF entitle to request clarifications regarding facts or comments made by the public.
8b. Fishery/Aquacult
Definition:
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ure/Chain of Custody/ Banking Improvement Program (FIP/AIP/CoCIP/ BIP) - Advanced
At this improvement phase, the Company focuses on improvement activities that involve other parties or stakeholders, thus requiring a more consolidated effort between the Company, WWF and other stakeholders. After successful completion of this phase, the fishey, aquaculture, and Buyer companies will be well-prepared to proceed with certification. Procedure:
a. WWF will provide technical assistance throughout the activities conducted at this stage.
b. Regular evaluation will be made according to the workplan agreement. c. The member Company will be entitled to a promotion or publication on the
Seafood Savers website and launching of a press release for every improvement implemented effectively on the ground.
d. Progress and improvements are made public through the www.seafoodsavers.org where such information is subjected to public opinion.
e. WWF entitle to request clarifications regarding facts or comments made by the public.
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2.5. Rights and Obligations
Entry to Seafood Savers membership carries with it rights and obligations for each Company candidate
as well as for WWF as the implementing agency of the Seafood Savers Program. The rights and
obligations vary for each step of the membership process, described in sub section 2.2.
All Seafood Savers corporate partners (candidates and official members) are subject to the following rights and obligations: Obligations: a. Companies must follow the overall process and conditions of Seafood Savers membership. b. Companies must improve and maintain the achievements they have made throughout their
engagement with Seafood Savers. c. Companies must provide data and information including company’s legality documents, sales &
production capacity, supply chain information, as well as access to them, required for the evaluation process throughout the Seafood Savers membership according to needs and designated timeframes.
d. Companies must allocated funding and actively involved in every improvement activities e. Companies must participate in any activities organized or supported by Seafood Savers. f. Companies must attend and participate in the Seafood Savers Annual Meeting represented by at
least the signatory or primary contact.
Rights: a. Companies are entitled to obtain relevant fisheries information and data related to Seafood Savers
membership. b. Companies are entitled to receive technical assistance throughout the steps and process of
Seafood Savers membership. c. Companies are entitled to public appreciation in the form of publications and promotion regarding
the achievements the Companies made in the designated steps in Seafood Savers membership. d. Companies are entitled to initiate and develop communications and business relations with fellow
Seafood Savers members or candidates to encourage further development of the sustainable seafood business.
2.6. Coordination and Development
In order to optimize the performance of Seafood Savers, a few coordination mechanisms have been
established:
a. Annual Meeting
A regular meeting attended by Seafood Savers candidates and members and WWF to discuss
and update the parties on developments and efforts of Seafood Savers. This meeting is
mandatory for Company members and candidates and should be attended by the signatory or
at least the primary contact of the Company.
b. Ad hoc Meeting Ad hoc meetings are conducted based on specific requirements as stipulated in the Seafood Savers workplan and/or to address sustainability issues.
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2.7. Publication and Campaign
In order to strengthen Seafood Savers reputation in the public and among stakeholders, Seafood Savers uses various means of communication to publicize performance and activities: a. Website
www.seafoodsavers.org and www.wwf.or.id/seafoodsavers contain general information about Seafood Savers programs including the membership mechanism and procedures. The website will also be the main communication channel to provide the latest information on fisheries improvement programs conducted by member Companies.
b. Seafood Savers Annual Report An annual publication meant to communicate to stakeholders and external parties about the progress and development of Seafood Savers. The report also serves to provide public transparency.
c. Mailing list A communication forum for members to update, relate and coordinate with one another as well as with WWF-Indonesia as the administrator of the Seafood Savers program.
d. Social Media Seafood Savers also use social media network as a communication tool to a wider public. Seafood Savers page and profile in Facebook can be found under the title “Seafood Savers”. In Twitter Seafood Savers is available under account name “@seafoodsavers. Instagram with @seafoodsavers and Youtube is available under account name “Seafood Savers”.
e. Newsletter (joint publication with WWF-Indonesia) An e-publication to provide information updates among Seafood Savers members regarding fisheries issues, membership progress and other marine conservation issues. E-newsletters are published every 3 months.
In addition to media publications, Seafood Savers also organizes and actively participates in various public activities related to marine and fisheries issues, such as: a. WWF-Indonesia national sustainable seafood campaign
In this campaign WWF-Indonesia encourages behavioral change at the consumer and fisheries level through public events, events with corporate partners and by advocating with policy makers.
b. National and International Seafood Exhibitions Seafood Savers will engage actively in both national and international seafood forums in order to promote a group dialogue that leads members to achieve sustainable fisheries certifications, MSC and/or ASC.
Publication privileges awarded to Seafood Savers companies are differentiated between candidates and members:
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Candidates Members
Seafood Savers branding elements allowed to use:
• Pre Membership disclaimer sentence
Seafood Savers branding elements allowed to use:
• Seafood Savers Logo
• Seafood Savers Tagline “We Choose to Save”
• Membership disclaimer sentence
Media Exposure -
Media Exposure
• Press Conference organized to cover Membership Authorization ceremony
• Press Release on Membership Authorization published to WWF-Indonesia media network.
Publications
• Articles on signing of MoU and Pre Membership Cooperation Agreement uploaded to Seafood Savers website (www.seafoodsavers.org).
• Company receive WWF-Indonesia Marine Program E-Newsletter (stakeholder version) regularly every 3 months.
Publications
• Article on signing of Membership Cooperation Agreement uploaded to Seafood Savers website (www.seafoodsavers.org) and WWF Indonesia (www.wwf.or.id)
• Company receive WWF-Indonesia Marine Program E-Newsletter (stakeholder version) regularly every 3 months.
• Company that are conducting FIP are listed in fisheryprogress.org
• Company’s name and logo appear in Seafood Savers publications.
• Company’s name and logo appear in relevant WWF-Indonesia publications.
Company’s Brand in WWF-Indonesia Media
• Company’s logo appearance in Seafood Savers website.
• Company’s name appearance in WWF-Indonesia website (www.wwf.or.id).
Company’s Brand in WWF-Indonesia Media
• Company’s logo appearance in Seafood Savers and WWF-Indonesia website.
• Company’s name appearance in Seafood Savers (www.seafoddsavers.org) )and WWF-Indonesia website (www.wwf.or.id).
Web Interface -
Web Interface
• Personal account in Seafood Savers website
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3. Seafood Savers Branding Protocol The Seafood Savers Branding Policy covers the rules and directives regarding use of the following items: 1. Seafood Savers Logo 2. “We Choose To Save” Tagline 3. Disclaimer Sentence 4. Seafood Savers web address
3.1. Logo
Visual Image of Seafood Savers Logo Logo Specification Non-usable Seafood Savers Logo Non-usable WWF Panda Font : Arial
• Shown right are the specifications for spacing and sizes for the placing of Seafood Savers logo.
• Always use master artwork provided as your starting point when creating a new partnership logo
presentation on your materials.
• The application of Seafood Savers logo must follow these mandatory accordingly. Logo clearance
space, font as well as logo colours are fixed and uneditable. The logo can be applied to
abackground in contrast to the logo. It is not recommended to use a blue background.
•
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• The placing of Seafood Savers logo is
allowed to be accompanied by text
explaining the Seafood Savers program
adopted by the company, wording MUST
follow the default wording template shown
right.
3.2. Tagline A Tagline is a short sentence used alongside a logo to emphasize the vision and mission of Seafood Savers. The Tagline established for Seafood Savers is:
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Tagline Philosophy The sentence “We Choose to Save” identifies Seafood Savers as an exclusive group of entities that choose a certain pathway to achieve sustainability in their business domain. Facing the possibility of collapse in the fisheries industry, companies joining Seafood Savers are those who have chosen the only viable pathway to preserve seafood commodities for future use and enjoyment.
3.3. Disclaimer Sentence In the context of Seafood Savers membership, “disclaimer” is defined as a sentence used to confirm a Company’s membership status in Seafood Savers while at the same time informing the public that the Company is going through a process towards official membership in Seafood Savers. The disclaimer sentence may only be used by Companies that have already signed a Memorandum of Understanding (MoU) with WWF-Indonesia to engage in the Seafood Savers Program. Usage of the disclaimer sentence is a privilege awarded to the Company to associate them with Seafood Savers. There are two kinds of disclaimer sentence used by Companies engaged in Seafood Savers: 1) Pre Membership Disclaimer Sentence, used after a Company signs MoU and pre Membership
Cooperation Agreement: “<Company Name> is currently undergoing the process to become a member of Seafood Savers, an initiative by WWF-Indonesia for responsible fisheries towards Marine Stewardship Council (MSC) and Aquaculture Stewardship Council (ASC) certification. By engaging in the initiative <Company Name> supports the establishment of sustainable fisheries practices and management.”
2) Membership Disclaimer Sentence, used after a Company passed Membership Authorization and officially becomes a Seafood Savers member:
“<Company Name> is a member of SEAFOOD SAVERS, an initiative by WWF-Indonesia for responsible fisheries towards Marine Stewardship Council (MSC) and Aquaculture Stewardship Council (ASC) certification. Together with WWF, <Company Name> engaged in a fisheries improvement program for particular seafood products: <product X, wild caught (mention fishing gear used)/aquaculture, locations Y>, < product n, wild caught (mention fishing gear used)/aquaculture, locations n>, .........” Placement of Disclaimer Sentence Website, Company Profile, Annual Report, Sustainability Report, CSR Report, Marketing and Promotional tools (internal and external) It is PROHIBITED to use the disclaimer sentence on the following items: - Products - Product packaging
- Points of sale
3.4. Seafood Savers Web Address www.seafoodsavers.org
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3.5. Regulations and Protocols on Usage of Seafood Savers Branding Elements
General Terms
• A Company may use the Seafood Savers branding elements ONLY after being declared an official member of Seafood Savers (after the Company passes the Membership Authorization phase).
• By default, the usage of the Seafood Savers logo SHOULD always be accompanied by the Company logo.
• Company is PROHIBITED from using ANY Seafood Savers branding elements for any marketing and promotion purposes.
Where and when to use logo
Purpose Placement Items Branding Elements Dimension &
Positioning
Correspondence Letterhead, e-mail
signature, envelope
Logo,
Disclaimer sentence
signature),
Tagline
Accompanied with
company logo
Seafood Savers logo
not bigger than
company logo
Maximum size of
Seafood Savers logo is
3% out of the overall print area
Report & Printed
Publications
Business cards Annual
Report, Sustainability
Report, CSR Report,
Newsletter, Media
advertisement,
banner, backdrop.
Logo,
Disclaimer Sentence,
Seafood Savers web
address, Tagline
Accompanied with
company logo
Seafood Savers logo
not bigger than
company logo
Maximum size of
Seafood Savers logo is
3% out of the overall
print area
Logo may be displayed
in front cover and
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other pages which are
considered relevant
Disclaimer sentence
must appear in pages
that explains about the
Seafood Savers
Program
Seafood Savers Web
Address must always
accompany the
appearance of Seafood
Savers logo
Text accompanying the
logo, if there is any,
MUST FOLLOW the
default wording
template as shown in
section 3.
Electronic and online
publications
Website, E-newsletter,
Audio Visual, Power
Point presentation,
Media advertisement
Logo,
Disclaimer Sentence,
Tagline
Accompanied with
company logo
Seafood Savers logo
not bigger than
company logo
All branding elements
must be hyperlinked to
the Seafood Savers
website
Maximum size of
Seafood Savers logo is
60 pixel (in height) for
full version logo.
Disclaimer sentence
must appear at least in
pages that explains
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about the Seafood
Savers Program
Seafood Savers logo
may appear in any
page in the company
website.
Seafood Savers logo
may appear ONLY at
the top or bottom of
web page.
Text accompanying,
the logo, if there is
any, MUST FOLLOW
the default wording
template as shown in
section 3.
Seafood Savers logo
may appear ONLY once
in each web page.
For audio visual
publication, Seafood
Savers logo may only
appear at the end of
the presentation.
Corporate Identity CAN BE USE in stores
and
outlets, offices, fishing
gear, ponds, fish cages.
CANNOT be used in
products and product
packaging.
Logo Accompanied with
company logo
Seafood Savers logo
not bigger than
company logo
3.6. Membership Information Package
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As an official member of Seafood Savers, a Company is entitled to receive the Membership Information Package which is a set of communication tools that the Company is allowed to use as a means of socializing their role and status as a Seafood Savers member. The Membership Information Package will be given to the Company after receiving the Membership Authorization from the Seafood Savers Secretariat. The package consists of:
Soft copy of the Seafood Savers Logo Soft copy of the “We Choose to Save” Tagline Soft copy of the Disclaimer Sentence Fisheries/Aquaculture/Chain of Custody Improvement Program Workplan Seafood Savers promotion and publication materials (stickers, pins, etc.)
4. Disclosure and Confidentiality Prior to entering the Due Diligence stage, WWF-Indonesia and the Company will enter into a legally binding Disclosure and Confidentiality Arrangement. Confidential information and data (“Confidential Information”) submitted by the Companies will be used only for Seafood Savers activity. Confidential Information will be returned if the Company is no longer a Seafood Savers member or, if during the preparation to become a Seafood Savers member, the Company is disqualified from membership, with the exception of information about progress and/or achievements made during the Intermediate and Advanced Improvement stages, which will not be considered Confidential Information. 5. Impact Monitoring Seafood Savers Secretariat conducts an annual impact monitoring to measure the impact of Seafood Savers improvement programs on national fisheries productions. Monitoring activities are conducted through data collection on company’s annual production’s amount and value of the products registered in Seafood Savers. The total figures of these products will be compared to the overall figures of the same products which are generated by the government for the same year. Moreover, the monitoring activity also looks into those products that are considered potential to be registered into Seafood Savers’ improvement programs. Products considered as a potential here includes those categorized as priority species commodity in WWF’s Market Transformation list, possess a significant amount of production within the company (the major commodities), or are vital commodities for human consumption in some countries. The purpose of the impact monitoring is to measure the level of influence of Seafood savers Program in the improvement of several fisheries in Indonesia. Through Fisheries, Aquaculture and Chain of Custody Improvement Program conducted in Seafood Savers, WWF-ID expects to establish a more responsible fisheries industry throughout the whole supply chain.
