Scope: CQF User Manual for Suppliers - CESIcqf.cesi.it/documenti/1/19_CQF Internet User Manual for Suppliers... · CQF User Manual for Suppliers - Issue 01 – September 2017 Page

CQF User Manual for Suppliers - Issue 01 – September 2017

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Scope: CQF User Manual for Suppliers

Table of contents

1 INTRODUCTION ........................................................................................................... 3

1.1 Definitions ............................................................................................................................. 3

2 FUNCTIONAL ARCHITECTURE ................................................................................... 3

3 CQF HOMEPAGE ......................................................................................................... 5

3.1 User Profiles – Login enabling ............................................................................................ 5 3.2 "Contact us" function .......................................................................................................... 6 3.3 "Login" function .................................................................................................................... 7

4 ACCESS PROFILE MANAGEMENT ............................................................................. 8

4.1 Change Password .............................................................................................................. 9

5 UPLOADING MANUFACTURING AND CONTROL PLANS ......................................... 10

5.1 List of Manufacturing and Control Plans uploaded ......................................................... 11

6 UPLOADING A PRODUCTION PLAN ..........................................................................13

6.1 List of entered Production Plans ...................................................................................... 15 6.2 Production Plan edit .......................................................................................................... 15 6.3 Production Plan delete ...................................................................................................... 16

7 UPLOADING A TESTING NOTICE ...............................................................................17

7.1 Entering a new Purchase Order ....................................................................................... 18 7.2 Testing notice ..................................................................................................................... 19 7.3 Testing notice products .................................................................................................... 20 7.4 First Category material testing notice confirmation......................................................... 21 7.5 Second and Third Category material testing notice confirmation .................................. 23 7.6 New contact person ........................................................................................................... 27 7.7 List of Testing Notices, modification and cancellation .................................................... 27

8 OFF LINE TESTS (OLT).............................................................................................. 28

8.1 Off Line Tests List ............................................................................................................. 29

9 REPORT ..................................................................................................................... 30

9.1 Analytic Notices Report ..................................................................................................... 30 9.2 Synthetic Report ................................................................................................................ 31 9.3 Manufacturing and Control Plans Report ........................................................................ 31 9.4 Production Plans List ......................................................................................................... 31 9.5 Documents Reports ........................................................................................................... 32

10 QUALITY APPROVAL ..............................................................................................32

10.1 First category materials ..................................................................................................... 33 10.1.1 Factory/Site Acceptance Tests performed without the presence of Enel Inspectors ................................................................................................................................... 33 10.1.2 Factory/Site Acceptance Tests performed in the presence of Enel Inspectors .... 39

10.2 Second and Third Category Materials ............................................................................. 43


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10.2.1 Factory/Site Acceptance Tests not First Supplies performed without the presence of Enel Inspectors ...................................................................................................................... 43 10.2.2 Factory/Site Acceptance Tests in First Supplies performed without the presence of Enel Inspectors ...................................................................................................................... 47 10.2.3 Factory/Site Acceptance Tests performed in the presence of Enel Inspectors .... 53 10.2.4 Factory/Site Acceptance Test not First Supplies with Documental Verification ... 56

10.3 Factory/Site Acceptance Test with negative outcome .................................................... 61 10.4 Testing Notices search tool ............................................................................................... 61


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1 INTRODUCTION

Supplies purchased under a contract between Enel and the Supplier are subject to a quality verification process concerning the supply of the ordered material. The internet area contains a web application http://CQF.CESI.IT that allows the Supplier to enter:

- Contracts - Manufacturing and Control Plans (MCP) - Production Plans (PP) - Testing notices - Offline testing (OLT)

without the need to send them by fax or email, with the aim of making the data entered homogeneous and controlled.

1.1 Definitions

- Contract: is the essential element that governs the entire supply (from manufacturing

and control plans to testing and offline testing) A contract between ENEL and a supplier entails the procurement of a set of products that ENEL, in relation to a series of conditions, must test to check quality of supply.

- Testing category: ENEL has classified materials, grouping them into "Testing categories", in order to identify the priorities at stake: e.g. products belonging to the "Testing category 1" must be systematically tested, while those of "Testing Category 2" are materials that must be subjected to first supply testing.

- First supply: The materials within the scope of a contract that have not been tested yet and are considered First Supply.

- Manufacturing and Control Plan: document issued by the Supplier and to be sent to Enel, uploading them to the Internet site, describing the production process phases, performed controls, sampling plans, adopted instruments and control responsible.

- Production plans: data set that indicates the production lot in terms of quantity per product and production time schedule (date of production start and end).

