SD Basic Process

8/12/2019 SD Basic Process

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1. ENTERPRISE STRUCTURE

Company Code: -It is the company for which we implement SAP.

NOTE: -It is defined by FI Consultants.

Sales Organisation: - It is the organizational unit, which is

responsible for the sales activities in the company.

Distribtion C!annel: -It is the channel through which goods are

reaching the customers.

Di"isions: -he range of products or services that the company

manufacturing falls into different divisions.

Sales #rea: - It is the combination of sales !rganisation,

distribution channel and "ivision.

Sales $ine: - It is the combination of Sales !rganisation and

distribution channel.

Sales O%%i&e: -It is the #eographical aspect of the structure.

Sales 'rop: -he employees in a sales office can be divided into

different sales groups.

Plant: -he factory is called the plant in SAP.

RE$#TIONS(IPS:

Company &ode to Sales Organisation: -!ne company code can

have many sales organizations. $ut one !rganisation has to be

assigned to one company code. So the relation is one to many.

!ne %any


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Sales Organisation to Distribtion &!annel: -!ne !rganisation

can have many distribution channels. !ne "istribution channelcan be assigned to many organizations, so the relation is %any to

%any.

Sales Organisation to Di"ision: - !ne !rganisation can have

many divisions. !ne division can be assigned to manyorganizations. So the relationship is %any to %any.

Distribtion &!annel to Di"ision: -!ne "istribution channel can

have many divisions. !ne division can be assigned to many

"istribution channels. So the relationship is %any to %any.

NOTE: -"ivision is always !rganisation specific.

NOTE: -If sales !rganisation wants to use a plant that plant must

be

assigned to the Sales !rganisation.

Pat! in S#P $ibrary: -

SAP &ibrary

&ogistics

%any %any

%any %any

%any %any


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Sales and "istribution

$asic Function and %aster "ata in Sales and "istribution

%aster data in Sales and "istribution

!rganisational Structures

!rganisational Structures in Sales and "istribution

De%ining Sales Organisation: -

SP'!

(nterprise Structure

"efinition


"efine Copy, "elete, Chec) Sales organization *(C+-#o to "efine Copy, "elete, Chec) Sales organization,

#o to Copy !rganisational !bect,

Come bac)

"efine Sales !rganisation

Select defined sales !rganisation and go to details.

Select the Address icon / maintain the details and save it.

NOTE: - o unloc) the loc)ed data use the ransaction codeS%01.

Rebate Pro&ess #&ti"e: -It controls whether rebate processing is

active for a particular sales !rganisation.

De%ining Distribtion C!annel: -

SP'!

(nterprise Structure"efinition


"efine Copy, "elete, Chec) "istribution Channel *(C+2-

#o to "efine Copy, "elete, Chec) "istribution Channel

#o to Copy !rganisational !bect,


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Come bac)

#o to "efine "istribution Channel

Select defined sales !rganisation and give the re3uired name and

save it.

De%ining Di"ision: -

SP'!


"efinition


"efine Copy, "elete, Chec) "ivision *(C+4-

#o to "efine Copy, "elete, Chec) "ivision#o to Copy !rganisational !bect,

Come bac)

#o to "efine "ivision

Select defined division and give the re3uired name and save it.

De%ining Sales O%%i&e: -

SP'!(nterprise Structure

"efinition


%aintain Sales !ffice

#o to 5ew entries and define the sales office

#o to Address Icon and maintain the details and save it.

De%ining Sales 'rop: -

SP'!


"efinition


%aintain Sales #roup


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#o to 5ew entries and define the Sales #roup

#o to Address Icon and maintain the details and save it.

De%ining a Plant: -

SP'!


"efinition

&ogistics #eneral

"efine, Copy, "elete, Chec) Plant *(C+1-

#o to copy organisational obect

Come bac)

#o to "efine PlantSelect the defined Plant and go to details Address and %aintain

"etails and (dit details and save it.

De%ining Company Code: -

SP'!


"efinitionFinancial Accounting

(dit Copy, "elete, Chec) Company code *(C+0-

#o to "efine Company and save it.

#ssigning Sales Organisation to t!e Company Code: -

SP'!


AssignmentSales and "istribution

Assign Sales !rganisation to Company Code *!678-

Select the Company Code and go to assign from the list of sales

!rganisations and select re3uired Sales !rganisations and assign

and save it.


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Assignment


Assign Sales !ffice to Sales are *!67%-

Select the re3uired Sales Area and assign the Sales !ffice.

#ssigning t!e Plant to t!e Company Code: -

SP'!


Assignment

&ogistics #eneral

Assign Plant to Company code *!70:-Select the Company code and assign the re3uired Plants.

#ssigning t!e Plant to Sales Organisation: -

SP'!


Assignment

Sales and "istributionAssign Sales !rganisation ; "istribution Channel ; Plant

*!674-

Select the re3uired sales line and assign the re3uired Plants.

). *#STER D#T# +*D,

%aster "ata is divided intoeader "etails or select G#o to >eader and

select any tab page.

o see the Item data select G#o to Item and select any tab page ordouble clic) on the item.

Note: -o Change the Ship to party at the item level select the

partner

tab page and change it.

o see the schedule line data go to item data and select the tab page

schedule lines.

Creating t!e Sales Do&ments 9it! Re%eren&e:

Creating


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Do&ment 0lo9: -hen we create the documents with reference

to some preceding documents it forms a document flow. In this

flow if we )now one document number with the help of

G"ocument Flow. e can )now the remaining documentnumbers.