6. Sanctions and Compliance Success of the Seafood Savers program depends on applicants and members commitments to sustainability as evidenced by their willingness to fulfil their obligations under the MoU, Cooperation
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Agreement and Membership Authorization. Therefore applicants or members who are not in compliance with their obligations will be subject to the followings: 1. First warning 2. Second warning 3. Suspension of rights and privileges under the program and identification of company’s
suspension status on Seafood Savers website and possibly other media 4. Denial or termination of Seafood Savers membership
7. Collaborative FIP / AIP Facilitator Journey towards sustainable fisheries is quite challenging. Therefore, support from other organizations who serves as FIP/AIP Facilitator can be very helpful to speed up the work on the ground. These organizations can be an NGO or fisheries-related association that supports and facilitate fisheries / aquaculture improvement program in Indonesia. Seafood Savers allows company that already signed MoU and Cooperation Agreement to invite other organizations to work together when it is needed.
7.1 Terms and Conditions
As collaborative facilitators, these organizations have to meet the following condition:
1. The collaborative facilitator works toward MSC and or ASC certification 2. The collaborative facilitator admits the FIP and or AIP workplans that are developed by appointed
and agreed credible FIP / AIP consultants 3. The collaborative facilitator should follow the FIP and or AIP guidelines that are developed by
WWF2 4. There should be an agreement among WWF, collaborative facilitator, and company that includes
a) work scope, b) regular reviews, and c) confidential information. In the opposite, Seafood Savers would also support FIP and or AIP that is being conducted by other organizations with the following condition:
1. The collaborative facilitator and company work toward MSC and or ASC certification 2. The collaborative facilitator and company admit and support the FIP and or AIP workplans that are
developed by WWF 3. The collaborative facilitator and company should follow the FIP and or AIP guidelines that are
developed by WWF 4. The company should follow and comply in all stages of Seafood Savers mechanism 5. There should be an agreement among WWF, collaborative facilitator, and company that includes
a) work scope, b) regular reviews, and c) confidential information.
7.2 Benefits
When the collaborative facilitator and involved company work together with Seafood Savers by signing an agreement, they will receive the following benefit:
2 The guideline can be found at www.seafoodsavers.org
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1. More speedy progress to conduct the work plan as the work will be shared with other involving parties
2. Exchange of skills and knowledge with other involving parties 3. Publication in media channels of WWF and Seafood Savers
7.3 Publication Requirement
To create publication, all parties are subject to the following conditions: 1. All facilitators and company should cite each other when developing a publication 2. All facilitators and company should review and approve a publication before it gets published 3. All facilitators and company have the right to make an objection
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8. Appendix
1.A - APPLICATION FORM – FISHERY
I, ….(signatory name)…., on behalf of …(company name)… hereby apply to become Seafood Savers
member.
Applicant Information
Company Name :
Company Website :
SIGNATORY (Highest authority personnel in the company)
Name
:
Position :
PRIMARY CONTACT
Name
:
Position :
Email :
Mobile number :
Corresponding Address :
Office Phone & Fax :
Fisheries Unit to be registered in Seafood Savers
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No Questions Answers
1 Name of fishery with
location for fishery
production
No
Species Name Wild
Caught/Aquaculture Fishery
location Latin Common Indonesian
1
2
3
4
2 Fishing Gear/Type of
aquaculture
(intensive/semi-
intensive/traditional)
(for wild caught fisheries please also mention if you are using Fish
Aggregating Devices such as rumpon)
3 Fishing Efforts (Size
and number of
boats/ponds with
number of
fisherman/farmer)
Number and size of boats (wild caught):
Number and size of ponds (aquaculture):
Number of fishermen (wild caught):
Number of farmer (aquaculture):
4 Products volume and
type (provide data for
each species)
Volume: ............ metric ton/year
Please specified on form of product:
WGGS
Steak
Fillet
Head on (for shrimp product)
Head less (for shrimp product)
Fresh
Live
Others, please identify (e.g.: loin, etc.)
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5 Market destination of
the registered
fisheries unit
(please mention name
of country and buying
company)
COUNTRY BUYING COMPANY
6 Company has been
operating for
□ < 5 years 5-10 years □ 10-20 years □ > 20 years
If less than 5 years, please specify on the actual time period: .............
7 Fishing/farming
activity has been
operating for
□ < 5 years 5-10 years □ 10-20 years □ > 20 years
If less than 5 years, please specify on the actual time period: .............
8 Fishery certification
the company is
applying for
□ MSC □ ASC
9 Does the company
own a fishery that
have received MSC,
ASC or other fisheries
certification?
If yes, please provide
details of certified
fisheries unit, type of
certification, date of
certification and the
validity period
Fisherie unit (species, fishing gear/farming method, location):
Type of Certification: □ MSC □ ASC Others, please specify
Date of Certification:
Certification valid until:
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By submitting this application, I shall abide by all terms stipulated in the Seafood Savers Institutional
Guideline established by WWF-Indonesia.
Submitted by,
(Signatory )
(Position)*
(Company Name)
*the person who is entitled to act before the law in representing the company.
Note:
This form serves to provide Seafood Savers Secretariat with generic information on the current fishery
business and practices of the applicant company. The Seafood Savers is a bridging mechanism for
fisheries companies wishing to pursue MSC and/or ASC certification.
All data and information retrieved during the process will be treated in compliance with Seafood Savers Confidentiality Disclosure Terms and Agreements. The document is provided separately. (template of the document is included as Appendix 2 in the Seafood Savers Institutional Guideline document) Upon submission of the application form, the Seafood Savers applicant will receive written response within maximum 10 working days.
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2 - APPLICATION FORM – BUYER APPLICATION FORM
I, ….(signatory name)…., on behalf of …(company name)… hereby apply to become Seafood Savers
member.
Applicant Information
Company Name
:
Company Website :
SIGNATORY (Highest authority personnel in the company)
Name
:
Position :
PRIMARY CONTACT
Name
:
Position :
Email :
Mobile number :
Corresponding Address :
Office Phone & Fax :
Fisheries Unit to be registered in Seafood Savers
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No Questions Answers
1 List of all seafood
suppliers/vendors
1.
2.
3.
4.
Continue
2 Name of seafood
products (fish)
sold in the
restaurant /store
No
Species Name Wild
Caught/
Aquaculture
Fishery
location Vendors
Indonesia Common Latin
1
2
3
4
5
6
…
Continue
3 Products volume
and type (provide
data for each
species)
Seafood Product Monthly Volume
(kg)
Product Form
(e.g. fillet, whole)
…..
continue
4 Fishery
certification the
company is
applying for
Company’s name (suppliers) Seafood Product Type of Certification
(MSC/ASC)
1.
2.
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…
…
5 Does the
company own a
fishery that have
received MSC,
ASC, Seafood
Savers or other
fisheries
certification?
If yes, please
provide details of
certified fisheries
unit, type of
certification, date
of certification
and the validity
period
Fisheries unit (species, fishing gear/farming method, location):
Type of Certification: □ MSC □ ASC Others, please specify
Date of Certification:
Certification valid until:
By submitting this application, I shall abide by all terms stipulated in the Seafood Savers Institutional
Guideline established by WWF-Indonesia.
Submitted by,
(Signatory )
(Position)*
(Company Name)
*the person who is entitled to act before the law in representing the company.
Note:
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This form serves to provide Seafood Savers Secretariat with generic information on the current fishery
business and practices of the applicant company. The Seafood Savers is a bridging mechanism for
fisheries companies wishing to pursue MSC and/or ASC certification.
All data and information retrieved during the process will be treated in compliance with Seafood Savers Confidentiality Disclosure Terms and Agreements. The document is provided separately. (Template of the document is included as Appendix 2 in the Seafood Savers Institutional Guideline document) Upon submission of the application form, the Seafood Savers applicant will receive written response within maximum 10 working days.
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3. CONFIDENTIALITY DISCLORURE TERMS & CONDITIONS
Seafood Savers Confidentiality Agreement – Terms and Conditions
Name of the INFORMED: (representative of WWF-Indonesia)
INFORMED ORGANIZATION: WWF-Indonesia
Name of the INFORMANT: (representative of Company)
INFORMANT ORGANIZATION: (name of Company)
Document/Information Required:
IMPORTANT:
This agreement between WWF-Indonesia (the INFORMED) and the Company (the INFORMANT)
(referred to together as the PARTIES) constitutes a legally binding arrangement, notwithstanding
the absence of signatures of the INFORMANT and the INFORMED, that forms an inseparable part
of the Seafood Savers membership procedure.
This Agreement shall be a complete and single Agreement regarding the disclosure of
Confidential Information, and shall replace preceding communications, both verbal and in
writing, with regard to the disclosure of Confidential Information.
This Agreement shall not be amended or modified unless upon the written joint approval of the
respective authorized representatives of the PARTIES.
TERMS AND CONDITIONS:
✓ The INFORMED hereby agrees and represents that all confidential data, information, and/or
documents, in any form whatsoever (“Confidential Information”), received or obtained from
INFORMANT, either directly or indirectly, in relation to Seafood Savers activity shall be kept
confidential by the INFORMED.
✓ All confidential information and data (Confidential Information) given to the INFORMED by
the INFORMANT shall be used solely for Seafood Savers activity, or other purpose intended by
the PARTIES, and shall not be used for any purpose other than as permitted under this
arrangement without the written approval of an official representative of the INFORMANT.
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✓ This Agreement shall come into effect when the INFORMANT enters the Due Diligence phase,
and Information received by the INFORMED shall be kept confidential without time limit, even
if the Company ceases participation in Seafood Savers.
✓ Confidential Information shall be returned to the INFORMANT if the INFORMANT ceases
participation in Seafood Savers or, if during the process to become a Seafood Savers member,
is disqualified by the PARTIES.
✓ The INFORMED hereby agrees not to distribute, transfer, multiply, disclose or divulge to
anyone, for any reason, INFORMANT’s Confidential Information, including, but not limited to:
• Information that is classified as confidential or Company secrets according to Company
internal regulations or applicable laws.
• Information pertaining to the INFORMANT’s finances, strategy, production, or
marketing, including but not limited to, economic data, technical and non-technical data,
patents, copyrights, trade secrets, industrial processes, equipment, and formulas.
**Information about progress and/or achievements during the Intermediate and Advanced
Improvement stages will not be considered Confidential Information.
✓ Confidentiality will be waived if:
• The information is publicly known.
• The INFORMANT discloses the information to the public.
• Disclosure is required by an official judicial process, law or regulation.
✓ INFORMANT’s guarantee:
• The INFORMANT guarantees that the confidential information given to the INFORMED
belongs to the INFORMANT and is accurate.
• The INFORMED shall not be responsible for any third party claims or other
consequences related to the use or disclosure of confidential information.
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Approved by,
(Name of the INFORMED Supervisor) (Name of the INFORMANT Supervisor) (Position) (Position)
CONFIDENTIAL INFORMATION COVER SHEET
(to be completed by the representative of the INFORMANT)
Name and format of
document/information
Person preparing the
document/information (for
example: originally prepared
by the finance department,
etc.)
General description of
contents/subject matter
Restrictions/specifications
for handling the
document/information
Additional information
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4. CORPORATE POLICY
Corporate Policy on Seafood Savers
A commitment to sustainable fisheries
<Company Name> is committed to adopt leadership in better management practices of sustainable fisheries in all of its business activities. We provide the foundation for the following corporate policy objectives:
• Ensure the adoption of sustainable fisheries by relevant stakeholders, including suppliers.
• Ensure that relevant personnel and stakeholders are properly trained on Seafood Savers programme and sustainable fisheries principles.
• Meet or exceed all applicable government requirements and voluntary requirements to which <Company Name> subscribes. Set and adhere to stringent requirements of our own no matter where in the world the company does business.
• Strive to continually improve <Company Name>'s performance on sustainable fisheries, and periodically issue progress reports to relevant stakeholders, including general public.
• Be an environmentally responsible neighbor in the communities where we operate, and act promptly and responsibly to correct incidents or conditions that endanger health, safety, or the environment. Report them to authorities promptly and inform affected parties as appropriate.
• Conduct periodic self-assessments of <Company Name>’s compliance with this policy, measure progress of <Company Name>'s environmental affairs performance, and report periodically to Seafood Savers Secretariat.
Every employee, supplier, and customer on <Company Name> premises is expected to follow this policy and to report any sustainable fisheries better management practices adoption concern to <Company Name> management. Managers are expected to take prompt action.
Foreign companies involve in Seafood Savers are subjected to laws and regulations applied in
Indonesia.
Yours sincerely, Acknowledged by, Acknowledged by, (Company Name) (Supply chain 1) (Supply chain 2) <Name> <Name> <Name> <Title> < Title > < Title > Acknowledged by Acknowledged by, Acknowledged by (Supply chain 3) (Supply chain 4) (Supply chain 5) <Name> <Name> <Name> <Title> < Title > < Title > 5. DUE DILIGENCE + IDENTIFICATION FORM – CAPTURE FISHERIES
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BACKGROUND
The objectives of the Due Diligence processes are:
1) To identify the company’s business practices that are of importance to WWF, which can present opportunities to work together to achieve conservation gains.