- Factory Acceptance Test: the process includes: 1. Testing notice sent to Enel by the Supplier 2. Test scheduling by ENEL 3. Test execution with definition of results for each material 4. Issue of a PDF module containing all outcomes, any non-conformities and remarks

associated with testing. - Offline Test: starting from a Factory Acceptance Test, Enel can decide whether to plan

an offline test session at the facilities of the supplier, independent of the Factory Acceptance Test, by sampling materials. The supplier can subsequently arrange an Offline Testing session, entering the time bracket for all tests.

2 FUNCTIONAL ARCHITECTURE

The interactions between information entered by the Supplier and those entered and subsequently managed by Enel personnel constitute the following configuration:


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For a correct use of the web application, use preferably Internet Explorer 8 or higher as browser. The application opens pop-up windows, meaning that the pop-up blocker must not be enabled.

Intranet Network Internet Network

Enel Personnel

Internet footprint Production Plans checks

schedule Offline testing schedule Reports, testing, Offline

testing schedule Issues PDF reports

Manufacturing and control plans Production plans Testing notices Offline testing

http://cqf.cesi.it


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3 CQF HOMEPAGE

The URL of the website is http://cqf.cesi.it. The homepage is the following:

The homepage language can be modified by clicking the flag symbols on top right corner of the site. The site is available in Italian, English and Spanish. The CQF logo is shown on the bottom along with a banner that will contain messages entered by the site Administrator. The SW version used is shown in the top right corner. The Supplier can access the platform only if the access credentials (Username and Password) has been previously required to Enel and if Enel issued and sent them to the Supplier. Enabled users can access the functions associated with their profiles by entering their credentials and clicking the “Login” button (attention: letter case sensitive).

3.1 User Profiles – Login enabling

Suppliers that have not been enabled can use the function “Contact us”. Enel authorized personnel will create a user profile. Note: Different profiles can be created for the same user (Supplier, Tester, Administrator of the site). After being enabled for access to the website, the Supplier will receive Username and Password via email: the latter is generated automatically and randomly by the software and is encrypted in the data archive. The Supplier can edit it later. A single Supplier could have several users enabled, accessing the same information such as contracts, manufacturing and control plans; testing notices, etc. but this does not concern access profile data that remain exclusive to the user.

http://cqf.cesi.it/


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3.2 "Contact us" function

Public users can use this function (without having to login) to access the template with two mandatory fields:

- An email must be entered in the first field in the format [email protected] - The second field is reserved for free-format text that can be used to request

authorisation, for instance. - An email will be sent to Enel personnel by clicking the "Enter" button. - Clicking “Homepage” brings back to the homepage.

The application will send an email to the Enel personnel site administrators by clicking the "Enter" button, making sure that all fields have been filled in.

Contacts

mailto:[email protected]


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3.3 "Login" function

The Username and Password sent by the Enel personnel to gain access to a personal access profile can be entered while on the homepage. Pay attention when entering passwords as these are case sensitive. Press the "Login" button after entering your personal access credentials to log into your dedicated functional area.

- The Username appears in the top right corner, the profile is below the user's email address;

- A toolbar containing all of the menu options to access the various functions is displayed at the bottom in the middle;

- A message in Italian and English (which can be set by the site admin. during setup) is displayed in the functional area.


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4 ACCESS PROFILE MANAGEMENT

The following menu sub-items appear when moving the cursor over "My profile":

Modify: to update personal information

Change pwd: to edit the password

Switch (only for Users that have more than one profile) Editing personal information allows to access the following template:

After filling in the fields in white, press "Save" and the data archive will be updated with the information provided by the supplier.


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4.1 Change Password

With "Change pwd” the user accesses the following template:

All fields are mandatory and verified. A password can be entered in relation to the following conditions:

Minimum length of 6 characters

It must be different from first name, last name and company name. In case of forgotten password, in the site homepage it is possible to click on “Have you forgot the password? Click here.”

Insert the username and click on “Reset password”. The platform will issue and send a new password to the username e-mail address, with which, through a link, the password can be modified.


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5 UPLOADING MANUFACTURING AND CONTROL PLANS

To enter a new Manufacturing and Control Plan (MCP), select the "PFC" menu item and then the sub-item “New”:

The purchase contract number should be available in the Suppliers contracts list. In case the purchase contract is not available in the contracts list, the Supplier has to require to Enel the contract uploading. By typing “%” in the Contract field accesses the complete list of the Supplier's contracts:

The contract can be selected by clicking the following icon in the last column on the right. Once the contract has been selected, the user accesses the web page from which the file will be loaded.