Note: -o See the remaining document numbers, go to the any

sales

document in the flow and select the icon G"isplay document flow.

Note: - If we get the error the order type is not defined for sales

area.

SP'!


Sales

Sales documents

Sales documents header

Assign sales area to sales document types

Sales Do&ment Types: -

SP'!


Sales

Sales "ocument

Sales "ocument >eader

"efine Sales "ocument type *6!6:-

E: -

I5 In3uiry

N Nuotation

!' !rder

'( 'eturns sales documents

CS Cash Sale


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'! 'ush !rder

"S Scheduling Agreement

0n&tionality o% t!e sales do&ment type: -

Sales Do&ment Category: -ItJs a classification for the different

types of documents that we can process in the sales and

distribution system

E: -

A In3uiry

$ Nuotation

C !rder

Sales Do&ment /lo&: -"etermines whether the sales document

is bloc)ed for use. If we bloc) a sales document type users cannot

create new sales documents of this type.

Nmber range internal assignment and Nmber range eternal

assignment: -5umber that determines how the documents are to

the numbered by the system. It indicates which number range isrelevant for document type.

Creating Nmber ranges %or sales Do&ments: -

SP'!


Sales

Sales "ocumentsSales "ocument header

"efine number ranges for sales documents *65+0-


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Item Nmber In&rement: -Specifies the increment by which you

want the item numbers in the sales document to increase when the

system automatically generates the item number.

Sb Item In&rement: -his is for sub items.

Re%eren&e *andatory: -Indicates whether a reference document

is mandatory when we create a sales document. If so the indicator

also specifies which type of reference document we should use.

Item Di"ision: -If we chec) this field the division at the item level

is proposed from the material master record of the item otherwise

the division we enter in the sales document header also counts forall the items.

C!e& Di"ision: -Controls how the system reacts during the sales

order processing when the division at the item level differs from

the division in the document header.

Read In%o Re&ord: - "etermines whether the system read the

customer material information record for the sales document type.

C!e& Credit $imit: -Specifies whether the system runs credit

chec)s and how it response to the chec) during the sales order

processing.

C!e& pr&!ase order nmber: -Specifies whether the system

should chec) if the purchase order number entered is already

e?isting for other sales document.

S&reen Se4en&e 'rop: -Controls which screen we see during a

particular transaction and in which se3uence they appear.


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Transa&tion 'rop: -ItJs a grouping that allows you to control

certain characteristics of a transaction according to sales document

type.

Do&ment Pri&ing Pro&edre: -his field along with few otherfields determines the pricing procedure that is proposed by the

system.

Display Range: -Specifies whether the system displays only main

items or sub items or all the items in the sales document.

0 &ode %or o"er "ie9 s&reen: -"etermines which overview screen

we reach during the sales order processing after we enter the datain the initial sales document screen.


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S!ipping Conditions: -If we specify the shipping condition here

the value from the customer master record is over return by this

value.

/I$$IN': -

Deli"ery related billing type and order related /illing type: -

Specifies the corresponding billing document types.

E: - F1 Invoice

/illing /lo&: -Indicates whether the item is bloc)ed for billing or

not.

Propose Deli"ery Date: - If we chec) this field the system

automatically proposes the current date as the delivery date.

$ead-time in days: - Specifies the number of days after the

current date that the sales document uses for the proposal of the

re3uested delivery date.

Propose P O Date: - If we chec) this field the system

automatically proposes the current date as the purchase order date.

Contra&t Data allo9ed: -his field controls whether we can enter

the contract data for the sales document type.

Item Categories: -

AF5 In3uiry

A#5 Nuotation Standard Item

A5 Sales !rder


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AF55 I5

A#55 N Free of charge Item

A55 !'

AS hird Party Item

De%ining Item Categories: -

SP'!


Sales

Sales "ocuments

Sales "ocument item"efine item categories

0n&tionality o% t!e Item Categories: -

/illing Rele"an&e: -Specifies the reference document to create

the billing document.

Pri&ing: -Specifies whether an item is relevant for pricing or not

/siness item: - If we chec) this field during the sales order

processing the business data that we enter an item is allowed to

differ from the business data in the header.

S&!edle $ine allo9ed: - Indicates whether we can create

schedule lines for the item.

Item rele"ant %or deli"ery: - Indicates whether a te?t item is

relevant for delivery processing.

Note: -e need to chec) this field in the item category GA7.

hich is


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for te?t items.

Retrns: -If we chec) this field it becomes a returns item.

Note: -e need to chec) this field in the item category G'(5.hich is

for returns.

6eig!t 7 8olme Rele"ant: -Indicator that controls whether the

system calculates weight and volume for the item in the sales

document.

Credit #&ti"e: - Indicates whether the credit managementfunctions are active for the document items.

Determine Cost: - Indicates whether the system determines the

cost of a sales document item during pricing.

Note: -he cost condition type is G6P'S.

#tomati& /at&! Determination: -If we want to use automaticbatch determination for materials handled in the batch active this

field.

Ronding Permitted: -Indicates whether rounding is permitted or

not.

Note: -"epending on the rounding profile specified in the material

master the order 3uantity can be rounded in the sales order.

Order


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SP'!


Sales

Sales "ocuments

Sales "ocument ItemAssign Item Categories

e have to assign the item category to the combination of

Sales "ocument type

Item category group

Hsage

>igher lever item category

S&!edle line &ategories: -

De%ining S&!edle line &ategories: -

SP'!