2) To identify key risk areas so we can determine if risks are acceptable and can be prepared to manage those risks and respond to our stakeholders (including the Network) about them.
3) Identify business activities on seafood or fisheries and evaluate them against the minimum standard of sustainable fisheries.
4) Evaluate a company based on general conservation norms which include trade of endangered species, waste management and energy efficiency.
5) All data and information retrieved during the process will be treated as CONFIDENTIAL with access available only to WWF and the company.
Assessment process will be conducted through interviews and direct observation of the business operations.
Overall process will result in a set of recommendations formally agreed with a Memorandum of Understanding
(MoU) signed by the company and WWF-Indonesia. The Identification process will requires a maximum 20
working days period up to drafting the MoU.
All data and information retrieved during the process will be treated in compliance with Seafood Savers Confidentiality Agreements. The document is in separate provision.
OVERVIEW
<Insert Overview Here>
(2007) WWF Business & Industry Guidelines
I. KILL INDICATORS
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The following indicators are the initial and most significant indicators which determines companies
eligibility to engaged with WWF-Indonesia. However, the indicators are only applied when identified in the
companies’s core business practices. Should one or more indicators found which are not significant to the
company’s business, the company may pass and continues to the following questions. The indicators
should be applied to company and it’s parent company (if any).
Scoring Element Weight
(W)
Score (S) Score Description Value (V)
[V= W x S]
Status
A) KILL ELEMENTS
These elements provide absolute determination of company’s eligibility to proceed towards partnership with WWF-Indonesia
YES / NO
IF EITHER 1
ELEMENT = YES,
THEN “NOT
ELIGIBLE”
a. Inclusion in WWF “Red
Listed” Corporations3
b. Involvement in any types of war, anti-racial, religion or tribe issues (including financing of the issues)
3 WWF Red Listed Companies include:
1) Producers, in which their core business involves:
• Tobacco
• Arms and Weapons system
• Oil and Gas
• Alcohol
• Flora and Fauna under CITES appendix 1
• Nuclear Power
• Cosmetic and non medical products involving animal or endangered species testing. 2) Corporations, parent and its subsidiaries that are committed to bribery or in violation to the applicable laws and regulation in
Indonesia (including tax violation). 3) Corporations, parent and its subsidiaries that are in violation of human rights and indigenous people. 4) Corporations, parent and its subsidiaries that are in dispute or publically visible to threaten high conservation value
forests/areas and/or No Take Zone for Marine-related business, Buffer area for Aqua-Culture.
52
II. GENERAL ASSESSMENTS
The following questions are divided into four sections aim to retrieve informations regarding the company
which comprises of: a) basic information of the applying company, b) past or existing linkages between the
company and WWF, c) future relationship between the company and WWF and d) companies involvement
in external issues which are of concern for WWF.
No. Questions Answers
A Basic Information
1 Where does the company originate
from?
Local APAC (Asia Pacific) Region
International MNCs
Specify (name of country, province or district): (harus
sesuai dengan yang tercantum dalam Akta Notaris)
Means of Verifications:
Notary Deed of Company’s Establishment (mandatory for CV and PT companies)
Authorization Deed as Legal Entity
Company’s Registration Form
2 What is the company’s main
business?
Means of Verifications:
Notary Deed of Company’s Establishment (mandatory for CV and PT companies)
Authorization Deed as Legal Entity
Company’s Registration Form
3 What is the company’s ownership
structure like? (please mention if the
company follows a Foreign
Investment scheme)
Private Public Government
Parent Company Name:
Main Business of Parent Company:
Company’s status toward parent company:
Autonomous Centralized Means of Verifications:
Notary Deed of Company’s Establishment (mandatory for CV and PT companies)
Authorization Deed as Legal Entity
Company’s Registration Form
4. Companies Legal Compliance
(demonstrated through availability of
official documents issued by government
institution stating legality of company’s
business activities in Indonesia)
53
Bukti Verifikasi:
Company’s Registration Form (ref: National Constitution No.3 Tahun 1982)
Trade/Industry License (ref: Trade Ministry Reg No.36 Tahun 2007, Trade Ministry Reg No.46 Tahun 2009, Trade Ministry Reg No.39 tahun 2011 dan Local Regulation at Provincial or Regency/Town Level
Letter of Company’s Domicile (Red: Governor Decree/Local Regulation)
License of Disturbance (National Constitution on Disturbance/Local Regulation)
Tax Payer Number Notary Deed of Company’s
Establishment (mandatory for CV and PT companies)
Ministerial Decree of the Company’s Establishment issued by the Ministry of Law and Human Rights (for PT)
Environmental Impact Analysis (ref: Govt Reg Nomor 27 Tahun 2012 dan Ministerial Regulation LH No.5 Tahun 2012)
Environmental License (ref: Govt Reg Nomor 27 Tahun 2012)
Tax receipts (PBB, PPN, PPh, PPNBM, …)
Other State Expenditure Receipts (Fees/Retributions/Provisions)
5. What are their vision and mission?
a. Company’s Own
Vision :
Mission:
MoV:
Annual Report
b. With WWF
Vision:
Mission:
54
6 Which bank or institution that
significantly owns the company’s
debt?*
* You may specify more than one name.
Local State-Owned Bank/Financiers
Name:
Local Private Bank/Financiers
Name:
Foreign Bank/Financiers
Name:
MoV:
Loan Agreement
7 What is their business performance
like*?
*Insert the past 3 (three) years data for
each question item. Separate them with
semicolons.
Source of Means of Verifications: data
penjualan perusahaan
MoV:
Annual Report General Ledger of Sales
A) Net Sales4 (specific for the products under the scope of
Seafood savers). The figure is presented in the following range:
Species Type of Product Range of Annual
Net Sales
(in USD)
Live < USD 50,000
Fresh
USD 50,000 –
100,000
Canned
USD 100,000 –
3,000,000
Others (please
describe)........
USD 3,000,000 –
15,000,000
Others .............. >USD 15,000,000
Live < USD 50,000
Fresh USD 50,000 –
100,000
Canned USD 100,000 –
3,000,000
Others (please
describe)........ USD 3,000,000 –
15,000,000
Others .............. >USD 15,000,000
Live < USD 50,000
Fresh USD 50,000 –
100,000
Canned USD 100,000 –
3,000,000
Others (please
describe)........ USD 3,000,000 –
15,000,000
Others .............. >USD 15,000,000
Live < USD 50,000
Fresh USD 50,000 –
100,000
Canned USD 100,000 –
3,000,000
Others (please
describe)........ USD 3,000,000 –
15,000,000
Others .............. >USD 15,000,000
B) Sales Volume5)
4 The amount of sales (in IDR million) generated by a company after the deduction of returns, allowances for damaged or missing goods
and any discounts allowed. The sales number reported on a company's financial statements is a net sales number, reflecting these deductions. The products are subject to the scope of Seafood Savers. 5 Volume (measured in ton/nes) of the products sold. The products are subject to the scope of Seafood Savers.
55
Species Type of Product Range of Annual
Sales Volume
(in ton/nes)*
Live < 1000
Fresh 1000-5000
Canned 5000-10,000
Others (please
describe)........
10,000-30,000
Others .............. >30,000
Live < 1000
Fresh 1000-5000
Canned 5000-10,000
Others (please
describe)........
10,000-30,000
Others .............. >30,000
Live < 1000
Fresh 1000-5000
Canned 5000-10,000
Others (please
describe)........
10,000-30,000
Others .............. >30,000
Live < 1000
Fresh 1000-5000
Canned 5000-10,000
Others (please
describe)........
10,000-30,000
Others .............. >30,000
C) Market share in Domestic Markets6 (%):
Species Market Share
D) Market share in Export Markets7 (%):
Species Market Share
E) Brand names in Indonesia:
F) No. of staffs:
6 It is calculated by taking the company's annual sales and dividing it by the total sales of the industry (specific to the species and product type) over the same period in the domestic market. 7 It is calculated by taking the company's annual sales and dividing it by the total sales of the industry (specific to the species and product type) over the same period in the export market.
56
8 What is the condition of the
company’s growing stage?
(information may be retrieved
through desk study or interviews)
(bisa dipilih lebih dari satu)
Growing
Mature
Consolidation
Seeking New Markets
Merging
Delocalization for labor and energy prices
Going Public
New Product Launching
Divesting Large Part of Business
MoV:
Annual Report Interview transcript Media or other third party
sources
9 Does the company’s business
operation overlap with any WWF’s
priority areas / Network Initiative?
Yes No
If Yes, please specify:
Amazon
Arctic
China for a Global SHIFT
Coastal East Africa
Coral Triangle
Forest-Based Carbon
Global Climate Deal
Green Heart of Africa
Heart of Borneo
Market Transformative
Smart Energy
Smart Fishing
Tigers
MoV:
Fishery Business License
10 What is our people intelligence
status like in relevance to the
company?
a. Do we have contacts within the company?
Yes No
on their Board? Yes No
b. Do any of the WWF Network already work with their
suppliers or customers (if they are B2B)?
Yes No
Specify if needed:
No. Questions Answers
B Past / Existing Linkages to WWF
1 Is there any past or existing
relationship with WWF?
Yes No
If Yes, specify the answers for Question 2 to 8.
If No, skip this section to move to the next one. MoV:
MoU Contract Corporate Engagement
Database
57
2 Who were / are involved? Between Subsidiary Coy Parent Coy
with
WWF-Indonesia
Other National Office, specify who:
Global Partnership, specify who: MoV:
MoU Contract Corporate Engagement
Database
3 What was / is the type of the
relationship?
Financial Non-Financial
MoV:
MoU Contract Corporate Engagement
Database
a. If ‘Financial’ is selected, specify
(you can select more than one item):
Climate Savers
Corporate Donation
Corporate Club / Corporate Membership
Earth Hour
Gift in Kind
Licensing Agreement (Trademark License)
Other
Partnership Agreement
Promotion
Special Event
Sponsorship Agreement (Project or General)
b. If ‘Non-Financial’ is selected,
specify (you can select more than
one item):
Campaign Approach (e.g. Tissue Scorecards, Check Your
Oil, etc)
Check Out For Nature
Climate Savers
Green Office
Sustainable Cities
Earth Hour
FSC (Forest Stewardship Council)
Global Forest Trade Network (GFTN)
Informal Dialogues and Roundtables
MSC (Marine Stewardship Council) / Aquaculture
Stewardship Council (ASC)
Other
Other market mechanism
4 What was/is the territory covered
within the past/existing
relationship?
Global Multi-National National
Specify (name of the county, province or district involved):
MoV:
MoU Contract
58
WWF Corporate Engagement Database
5 What was/is the details of the
partnership?*
*incl. amount of funding if applicable.
MoV:
MoU Contract WWF Corporate Engagement
Database
6 Who was/is the Primary Contact of
past/existing relationship?
<name>, <title>, <division>,
<address>, <contact no>, <e-mail>
MoV:
MoU Contract WWF Corporate Engagement
Database
7 What were/are the lessons learn
Bukti Verifikasi:
WWF Corporate Engagement Database
8 Did/Does the relationship become a
part of WWF Network Initiative?
Yes No
If Yes, please specify:
Amazon
Arctic
China for a Global SHIFT
Coastal East Africa
Coral Triangle
Forest-Based Carbon
Global Climate Deal
Green Heart of Africa
Heart of Borneo
Market Transformative
Smart Energy
Smart Fishing
Tigers
MoV:
MoU Contract WWF Corporate Engagement
Database
No. Questions Answers
C Future Relationship with WWF
1 Who will be involved? Partnership between Subsidiary Coy Parent Coy
with
WWF-Indonesia
Other National Office, specify who:
Global Partnership, specify who:
2 What will the type of the
relationship be?
Financial Non-Financial
a. If ‘Financial’ is selected, specify
(you can select more than one item):
Climate Savers
Corporate Donation
59
Corporate Club / Corporate Membership
Earth Hour
Gift in Kind
Licensing Agreement (Trademark License)
Other
Partnership Agreement
Promotion
Special Event
Sponsorship Agreement (Project or General)
b. If ‘Non-Financial’ is selected,
specify (you can select more than
one item):
Campaign Approach (e.g. Tissue Scorecards, Check Your
Oil, etc)
Check Out For Nature
Climate Savers
Green Office
Sustainable Cities
Earth Hour
FSC (Forest Stewardship Council)
Global Forest Trade Network (GFTN)
Informal Dialogues and Roundtables
MSC (Marine Stewardship Council) / Aquaculture
Stewardship Council (ASC)
Other
Other market mechanism
3 What will be the territory covered
within the future relationship?
Global Multi-National National
Specify (name of the county, province or district involved):
4 What will be the details of the
partnership?*
*incl. amount of funding if applicable.
Under this partnership <company name> will engage in
WWF-Indonesia’s sustainable fisheries program through a
membership in corporate group named ‘Seafood Savers’.
As a member, <company name> will be engaged in a
fishery improvement program in which it is obligated to
take gradual transformation steps towards sustainable
fisheries. As the compensation, <company name> will
receive several benefits which include media exposure,
access to database, co-branding and technical expertise.
5 Who will be the Primary Contact of
the future relationship?
<name>, <title>, <division>,
<address>, <contact no>, <e-mail>
6 Will the relationship become a part
of WWF Network Initiative?
Yes No
If Yes, please specify:
Amazon
Arctic
China for a Global SHIFT
Coastal East Africa
60
Coral Triangle
Forest-Based Carbon
Global Climate Deal
Green Heart of Africa
Heart of Borneo
Market Transformative
Smart Energy
Smart Fishing
Tigers
7 What are the potential Red Flags of
the company / the WWF future
relationship?
