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Oracle Accelerator for E-Business Suite

DEMO SCRIPT

Supplier Invoice to Payment

R12.1EBS v32


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Contents

Overview ........................................... ............................................. .......................................... 1Business Scenarios Test Sequences ........................................... ............................................ 31. Supplier Creation ............................................. ........................................... .............. 42. Entry of Invoice ........................................ ........................................... ...................... 63. Credit Memo Processing........................................................................................ 174. Manual Payments ............................................ ........................................... ............ 205.

Batch Payment ........................................................................................................ 22

6. Holds ........................................................................................................................ 257. Prepayments ...................................... ........................................... ........................... 278. AP/AR Netting ........................................ ........................................... .................... 309. Day End Process ..................................................................................................... 3210. Period Closing Process ........................................... ........................................... ..... 34


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Overview 1 of 35

Overview

The Assets to Depreciation business flow demonstrates the business processes for maintaining fixed assets and calculating depreciation. This flowenables users to transfer and reclassify assets, make financial adjustments and corrections, process retirements/disposals, report property tax, anddepreciate fixed assets. This script will demonstrate the Core functionality of the Oracle applications involved.

All demo scripts for the Accounting to Financial Reports business flows are fully integrated within the Financials family of applications.Optionally, individual demo scripts may be executed independently allowing the implementer flexibility to exclude some flows from animplementation. Each demo script indicates the dependent steps that may be omitted when running demo scripts independently.

Accounting to Financial Reports business flows also demonstrate the most common integration points with flows outside of Accounting toFinancial Reports. In each case, the dependency is conditional upon the implementation of upstream flows. The dependency is fully documentedwithin each demo script and summarized in the overview under the heading Conditional Dependencies.

The demo scripts should be run in the appropriate sequence as much of the data created in a given flow demo script serves as seed data orprerequisite data to a subsequent flow demo script.

Accounting to Financial Reports Demo Script Sequence

When implementing the Accounting to Financial Reports flows alone, the demo scripts should be executed in the sequence depicted below. Flowsthat may be run concurrently and are independent of each other use the same number with a different letter and therefore may be runconcurrently.

1a - Expense Report to Invoice 1b - Customer Invoice to Receipt 2a - Supplier Invoice To Payment 3a - Receipt To Assets 3b - Bank Statements to Cash Reconciliation 3c - Budgets to Approval 4a - Assets To Depreciation 4b - Subledger Journals to Post 5 - Period End Close to Financial Reports

Conditional Dependencies

Integration points between this flow and flows outside of Accounting to Financial Reports are listed below. Each of these dependencies isconditional upon the implementation of the indicated upstream flows. If you are implementing any of the upstream flows listed below, theadditional listed dependencies may be demonstrated along with this flow given the proper sequence as shown below is followed. The conditional


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Overview 2 of 35

dependency is clearly denoted in the demo script at the point where the dependency affects this business flow. Finally, the conditionalprerequisites are indicated in detail.

This business flow does not have any conditional dependencies with flows outside of Accounting to Financial Reports.


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Business Scenarios Test Sequences 3 of 35

Business Scenarios Test SequencesTest Status: Draft, Review, Success, and Defective

Tests Test Name Tester1 Tester2 Tester3 Date Notes

1 Supplier Creation

2 Entry of Invoice

3 Credit Memo Processing

4 Prepayments

5 Holds

6 Manual Payments

7 Batch Payment

8 AP/AR Netting

9 Day End Process

10 Period Closing Process


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Supplier Creation 4 of 35

1. Supplier CreationBusiness Process: Business Flow: Assets to Depreciation Summary Process: Fixed Asset Management

Event: Creation of Supplier Description: Supplier Creation

Step# Process StepDescription

Path and Action Input Data Expected Results Actual Results

1. Log in to E-Business Suite Navigate to Oracle E-Business Suite

(Url = http://: )Click Apps Logon LinksLogon to E-Business Suite Home

Enter User Name/Password.Click on Login..

Oracle E-Business Suite URL

User ID: OperationsPassword: WelcomeNew Password (If needed):Welcome

Oracle E-Business Suite Home pageopens

2. SelectResponsibility

Select Payables, Vision OperationsResponsibility

Payables responsibility menu shouldopens

3. Define Supplier Navigate : Supplier EntryClick on Create Supplier(B)

Supplier Entry Page Should open anduser should be able to enter CreateButton

4. Select Suppliertype

Provide required details and click onApply(B)

Organization Name:Supplier Type(Should default toStandard Supplier):

User should be able to providerequired information and click onApply(B)

5. Enter Site andContact

Information

Click on Address BookAddressBook Create Button

Create Address : Confirm DetailsPage should open

Provide required details and click onContinue(B)

Country :Address Line1:

City:County:State:Postal Code:

Address Purpose (This is a Checkbox which should be checked):PurchasingPayment

User should be able to providerequired information and click on

Apply(B)