Sales

Sales "ocuments

Schedule &ines"efine schedule line categories *6!64-

CS hird party item

A In3uiry schedule line

CP, C6, C5 Sales order schedule lines

$5 Nuotation

0n&tionality o% a S&!edle $ine Category: -

*o"ement type: -Specifies the physical or logical movement of

materials leading to a change in the stoc) levels or resulting in the

consumption of the material.


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4+0 #oods Issue "elivery

4+1 'eturns

240 Posting the stoc) in the plant

8+0 Plant to plant stoc) transfer

8+1 'eturn of the stoc) transfer

Item rele"ant %or Deli"ery: - Indicates whether the item that is

related to a schedule line is relevant for delivery or not.

Order type: -Specifies the order type GN/ purchase re3uisition.

Note: -e need to specify, G5$ in this field for the schedule linecategory GCS which is used for third party item.

Re4irement7#ssembly: - If we chec) this field the transfer of

re3uirements will ta)e place into the inventory management for a

better planning of material re3uirement.

#"ailability: - Specifies whether the system should chec) the

availability of the material.

S&!edle line &ategory determination: -

SP'!


Sales

Sales "ocumentsSchedule &ines

Assign schedule line categories

e need to assign the schedule line category to the

combination of Item category and %'P ype.


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Item category group 5!'%

Sales "ocument

I5

AF5O%'P ype

A Item 'elevant "elivery

N

A#5

O%'P ype

$5 Item 'elevant "elivery!'

A5

O%'P ype

CP Item 'elevant "elivery

3. PRICIN' +P',

his concept is based on condition techni3ue.

ItJs the combination of "alid to: -specifies the beginning and ending of the

validity date that the system automatically proposes when we

create condition records for the condition types.

S&ale /asis: -"etermines how the system interprets a pricing scale

in a condition, for E: -the scale can be based on 3uantity weight

and volume.

C!e& "ale: -Indicates whether the sale rates must be entered in

ascending or descending order.

Note: ->eader condition wonJt be having access se3uence.

3. Pri&ing Pro&edre: -Pricing procedure contains all the re3uired

condition types in the re3uired order.

De%ining Pri&ing Pro&edre: -

SP'!

Sales and "istribution$asic functions

Pricing

Pricing control

"efine and assign pricing procedures.

%aintain pricing procedures

#o to new entries and define the pricing procedure.

Select the defined pricing procedure and go to control data

#o to new entries and place the re3uired condition type in a

specified order.

Step: -Specifies the number that determines the se3uence of a

condition type with in a procedure.


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Conter: -Specifies the se3uence number of a condition type with

in a step in the procedure.

Condition type: -Specify the condition type.

0rom > To: -If you specify the reference steps in these fields, the

condition values of the two steps specified and the condition values

of the steps in between are totaled.

*anal: - If we chec) this field the condition type is only

included in determination either if they are entered manually or if

they are transferred from an e?ternal process such as costing.

*andatory: - Indicates whether a condition type is mandatory

when the system carries out pricing using the pricing procedure.

Statisti&al: -his indicator causes a condition type to be set in the

document statistically only.

Print ID: -Controls the issue of condition lines when printing the

documents such as order conformations or invoices. *7-

Sb Total: -Controls whether and in which fields the condition

amounts or subtotals are stored.

Re4irement: -For the condition type to be e?ecuted in the sales

document the re3uirement specified here must be satisfied. *1-

#lternati"e &al&lation type: -Specifies the alternative formula

to the calculation type in the standard system that determines acondition.

#lternati"e &ondition base "ale: - Specifies the formula for

determining the condition basis as an alternative to the standard.


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#&&ont ey: -his field along with few other fields enables the

system to post the sales values to different #eneral &edger

Accounts.

E: -('& Sales 'evenues

('S Sales "eductions

('F Freight 'evenue

#&&rals: -his is e?clusively for rebate condition types. *$++0 /

$++1-

9ey, which identifies various types of #eneral &edger accounts foraccruals posting.

Note: - to maintain the re3uirements and routines use the

transaction code

*6!F%-

Pri&ing Pro&edre Determination: -

SP'!Sales and "istribution

$asic Functions

Pricing

Pricing control

"efine and Assign Pricing Procedures.

"efine Pricing procedure determination *!699-

e have to assign the pricing procedure to the combination of

Sales !rganisation, "istribution Channel, "ivision, "ocumentPricing Procedure and customer pricing procedure.

Sales

!rganisations

"istribution

Channels

"ivisions "oc.

Pricing

Procedure

Cus.

Pricing

Procedure


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0+++ 0+ ++ A +0 / +1

1+++ 01 ++ A +0 / +1

P'+0 P'+1

++ 9++

++L 9++2

0++E@ 0+2E@

@ 1E@ @ 0E@

@ 0Q @ 1Q

"etermination

0+++ 0+ ++ '6AA+0

0+++ 0+ ++ '6AA+0

he system ta)es the condition records by searching in the

following way.

Pri&ing pro&edre +R8##?1,:

'6AA+0 '6AA+1


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Condition ype *P'++-

Access Se3uence *P'+1-

Condition ables

Customer %aterial

%aterial

6alid Condition 'ecord

6alid Condition 'ecord

0. Condition ables

1. Access Se3uence

8. Condition ypes

. Pricing Procedure


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Condition E&lsion: -If we specify the e?clusion for a condition

type, which is below to that main condition types, in which we

have given e?clusion and Gwith the same re3uirement

Note: -e can set the e?clusion indicator either in the definition

of condition

type or in the condition records.