(anything subjected to verification in
the future)
1)
2)
3)
8 Is further research needed? Yes No
If Yes, specify the suggested research: Suggested
independent consultant/researchers:
<name>, <title>, <division>, <company>, <address>, <contact no>,
<e-mail>
No. Questions Answers
D External Issues & Other Information
1 What are the big issues in the sector
on social and environmental
responsibility?
*this section ensure that the company:
1.does not involve in any types of social
conflicts
2. does not involve in major environment
destruction issue (e.g. Lapindo mud
burst, Buyat Bay toxic waste)
3. is not a product of any political parties
4. does not have any involvement nor
practices in human, drugs and weapon
trafficking
5. does not practice child labor
6. does not involve in any types of war
financing
7. does not involve in any anti-racial,
religion or tribe issue
8. is not included in either WTO’s ,
Indonesia Ministry of Finance’s, or
Ministry of Trade and Industry’s ‘black
listed’ companies
MoV:
Research result from media
database
61
2 Do company activities result in a
production of hazardous toxic
wastes (limbah B3) ? If the answer is
YES, please explain the waste
management system applied by the
company.
(example of hazardous toxic waste:
Mercury (Hg), Chromium, Cadmium,
Cupper (Cu), Timah Hitam, Nikel,
Pesticide, Arsen (Ar), Nitrogen
Oksida, Sulfur Oksida,
Carbonmonoxide (CO))
*Hazardous Toxic Waste is defined
under Government Regulation No
18 Year 1999 about the
Management of Hazardous Toxic
Waste as: residual of a production
activity containing hazardous and or
toxic materials due to the material’s
characteristics, concentration and or
amount, which directly or indirectly
able to pollute and or damage the
environment and or put humans as
well as other living creatures live,
health and sustainability in danger.
No
MoV: Annual Report Waste management repot Documentation of product
processing from input to output
(including waste processing)
3 How is the company’s relationship
to the government like*?
* Understand the relationship of the
company to the government: any
outstanding litigation, abuses of
regulation, cooperation, etc.
MoV:
Research result from media database and interview with government officials
62
4 Does the company develop Corporate Social Responsibility (CSR) programs? CSR programs may vary from social
activity (giving charity to the poor
and the under privileges, blood
donation, free health care for
mothers and children, etc.),
environmental action (planting
trees, 3R (reduce, reuse, recycle)
program, coastal cleanup, etc.) to
enhancing company’s staffs welfare
(scholarship for employee’s children,
low interest home credit, etc.)
MoV: Annual Report CSR Report Documentation of company’s CSR
activities
5 How the company is perceived
locally (i.e. by press, public, overall
reputation)?
* What are the past, current or expected
campaigns from NGOs or pressure
groups to the company?
How has the company addressed the
issues raised (e.g. dialogue with
stakeholders or stick head in sand).
Check for existing relationships with
other NGOs – then talk to your peers
(avoid competition with other groups on
the same issue or work together with
peers for stronger results.
MoV:
Research result from media database and interview with local citizens and local NGOs
Note: Select NGOs that are impartial
to engagement with corporation
6
Please describe the promotional medias that the company uses to promote their stores? (printed and
□ TV □ Website □ Outdoor banner/billboards □ Mailing list
63
electronic advertisement, discounts, vouchers, etc.)
□ Newspaper □ Flyer □ Others, please specify…
MoV: Examples of company’s promotion
materials (brochures, flyers,
billboard, website, etc.)
7 Other key points gathered from
consultations with other NGO (in
particular on the labour issues)
and/or WWF- Network
MoV:
Minutes of Meetings from discussions with other NGOs and or WWF Network
III. FISHING PRACTICE ASSESSMENT
COMPANY PROFILE
No Questions Answers
1 Client
2 Has been operating
for
□ < 5 years □ 5-10 years □ 10-20 years □ > 20 years
MoV:
Notary Deed of
Company’s
Establishment
3 Overall Production
Capacity of the
registered
commodity(ies)
Market destination
of the registered
products
MoV:
Annual Sales
Report/ General
Book of Sales
Invoice (if
possible)
Trade
agreement (if
possible
□ local □ national □ international
Country Market
64
Fishery information intended to be certified (registered unit)
No Questions Answers
1 Species
MoV:
Product
database/catalogue
No Latin Name Common
Name
Indonesia/local
name Picture
2 Commercial fishing
activity has been
operating for
□ <5 years □ 5-10 years □ 10-20 years □> 20 years
MoV:
Minutes of Meeting
from interview with
local and senior
fishing communities
complete with
signature of the
resource person.
3 Fishing ground, Fishery
Management Area
(apply sampling method)
MoV:
Fishing license (SIPI)
or Fishing
Registration (Tanda
Daftar)
4 Fishing technique
□ Longline □Trammel Net □ Handline
□ others MoV:
Fishing license (SIPI)
or Fishing
registration (Tanda
Daftar)
5 Amount of fleet and
efforts
MoV:
Supply chain
information
(scheme/chart) of
65
the registered
fisheries unit
6
Production capacity
Total per annum
(tons)
Low season
(ton/month) Peak season (ton/month)
MoV:
Annual report
General Book of
Sales
7 Form of products
MoV:
Picture of products
(in final form)
8 Fishery Management
& Authority
MoV:
Fisheries
management
regulation
Authorized
document on Main
Task and Function
of related instances
10 Contact in
identification stage
ENVIRONMENTAL ASSESSMENT
Fishing practices conducted by the company, assessed against IUU fishing standards
No Questions Yes/No Means of
verification Note
1 Does the company have any involvement in illegal fishing practices as listed below?
▪ Catching, keeping or trading species listed
under:
> CITES Appendix II
(http://www.cites.org/eng/app/index.shtml)
logbook/fisherman’s
daily notes/MoM
Interview with
Fisherman
66
> IUCN Red list (categorized as Endangered,
Critically Endangered, Extinct In The Wild or
Extinct)
(www.iucnredlist.org)
logbook/fisherman’s
daily notes/MoM
Interview with
Fisherman
> Act no 5 year 1990 (regarding species
conservation) and Government regulation
no 7 year 1999
logbook/fisherman’s
daily notes/MoM
Interview with
Fisherman
▪ Conduct and or sourcing fish from blast and or
cyanide fishing activities
Logbook
Field documentation
▪ Not having all required licenses to conduct
fishing activities Fishing license
2 Does the company applied practices of reported fishing as listed below?
Regular report on fish production to local
management authority (mov: KKP - lokal dan
atau pusat-)
Valid report receipt
issued by the
authorities
Avoiding transshipment (on board trading with
other fishing group) Logbook
3 Does the company applied practices of
regulated fishing as listed below?
▪ Using selective fishing gears (bycatch free of
endangered, threatened and protected species)
(mov: investigasi nelayan dan atau perusahaan
competitor/ partner) (mov: investigasi nelayan
dan atau perusahaan competitor/ partner)
Documentation of
fishing gear activation
(picture/video)
General environmental compliance
No Questions Certificate
registration
number
Assessor
agency
1 Environmental acknowledgement (e.g. EIA/AMDAL, ISO 14000,
PROPER, GlobalGap, Friends Of The Sea, Naturland, etc)
a
b
c
MoV:
Copy of certificate
COMPANY DECLARATION
I <primary contact, company name> hereby proclaim that all of the information above is true and was
delivered truthfully under absence of pressure or force from any internal or external parties. Should one or all
of it be proven as false in the future the company will accept the risks and consequences as regulated under
Seafood Savers regulations.
67
[Place and Date]
[Name]
[Position]
RECOMMENDATIONS
NO. ISSUES RECOMMENDATIONS INDICATORS OF
FULLFILMENT
1
2
3
4
68
5. DUE DILIGENCE + IDENTIFICATION FORM – AQUACULTURE FISHERIES
BACKGROUND
The objectives of the Due Diligence processes are:
1) To identify the company’s business practices that are of importance to WWF, which can present opportunities to work together to achieve conservation gains.
2) To identify key risk areas so we can determine if risks are acceptable and can be prepared to manage those risks and respond to our stakeholders (including the Network) about them.
3) Identify business activities on seafood or fisheries and evaluate them against the minimum standard of sustainable fisheries.
4) Evaluate a company based on general conservation norms which include trade of endangered species, waste management and energy efficiency.
5) All data and information retrieved during the process will be treated as CONFIDENTIAL with access available only to WWF and the company.
Assessment process will be conducted through interviews and direct observation of the business operations.
Overall process will result in a set of recommendations formally agreed with a Memorandum of Understanding
(MoU) signed by the company and WWF-Indonesia. The Identification process will requires a maximum 20
working days period up to drafting the MoU.
All data and information retrieved during the process will be treated in compliance with Seafood Savers
Confidentiality Agreements. The document is in separate provision.
OVERVIEW
<Insert Overview Here>
I. KILL INDICATORS
69
The following indicators are the initial and most significant indicators which determines companies
eligibility to engaged with WWF-Indonesia. However, the indicators are only applied when identified in the
companies’s core business practices. Should one or more indicators found which are not significant to the
company’s business, the company may pass and continues to the following questions. The indicators
should be applied to company and it’s parent company (if any).
Scoring Element Weight
(W)
Score (S) Score Description Value (V)
[V= W x S]
Status
A) KILL ELEMENTS
These elements provide absolute determination of company’s eligibility to proceed towards partnership with WWF-Indonesia
YES / NO
IF EITHER 1
ELEMENT = YES,
THEN “NOT
ELIGIBLE”
a. Inclusion in WWF “Red
Listed” Corporations8
No
b. Involvement in any types of war, anti-racial, religion or tribe issues (including financing of the issues)
No
II. GENERAL ASSESSMENTS
The following questions are divided into four sections aim to retrieve informations regarding the company
which comprises of: a) basic information of the applying company, b) past or existing linkages between the
8 WWF Red Listed Companies include:
5) Producers, in which their core business involves:
• Tobacco
• Arms and Weapons system
• Oil and Gas
• Alcohol
• Flora and Fauna under CITES appendix 1
• Nuclear Power
• Cosmetic and non medical products involving animal or endangered species testing. 6) Corporations, parent and its subsidiaries that are committed to bribery or in violation to the applicable laws and regulation in
Indonesia (including tax violation). 7) Corporations, parent and its subsidiaries that are in violation of human rights and indigenous people. 8) Corporations, parent and its subsidiaries that are in dispute or publically visible to threaten high conservation value
forests/areas and/or No Take Zone for Marine-related business, Buffer area for Aqua-Culture.
70
company and WWF, c) future relationship between the company and WWF and d) companies involvement
in external issues which are of concern for WWF.
No. Questions Answers
A Basic Information
1 Where does the company originate
from?
Local APAC (Asia Pacific) Region
International MNCs
Specify (name of country, province or district): (harus
sesuai dengan yang tercantum dalam Akta Notaris)
Means of Verifications:
Notary Deed of Company’s Establishment (mandatory for CV and PT companies)
Authorization Deed as Legal Entity
Company’s Registration Form
2 What is the company’s main
business?
Means of Verifications:
Notary Deed of Company’s Establishment (mandatory for CV and PT companies)
Authorization Deed as Legal Entity
Company’s Registration Form
3 What is the company’s ownership
structure like? (please mention if the
company follows a Foreign
Investment scheme)
Private Public Government
Parent Company Name:
Main Business of Parent Company:
Company’s status toward parent company:
Autonomous Centralized Means of Verifications:
Notary Deed of Company’s Establishment (mandatory for CV and PT companies)
Authorization Deed as Legal Entity
Company’s Registration Form
4. Companies Legal Compliance
(demonstrated through availability of
official documents issued by government
institution stating legality of company’s
business activities in Indonesia)
71
Bukti Verifikasi:
Company’s Registration Form (ref: National Constitution No.3 Tahun 1982)
Trade/Industry License (ref: Trade Ministry Reg No.36 Tahun 2007, Trade Ministry Reg No.46 Tahun 2009, Trade Ministry Reg No.39 tahun 2011 dan Local Regulation at Provincial or Regency/Town Level
Letter of Company’s Domicile (Red: Governor Decree/Local Regulation)
License of Disturbance (National Constitution on Disturbance/Local Regulation)
Principal License (Local Regulation)
Tax Payer Number Notary Deed of Company’s
Establishment (mandatory for CV and PT companies)
Ministerial Decree of the Company’s Establishment issued by the Ministry of Law and Human Rights (for PT)
Environmental Impact Analysis (ref: Govt Reg Nomor 27 Tahun 2012 dan Ministerial Regulation LH No.5 Tahun 2012)
Environmental License (ref: Govt Reg Nomor 27 Tahun 2012)
Tax receipts (PBB, PPN, PPh, PPNBM, …)
Other State Expenditure Receipts (Fees/Retributions/Provisions)
5. What are their vision and mission?
a. Company’s Own
Vision :
Mission:
MoV:
Annual Report
b. With WWF
Vision:
Mission:
6 Which bank or institution that
significantly owns the company’s
debt?*
Local State-Owned Bank/Financiers
Name:
Local Private Bank/Financiers
72
* You may specify more than one name. Name:
Foreign Bank/Financiers
Name:
MoV:
Loan Agreement
7 What is their business performance
like*?
*Insert the past 3 (three) years data for
each question item. Separate them with
semicolons.
Source of Means of Verifications: data
penjualan perusahaan
MoV:
Annual Report General Ledger of Sales
G) Net Sales9 (specific for the products under the scope of
Seafood savers). The figure is presented in the following range:
Species Type of Product Range of Annual
Net Sales
(in USD)
Live < USD 50,000
Fresh
USD 50,000 –
100,000
Canned
USD 100,000 –
3,000,000
Others (please
describe)........