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Supplier Creation 5 of 35



6. Select OperatingUnit

System should take user to SiteCreation Page where user can selectOperating unit should be selected andclick on Apply(B)

Select Operating unit VisionOperations

User should be able to select operatingunit and should be able to click onApply(B)

7. Creating/addingBank account fora supplier

Supplier Bank DetailsBank Account and Assignmentsdetails page should openClick on the Create(B)

Create Bank Account page shouldopen where user can define a newbank account or select an existingbank account for this demo wewould select existing bank and clickon Apply(B)

Country :Select Existing Bank(Radio Buttonshould be selected)Select Existing Branch(RadioButton should be selected)Account Number:Bank AccountAccount NumberAccount Name:

User should be able to providerequired information and should beable Click on Apply(B)

8. Add bank accountdetails toOperating unit

Select Account Assignment LevelClick on Add (B) provide requiredinformation and click on Save(B)

Address Operating UnitSite Name:Operating Unit:

User should able add bank accountinformation which was created instep7 to supplier

9. Payment Details Supplier Payment DetailsPayment Details page should open, inpage user can select default PaymentMethod

User should be able to select requireddefault values and should click on theSave(B)

10. UpdatingSupplier

Supplier EntryQuery for the supplier created in Stepnumber (4)Provide name of the supplier andclick on GO(B)

Supplier Name(Created in StepNumber 4):

User should be able to query thesupplier created

11. Updating InvoiceManagementdetails

Suppliers Invoice ManagementClick on Invoice Managementand update payment terms and clickon save Button

Terms(Change terms to Immediateat header level and also at sitelevel):

User should be able to updateinformation and should be able toclick on Save(B)


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Entry of Invoice 6 of 35

2. Entry of InvoiceBusiness Process: Business Flow: Assets to Depreciation Summary Process: Fixed Asset Management

Event: PO Invoice Entry

AP01(A) AP02

Description: PO Invoice Entry









13. Create a PurchaseOrder and withmultiple linesPerform receiving

User Should be able to create purchaseorders,This is created in Purchasing modulewe will only use the PO created inPurchasing





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15. Create a Invoice Navigate: Invoices > Entry > Invoices.User need to select required valuesand click on lines

Operating Unit:Type:PO Number(Created in 13):Trading Partner(Should defaultform PO):Supplier Number(Should default

form PO):Invoice Amount:GL Date(Will default for Invoicedate):Payment Currency(will be Invoicecurrency):Terms Date, Terms, PaymentMethod (will default fromSupplier Site):

User should able to update requiredinformation and click on the Lines Tab

16. Match Invoice toPurchase orderthrough Match(B)

Click on Match(B)Find Purchase order for matchingform should open and click on Find(B)Match To Purchase order should open

Check on Match check box andselect required quantityAnd select the line to whichinvoice need to be matched

User should be able to match Purchaseorder to Invoice

17. Check fordistributions

Click on the Distributions(B) andcheck for distribution lines and closeDistributions form

Distribution should default from PO

18. Tax CalculationsAnd InvoiceValidation

Close the Distributions window.Click the Calculate Tax buttonClick Tax Detail ButtonVerify all the Tax LinesClick OK in the tax lines windowClick on the Actions1 button.Check the Validate box.Click OK button

Tax is calculated on the line amountStatus: Validated

19. Create a PurchaseOrder with Singlelines and Performreceiving


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Operating Unit:Type:PO Number(Created in 19):Trading Partner(Should defaultform PO):Supplier Number(Should default

form PO):Invoice Amount(AssumingInvoice amount and PO amountare same)GL Date(Will default for Invoicedate):Payment Currency(will be Invoicecurrency):Terms Date, Terms, PaymentMethod (will default fromSupplier Site):

User should able to update requiredinformation and click on the Lines Tab

21. Quick Match Click on Quick Match button Click on the lines tab distributionsshould be populated automatically bythe system



Distribution should default from PO

23. Tax Calculationsand InvoiceValidation




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Business Process: Business Flow: Assets to Depreciation Summary Process: Fixed Asset Management

Event: Non- PO Invoice

Entry AP01(B), AP02

Description: Non-PO-Invoice Match





Enter User Name/Password.

Click on Login..




25. Creation ofInvoice withDistribution Set





Operating Unit:Type:Trading Partner:Supplier Number:Invoice Amount:GL Date(Will default for Invoice

date):Payment Currency(will be Invoicecurrency):Terms Date, Terms, PaymentMethod (will default fromSupplier Site):Distribution Set:

User should able to update requiredinformation

28. Enter Lineinformation

Click on lines TabEnter Line amount information

Line amount: User should able to enter line amountand save the record


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Click on the Distributions(B) and

check for distribution lines and closeDistributions form

Distribution should default from

Distribution Set definition

31. Invoice withSingledistribution Line


Operating Unit:Type:Trading Partner:Supplier Number:Invoice Amount:GL Date(Will default for Invoicedate):Payment Currency(will be Invoicecurrency):