Condition Spplement: - Incorporating one condition type in

another condition type is called condition supplement.

For this select the condition record and go to condition supplementand enter the condition type, which is used as supplement.

Note: - o enter a condition type as a supplement in another

condition type the following setting must be done.

he Pricing Procedure specified in the definition of main condition

type in which we are specifying the supplement must contain the

condition type, which is used as condition supplement.

Note: -condition supplements are not e?cluded.

5. 0ree 'oods Determination +0',

In&lsi"e: -#iving a free item of same material is called inclusive.

*aintaining &ondition re&ords %or in&lsi"e: -

&ogistics


%aster data

Conditions


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Free #oods

6$50; Create

(nter the discount type *5A++- CustomerE%aterialB

*aterial: -enter the material, which we are giving free item.

*in 4antity: - (nter the minimum 3uantity for which the

customer how to place the order to get the free goods. *0+-

0rom: -he free goods 3uantity specifies the amount for which

free goods are granted in the sales documents. *0+-

Unit o% measre: -pc, )g, and cmM.

#re %ree goods: -specifies how many materials we are giving as

free *0-

Cal&lation rle: -specify pro rata basis

0ree 'oods: -specify *0- inclusive rebate with item generation

E&lsi"e: - #iving a free item of different material is called

e?clusive.

*aintaining &ondition re&ords %or e&lsi"e: -

&ogistics


%aster data

ConditionsFree #oods

6$50; Create

(nter the discount type5A++

Select the button e?clusive


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(nter the material, min 3uantity, for, unit of measure, additional

free goods.

#dditional %ree goods: -specifies how many additional materials

we are giving as free.

Cal&lation Rle: -pro rata 0

#dditional material %ree good: - Specifies the other material,

which we are giving as free.

%@00, 0+, 0+, 0, pro rata, 1, m@0+ save.

Note: -In e?clusive we can also enter the same material as free

item.

Note: -inclusive ta)es 0+as O0/ (?clusive ta)es 0+as 0+ O 0.

he free goods concept is based on condition techni3ue.


$asic Functions

Free #oods

Condition techni3ue for free goods

%aintain condition tables *6E51-

%aintain Access Se3uences

%aintain Condition ypes

%aintain Pricing Procedures

Activate Free #oods determination *6E54-


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e need to assign the procedure to the combination of Sales

!rganisation, "istribution Channel, division, "ocument Pricing

Procedure, Customer Pricing Procedure.

/O* +/ills o% *aterial,

he item category group of a $!% item must be either G('&A

E&H%F.

De%ining /O*: -

&ogisticsSales and "istribution

%aster "ata

Products

$ills of %aterial

$ill of %aterial

%aterial $!%

CS+0; Create.

(nter the %aterial(nter the Plant

$!% usage *2- Sales and "istribution

(nter the component / +.

In the component field enter the materials, which constitutes of the

main material and enter the corresponding 3uantity.

For the $!% to be e?ploded in the sales document the following

setting has to be done.

0B hen the item Category group is

G('&A, the item category of the $!% item is GAN. In the

definition of GAN we need to ta)e the value GA (?plodes single

level $!% in the field structure scope.


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1B If the item Category group is

G&H%F, the item category of the $!% item is GAP. In the

definition of which the same above setting has to be done.

IB If the item category group

is G('&A, it will bill the main item but not the components. For

this the following setting has to be done.

he item category of the $!% item is GAN, which is made

relevant for pricing and item category of the components is GA(,

which is relevant for pricing.

IIB Item category group is

G&H%F bills components but not the main item. For this the

following setting has to be done.

he item category of the main item is GAP, which is not relevant

for pricing and item category of the components is GA5, which

is relevant for pricing.

S / ", Sales, Assign item category group

Sales "oc

ype

Item #roup HSA >igher

&evel Item

Item

Category

!' ('&A @@@@ @@@@ AN

!' ('&A @@@@ AN A(

!' &H%F @@@@ @@@@ AP

!' &H%F @@@@ AP A5

I6Inter Company Sales

*aterial $isting and E&lsion


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*aterial listing: -whatever the materials that are placed in listing

for a customer he can access those materials only.

*aintaining Re&ords %or listing: -

&ogistics


Products

&isting E (?clusion

6$+0; Create

(nter the &isting type A++0and select the )ey combination.

(nter the customer and place the re3uired materials in listing and

save it.

*aterial E&lsion: -

*aintaining Re&ords %or E&lsion: -

&ogistics


Products&isting E (?clusion

6$+0; Create

(nter the e?clusion type $++0

Place the re3uired materials in e?clusion.

Note: -(?clusion is given preference over listing.


SP'!


$asic Functions

&isting E (?clusion


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Sl.

5o.

&isting (?clusion

0 Customer E

%aterial

Customer E

%aterial

1 A ; 0 A ; 18 A++0 $++0

A++1 $++1

Step 1: -%aintain condition tables for listing E (?clusion *!6+4-

Step ): - %aintain Access se3uences for listing E e?clusion

Step 2: - %aintain listing E e?clusion types.

Step 3: - Procedures for maintaining listing E e?clusion

Step 5: - Activate listing E e?clusion by sales document *!6+-

*aterial Determination: - Substituting one product with other

product is called material determination.

*aintaining t!e re&ords %or *aterial Determination: -

SP'!