USD 3,000,000 –
15,000,000
Others .............. >USD 15,000,000
Live < USD 50,000
Fresh USD 50,000 –
100,000
Canned USD 100,000 –
3,000,000
Others (please
describe)........ USD 3,000,000 –
15,000,000
Others .............. >USD 15,000,000
Live < USD 50,000
Fresh USD 50,000 –
100,000
Canned USD 100,000 –
3,000,000
Others (please
describe)........ USD 3,000,000 –
15,000,000
Others .............. >USD 15,000,000
Live < USD 50,000
Fresh USD 50,000 –
100,000
Canned USD 100,000 –
3,000,000
Others (please
describe)........ USD 3,000,000 –
15,000,000
Others .............. >USD 15,000,000
9 The amount of sales (in IDR million) generated by a company after the deduction of returns, allowances for damaged or missing goods
and any discounts allowed. The sales number reported on a company's financial statements is a net sales number, reflecting these deductions. The products are subject to the scope of Seafood Savers.
73
H) Sales Volume10) Species Type of Product Range of Annual
Sales Volume
(in ton/nes)*
Live < 1000
Fresh 1000-5000
Canned 5000-10,000
Others (please
describe)........
10,000-30,000
Others .............. >30,000
Live < 1000
Fresh 1000-5000
Canned 5000-10,000
Others (please
describe)........
10,000-30,000
Others .............. >30,000
Live < 1000
Fresh 1000-5000
Canned 5000-10,000
Others (please
describe)........
10,000-30,000
Others .............. >30,000
Live < 1000
Fresh 1000-5000
Canned 5000-10,000
Others (please
describe)........
10,000-30,000
Others .............. >30,000
I) Market share in Domestic Markets11 (%):
Species Market Share
J) Market share in Export Markets12 (%):
Species Market Share
K) Brand names in Indonesia:
L) No. of staffs:
10 Volume (measured in ton/nes) of the products sold. The products are subject to the scope of Seafood Savers. 11 It is calculated by taking the company's annual sales and dividing it by the total sales of the industry (specific to the species and product type) over the same period in the domestic market. 12 It is calculated by taking the company's annual sales and dividing it by the total sales of the industry (specific to the species and product type) over the same period in the export market.
74
8 What is the condition of the
company’s growing stage?
(information may be retrieved
through desk study or interviews)
(bisa dipilih lebih dari satu)
Growing
Mature
Consolidation
Seeking New Markets
Merging
Delocalization for labor and energy prices
Going Public
New Product Launching
Divesting Large Part of Business
MoV:
Annual Report Interview transcript Media or other third party
sources
9 Does the company’s business
operation overlap with any WWF’s
priority areas / Network Initiative?
Yes No
If Yes, please specify:
Amazon
Arctic
China for a Global SHIFT
Coastal East Africa
Coral Triangle
Forest-Based Carbon
Global Climate Deal
Green Heart of Africa
Heart of Borneo
Market Transformative
Smart Energy
Smart Fishing
Tigers
MoV:
Fishery Business License
10 What is our people intelligence
status like in relevance to the
company?
a. Do we have contacts within the company?
Yes No
on their Board? Yes No
b. Do any of the WWF Network already work with their
suppliers or customers (if they are B2B)?
Yes No
Specify if needed:
No. Questions Answers
B Past / Existing Linkages to WWF
1 Is there any past or existing
relationship with WWF?
Yes No
If Yes, specify the answers for Question 2 to 8.
If No, skip this section to move to the next one. MoV:
MoU Contract Corporate Engagement
Database
75
2 Who were / are involved? Between Subsidiary Coy Parent Coy
with
WWF-Indonesia
Other National Office, specify who:
Global Partnership, specify who: MoV:
MoU Contract Corporate Engagement
Database
3 What was / is the type of the
relationship?
Financial Non-Financial
MoV:
MoU Contract Corporate Engagement
Database
a. If ‘Financial’ is selected, specify
(you can select more than one item):
Climate Savers
Corporate Donation
Corporate Club / Corporate Membership
Earth Hour
Gift in Kind
Licensing Agreement (Trademark License)
Other
Partnership Agreement
Promotion
Special Event
Sponsorship Agreement (Project or General)
b. If ‘Non-Financial’ is selected,
specify (you can select more than
one item):
Campaign Approach (e.g. Tissue Scorecards, Check Your
Oil, etc)
Check Out For Nature
Climate Savers
Green Office
Sustainable Cities
Earth Hour
FSC (Forest Stewardship Council)
Global Forest Trade Network (GFTN)
Informal Dialogues and Roundtables
MSC (Marine Stewardship Council) / Aquaculture
Stewardship Council (ASC)
Other
Other market mechanism
4 What was/is the territory covered
within the past/existing
relationship?
Global Multi-National National
Specify (name of the county, province or district involved):
MoV:
MoU Contract
76
WWF Corporate Engagement Database
5 What was/is the details of the
partnership?*
*incl. amount of funding if applicable.
MoV:
MoU Contract WWF Corporate Engagement
Database
6 Who was/is the Primary Contact of
past/existing relationship?
<name>, <title>, <division>,
<address>, <contact no>, <e-mail>
MoV:
MoU Contract WWF Corporate Engagement
Database
7 What were/are the lessons learn
Bukti Verifikasi:
WWF Corporate Engagement Database
8 Did/Does the relationship become a
part of WWF Network Initiative?
Yes No
If Yes, please specify:
Amazon
Arctic
China for a Global SHIFT
Coastal East Africa
Coral Triangle
Forest-Based Carbon
Global Climate Deal
Green Heart of Africa
Heart of Borneo
Market Transformative
Smart Energy
Smart Fishing
Tigers
MoV:
MoU Contract WWF Corporate Engagement
Database
No. Questions Answers
C Future Relationship with WWF
1 Who will be involved? Partnership between Subsidiary Coy Parent Coy
with
WWF-Indonesia
Other National Office, specify who:
Global Partnership, specify who:
2 What will the type of the
relationship be?
Financial Non-Financial
a. If ‘Financial’ is selected, specify
(you can select more than one item):
Climate Savers
Corporate Donation
77
Corporate Club / Corporate Membership
Earth Hour
Gift in Kind
Licensing Agreement (Trademark License)
Other
Partnership Agreement
Promotion
Special Event
Sponsorship Agreement (Project or General)
b. If ‘Non-Financial’ is selected,
specify (you can select more than
one item):
Campaign Approach (e.g. Tissue Scorecards, Check Your
Oil, etc)
Check Out For Nature
Climate Savers
Green Office
Sustainable Cities
Earth Hour
FSC (Forest Stewardship Council)
Global Forest Trade Network (GFTN)
Informal Dialogues and Roundtables
MSC (Marine Stewardship Council) / Aquaculture
Stewardship Council (ASC)
Other
Other market mechanism
3 What will be the territory covered
within the future relationship?
Global Multi-National National
Specify (name of the county, province or district involved):
4 What will be the details of the
partnership?*
*incl. amount of funding if applicable.
Under this partnership <company name> will engage in
WWF-Indonesia’s sustainable fisheries program through a
membership in corporate group named ‘Seafood Savers’.
As a member, <company name> will be engaged in a
fishery improvement program in which it is obligated to
take gradual transformation steps towards sustainable
fisheries. As the compensation, <company name> will
receive several benefits which include media exposure,
access to database, co-branding and technical expertise.
5 Who will be the Primary Contact of
the future relationship?
<name>, <title>, <division>,
<address>, <contact no>, <e-mail>
6 Will the relationship become a part
of WWF Network Initiative?
Yes No
If Yes, please specify:
Amazon
Arctic
China for a Global SHIFT
Coastal East Africa
78
Coral Triangle
Forest-Based Carbon
Global Climate Deal
Green Heart of Africa
Heart of Borneo
Market Transformative
Smart Energy
Smart Fishing
Tigers
7 What are the potential Red Flags of
the company / the WWF future
relationship?
(anything subjected to verification in
the future)
1)
2)
3)
8 Is further research needed? Yes No
If Yes, specify the suggested research: Suggested
independent consultant/researchers:
<name>, <title>, <division>, <company>, <address>, <contact no>,
<e-mail>
No. Questions Answers
D External Issues & Other Information
1 What are the big issues in the sector
on social and environmental
responsibility?
*this section ensure that the company:
1.does not involve in any types of social
conflicts
2. does not involve in major environment
destruction issue (e.g. Lapindo mud
burst, Buyat Bay toxic waste)
3. is not a product of any political parties
4. does not have any involvement nor
practices in human, drugs and weapon
trafficking
5. does not practice child labor
6. does not involve in any types of war
financing
7. does not involve in any anti-racial,
religion or tribe issue
8. is not included in either WTO’s ,
Indonesia Ministry of Finance’s, or
Ministry of Trade and Industry’s ‘black
listed’ companies
MoV:
Research result from media
database
79
2 Do company activities result in a
production of hazardous toxic
wastes (limbah B3) ? If the answer is
YES, please explain the waste
management system applied by the
company.
(example of hazardous toxic waste:
Mercury (Hg), Chromium, Cadmium,
Cupper (Cu), Timah Hitam, Nikel,
Pesticide, Arsen (Ar), Nitrogen
Oksida, Sulfur Oksida,
Carbonmonoxide (CO))
*Hazardous Toxic Waste is defined
under Government Regulation No
18 Year 1999 about the
Management of Hazardous Toxic
Waste as: residual of a production
activity containing hazardous and or
toxic materials due to the material’s
characteristics, concentration and or
amount, which directly or indirectly
able to pollute and or damage the
environment and or put humans as
well as other living creatures live,
health and sustainability in danger.
No
MoV: Annual Report Waste management repot Documentation of product
processing from input to output
(including waste processing)
3 How is the company’s relationship
to the government like*?
* Understand the relationship of the
company to the government: any
outstanding litigation, abuses of
regulation, cooperation, etc.
MoV:
Research result from media database and interview with government officials
80
4 Does the company develop Corporate Social Responsibility (CSR) programs? CSR programs may vary from social
activity (giving charity to the poor
and the under privileges, blood
donation, free health care for
mothers and children, etc.),
environmental action (planting
trees, 3R (reduce, reuse, recycle)
program, coastal cleanup, etc.) to
enhancing company’s staffs welfare
(scholarship for employee’s children,
low interest home credit, etc.)
MoV: Annual Report CSR Report Documentation of company’s CSR
activities
3 How the company is perceived
locally (i.e. by press, public, overall
reputation)?
* What are the past, current or expected
campaigns from NGOs or pressure
groups to the company?
How has the company addressed the
issues raised (e.g. dialogue with
stakeholders or stick head in sand).
Check for existing relationships with
other NGOs – then talk to your peers
(avoid competition with other groups on
the same issue or work together with
peers for stronger results.
MoV:
Research result from media database and interview with local citizens and local NGOs
Note: Select NGOs that are impartial
to engagement with corporation
4
Please describe the promotional medias that the company uses to promote their stores? (printed and
□ TV □ Website □ Outdoor banner/billboards □ Mailinglist
81
electronic advertisement, discounts, vouchers, etc.)
□ Newspaper □ Flyer □ Others, please specify…
MoV: Examples of company’s promotion
materials (brochures, flyers,
billboard, website, etc.)
5 Other key points gathered from
consultations with other NGO (in
particular on the labour issues)
and/or WWF- Network
MoV:
Minutes of Meetings from discussions with other NGOs and or WWF Network
III. AQUACULTURE PRACTICE ASSESSMENT
COMPANY PROFILE
No Questions Answers
1 Client
2 Has been operating for □ < 5 years □ 5-10 years □ 10-20 years □ > 20 years
MoV:
Notary Deed of
Company’s
Establishment
3 Overall Production
Capacity of the registered
commodity(ies)
4 Market destination of the
registered products
MoV:
□ Local □ National □ International
Country Market
82
Annual Sales Report/
General Book of Sales
Invoice (if possible)
Trade agreement (if
possible
Aquaculture unit information intended to be certified
No Questions Answers
1 Species
MoV:
Product
database/catalogue (if
possible)
No Latin Name Common
Name
Indonesia/local
name Picture
2 Farming activity have
been operating for
□ <5 years □ 5-10 years □ 10-20 years □> 20 years
MoV:
Minutes of Meeting
from interview with
local and senior fishing
communities complete
with signature of the
resource person.
3 Farming location
MoV:
Map (if possible)
4 Farm Site Status
MoV:
SIUP
83
Land Ownership
Certificate (SHM/SHG
Lahan) (for terrestrial
fish farming)
Local policies/Letter
on water area
utilization (sea, lake,
river)
5 Farming system □ Traditional □ Semi intensive □ Intensive Supra Intensive
MoV:
Description of farming
operations
6 Type of Habitat Coral Reefs Mangroves SeagrasS Other coastal forests Watershed Reservoir Lake Swamp Others, please mention:
MoV:
Picture of farm
location and
surrounding
environment
7 a. Water source
MoV:
Visual documentation
of water source
Description of farming
operations
Sea Lake River Ground waters Others, please mention:
b. Receiving water
MoV:
Visual documentation
of receiving water
Description of farming
operations
Sea Lake River Others, please mention:
8 Number of
suppliers/farmers and
No Supplier Name Farmer Name Farm size
1 Supplier A Farmer A1
84
total farm area in
hectares
MoV:
Supply chain
information
(chart/scheme) for
the registered
fisheries unit (as
attachment)
Farmer A2
Farmer A3
2 Supplier B Farmer B1
Farmer B2, dst…..