Terms Date, Terms, PaymentMethod (will default fromSupplier Site):

User should be able to enter and savethe invoice

33. Enter Invoice anda single InvoiceDistribution

Click on lines TabEnter Line amount information andprovide distribution account

Line amount(Line amount shouldbe equal to invoice amount):Distribution Account

User should be able to provide lineamount and distribution amount


Close the Distributions window.Click the Calculate Tax buttonClick Tax Detail ButtonVerify all the Tax LinesClick OK in the tax lines window

Click on the Actions1 button.Check the Validate box.Click OK button




Distribution account should be sameas the amount which was enteredmanually

36. Invoice withMultipledistribution Line


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Operating Unit:Type:Trading Partner:Supplier Number:Invoice Amount:GL Date(Will default for Invoicedate):Payment Currency(will be Invoicecurrency):

Terms Date, Terms, PaymentMethod (will default fromSupplier Site):


38. Click on lines TabEnter Line amount information andprovide distribution accountDivide invoice amount 2 lines andenter different distribution amount

Line amount 1(Line amountshould be equal to invoiceamount):Distribution Account1:Line Amount2Distribution Amount2:



Close the Distributions window.Click the Calculate Tax buttonClick Tax Detail Button

Verify all the Tax LinesClick OK in the tax lines windowClick on the Actions1 button.Check the Validate box.Click OK button




Distribution account should be sameas the amount which was enteredmanually

41. Enter of RecurringInvoices


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42. Create a Invoice Navigate: Invoices > Entry >Recurring Invoice.

User need to select required values inSupplier Region , Calendar , InvoiceDefinition, Line Definition, Amount

Operating Unit:SupplierSupplier Name:Supplier Number:Site :CalendarName:Number of Periods:First:

Invoice DefinitionNumber :Currency:Liability Account: will defaultfrom Supplier definition

Line Definition:Distribution Set :

AmountFirst Amount:Control Amount(will be populatedby system automatically):

Payment (This values shoulddefault form Supplier site Setup)


43. Creation ofrecurring Invoice

Click on Recurring Invoice ButtonCreate Invoice Form should open withshould display invoice number andGL DateClick on OK(B)

User should be able to click on OK(B),and create invoice form should closeand transaction should be saved

44. Validation ofRecurring Invoice

Invoices > Entry > InvoiceAnd query for Invoice number as perstep number 43

Invoice Number: User should be able to query invoice


Close the Distributions window.Click the Calculate Tax buttonClick Tax Detail Button



46. Enter a ForeignCurrency Invoice


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47. Create a Invoice Navigate: Invoices > Entry > Invoices.User need to select required valuesand click on linesEnter Currency which is not afunctional currency

Operating Unit:Type:Trading Partner:Supplier Number:Invoice Amount:Invoice Currency: EURGL Date(Will default for Invoicedate):Payment Currency(will be Invoice

currency):Terms Date, Terms, PaymentMethod (will default fromSupplier Site):

User should be able to save the invoice

48. Click on lines TabEnter Line amount information andprovide distribution account



49. Check for theExchange rate

Check for the field Functional CurrAmount,This field should display equalfunctional currency amount

User should be able to view functionalcurrency amount

50. Tax Calculations Close the Distributions window.Click the Calculate Tax buttonClick Tax Detail ButtonVerify all the Tax LinesClick OK in the tax lines windowClick on the Actions1 button.Check the Validate box.Click OK button

Tax is calculated on the line amountInvoice status should be validated

51. Create Invoiceswith Holds


Operating Unit:Type:Trading Partner:Supplier Number:

Invoice Amount:GL Date(Will default for Invoicedate):Payment Currency(will be Invoicecurrency):Terms Date, Terms, PaymentMethod (will default fromSupplier Site):



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54. To Place ManualHolds

Click the Holds TabSelect a hold name.Click the Save(B)

Hold Name: Hold Date and Held By should beupdated by the system with user idand system date.

55. Tax Calculations Close the Distributions window.Click the Calculate Tax button

Click Tax Detail ButtonVerify all the Tax LinesClick OK in the tax lines windowClick on the Actions1 button.Check the Validate box.Check the Force Approval boxClick OK button

Tax is calculated on the line amountStatus: Needs Revalidations

This Invoice will be used later in thescript

56. Create Invoicewith SystemHolds


Operating Unit:Type:Trading Partner:Supplier Number:

Invoice Amount:GL Date(Will default for Invoicedate):Payment Currency(will be Invoicecurrency):Terms Date, Terms, PaymentMethod (will default fromSupplier Site):


58. Enter InvoiceLines

Click on lines TabEnter Line amount informationdo not enter distribution details

Line amount(Line amount shouldbe equal to invoice amount):

User should be able to provide lineamount

59. Createdistribution hold

Validate invoice without providing

distribution detailsClick on the Actions1 button.Check the Validate box.Check the Force Approval boxClick OK button

Invoice should be on distribution hold

and Held by should be System

Status: Needs RevalidationsThis Invoice will be used later in thescript


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60. To Perform BatchValidation

Navigate: Other > Requests > RunSelect Single Request radio buttonClick OK buttonSelect Request Name and enterparameters.Click the OK buttonClick Submit buttonClick the No button when Decisionbox will popup

Menu: View > RequestsClick Find buttonMonitor the request.Click the Refresh Data button

Select Invoice Validation in theName fieldParameters:Operating Unit:Option: All(Leave all other fields )

Invoice Validation should completesuccessfully and print a summary ofholds placed (if any apply).