&ogistics


%aster data

Products%aterial "etermination

6$00; Create.

(nter the determination type *A++0- %aterial (nteredB.


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*aterial Entered: ->ere enter the original material which has to

be substituted.

*aterial: -(nter the material with which we want to substitute the

main material.

Reason %or Sbstittion: - specifies the reason why the system

automatically carried out material substitution.

o enter multiple materials as substitution select the icon

alternative materials.


SP'!


$asic Functions

%aterial "etermination

%aintain prere3uisites for material determination.

Create condition tables *!604-

%aintain access se3uences

"efine condition types%aintain procedure

SP'!


$asic Functions


Assign procedures to sales document types *!60-

De%ining t!e reason %or sbstittion: -

SP'!


$asic Functions



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"efine substitution reasons *!6'N-

#o to new entries and define

Sbstittion reason: -Specify the substitution reason *+++0-

Des&ription: -Advertising campaign

Entry: - If we chec) this field the system prints the name or

number of the original material on the corresponding output.

6arning: -If we chec) this field the system displays a warning

message before substituting the material.

Strategy: -Controls whether the product selection should occur

automatically in the bac)ground or whether the alternative

materials should be offered for a selection in dialog bo?.

Ot &ome: -Controls whether the out come of product selection

should replace the original entry or whether it should be recorded

as a sub item of the original entry.

Re"ene #&&ont Determination: - o which #eneral &edger

Account the sales values are to be posted is controlled by revenue

account determination.

SP'!


$asic functions

Account assignment and costing

'evenue account determinationAssign #eneral &edger accounts *69!A-

e need to assign the #eneral &edger account to the combination

of

1, #ppli&ation: -specify G6 Sales and "istribution


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), Condition Type: -Specifies condition types in the procedure if

controlling is activated in the finance ta)e the condition type

G9!F9 otherwise ta)e G9!FI

2, C!art o% a&&onts: -ItJs a classification scheme, consisting of a

group of #& Accounts.

>ere we need to specify in which chart of accounts the #&

Account we are assigning e?ists.

3, Sales Organisation: -

5, #&&ont #ssignment 'rop o% Cstomer: -his is specified

in the customer master data.

@, #&&ont #ssignment grop o% material: -his is specified in

the material master data.

A, #&&ont Bey: -his is specified for each condition type in the

procedure.

Sales

!rganisatio

ns

Account

Assignment #roup

Customer

Account

Assignment #roup

%aterial

Account

9ey

0+++

1+++

+0 "omestic

+1 (?port Sales

'rading

#oods

FIFinished

#oods

('&

Sales

'evenue

('S

Sales

"eductions


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APP

C

ype

C A of

Account

Sales

!rganisation

A A

Customer

A A

%aterial

Account

9ey

#&

Acco

6 9!FI I5 0+++ +0 ' ('& 0++

6 9!FI I5 0+++ +0 ' ('S 1++6 9!FI I5 0+++ +0 FI ('& 8++

6 9!FI I5 0+++ +0 FI ('S ++

6 9!FI I5 0+++ +1 ' ('& 2++

6 9!FI I5 0+++ +1 ' ('S 4++

6 9!FI I5 0+++ +1 FI ('& L++

6 9!FI I5 0+++ +1 FI ('S :++

6 9!FI I5 1+++ +0 ' ('& 0+++

6 9!FI I5 1+++ +0 ' ('S 1+++6 9!FI I5 1+++ +0 FI ('& 8+++

6 9!FI I5 1+++ +0 FI ('S +++

6 9!FI I5 1+++ +1 ' ('& 2+++

6 9!FI I5 1+++ +1 ' ('S 4+++

6 9!FI I5 1+++ +1 FI ('& L+++

6 9!FI I5 1+++ +1 FI ('S :+++


SP'!


$asic Function

Account assignment and costing

'evenue account determination

"efine dependencies of revenue account determination

*6E0,6E01,6E08-

"efine access se3uences and account determination types

%aintain access se3uences for account determination


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"efine account determination types

"efine and assign account determination procedures.

"efine account determination procedures*9!FI++-

Note: - 9!FI 'e3uirement G8

9!F9 'e3uirement G1

Assign account determination procedure

Assign the account determination procedure to the billing

document type.

Credit *anagement: -It is responsible for giving the credit limits

to the customers.

C.C.A

C. Code

0

C. Code

1S. !rg 0 S. !rg 1

Centralized C C A

C. C. A 0 C. C. A

1

C. Code0 C. Code1

S. !rg 0 S. !rg 1

"ecentralized C C A


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De%ining Credit Control #rea: -

SP'!


"efinitionFinancial accounting

"efine Credit control area

In the definition of the credit control area we have a field credit

limit. his is applicable to all the new customers.

#ssigning t!e Company &ode to Credit Control #rea: -

SP'!(nterprise Structure

Assignment

Financial accounting

Assign company code to credit control area

Ris Category: -

SP'!Financial Accounting

Accounts receivable and Accounts payable

Credit %anagement

Credit control Account

"efine 'is) Categories

e need to define the ris) category in the combination of credit

control area.

E: -

&ow 'is)

>igh 'is)

5ew Customers


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Credit 'rop: - ItJs specifies the documents that should be

bloc)ed for processing if the order value e?ceeds the credit limit.

De%ining Credit 'rop: -

SP'!