9 Production capacity
(tons/year)
Total Production per farming cycle
(1 cycle = ..... months)
(tonnes)
Total per annum (tonnes)
MoV: (choose at
leastone)
Annual report
Great Book of
Sales/Sales Report
10 Contact in identification
stage
ENVIRONMENTAL ASSESSMENT
Aquaculture practices conducted by the company, assessed against main Responsible Aquaculture
issues or CCRF
No Questions Yes/No Means of
Verification Note
1 Does company or farmers catching, farming, utilizing or
trading protected species as listed below?
> Appendix II CITES
(http://www.cites.org/eng/app/index.shtml)
Statement Letter
> IUCN Red list (categorized as Endangered, Critically
Endangered, Extinct In The Wild or Extinct)
(www.iucnredlist.org)
Statement Letter
> Act no 5 year 1990 (regarding species conservation) and
Government regulation no 7 year 1999 (web access)
Statement Letter
85
2
Does the farming activity converting mangrove after 1999? Minutes of
Meeting from
interview with
related
stakeholders and
communities
3 Does the farming activity implemented in the designated
area?
Existing Spatial
Plan
4
Does the farming activity use seeds originate from
hatchery?
Receipt of seed
purchase from
hatchery
5 Does the farming activity have license from at least local
authority?
SIUP
General environmental compliance
No Questions Certificate
registration
number
Assessor
agency
1 Environmental acknowledgement (e.g. EIA/AMDAL, ISO 14000,
PROPER, GlobalGap, Friends Of The Sea, Naturland, etc)
A
B
C
D
E
MoV:
hard copy of certificate
COMPANY DECLARATION
Hereby, I, <Insert Name of the Company Director, Company Name Here>, declare that the information provided in this report is correct and has been confirmed to me by WWF. I understand that if other party shows evidence that the information provided in this form is incorrect, we will follow any consequences given by Seafood Savers mechanism.
Place and date,
86
[Name]
[Position]
RECOMMENDATION
NO. ISSUES RECOMMENDATIONS INDICATORS OF
FULLFILMENT
87
7. DUE DILIGENCE – BUYER
BACKGROUND
The objectives of the Due Diligence processes are:
1) To identify the company’s business practices that are of importance to WWF, which can present opportunities to work together to achieve conservation gains.
2) To identify key risk areas so we can determine if risks are acceptable and can be prepared to manage those risks and respond to our stakeholders (including the Network) about them.
3) Identify business activities on seafood or fisheries and evaluate them against the minimum standard of sustainable fisheries.
4) Evaluate a company based on general conservation norms which include trade of endangered species, waste management and energy efficiency.
5) All data and information retrieved during the process will be treated as CONFIDENTIAL with access available only to WWF and the company.
Assessment process will be conducted through interviews and direct observation of the business operations.
Overall process will result in a set of recommendations formally agreed with a Memorandum of Understanding
(MoU) signed by the company and WWF-Indonesia. The Identification process will requires a maximum 20
working days period up to drafting the MoU.
All data and information retrieved during the process will be treated in compliance with Seafood Savers
Confidentiality Agreements. The document is in separate provision.
OVERVIEW
<Insert Overview Here>
(2007) WWF Business & Industry Guidelines
I. KILL INDICATORS
88
The following indicators are the initial and most significant indicators which determines companies eligibility
to engaged with WWF-Indonesia. However, the indicators are only applied when identified in the
companies’s core business practices. Should one or more indicators found which are not significant to the
company’s business, the company may pass and continues to the following questions. The indicators should
be applied to company and it’s parent company (if any).
Scoring Element Weight
(W)
Score (S) Score Description Value (V)
[V= W x S]
Status
A) KILL ELEMENTS
These elements provide absolute determination of company’s eligibility to proceed towards partnership with WWF-Indonesia
YES / NO
IF EITHER 1
ELEMENT = YES,
THEN “NOT
ELIGIBLE”
a. Inclusion in WWF “Red
Listed” Corporations13
b. Involvement in any types of war, anti-racial, religion or tribe issues (including financing of the issues)
II. GENERAL ASSESSMENTS
13 WWF Red Listed Companies include:
1) Producers, in which their core business involves:
• Tobacco
• Arms and Weapons system
• Oil and Gas
• Alcohol
• Flora and Fauna under CITES appendix 1
• Nuclear Power
• Cosmetic and non medical products involving animal or endangered species testing. 2) Corporations, parent and its subsidiaries that are committed to bribery or in violation to the applicable laws and regulation in
Indonesia (including tax violation). 3) Corporations, parent and its subsidiaries that are in violation of human rights and indigenous people. 4) Corporations, parent and its subsidiaries that are in dispute or publically visible to threaten high conservation value
forests/areas and/or No Take Zone for Marine-related business, Buffer area for Aqua-Culture.
89
The following questions are divided into four sections aim to retrieve informations regarding the company
which comprises of: a) basic information of the applying company, b) past or existing linkages between the
company and WWF, c) future relationship between the company and WWF and d) companies involvement
in external issues which are of concern for WWF.
No. Questions Answers
A Basic Information
1 Where does the company originate
from?
Local APAC (Asia Pacific) Region
International MNCs
Specify (name of country, province or district): (harus
sesuai dengan yang tercantum dalam Akta Notaris)
Means of Verifications:
Notary Deed of Company’s Establishment (mandatory for CV and PT companies)
Authorization Deed as Legal Entity
Company’s Registration Form
2 What is the company’s main
business?
Means of Verifications:
Notary Deed of Company’s Establishment (mandatory for CV and PT companies)
Authorization Deed as Legal Entity
Company’s Registration Form
3 What is the company’s ownership
structure like? (please mention if the
company follows a Foreign
Investment scheme)
Private Public Government
Parent Company Name:
Main Business of Parent Company:
Company’s status toward parent company:
Autonomous Centralized
Means of Verifications:
Notary Deed of Company’s Establishment (mandatory for CV and PT companies)
Authorization Deed as Legal Entity
Company’s Registration Form
90
4. Companies Legal Compliance
(demonstrated through availability of
official documents issued by
government institution stating legality
of company’s business activities in
Indonesia)
Bukti Verifikasi:
Company’s Registration Form (ref: National Constitution No.3 Tahun 1982)
Trade/Industry License (ref: Trade Ministry Reg No.36 Tahun 2007, Trade Ministry Reg No.46 Tahun 2009, Trade Ministry Reg No.39 tahun 2011 dan Local Regulation at Provincial or Regency/Town Level
Letter of Company’s Domicile (Red: Governor Decree/Local Regulation)
License of Disturbance (National Constitution on Disturbance/Local Regulation)
Principal License (Local Regulation)
Tax Payer Number
Notary Deed of Company’s Establishment (mandatory for CV and PT companies)
Ministerial Decree of the Company’s Establishment issued by the Ministry of Law and Human Rights (for PT)
Environmental Impact Analysis (ref: Govt Reg Nomor 27 Tahun 2012 dan Ministerial Regulation LH No.5 Tahun 2012)
Environmental License (ref: Govt Reg Nomor 27 Tahun 2012)
Tax receipts (PBB, PPN, PPh, PPNBM, …)
91
Other State Expenditure Receipts (Fees/Retributions/Provisions)
5. What are their vision and mission?
a. Company’s Own
Vision :
Mission:
MoV:
Annual Report
b. With WWF
Vision:
Mission:
6 Which bank or institution that
significantly owns the company’s
debt?*
* You may specify more than one name.
Local State-Owned Bank/Financiers
Name:
Local Private Bank/Financiers
Name:
Foreign Bank/Financiers
Name:
MoV:
Loan Agreement
7 What is their business performance
like*?
*Insert the past 3 (three) years data for
each question item. Separate them with
semicolons.
Source of Means of Verifications: data
penjualan perusahaan
A) Purchasing ;Net Sales14 (specific for the products under
the scope of Seafood savers). The figure is presented in the following range:
Species Type of Product Range of Annual
Net Sales
(in USD)
Live < USD 50,000
14 The amount of sales (in IDR million) generated by a company after the deduction of returns, allowances for damaged or missing goods and any discounts allowed. The sales number reported on a company's financial statements is a net sales number, reflecting these deductions. The products are subject to the scope of Seafood Savers.
92
MoV:
Annual Report
General Ledger of Sales
Fresh USD 50,000 –
100,000
Canned USD 100,000 –
3,000,000
Others (please
describe)........
USD 3,000,000
– 15,000,000
Others .............. >USD
15,000,000
Live < USD 50,000
Fresh USD 50,000 –
100,000
Canned USD 100,000 –
3,000,000
Others (please
describe)........
USD 3,000,000
– 15,000,000
Others .............. >USD
15,000,000
Live < USD 50,000
Fresh USD 50,000 –
100,000
Canned USD 100,000 –
3,000,000
Others (please
describe)........
USD 3,000,000
– 15,000,000
Others .............. >USD
15,000,000
Live < USD 50,000
Fresh USD 50,000 –
100,000
Canned USD 100,000 –
3,000,000
Others (please
describe)........
USD 3,000,000
– 15,000,000
Others .............. >USD
15,000,000
93
8 What is the condition of the
company’s growing stage?
(information may be retrieved
through desk study or interviews)
(bisa dipilih lebih dari satu)
Growing
Mature
94
MoV:
Annual Report
Interview transcript
Media or other third party sources
Consolidation
Seeking New Markets
Merging
Delocalization for labor and energy prices
Going Public
New Product Launching
Divesting Large Part of Business
9 Does the company’s business
operation overlap with any WWF’s
priority areas / Network Initiative?
Yes No
If Yes, please specify:
Amazon
Arctic
China for a Global SHIFT
Coastal East Africa
Coral Triangle
Forest-Based Carbon
Global Climate Deal
Green Heart of Africa
Heart of Borneo
Market Transformative
Smart Energy
Smart Fishing
Tigers
MoV:
Fishery Business License
10 What is our people intelligence
status like in relevance to the
company?
a. Do we have contacts within the company?
Yes No
on their Board? Yes No
b. Do any of the WWF Network already work with their
suppliers or customers (if they are B2B)?
95
Yes No
Specify if needed:
No. Questions Answers
B Past / Existing Linkages to WWF
1 Is there any past or existing
relationship with WWF?
Yes No
If Yes, specify the answers for Question 2 to 8.
If No, skip this section to move to the next one. MoV:
MoU
Contract
Corporate Engagement Database
2 Who were / are involved? Between Subsidiary Coy Parent Coy
with
WWF-Indonesia
Other National Office, specify who:
Global Partnership, specify who:
MoV:
MoU
Contract
Corporate Engagement Database
3 What was / is the type of the
relationship?
Financial Non-Financial
MoV:
MoU
Contract
Corporate Engagement Database
a. If ‘Financial’ is selected, specify
(you can select more than one item):
Climate Savers
Corporate Donation
Corporate Club / Corporate Membership
Earth Hour
96
Gift in Kind
Licensing Agreement (Trademark License)
Other
Partnership Agreement
Promotion
Special Event
Sponsorship Agreement (Project or General)
b. If ‘Non-Financial’ is selected,
specify (you can select more than
one item):
Campaign Approach (e.g. Tissue Scorecards, Check Your
Oil, etc)
Check Out For Nature
Climate Savers
Green Office
Sustainable Cities
Earth Hour
FSC (Forest Stewardship Council)
Global Forest Trade Network (GFTN)
Informal Dialogues and Roundtables
MSC (Marine Stewardship Council) / Aquaculture
Stewardship Council (ASC)
Other
Other market mechanism
4 What was/is the territory covered
within the past/existing
relationship?
Global Multi-National National
Specify (name of the county, province or district involved):
MoV:
MoU
Contract
97
WWF Corporate Engagement Database
5 What was/is the details of the
partnership?*
*incl. amount of funding if applicable.
MoV:
MoU
Contract
WWF Corporate Engagement Database
6 Who was/is the Primary Contact of
past/existing relationship?
<name>, <title>, <division>,
<address>, <contact no>, <e-mail>
MoV:
MoU
Contract
WWF Corporate Engagement Database
7 What were/are the lessons learn
Bukti Verifikasi:
WWF Corporate Engagement Database
8 Did/Does the relationship become a
part of WWF Network Initiative?
Yes No
If Yes, please specify:
Amazon
Arctic
China for a Global SHIFT
Coastal East Africa
Coral Triangle
Forest-Based Carbon
Global Climate Deal
Green Heart of Africa
MoV:
MoU
Contract
WWF Corporate Engagement Database
98
Heart of Borneo
Market Transformative
Smart Energy
Smart Fishing
Tigers
No. Questions Answers
C Future Relationship with WWF
1 Who will be involved? Partnership between Subsidiary Coy Parent Coy
with
WWF-Indonesia
Other National Office, specify who:
Global Partnership, specify who:
2 What will the type of the
relationship be?
Financial Non-Financial
a. If ‘Financial’ is selected, specify
(you can select more than one item):
Climate Savers
Corporate Donation
Corporate Club / Corporate Membership
Earth Hour
Gift in Kind
Licensing Agreement (Trademark License)
Other
Partnership Agreement
Promotion
Special Event
Sponsorship Agreement (Project or General)
99
b. If ‘Non-Financial’ is selected,
specify (you can select more than
one item):
Campaign Approach (e.g. Tissue Scorecards, Check Your
Oil, etc)
Check Out For Nature
Climate Savers
Green Office
Sustainable Cities
Earth Hour
FSC (Forest Stewardship Council)
Global Forest Trade Network (GFTN)
Informal Dialogues and Roundtables
MSC (Marine Stewardship Council) / Aquaculture
Stewardship Council (ASC)/ Chain of Custody (CoC)
Other
Other market mechanism
3 What will be the territory covered
within the future relationship?