61. Entry ofEmployeeExpenses

62. Entry of Expensesby Employee

InvoiceEntryExpenses ReportsProvide required information andsave the information

Header SectionName:GL Account:Number(this should displayautomatically from employeeinformation):GL Account:

Date:Amount:Invoice Number:Currency:Template (Should default asTravel):Accounting TABItem:Amount(Provide amount which isgreater than or less then Invoiceamount):GL Account(should default fromtemplate and GL accountdefinition)

User should be able provide requiredinformationWhen trying to save the expensesreport system should a note:The total of the expense item must beequal the expenses report total.Adjust one or more expense item or

the expense report total

63. Correct Line itemon Invoice

Correct Line item on invoice, correctline item of the invoice.Total of invoice line item and headershould be same.

User should be able to correct theinvoice line amount and should beable to save the invoice and closeexpense report form


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64. Creation ofInvoice

Other Requests Run SingleRequestOK(B)Submit Request form should openand user should select ProgramExpense Report ExportProvide required parameters andsubmit the programCheck the log file information

Batch Name(accept default):Source: Payables Expense ReportsTransfer Descriptive Flexfield(accept default):GL Date:Group:Debug Switch:Organization name :Send Notification to:Click on submit button

Program should complete in NormalClick on View Log Button shoulddisplay information of invoice createdNote Invoice number

65. Query expensesreport in PayableInvoice

Invoice Entry InvoiceInvoice work bench should openPress F11 , Invoice work bench shouldchange to Query modeProvide Invoice number which wascreated in step number 64Ctrl+F11

Invoice number : User should able to view invoicewhich was created in step number 65


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Credit Memo Processing 17 of 35

3. Credit Memo ProcessingBusiness Process: Business Flow: Assets to Depreciation Summary Process: Fixed Asset Management

Event: ProcessCredit/Debit MemosAP03

Description: Process Debit and Credit Memo




(Url = http://: )

Click Apps Logon LinksLogon to E-Business Suite Home



User ID: Operations

Password: WelcomeNew Password (If needed):Welcome





68. Credit Memo ForNON-PO Matchinvoice

69. Enter a creditMemo

InvoiceEntryInvoice

Invoice workbench should openSelect Invoice Type of Credit Memoand click the OK button to acceptsupplier termsEnter Required information and savecredit memo

Operating Unit:

Type: Credit MemoTrading Partner:Supplier Site:Invoice Date:Invoice number:Invoice amount:Match Action: InvoiceEnter credit amount:

User should be able to create and save

credit memo


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70. Apply CreditMemo to Invoice

Click on Corrections Button finddocument for correction form shouldopenProvide Invoice Number(Step 26) andclick on findInvoice Correction form should open

Invoice Number : User should be able provide value forInvoice number and should be ableclick on Find(B) and InvoiceCorrection form should open

71. Apply CreditMemo to Invoice

Invoice Correction formSelect(Check box)Check select check box and providevalue for Credit amountClick on the Correct(B)

Credit Amount(Value entered incredit memo should be equal toCredit Memo amount)

System should display messageNote: Starting correction of InvoiceClick on OK(B)Transaction completed 1 recordapplied and saved

72. Check fordistribution ofInvoice

Click on ALL Distribution(B) Distribution Information shoulddefault from Invoice informationwhich should also include Taxinformation

73. Validating CreditMemo

Click on the Actions1 button.Check the Validate box.Click OK button

Status: Validated

74. Credit Memo ForPO Match invoice

75. Enter a creditMemo

InvoiceEntryInvoiceInvoice workbench should openSelect Invoice Type of Credit Memoand click the OK button to acceptsupplier termsEnter Required information and savecredit memo

Operating Unit:Type: Credit MemoTrading Partner:Supplier Site:Invoice Date:Invoice number:Invoice amount:Match Action: Purchase OrderEnter credit amount:

User should be able to create and savecredit memo

76. Apply CreditMemo to PO-Match Invoice

Click on Match(B) find Purchaseorder for matching button formshould open, provide purchase ordernumber step 15 and click on Find(B)

Match to purchase order form shouldopen

77.