$asic functions

Credit %anagement and 'is) %anagement

Credit %anagement

"efine Credit #roups

E: -

+0 Credit #roup for Sales !rder+1 Credit #roup for delivery

+8 Credit #roup for #oods Issue

Assign sales documents and delivery documents.

Credit limit chec) for other types

Assign the credit group +0 to the sales document type.

Credit limit chec) for delivery types.

Assign the credit group +1 and +8 to the delivery documenttype.

Setting the credit limits to the customers or credit master data< @

&ogistics


Credit management

%aster "ataF"81; Change

(nter the customer

Credit control area

Select all the views


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0B o set the credit limit to the customer select go to control

area

"ata status.

e can specify the credit limit of the customer in the field credit

limit.

Credit (orion Date: - Specifies the date up to which the

customer can use the credit limit.

Ris Category: -Assign a ris) category to the customer

Sales 8ale: -It is the total of all order values which have not been

transferred to F I, but which are ta)en into the consideration whenchec)ing the credit limit.

1B #o to Control Area "ata payment history

>ere we can see the past payment history of the customer.

Note: -If we want to see the payment history of the customer here

we need to chec) the field GPayment >istory 'ecord in thecustomer master.

8B #o to #eneral "ata Central "ata

Total #mont: -he amount in this field specifies the overall

credit limit the customer may receive in all credit control areas.

Indi"idal limit: -he amount in this field specifies the ma?imumcredit limit the customer may receive with in a credit control area.

De%ining #tomati& Credit Control: - ith the help of the

automatic credit control we can bloc) the documents if the order

value is e?ceeding the credit limit.


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SP'!


$asic Functions

Credit %anagement and 'is) %anagement

Credit %anagement"efine Automatic Credit Control *!6A:-

e need to define the automatic credit control in the combination

of credit control area, ris) category, credit group.

#o to new entries and define and save it.

Item C!e&: -If we chec) this field the system carries out the

credit limit chec) when we enter the items. !therwise the chec) iscarried out while we save the document.

C!e&s: -

Stati&: -If we chec) this field the system considers all the open

orders, which are there after the credit horizon date, while

chec)ing the credit limits.

Dynami&: -If we chec) this field the system considers out a credit

limit chec) with in the specified credit horizon period.

Rea&tion: -specifies whether the system reacts with a warning or

error message when the limit e?ceeds.

Stats 7 blo&: - If we chec) this field the document will be

bloc)ed for processing, if the limit is e?ceeds.

*aimm do&ment "ale: -Specifies the ma?imum document

value for a credit chec) based on the value of the document.

Note: -his type of chec) is useful for processing the orders of the


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new customers for whom the credit limits have not yet been

established.

Note: -After defining the automatic credit control we need to

specify it inthe field GChec) Credit &imit in the definition of the sales

document type.

#TP: -Avail to promise.

Pat! o% #"ailability C!e&: -

SP'!

Sales and "istribution$asic Functions

Availability chec) and ransfer of re3uirements

Availability chec)

Availability chec) with AP &ogic

OUT$INE #'REE*ENTS

1, S&!edling #greements: -ItJs an outline agreement with the

customer containing the delivery dates and the 3uantities. heseare entered as schedule lines in the scheduling agreement.

e can create the schedule lines when we create the scheduling

agreement or we can create them later.

e fulfill a scheduling agreement by creating the deliveries in the

schedule as they become due.

Creating a S&!edling #greement: -

&ogistics


Sales

Scheduling Agreement


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6A80; Create

Scheduling Agreement type G"S

), Contra&ts: -hese are the outline customer agreements that

display when the materials or services are sold within a certaintime period.

a,


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Creating Contra&ts: -

SP'!


SalesContract

6A0; Create

Contra&t Types: -

#9 %aster Contract

5%S Nuantity Contract

90 6alue Contract90 6alue Contract #eneral

91 %aterial relevant value contract

SC Service and %aintain contract

SPECI#$ S#$ES ORDERS

Cas! Sale: -ItJs an order type which we use, when the customer

orders pic)s up the goods and pays for the goods immediately thedelivery is processed as soon as the order has been entered and the

billing is related to the order.

Creating Cas! sale: -

6A+0

!rder type GCS or G$6 and everything is same as sales order

Item Category ; $65

Note: -In $65 the field GCredit Active is not chec)ed.


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Note: - when we save the cash sale document the system will

automatically create the delivery document. For this the following

customizing setting has to be done.

In the definition of the document type CS we need to ta)e thevalue G7 *Create delivery immediately if the 3uantity conformed

for today- in the field GImmediate "elivery.

Rs! Order: - In the rush order transaction the goods are

delivered on the same day as the order is placed.

hen we save the rush order document the delivery is

automatically created and billing is related to delivery.

Creating Rs! Order: -

6A+0

"ocument type G'!

Item Category GA5

Note: -For the delivery to be automatically created the followingsetting has

to be done.

In the definition of document type G'! ta)e the value G7 in the

field GImmediate "elivery

S(IPPIN' +S(,

S!ipping Point: -he place from where the goods are shipped tothe customer is called shipping point.

De%ining s!ipping point: -


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SP'!


"efinition

&ogistics (?ecution

"efine copy, delete, chec) shipping point *(C+L-Copy, delete, chec) shipping point

Copy organisational obect

Come bac)

#o to define shipping point

Select the defined shipping point and go to details.

Determine times: -

Determine loading time: - Specifies whether the system

automatically determines a loading time when we process

deliveries through the shipping point.

$oading time: -specifies the time it will ta)e for loading of the

material.