Global Multi-National National
Specify (name of the county, province or district involved):
4 What will be the details of the
partnership?*
*incl. amount of funding if applicable.
Under this partnership <company name> will engage in
WWF-Indonesia’s sustainable fisheries program through a
membership in corporate group named ‘Seafood Savers’.
As a member, <company name> will be engaged in a
fishery improvement program in which it is obligated to
take gradual transformation steps towards sustainable
fisheries. As the compensation, <company name> will
receive several benefits which include media exposure,
access to database, co-branding and technical expertise. As
a member, <company name> will be obligated to submit
membership fee which amount will be determined based
on rate of product value registered in Seafood Savers.
5 Who will be the Primary Contact of
the future relationship?
<name>, <title>, <division>,
<address>, <contact no>, <e-mail>
100
6 Will the relationship become a part
of WWF Network Initiative?
Yes No
If Yes, please specify:
Amazon
Arctic
China for a Global SHIFT
Coastal East Africa
Coral Triangle
Forest-Based Carbon
Global Climate Deal
Green Heart of Africa
Heart of Borneo
Market Transformative
Smart Energy
Smart Fishing
Tigers
7 What are the potential Red Flags of
the company / the WWF future
relationship?
(anything subjected to verification in
the future)
1)
2)
3)
8 Is further research needed? Yes No
If Yes, specify the suggested research: Suggested
independent consultant/researchers:
<name>, <title>, <division>, <company>, <address>, <contact no>,
<e-mail>
No. Questions Answers
D External Issues & Other Information
101
1 What are the big issues in the sector
on social and environmental
responsibility?
*this section ensure that the company:
1.does not involve in any types of social
conflicts
2. does not involve in major
environment destruction issue (e.g.
Lapindo mud burst, Buyat Bay toxic
waste)
3. is not a product of any political
parties
4. does not have any involvement nor
practices in human, drugs and weapon
trafficking
5. does not practice child labor
6. does not involve in any types of war
financing
7. does not involve in any anti-racial,
religion or tribe issue
8. is not included in either WTO’s ,
Indonesia Ministry of Finance’s, or
Ministry of Trade and Industry’s ‘black
listed’ companies
MoV:
Research result from media
database
2 Do company activities result in a
production of hazardous toxic
wastes (limbah B3) ? If the answer is
YES, please explain the waste
management system applied by the
company.
(example of hazardous toxic waste:
Mercury (Hg), Chromium, Cadmium,
Cupper (Cu), Timah Hitam, Nikel,
Pesticide, Arsen (Ar), Nitrogen
Oksida, Sulfur Oksida,
Carbonmonoxide (CO))
No
102
*Hazardous Toxic Waste is defined
under Government Regulation No
18 Year 1999 about the
Management of Hazardous Toxic
Waste as: residual of a production
activity containing hazardous and or
toxic materials due to the material’s
characteristics, concentration and or
amount, which directly or indirectly
able to pollute and or damage the
environment and or put humans as
well as other living creatures live,
health and sustainability in danger.
MoV: Annual Report Waste management repot
Documentation of product
processing from input to output
(including waste processing)
3 How is the company’s relationship
to the government like*?
* Understand the relationship of the
company to the government: any
outstanding litigation, abuses of
regulation, cooperation, etc.
MoV:
Research result from media database and interview with government officials
4 Does the company develop Corporate Social Responsibility (CSR) programs? CSR programs may vary from social
activity (giving charity to the poor
and the under privileges, blood
donation, free health care for
mothers and children, etc.),
environmental action (planting
trees, 3R (reduce, reuse, recycle)
program, coastal cleanup, etc.) to
enhancing company’s staffs welfare
103
(scholarship for employee’s children,
low interest home credit, etc.)
MoV: Annual Report CSR Report
Documentation of company’s CSR
activities
5 How the company is perceived
locally (i.e. by press, public, overall
reputation)?
* What are the past, current or expected
campaigns from NGOs or pressure
groups to the company?
How has the company addressed the
issues raised (e.g. dialogue with
stakeholders or stick head in sand).
Check for existing relationships with
other NGOs – then talk to your peers
(avoid competition with other groups on
the same issue or work together with
peers for stronger results.
MoV:
Research result from media database and interview with local citizens and local NGOs
Note: Select NGOs that are impartial
to engagement with corporation
6
Please describe the promotional medias that the company uses to promote their stores? (printed and electronic advertisement, discounts, vouchers, etc.)
□ TV □ Website □ Outdoor banner/billboards □ Mailinglist □ Newspaper □ Flyer □ Others, please specify… MoV:
104
Examples of company’s promotion
materials (brochures, flyers,
billboard, website, etc.)
7 Other key points gathered from
consultations with other NGO (in
particular on the labour issues)
and/or WWF- Network
MoV:
Minutes of Meetings from discussions with other NGOs and or WWF Network
III. SEAFOOD SOURCING ASSESSMENT
COMPANY PROFILE
No Questions Answers
1. Client
2. Scope of operation National Regional International
MoV: company profile
3. Type of Business
(franchise, self-ownership,
etc.)
MoV: company profile
Basic Information
No Questions Answers 1.
Amount of outlets
MoV: company profile, website
2.
Location of outlets
1. ………………………………… 6. ……………………………………
2. ………………………………… 7. ……………………………………
105
3. ………………………………… 8. ……………………………………
4………………………………….. 9. …………………………………..
5. …………………………………. 10. …………………………………
5.
Please explain company’s business position compare to other similar Buyers (what sets them apart from other similar type of retails)
MoV: field visit report by surveyors
SEAFOOD PRODUCTS
Overall Seafood Products Purchasing
No Species Product type
(live/fresh/canned)
Selling capacity (tons or unit average per
annum)
T o t a l
106
Business practices conducted by the company, assessed against basic sustainable and responsible fishery standards
No Questions
Yes
(✓)
Or
No (-)
MoV Notes
1. Does the company sold any products of or extracted from endangered species as listed
in one or all of these lists?
> CITES Appendix II
(http://www.cites.org/eng/app/index.shtml)
Company’s
list of
products,
Field survey
report
> IUCN Red list (categorized as Endangered, Critically
Endangered, Extinct In The Wild or Extinct)
(www.iucnredlist.org)
Company’s
list of
products,
Field survey
report
> Act no 5 year 1990 (regarding species conservation) and
Government regulation no 7 year 1999
Company’s
list of
products,
Field survey
report
Traceability
1
Please provide the company’s list of seafood suppliers
1. ………………………………… 6. ……………………………………
2. ………………………………… 7. ……………………………………
107
MoV: confirmation from appointed suppliers
3. ………………………………… 8. ……………………………………
4………………………………….. 9. …………………………………..
5. …………………………………. 10. …………………………………
General environmental requirements
No Questions Certificate registration
number
Expiration Date Assessor agency
1 Please identify any environmental acknowledgement own by the
company. (e.g. Environment Impact Analysis (AMDAL), ISO 14000,
PROPER, GlobalGap, Friends Of The Sea, Naturland, etc)
Please provide one copy of the acknowledgement document.
a
b
c
d
e
f
MoV: hard copy of certificates, written confirmation from assesor agency
COMPANY DECLARATION
I <Insert Name of the Company Director, Company Name Here> hereby proclaim that all of the information above is true and was delivered truthfully under absence of pressure or force from any internal or external parties. Should one or all of it be proven as false in the future the company will accept the risks and consequences as regulated under Seafood Savers regulations. [Place and Date] [Name] [Position]
108
RECOMMENDATION
NO. ISSUES RECOMMENDATIONS INDICATORS OF
FULLFILMENT
109
9. DUE DILIGENCE + IDENTIFICATION FORM – FINANCIAL INSTITUTIONS
BACKGROUND
The objectives of the Due Diligence processes are:
6) To identify the financial institutions’s practices that are of importance to WWF, which can present opportunities to work together to achieve conservation gains.
7) To identify key risk areas so we can determine if risks are acceptable and can be prepared to manage those risks and respond to our stakeholders (including the Network) about them.
8) Evaluate a financial institutions based on general conservation norms which include trade of endangered species, waste management and energy efficiency.
9) All data and information retrieved during the process will be treated as CONFIDENTIAL with access available only to WWF and the financial institutions.
Assessment process will be conducted through interviews and direct observation of the business operations.
Overall process will result in a set of recommendations formally agreed with a Memorandum of Understanding
(MoU) signed by the financial institutions and WWF-Indonesia.
All data and information retrieved during the process will be treated in compliance with Seafood Savers
Confidentiality Agreements. The document is in separate provision.
OVERVIEW
<Insert Overview Here>
(2007) WWF Business & Industry Guidelines
110
I. KILL INDICATORS
The following indicators are the initial and most significant indicators which determines financial institution
eligibility to engaged with WWF-Indonesia. However, the indicators are only applied when identified in the
financial institution’s core business practices. Should one or more indicators found which are not significant
to the financial institutions’s business, the financial institutions may pass and continues to the following
questions. The indicators should be applied to financial institutions and it’s parent company (if any).
Scoring Element Weight
(W)
Score (S) Score Description Value (V)
[V= W x S]
Status
A) KILL ELEMENTS
These elements provide absolute determination of company’s eligibility to proceed towards partnership with WWF-Indonesia
YES / NO
IF EITHER 1
ELEMENT = YES,
THEN “NOT
ELIGIBLE”
c. Inclusion in WWF “Red
Listed” Corporations15
d. Involvement in any types of war, anti-racial, religion or tribe issues (including financing of the issues)
II. GENERAL ASSESSMENTS
The following questions are divided into four sections aim to retrieve informations regarding the financial
institutions which comprises of: a) basic information of the applying financial institutions, b) past or
existing linkages between the financial institutions and WWF, c) future relationship between the financial
institutions and WWF and d) financial institution involvement in external issues which are of concern for
WWF.
15 WWF Red Listed Companies include:
5) Producers, in which their core business involves:
• Tobacco
• Arms and Weapons system
• Oil and Gas
• Alcohol
• Flora and Fauna under CITES appendix 1
• Nuclear Power
• Cosmetic and non medical products involving animal or endangered species testing. 6) Corporations, parent and its subsidiaries that are committed to bribery or in violation to the applicable laws and regulation in
Indonesia (including tax violation). 7) Corporations, parent and its subsidiaries that are in violation of human rights and indigenous people. 8) Corporations, parent and its subsidiaries that are in dispute or publically visible to threaten high conservation value
forests/areas and/or No Take Zone for Marine-related business, Buffer area for Aqua-Culture.
111
No. Questions Answers
A Basic Information
1 Where does the financial institutions
originate from?
Local APAC (Asia Pacific) Region
International MNCs
Specify (name of country, province or district): (harus
sesuai dengan yang tercantum dalam Akta Notaris)
Means of Verifications:
Notary Deed of Financial institutions’s Establishment
Authorization Deed as Legal Entity
Financial institutions’s Registration Form
2 What is the financial instutions’s
main business?
Means of Verifications:
Notary Deed of Financial institutions’s Establishment
Authorization Deed as Legal Entity
Financial institutions’s Registration Form
3 What is the financial institutions’s
ownership structure like? (please
mention if the financial institutions
follows a Foreign Investment
scheme)
Private Public Government
Parent Company Name:
Main Business of Parent Company:
Company’s status toward parent company:
Autonomous Centralized
Means of Verifications:
Notary Deed of Financial institutions’s Establishment (mandatory for CV and PT financial institution)
Authorization Deed as Legal Entity
Financial institutions’s Registration Form
112
4. Financial institution Legal
Compliance
(demonstrated through availability of
official documents issued by government
institution stating legality of financial
institutions’s business activities in
Indonesia)
Bukti Verifikasi:
Financial institutions’s Registration Form (ref: National Constitution No.3 Tahun 1982)
Trade/Industry License (ref: Trade Ministry Reg No.36 Tahun 2007, Trade Ministry Reg No.46 Tahun 2009, Trade Ministry Reg No.39 tahun 2011 dan Local Regulation at Provincial or Regency/Town Level
Letter of Financial institutions’s Domicile (Red: Governor Decree/Local Regulation)
License of Disturbance (National Constitution on Disturbance/Local Regulation)
Principal License (Local Regulation)
Tax Payer Number
Notary Deed of Financial institutions’s Establishment
Ministerial Decree of the Financial institutions’s Establishment issued by the Ministry of Law and Human Rights
Environmental Impact Analysis (ref: Govt Reg Nomor 27 Tahun 2012 dan Ministerial Regulation LH No.5 Tahun 2012)
Environmental License (ref: Govt Reg Nomor 27 Tahun 2012)
Tax receipts (PBB, PPN, PPh, PPNBM, …)
113
Other State Expenditure Receipts (Fees/Retributions/Provisions)
5. What are their vision and mission?
a. Financial institutions’s Own
Vision :
Mission:
MoV:
Annual Report
b. With WWF
Vision:
Mission:
6 *Which financial institutions or
institution that significantly owns
the financial institutions’s debt?**
*only for investor
** You may specify more than one
name.
Local State-Owned Bank/Financiers
Name:
Local Private Bank/Financiers
Name:
Foreign Bank/Financiers
Name:
MoV:
Loan Agreement
7 What is their business performance
like*?
*Insert the past 3 (three) years data for
each question item. Separate them with
semicolons.
MoV:
Annual Report
General Ledger of Sales
114
8 What is the condition of the
financial institutions’s growing
stage?
(information may be retrieved
through desk study or interviews)
(bisa dipilih lebih dari satu)
Growing
Mature
Consolidation
Seeking New Markets
Merging
Delocalization for labor and energy prices
Going Public
New Product Launching
Divesting Large Part of Business
MoV:
Annual Report
Interview transcript
Media or other third party sources
9 Does the financial institutions’s
business operation overlap with any
WWF’s priority areas / Network
Initiative?