Apply CreditMemo to PO-Match Invoice

Match to purchase order

MatchAnd provide required quantity whichneed to be returned to supplier

Quantity(Quantity providedshould be negative value) User should be able to providerequired information and should beable to save transaction


Click on ALL Distribution(B) Distribution Information shoulddefault from Invoice information


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79. Validating CreditMemo

Click on the Actions1 button.Check the Validate box.Check the Force Approval boxClick OK button

Status: Validated

80. Debit Memo ForNON-PO Match

invoice81. Enter a Debit

MemoInvoiceEntryInvoiceInvoice workbench should openSelect Invoice Type of Debit Memoand click the OK button to acceptsupplier termsEnter Required information and savecredit memo

Operating Unit:Type: Credit MemoTrading Partner:Supplier Site:Invoice Date:Invoice number:Invoice amount:Match Action: InvoiceEnter credit amount:

User should be able to create and savecredit memo

82. Apply DebitMemo to Invoice

Click on Corrections Button finddocument for correction form shouldopenProvide Invoice Number(Step 32) and

click on findInvoice Correction form should open

Invoice Number : User should be able provide value forInvoice number and should be ableclick on Find(B) and InvoiceCorrection form should open

83. Apply DebitMemo to Invoice

Invoice Correction formSelect(Check box)Check select check box and providevalue for Credit amountClick on the Correct(B)

Credit Amount(Value entered incredit memo should be equal toCredit Memo amount)

System should display messageNote: Starting correction of InvoiceClick on OK(B)Transaction completed 1 recordapplied and saved


Click on ALL Distribution(B) Distribution Information shoulddefault from Invoice informationwhich should also include Taxinformation

85. Debit Memo Click on the Actions1 button.Check the Validate box.

Check the Force Approval boxClick OK button

Status: Validated


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Manual Payments 20 of 35

4. Manual PaymentsBusiness Process: Business Flow: Assets to Depreciation Summary Process: Fixed Asset Management

Event: Process Quick

Payments (AP07(B))

Description: Manual Payment




(Url = http://: )Click Apps Logon Links

Logon to E-Business Suite Home








3. Manual Payment4. Query Invoice Navigate: Invoices > Entry > Invoices

Enter Query for Invoice from Step15(F11)Execute Query (Ctrl)(F11)

Invoice Number: Invoice information should bedisplayed on Invoice workbench

5. Quick Payment Click on Actions Pay in Full Payment form should open


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Manual Payments 21 of 35



6. Quick Payment Supplier information and shoulddefault from InvoiceProvide Payment date and BankDetails and Save paymentClose Payment formClose Invoice form

Type: ManualPayment date(Sys date):Bank Account:Payment Method(Select Check asPayment Method)Payment Document:

Document Number will defaultPayment Process Profile: Willdefault

User should able provide requiredinformation and save the Transaction

Transaction complete 1 record appliedand saved

7. Manual Paymentfor MultipleInvoices

8. Payments Payment Entry Payments Payment Form should Open9. Manual Invoices

for multipleInvoices for asupplier

Provide Required information andclick on Enter/Adjust Invoices

Type: Quick PaymentTrading Partner :Supplier Number:Supplier Site:Trading Partner Address(shoulddefault fro Supplier setup)Payment Date:

Payment Amount(Enter thisamount if control on Payment isrequired):Bank Account:Payment Method : CheckPayment Document:Document Number:Payment Process Profile:

User should be able to providerequired and should be able to checkon the Enter/Adjust Invoices buttonand Select Invoice form should open

10. Selecting Invoices Select Invoices for which paymentneed to made,Please note that total of Invoicesshould be equal to Payment amountelse system will throw error

Invoice Numbers User should be select Invoice numbersfor which payment need to made andshould be able to save the paymentClose the form

11. View Paymentformat

Other Concurrent Find(B)Concurrent Request Form shouldOpenFormat Payment Instructions withText OutputProgram should complete and end innormalClick on View Output Button

Program should complete in normaland user should be able to click on theView Output buttonShould display payment in requiredformat


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Batch Payment 22 of 35

5. Batch PaymentBusiness Process: Business Flow: Assets to Depreciation Summary Process: Fixed Asset Management

Event: Process BatchPayments (AP07(A))

Description: Electronic Payment












14. Batch Payment Payment Entry PaymentManagerPayment manager page should openClick on Payment Process Request tabClick on Submit Single Request

User should navigate to SubmitPayment Process Request


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15. Batch Payment Provide required information andclick on Submit

Schedule Payment SelectionCriteria:Pay From Date:Pay Through Date:Payee (Supplier)Pay date Accept(Default):

Payment AttributesDisbursement Bank Account:Payment Document:Payment Process Profile

User Rates

ProcessingStop Process for Review AfterScheduled Payment Selectioncheck this box

Validation Failure Results

Accept default

User should be able provide requiredinformation and should be able clickon the Submit Button

16. Payment Batch Other ConcurrentFind(B)Payment batch concurrent programshould start

1. Auto Select (PaymentProcess Request Program)

2. Scheduled PaymentSelection Report

17. Review PaymentBatch

Navigate to Payment Process RequestPage and query for Payment processRequest submit is step number 114Payment Process Request form shouldopenClick on Payment Batch hyper Link to

review the batchClick on Submit(B)