Determine pi& 7 pa& time: - Indicates whether the systemautomatically determines a time estimate for pic)ing and pac)ing

when we process deliveries through the shipping point.

Pi& 7 pa& time: -Specifies the time it will ta)e for pic)ing and

pac)ing of the materials.

#o to icon Address and maintain the details

#ssigning t!e s!ipping point to t!e plant: -

SP'!


Assignment

&ogistics (?ecution


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Assign Shipping point to the plant *!67C-

S!ipping point determination: - hen we create the sales

documents the system will automatically propose a shipping point.

For this the following setting has to be done.

SP'!

&ogistics (?ecution

Shipping

$asic shipping functions

Shipping point and goods receiving point determination

Assign shipping point

e need to assign the shipping point to the combination of

Shipping condition

&oading group

Plant

Creating t!e deli"ery do&ment: -

&ogistics

Sales and distribution

Shipping and transportation

!utbound delivery

Create

Single document

6&+05; ith reference to sales order

Step 1: -(nter the shipping point

Note: -It should be the same shipping point, which is there in the

sales

!rder with reference to which the delivery is created


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Sele&tion Date: -specifies the date on which the delivery can be

created

Order: - (nter the sales order number for which delivery is

created.

Step ): -

Pi&ing: -#o to the pic)ing tab page where you can find pic)

3uantity as G+. he 3uantity has to be pic)ing from the

warehouse. For this we need to create Gransfer !rder.

Creating Trans%er Order: -#o to subse3uence functions in themain menu and select create transfer order.

!n the create transfer order screen enter Gwarehouse number

(nter the plant number

(nter the delivery document number for which we are doing

pic)ing.

hen we reach the overview screen of the transfer order the3uantity is completely pic)ed.

Note: -he delivery 3uantity in the outbound delivery becomes

the pic)ing 3uantity in the transfer order. And save the transfer

order

#o to 6&+15

(nter the delivery document number

#o to the pic)ing tab page where the 3uantity is completelypic)ed.

Step 2: -


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Post 'oods Isse +P'I,: -$y doing the P#I we are specifying

that the goods are leaving the company.

For this clic) on the button post goods Issue.

E%%e&ts o% Post 'oods Isse: -

0B he warehouse stoc) of the material is reduced by the

delivery 3uantity.

1B 6alue changes are posted to the balance sheet account in

the inventory accounting.

8B 'e3uirements are reduced by the delivery 3uantity.

B Post #oods Issue is automatically updated in the documentflow.

Deli"ery Do&ment Types: -

SP'!

&ogistics (?ecution

Shipping

"eliveries"efine delivery types *!6&9-

E: -

&F "elivery ith reference to Sales order

&! "elivery without order reference

&' 'eturns "elivery

$6 Cash sale "elivery

0n&tionality o% a Deli"ery Do&ment Type: -

Do&ment Category: -GR for delivery.

Nmber Range internal #ssignment and Eternal assignment:

-


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Creating Nmber ranges %or deli"eries: -

SP'!

&ogistics (?ecutionShipping

"eliveries

"efine 5umber ranges for deliveries *65+0-

Item In&rement: -

Order Re4ired: -Specifies whether any preceding document is

re3uired to create the delivery document.

Storage $o&ation Rle: -specifies how the system determines the

pic)ing location when we creating a delivery without entering a

storage location for the item.

%A&A Shipping point E plant E Storage condition

'(A Plant E Situation SIHAB Estorage Condition

%A'( %A&Athen '(Abac) up procedureB

Deli"ery split 6( Nmber: -If we chec) this field the delivery

can be split based on the warehouse 5umber.

#tomati& Pa&ing: -If we chec) this field the automatic pac)ing

proposal is retrieved, when a delivery is created.

S&reen Se4en&e 'rop: -GAH

Display Range: -

Item Categories and Deli"eries: -


71/82

SP'!

&ogistics (?ecution

Shipping

"eliveries

"efine Item Categories for deliveries *!6&P-

"&5 Item Category without order reference

0n&tionality o% an item &ategory in deli"ery: -

Do&ment Category: -GR "elivery

*aterial Nmber ?F allo9ed: -Controls whether it ma)es senseto enter an items in the document without specifying the material.

Note: -It ma)es sense to chec) this field only for te?t items.

C!e&


72/82

Note: -e?t items or service items are not relevant for pic)ing.

Storage $o&ation re4ired: -Indicates whether we must enter a

storage location before we can completely process the deliveryitems.

Determines Storage $o&ation: - Indicates whether the system

automatically determines a storage location for the delivery item.

DonFt &!e& storage lo&ation: - Indicates whether the system

should run a chec) for the storage location that was determined.

#tomati& /at&! determination: -

Colle&ti"e pro&essing o% orders: -o combine the multiple orders

for creating a single delivery the following must be same.

Shipping Party

Shipping Point

"elivery "ate.

&ogistics


Shipping and ransportation

!utbound delivery

Create

Collective processing of document due for delivery

6&0+A; Sales orders

(nter the shipping point

(nter the delivery creation date

(nter the ship to party and e?ecute

he system gives the list of all orders, which are due for delivery


73/82

Select the re3uired orders and select the button create delivery in

bac)ground

Select the icon log for delivery creation Shift O FB

It generates a group number, which contains the delivery document

created.o see the delivery document generates select the group number

and select the button documents.

INCO*P$ETION PROCEDURE

Incompletion procedure contains all the re3uired fields, which are

mandatory in sales document.

SP'!