Yes No
If Yes, please specify:
Amazon
Arctic
China for a Global SHIFT
Coastal East Africa
Coral Triangle
Forest-Based Carbon
Global Climate Deal
Green Heart of Africa
Heart of Borneo
Market Transformative
Smart Energy
Smart Fishing
Tigers
MoV:
Fishery Business License
115
10 What is our people intelligence
status like in relevance to the
financial institutions?
Do we have contacts within the financial institutions?
Yes No
on their Board? Yes No
No. Questions Answers
B Past / Existing Linkages to WWF
1 Is there any past or existing
relationship with WWF?
Yes No
If Yes, specify the answers for Question 2 to 8.
If No, skip this section to move to the next one. MoV:
MoU
Contract
Corporate Engagement Database
2 Who were / are involved? Between Subsidiary Coy Parent Coy
with
WWF-Indonesia
Other National Office, specify who:
Global Partnership, specify who:
MoV:
MoU
Contract
Corporate Engagement Database
3 What was / is the type of the
relationship?
MoV:
MoU
Contract
Corporate Engagement Database
Climate Savers
Corporate Donation
Corporate Club / Corporate Membership
Earth Hour
Gift in Kind
Licensing Agreement (Trademark License)
Other
Partnership Agreement
Promotion
Special Event
116
Sponsorship Agreement (Project or General)
4 What was/is the territory covered
within the past/existing
relationship?
Global Multi-National National
Specify (name of the county, province or district involved):
MoV:
MoU
Contract
WWF Corporate Engagement Database
5 What was/is the details of the
partnership?*
*incl. amount of funding if applicable.
MoV:
MoU
Contract
WWF Corporate Engagement Database
6 Who was/is the Primary Contact of
past/existing relationship?
<name>, <title>, <division>,
<address>, <contact no>, <e-mail>
MoV:
MoU
Contract
WWF Corporate Engagement Database
7 What were/are the lessons learn
Bukti Verifikasi:
WWF Corporate Engagement Database
8 Did/Does the relationship become a
part of WWF Network Initiative?
Yes No
117
MoV:
MoU
Contract
WWF Corporate Engagement Database
If Yes, please specify:
Amazon
Arctic
China for a Global SHIFT
Coastal East Africa
Coral Triangle
Forest-Based Carbon
Global Climate Deal
Green Heart of Africa
Heart of Borneo
Market Transformative
Smart Energy
Smart Fishing
Tigers
No. Questions Answers
C Future Relationship with WWF
1 Who will be involved? Partnership between Subsidiary Coy Parent Coy
with
WWF-Indonesia
Other National Office, specify who:
Global Partnership, specify who:
2 What will the type of the
relationship be?
Climate Savers
Corporate Donation
Corporate Club / Corporate Membership
Earth Hour
Gift in Kind
Licensing Agreement (Trademark License)
Other
Partnership Agreement
118
Promotion
Special Event
Sponsorship Agreement (Project or General)
3 What will be the territory covered
within the future relationship?
Global Multi-National National
Specify (name of the county, province or district involved):
4 What will be the details of the
partnership?*
*incl. amount of funding if applicable.
Under this partnership <financial institutions name> will
engage in WWF-Indonesia’s sustainable fisheries program
through a membership in corporate group named ‘Seafood
Savers’. As a member, <financial institutions name> will be
engaged in a banking improvement program in which it is
obligated to take gradual transformation steps towards
sustainable fisheries. As the compensation, <financial
institutions name> will receive several benefits which
include media exposure, access to database, co-branding
and technical expertise. As a member, <financial
institutions name> will be obligated to submit membership
fee which amount will be determined based on rate of
product value registered in Seafood Savers.
5 Who will be the Primary Contact of
the future relationship?
<name>, <title>, <division>,
<address>, <contact no>, <e-mail>
6 Will the relationship become a part
of WWF Network Initiative?
Yes No
If Yes, please specify:
Amazon
Arctic
China for a Global SHIFT
Coastal East Africa
Coral Triangle
Forest-Based Carbon
Global Climate Deal
Green Heart of Africa
119
Heart of Borneo
Market Transformative
Smart Energy
Smart Fishing
Tigers
7 What are the potential Red Flags of
the financial institutions / the WWF
future relationship?
(anything subjected to verification in
the future)
1)
2)
3)
8 Is further research needed? Yes No
If Yes, specify the suggested research: Suggested
independent consultant/researchers:
<name>, <title>, <division>, <financial institutions>, <address>,
<contact no>, <e-mail>
No. Questions Answers
D External Issues & Other Information
1 What are the big issues in the sector
on social and environmental
responsibility?
*this section ensure that the financial
institutions:
1.does not involve in any types of social
conflicts
2. does not involve in major environment
destruction issue (e.g. Lapindo mud
burst, Buyat Bay toxic waste)
3. is not a product of any political parties
4. does not have any involvement nor
practices in human, drugs and weapon
trafficking
5. does not practice child labor
6. does not involve in any types of war
financing
120
7. does not involve in any anti-racial,
religion or tribe issue
8. is not included in either WTO’s ,
Indonesia Ministry of Finance’s, or
Ministry of Trade and Industry’s ‘black
listed’ financial institution
MoV:
Research result from media
database
2 Do financial institutions activities
result in a production of hazardous
toxic wastes (limbah B3) ? If the
answer is YES, please explain the
waste management system applied
by the financial institutions.
(example of hazardous toxic waste:
Mercury (Hg), Chromium, Cadmium,
Cupper (Cu), Timah Hitam, Nikel,
Pesticide, Arsen (Ar), Nitrogen
Oksida, Sulfur Oksida,
Carbonmonoxide (CO))
*Hazardous Toxic Waste is defined
under Government Regulation No 18
Year 1999 about the Management
of Hazardous Toxic Waste as:
residual of a production activity
containing hazardous and or toxic
materials due to the material’s
characteristics, concentration and or
amount, which directly or indirectly
able to pollute and or damage the
environment and or put humans as
well as other living creatures live,
health and sustainability in danger.
No
121
MoV: Annual Report Waste management repot
Documentation of product
processing from input to output
(including waste processing)
3 How is the financial institutions’s
relationship to the government
like*?
* Understand the relationship of the
financial institutions to the government:
any outstanding litigation, abuses of
regulation, cooperation, etc.
MoV:
Research result from media database and interview with government officials
4 Does the financial institutions develop Corporate Social Responsibility (CSR) programs? CSR programs may vary from social
activity (giving charity to the poor
and the under privileges, blood
donation, free health care for
mothers and children, etc.),
environmental action (planting
trees, 3R (reduce, reuse, recycle)
program, coastal cleanup, etc.) to
enhancing financial institutions’s
staffs welfare (scholarship for
employee’s children, low interest
home credit, etc.)
MoV: Annual Report CSR Report
Documentation of financial
institutions’s CSR activities
122
3 How the financial institutions is
perceived locally (i.e. by press,
public, overall reputation)?
* What are the past, current or expected
campaigns from NGOs or pressure
groups to the financial institutions?
How has the financial institutions
addressed the issues raised (e.g.
dialogue with stakeholders or stick head
in sand).
Check for existing relationships with
other NGOs – then talk to your peers
(avoid competition with other groups on
the same issue or work together with
peers for stronger results.
MoV:
Research result from media database and interview with local citizens and local NGOs
Note: Select NGOs that are impartial
to engagement with corporation
4
Please describe the promotional medias that the financial institutions uses to promote their stores? (printed and electronic advertisement, discounts, vouchers, etc.)
□ TV □ Website □ Outdoor banner/billboards □ Mailinglist □ Newspaper □ Flyer □ Others, please specify…
MoV:
Examples of financial institutions’s
promotion materials (brochures,
flyers, billboard, website, etc.)
5 Other key points gathered from
consultations with other NGO (in
particular on the labour issues)
and/or WWF- Network
MoV:
Minutes of Meetings from discussions with other NGOs and or WWF Network
123
BACKGROUND
The objective of Identification process is to: 1) Identify business activities on financial institutions and evaluate them against the minimum
standard of sustainable financial institutions. 2) Evaluate a financial institutions based on general conservation norms which include
Environmental, Social and Governance (ESG) integration practices. Financial institutions coming into the process will be assessed on their general and specific performances toward environmentally friendly activities. Assessment process will be conducted through interviews and direct observation of the business operations. Overall process will result in a set of recommendations formally agreed with a Memorandum of Understanding (MoU) signed by the financial institutions and WWF-Indonesia. The Identification process will require a maximum 20 working days period up to drafting the MoU. All data and information retrieved during the process will be treated in compliance with Seafood
Savers Confidentiality Agreements. The document is in separate provision.
I. Financial institutions Profile
No Questions Answers
1. Client
2. Scope of operation National Regional International
MoV: financial institutions profile
3. Has been operating for □ < 5 years □ 5-10 years □ 10-20 years □ > 20 years
MoV:
Akta Pendirian
Perusahaan
4. Amount of branch
MoV: financial institutions profile, website
5 Location of Branch
124
6 Products and services
II. Financial institutions Perfomance
No Questions Answers
1. Business type
2 Business type compare to
other similar financial
institutions (what sets
them apart from other
similar business type)
3 a. Growth analysis Total Assets
This year:
Year before:
2 years before:
b. Return On Asset Net profit:
Total Assets:
c. Others Balance Sheet:
Profit and loss:
Changes in Equity:
Cash flow:
Amount of credit granted:
Personal capital:
Operating costs:
Operating income:
Amount of debt:
III. Policy and ESG (Environmental, Social and Governance)
No Questions
Yes (✓)
Or
No (-)
MoV Notes
1 Internal policy in support of sustainable fisheries practices
General policies
125
Specific policies
a. Capture fisheries
b. Aquaculture fisheries
c. Seafood
High-Level Policy Statement
Tools to support
sustainable fisheries
practices through financial
activities in the fisheries
business
Barriers to implementation
Identifying and addressing
these barriers with its
policies
2 Investment/lending opportunities linked to sustainability trends (eg. Position on climate change;
position on sustainable fisheries)
Responsible investment or
financing criteria
Risk Analysis in credit or
Financing (eg. Social Risk
analysis, environmental)
Lending restrictions (if the
business is unsustainable)
3 Environmental, Social and Governance (ESG)
ESG program
ESG Strategy
ESG Challenges
A. Environmental
compliance
126
A1. Management of Direct
Environmental and Social
Impact
A2. Management of
Indirect Environmental and
Social Impact
B. Governance
4 Sustainable financial
initiatives (eg.
Implementing ASRI, EBT
portfolio)
IV. General Environmental Requirements
No Questions Certificate
registration
number
Expiration
Date
Assessor
agency
1 Please identify any environmental acknowledgement
own by the financial institutions. (e.g. Environment
Impact Analysis (AMDAL), ISO 14001, ISO 26000,
PROPER, )
Please provide one copy of the acknowledgement
document.
a
b
c
d
e
f
MoV: hard copy of certificates, written confirmation from assesor agency
FINANCIAL INSTITUTIONS DECLARATION
I <Insert Name of the Financial institutions Director, Financial institutions Name Here> hereby proclaim that all of the information above is true and was delivered truthfully under absence of pressure or force from any internal or external parties. Should one or all of it be proven as false in the future the financial institutions will accept the risks and consequences as regulated under Seafood Savers regulations. [Place and Date] [Name] [Position]
127
RECOMMENDATION
NO. ISSUES RECOMMENDATIONS INDICATORS OF
FULLFILMENT
128
9. MONITORING FORM
INTRODUCTION
The objective of Monitoring phase is to monitor company’s compliance to the minimum requirement of sustainable fisheries. The monitoring phase determines company’s appropriateness to upgrade to the next Seafood Savers membership stage. All data and information retrieved during the process will be treated in compliance with Seafood
Savers Confidentiality Agreements. The document is in separate provision.
CLIENT INFORMATION
1 Company Name and
Address
2 PIC and Contact
3
Conditioning phase duration
Start Date :
End Date :
4
Reference Number of Supporting Document
Due Diligence : Identification : MoU :
129
MONITORING
NO ISSUES INDICATORS OF
FULFILLMENT DETAIL
ACTIVITY INDICATORS OF
FULFILLMENT
TIMELINE NOTE
1 2 3 4
130
10. EVALUATION FORM
INTRODUCTION
The objective of Evaluation phase is to identify company’s compliance to the minimum requirement of sustainable fisheries. The evaluation determine company’s appropriateness to upgrade to the next Seafood Savers membership stage. Producer/Buyer/Financial Institution members coming into process will be evaluated on their improvement during Conditioning phase. Evaluation process will be conducted through interviews and direct observation of the business operations. Overall process will result for company properness for move to the next phases. The evaluation process will require a maximum 10 (ten) working days. All data and information retrieved during the process will be treated in compliance with Seafood
Savers Confidentiality Agreements. The document is in separate provision.
CLIENT INFORMATION
1 Company Name and
Address
2 PIC and Contact
3
Conditioning phase duration
Start Date :
End Date :
4
Reference Number of Supporting Document
Due Diligence : Identification : MoU :
131
EVALUATION
NO. ISSUES
RECOMMENDATIONS
INDICATORS OF FULFILLMENT
DETAIL ACTIVITY
INDICATOR OF FULFILMENT
STATUS
(FAIL/PASS)
MEAN OF VERIFICATION
NOTE
DECISION
: client is eligible to proceed to the next phase (i.e. planning)
: client is not eligible to proceed to the next phase
[Place and Date] Submitted by, Reviewed by, Agreed by, [Name ] [Name ] [Name ] [Title] [Title] [Title]
=