Payment Process request: Payment Process Request: SelectedScheduled Payments page shouldopenUser can view all the details ofpaymentCan modify, add, delete if any

information if required.Should be able to click on Submitbutton


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18. Payment Batch Other ConcurrentFind(B)Payment batch concurrent programshould start

1. Apply Changes, RecalculateAmounts and SubmitRequest (RecalculatePayment ProcessRequest)(This Program willsubmit only if there are any

changes to the paymentbatch)

2. Scheduled PaymentSelection Report

3. Build Payments4. Format Payment

Instructions with TextOutput

19. Review PaymentBatch

Navigate to Payment Process RequestPage and query for Payment processRequestPayment Process Request form shouldopenCheck the status of the payment batch

it should be Confirmed Payment

Payment Process request: User should be able check the status ofthe Payment batch


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Holds 25 of 35

6. HoldsBusiness Process: Business Flow: Assets to Depreciation Summary Process: Fixed Asset Management

Event: Resolve InvoiceHolds(AP05)

Description: Holds



20. Log in to E-Business Suite

Navigate to Oracle E-Business Suite(Url = http://: )Click Apps Logon LinksLogon to E-Business Suite Home



User ID: OperationsPassword: WelcomeNew Password (If needed):

Welcome





22. Run Invoice Holdreport

Navigate: Other > Requests > RunChoose Single RequestClick OK buttonSelect Invoice on Hold ReportClick the OK buttonClick the Submit buttonClick the No button when Decision

box will popupMenu: View > RequestsClick Find buttonChoose Invoice on Hold Report in theRequests formReview holds.Click the View Output button.Menu: File > Close Form

Trading Partner :Accept all others as default

For system placed holds like Price,(Invoice Price exceeds Purchase OrderPrice), and Qty Rec (Quantity Billedexceeds Quantity Received), thecondition that caused the hold willneed to be corrected.

Manual Holds these are holds placeduser,

This report should display the Invoicecreated in step number as of now 52,57


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Holds 26 of 35



23. Release ManualHold

Navigate: Invoices > Entry > InvoicesEnter Query for Invoice from Step58(F11)Execute Query (Ctrl)(F11)Click the Holds TabTab to the Release Name field and

select a Release name.Click the Save buttonClose Invoice Holds

Invoice Number:Release Name :

Invoices form is displayed

Release Date and Released By (lowerright) should be updated with user idreleasing the hold and todays date.

Check the Status of the Invoice itshould be Validated

24. Release SystemHold

Navigate: Invoices > Entry > InvoicesEnter Query for Invoice from Step61(F11)Execute Query (Ctrl)(F11)Click on the Lines tab and providedistribution details and save

Distribution details User should be able to provide

This is a system hold so this cannot bereleased manually ,To release this hold error should becorrected

25. Validating Invoice Close the Distributions window.Click the Calculate Tax buttonClick Tax Detail Button


Click on Holds Tab and check for theRelease Name

Release Name Should be VarianceCorrectedReleased by Should be System


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Prepayments 27 of 35

7. PrepaymentsBusiness Process: Business Flow: Assets to Depreciation Summary Process: Fixed Asset Management

Event: Process ManagePrepayments(AP04)

Description: Manage Prepayment







User ID: OperationsPassword: WelcomeNew Password (If needed):

Welcome





3. Enter Prepayment Navigate: Invoices > Entry > InvoicesEnter required information and save

Operating Unit:Type: PrepaymentTrading Partner:Supplier Number:Site:Invoice Date:

Invoice Num:Invoice Currency:Invoice Amount:

User should be able to providerequired information should be tosave invoice

4. Enter Lineinformation

Click on lines and enter linesinformation

User should be able to print requiredinformation and save lines


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5. Validate invoice Close the Distributions window.Click the Calculate Tax buttonClick Tax Detail ButtonVerify all the Tax LinesClick OK in the tax lines windowClick on the Actions1 button.

Check the Validate box.Check the Force Approval boxClick OK button

User should be able to validateprepayment invoice and check thestatus of the invoice it should beUnpaid

6. Pay prepaymentinvoice

Click the Actions1 buttonCheck the Pay in Full checkboxClick the OK button

Payments window should open

7. Pay prepaymentinvoice

Enter payment details in and savepayment and close payment window

Type : QuickPayment date: Sys dateBank Account:Payment Document:Payment Process Profile

User should be able to enter requiredinformation and save the invoice

8. Check the statusof Invoice

Press F11 Invoice workbench wouldbe in Query

enter prepayment invoice numbercreated in step number 82 andCntrl+F11Query should fetch invoice details

Invoice number Check for the status of the invoicestatus of the invoice should be

available

9. PrepaymentStatus Report

Navigate: Other > Requests > RunSelect Single Request radio buttonClick the OK buttonSelect Concurrent Program name fromthe LOV(Prepayments Status Report)Choose ParametersClick the OK buttonClick the Submit buttonClick the No button when Decisionbox will popup

Menu: View > RequestsClick Find button

Include Invoices: YesInclude Credit/Debit Memos:Supplier Type:Supplier Name : Should same assupplier in Step number 82Prepayment Type:Show Prepayment Lines:

User should able to provide requiredinformation and program shouldcomplete in normal

10. PrepaymentsStatus Report isreviewed

Once program is completed in normalclick on View Output

Report should display prepaymentavailable for a supplier and Invoicewhich can be applied against same.Prepayment can be applied to list ofinvoices or new invoice can be entered

11. ApplyPrepayment toInvoice


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12. Enter Invoice13. Create a Invoice Navigate: Invoices > Entry > Invoices.