$asic functions

&og off incomplete items

"efine incompleteness procedures.

e need to define the incompletion procedure for the following

incompletion groups

A Sales header

$ Sales item

C Sales schedule line

" Partner

F Sales activity

# "elivery header

> "elivery item

Select the incompletion group and go to procedures

#o to new entries and define the procedure.


74/82

Note: -e need to define separate procedures for each and every

sales document, unless all the documents have common mandatory

fields.

Select the defined procedures and go to fields. #o to new entries,and place the re3uired fields, which are mandatory in the sales

document.

0ield: -F0incomplete procedure select

1, Table: -Specifies the table in which the field e?ists.

), 0ield name: -Specifies the Field name in the table

2, Des&ription: -description of the field

6 6 imp

3, S&reen: -he function code displays the screen on which

we can enter the incomplete data.

5, Stats 'rop: -Specify the corresponding status group

@, 6arning: - If we chec) this field the system gives

warning when the user does not ma)e an entry in the re3uired

field.

A, Se4en&e: -"etermines the se3uence in which the system

chec)s for the incomplete fields.

#ssign in&ompletion pro&edres: -

Same path

De%ining stats grop: -


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Same path

SP'!


$asic functions&ogoff incomplete items

De%ine stats grops: -

Status group controls, which sub se3uent documents, can be

bloc)ed for processing, if the data in the mandatory field is

missing.

And go to new entries and define the status group.

0B Status group

1B #eneral

8B "elivery

B $illing document

2B Price

4B #oods momentLB Pic)ing

:B Pac)

E: ->ere if we chec) delivery we cannot create the delivery

document if the data in the mandatory field is missing to which this

status group is assigned.

/I$$IN' +/',

Creating billing do&ment: -

&ogistics


$illing


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$illing document

6F+0create

In the document field specifies the reference document number on

the basis of which the billing document is created.Note: - hen we save the invoice the companies account is

debited and the customer account is credited.

Note: -hen we save the invoice one accounting document is

generated this posted to FI.

o see the accounting document generated go to 6F+1change and

select the button accounting

he following documents will be generated.

0B Accounting documenting

1B Profit center document

8B Profitability analysis

B Special purpose ledger

2B Controlling document

Select accounting document the go to details

Note: - he reconciliation account cannot be seen in the

accounting document.

P9 Posting )ey

2+ For debit most I%P

+ For credit

Can&eling t!e in"oi&e: -

&ogistics



77/82

$illing

$illing document

6F00; cancel

In the document field specify the billing document to be cancelledand clic) on e?ecute.

Note: - hen we save the invoice cancellation accounting

document is generated in which the values are already posted to FI

are reversed.

hen the accounting document is not generated try the followingsetting.

#o to 6F+1go to billing document in the main menu and select

Grelease to accounts

De%ining billing do&ment types: -


$illing

$illing documents

"efine billing types

"efine billing types

F0, F1 Invoice

$6 Cash sale invoice

F2 Proforma invoice for order

F: Proforma invoice for delivery

#1 Credit %emo

&1 "ebit memo

S0 invoice cancellation


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S1 Credit memo cancellation

0n&tionality o% a billing do&ment type: -

5umber range inter assignment

Creating t!e nmber ranges only internal assignment: -

SP'!


$illing

$illing document

"efine number ranges for billing documents

Sales do&ment &ategory: @ %

% Invoice

! Credit %emo

P "ebit memo

Transa&tion 'rop: -

/illing do&ment: -L

Item nmber in&rement: -leave it

Posting /lo&: - If we chec) this field the system bloc)s

automatic transfer for the billing document of accounting.

Statisti&s: - Indicates whether the system stores the information

from the billing document for the purpose of statistical analysis

Negati"e Posting: -Indicates that causes the transaction figure to

be reset for the document item.


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Can&ellation billing type: - Specifies the corresponding billing

document cancellation type.

Rele"ant %or rebate: - Indicates whether the billing document isrelevant for rebate purpose.

#&&onting Determination Pro&edre: - Specify the revenue

account determination procedures.

CRE#TIN' CREDIT *E*O

Create t!e &redit memo re4est: -

6A+0

(nter the order type #1 Credit %emo re3uest

Item Category#15

ith reference to credit memo re3uest create the credit memo

6F+0In the document field enter the credit memo re3uest TTT and

e?ecute

Note: - hen we save the credit memo companyJs account is

credited and customers account is debited.

%%% 66 I%P

Note: -!ne account document is generated which is posted to FI.

Creating Debit *emo re4est: -create the debit memo re3uest

6A+0

"ocument type &1


80/82

Item category &15

ith reference to debit memo re3uest

Create the debit memo

6F+0In the document field enter the debit memo re3uest and e?ecute.

Note: -hen we save the debit memo that companyJs accounting

is debited and the customers account is credited.

%%66I%P

Note: -!ne accounting document is generated which is posted toFI.

COPIN' CONTRO$ES

Note: -his concept is dam imp we can put in resume.

o create the documents with reference to proceeding documents

Gcopy controls must be defined.

he coping controls can be set for the following levels.

0B Copy &ontrols %or sales do&ments: -

SP'!


Sales

%aintain Copy controls for sales document

aB Copy control sales document to sales document

Source arget


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N !'

>eader >eader

N !'

Item Category Item Category

A#5 A5

A#55 A55

Schedule Schedule

$5 CPEC9EP5

bB Copy Control ; $illing document to sales document

Documents

SD Basic Process