User need to select required valuesand click on lines

Click OK button to acknowledge noteregarding available prepayments

Operating Unit:Type:Trading Partner:Supplier Number:Invoice Amount:

GL Date(Will default for Invoicedate):Payment Currency(will be Invoicecurrency):Terms Date, Terms, PaymentMethod (will default fromSupplier Site):






15. ApplyPrepayment

Click the Actions1 button

Check the Apply/UnapplyPrepayment checkboxClick the OK buttonCheck the Apply checkboxClick the Apply/Unapply button tocomplete the application of thePrepaymentClose the Apply/UnapplyPrepayments window (X)

Amount to Apply: Defaulted from

PrepaymentGL Date: Defaulted from system

Invoice Actions window is displayed.

Apply/Unapply Prepaymentswindow is displayedNote: If you do not check thePrepayment on Invoice checkbox, youmay enter the amount to applymanually.

16. VerifyprepaymentApplication

Click on Lines buttonand see additional lines are added tothe invoice

Additional lines form Prepaymentshould be applied to invoice and ingeneral tab system should displayvalue in the field amount paid

17. Validate Invoice Click on Actions..1 button andvalidate Invoice

Invoice should be validated

18. Run PrepaymentRemittance Notice

Navigate: Other > Requests > RunSelect Single Request radio buttonClick the OK buttonSelect Concurrent Program name fromthe LOV(Prepayments Status Report)Provide required parameters andsubmit the report

Supplier Name( Should be same assupplier number 82)Invoice number (which wascreated in step number 92)Name of the Sender:Title of Sender:Phone of Sender:

Report should complete in normal andPrepayment Remittance Notice isdisplayed


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AP/AR Netting 30 of 35

8. AP/AR NettingBusiness Process: Business Flow: Assets to Depreciation Summary Process: Fixed Asset Management

Event: Description: AP/AR Netting












21. NettingAgreement

Payment EntryNettingAgreementNetting agreement page should open.In this page user should be able toprovide required information andabout supplier and customer .

A netting agreement controls how agroup of trading partners net Payablesand Receivables transactions. You cancreate a netting agreement for eachgroup of trading partners that agreesto net transactions. Nettingagreements include the business rulesthat define the types of transactions

that may be selected for netting, andwhich suppliers and customers can benetted.


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AP/AR Netting 31 of 35



22. Create nettingBatch

Navigate: Payments > Entry > Netting> Netting BatchPress the Create Batch (Button)Enter the following:Operating Unit,Netting Agreement,

Settlement Date,Submit Batch Without Review,Batch Name,Transaction Due Date,GL Date,Exchange Rate TypePress the Submit (Button)Review Batch createdClick on go

Operating Unit:Netting Agreement:Settlement Date:Submit Batch Without Review: NoBatch Name:Transaction Due Date:

GL Date:Exchange Rate Type: CorporateBatch Name:

The Netting page opens up.Create Netting Batch page opens up.Confirmation page opens up with thedetails of the batch created.The Batch details will appearNote: The Status should be

Created/Selected

23. View theProposed NettingReport

Enter the Details:Press the Run (Button).Click the Link Return to netting batch(located at the bottom left of the page)

Template: Proposed NettingReportLocale: DefaultFormat: HTML

The View Netting Report page opensup.The Output of the report appears onthe same page. It shows the details ofthe AP and AR transactions cleared.

Note: In case the output does notappear Press the Run button again

24. Verify paymentinformation of thePayables Invoiceselected forNetting Batch

Navigate: Invoices > Entry > InvoicesEnter Query (F11)Invoice number from step 10.09Execute Query (CTRL) + (F11)Click on View Payments TabVerify that the Invoice is paid

Invoice Number : The Invoice is queried successfullyand the Payments information ischecked.

25. Verify receiptinformation of thereceivablesTransactionselected for

Netting Batch

Switch ResponsibilitySelect Receivables ManagerResponsibilityNavigate: Transactions > TransactionsEnter query [F11],

Enter the Invoice numberExecute query [Ctrl+F11]Click on Details button in Balance DueSection.Verify balance due for this invoice isZero.Menu: File > Close Form

Invoice Number: The Invoice is queried successfullyand the Receipt information is checked

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Day End Process 32 of 35

9. Day End ProcessBusiness Process: Business Flow: Assets to Depreciation Summary Process: Fixed Asset Management

Event: Create Accounting(AP09)

Description: Electronic Payment




Navigate to Oracle E-Business Suite(Url = http://: )Click Apps Logon LinksLogon to E-Business Suite HomeEnter User Name/Password.Click on Login. .


User ID: financialsPassword: WelcomeNew Password (If needed):Welcome



Select the Payables Responsibility Payables menu opens

28. Validate Invoices Other Request Run SingleRequest Unaccounted TransactionsReportProvide required parameters andsubmit this programInvoice Validation checks thematching, tax, period status, exchangerate, and distribution information forinvoices you enter.

Operating Unit:Options:Invoice Batch Name:From Invoice Date:To Invoice Date:Supplier Name:Pay Group:Invoice Number :Entered By:

User should be able to providerequired parameters and should beable to submit the report

Report should complete in normal andwill display holds placed

D S i E ! R f t f d


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Day End Process 33 of 35

29.Accounting In order to account the transactions in

FA execute the program CreateAccounting-

This program can be run in 3 modes:

Draft Mode : The journal entries arecreated in draft mode, and you can

Make changes if you are not satisfied

with the results. You can also reaccount for entries generated in draftmode

Final and Final Post: If the program isrun in FINAL mode with POST as yes,then the entries will be automaticallyposted to the General Ledger. If theprogram is

run in FINAL mode with Transfer toGeneral Ledger as NO, then runTransfer Journal Entries to GL Assetslater on

Program: Create Accounting

Parameters

Ledger:Process category:End Date:Mode:Errors Only:Report:

Transfer to General Ledger:Post in General Ledger:General Ledger Batch Name:Include User TransactionIdentifiers:

Once the Create Accounting programcompletes successfully, all thetransactions would be accounted.

The report output would provide thedetailed information on theaccounting for each transaction.

30. Run Unaccountedtransaction report

Other Request Run SingleRequest Unaccounted TransactionsReportProvide required parameters andsubmit the report

Use this report to identify and reviewall unaccounted invoice and paymentTransactions and see the reason thatPayables cannot account for atransaction.Run this report after you createaccounting entries. The report willthen show only transactions that had

problems that prevented accounting.You can then correct the problems andresubmit the accounting process.

Reporting Level:Reporting Context:From Accounting Date:To Accounting Date:Period Name

Report should complete in normal anduser should be able to view output ofthe report

This report should display all thetransactions which are not accounted

D S i t E ! R f t f d


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Period Closing Process 34 of 35

10.Period Closing ProcessBusiness Process: Business Flow: Assets to Depreciation Summary Process: Fixed Asset Management

Event: Period close for AP Description: Electronic Payment




Navigate to Oracle E-Business Suite(Url = http://: )Click Apps Logon LinksLogon to E-Business Suite HomeEnter User Name/Password.Click on Login..







33. Complete AllTransactions

Complete All Transactions for Period

Being closed1.Enter and Complete all2.Invoices(AP01(A),AP01(B),AP02)3.Enter and Complete all CreditMemos(AP03)4.Resolve all Invoices and CreditMemo on Hold(AP05)5.Complete allPayments(AP07(A),AP07(B))6.Complete all prepayments(AP04)7.Create accounting and transfer datato GL(AP09)

User should able to complete all the

programs

34. Reports 1. Invoice on hold Report2. Invoice register3. Payment Register4. Journal Entries Report5. Unaccounted transaction

register6. Payment Exceptions Report

All reports should complete in normaland should be reports

Demo Script Error! Reference source not found


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Period Closing Process 35 of 35

35. Submitunaccountedtransactionssweep

To submit the UnaccountedTransactions Sweep Program:1. In the Control Payables Periodswindow if you try to close a periodthat has exceptions then the systemenables the Exceptions button.2. Choose the Exceptions button in theControl Payables Periods window.Payable opens a message window.From the window you can choose the

following buttons: Review (This submits the PeriodClose Exceptions Report.) Sweep3. Choose the Sweep button. Payableopens the Sweep to Period window. Inthe Sweep to Period field, Payablesprovides the next open period. Youcan accept this default or enter anotheropen period.4. Choose the Submit button to submitthe Unaccounted Transactions SweepProgram.

The Unaccounted Transactions SweepProgram transfers unaccountedtransactions from one accountingperiod to another. Because you cannotclose a Payables period that hasunaccounted transactions in it. Forexample, you have invoices for whichyou cannot resolve holds before theclose, and your accounting practicesallow you to change invoice GL date

User should be able to submit theprogram and system will change GLdates for all unaccounted transactions

36. Close currentperiod

Accounting Control Payables

Periods

Close the accounting period by usingthe Control Payables Periods windowto set the Period Status to closed.

Change Status to Close User should be able to change status

to close

37. Reconcile OraclePayables Activityfor the Period

Reconcile account payables trailbalance with GL trial balance

Balances in AP and GL module shouldbe reconciled

Documents

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