Pressing the “Upload attachment” button accesses the template:


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in which the user can add a Manufacturing and Control Plan title and its description, and above all, upload a file using the button “Browse”. Maximum file size is <= 5 MBytes. The extension must be standard (pdf, xls, doc, ppt) in order to open it in the web browser, otherwise it must be downloaded (as for a .zip file) and opened by using a tool on the user's PC. Once the file has been selected, press “enter” to load the sheet and the physical file onto the server of the Internet CQF (the file upload date is archived automatically).

5.1 List of Manufacturing and Control Plans uploaded

From the “List” sub-item of the “PFC” menu, the user accesses a page that contains the search criteria. The company name of the supplier and the number of the manufacturing and control plan added in parenthesis are shown by default.

The following criteria can be added to the search:

Time bracket from which to extract the manufacturing and control plans in relation to upload date

Contract to which the uploaded the manufacturing and control plans refers to

Status (Edit enabled or Edit disabled) A manufacturing and control plan sheet can be modified until it has not been imported into the Enel Intranet by authorised Enel personnel. The list contains:

Contract

File uploaded (greyed out in the above illustration)


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The manufacturing and control plan (title of its sheet)

Author

Manufacturing and control plan upload date (updated automatically by CQF software)

Operation:

Editing of a manufacturing and control plan not imported yet

Deletion of a manufacturing and control plan not imported yet

Visualisation of a manufacturing and control plan (imported or not) The manufacturing and control plan is not subjected to any particular workflow, and is only a document connected to a purchase contract.


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6 UPLOADING A PRODUCTION PLAN

To enter a new Production Plan select the "PDC" menu item and then the sub-item “New”. Now enter the contract code to which the Production Plan is associated with, or % to visualize all of the supplier's contracts associated with the user.

Press the button to select the target contract This now brings up the template of the Production Plan:

Information on active blocks may appear below the title "Enter a new Production Plan" on the top, i.e. in the example above:

The production end date of the Production Plan (that will be determined as maximum date among the product end date of production) must be in compliance with the applicable contractual annexes.

The production start date of the Production Plan (that will be determined as minimum date among the product start date of production) must be in compliance with the applicable contractual annexes.

The user must then select (mandatory fields):

Production factory (from a list)

Contact information of the supplier to contact (from a list)

Products (from a list of products entered into the contract).


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The user can also select a PO (Purchase Order) and enter notes. The user can also add a new:

PO

Reference These new objects will automatically be imported during the import phase to Enel's Intranet CQF. Once a Production Plan has been entered, an email will be sent to Enel as notice of the new entry.


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6.1 List of entered Production Plans

From the “PDP” item, the user selects “List” to access a new section to select the extraction criteria of the Production Plan uploaded by the Supplier.

In the case of Production Plans that have not yet been imported by Enel, the object will appear with the "Oper" column with two icons, as shown in the following image:

The icon accesses to Production Plan editing

The icon allows the user to delete the Production Plan after confirmation.

6.2 Production Plan edit

Editing Production Plans allows the user access to the following template:

The unique number of the Production Plan is shown along with the date, the user who uploaded the Plan and the revision number. The other information can be edited. A new product can be added, or the user can edit the quantity and the date of production of a product that has already been entered. The “Log” of the actions performed on the Production Plan can be accessed.


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6.3 Production Plan delete

A Production Plan can be deleted, until being imported, by using the icon .-

Once a Production Plan has been deleted, an email will be sent to Enel as notice of the deletion.


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7 UPLOADING A TESTING NOTICE

Before entering a testing notice, a contract and one of the PO (purchase orders) correlated to it must be selected. The Supplier selects "Notices" and the sub-item "New" from the task bar to access the following mask:

Now the supplier must enter the alphanumeric code corresponding to the contract with Enel into the "Contract" field. The user can also enter part of the contract's code, or a time bracket in which the "issue date" of the contract is included. Leaving the criteria blank and by clicking the "Search" button, will call up the complete list of contracts that Enel has taken out with the Supplier. Once the search criteria has been entered, a list of contracts that satisfies the selection criteria will be shown:

To select a contract click the icon to select the PO to which the testing notice must be attached. If the PO does not exist in the list, the Supplier can create a new one by pressing


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7.1 Entering a new Purchase Order

A template will open in a pop-up window, and the user must enter:

the alphanumeric code of the PO always composed of 10 characters;

the date of issue as dd.mm.yyyy

The date can be selected from a calendar by pressing the icon next to the date field.

Use the top left arrows to browse the months, or select a month by clicking on the arrow next to the name of the month so that a month dropdown menu appears. The year can be selected by pressing the arrow to the right of the year so that a dropdown menu opens to select a year. Lastly, the user must select a day by clicking the desired number: at this point, the calendar will disappear, and the "date" field will appear automatically filled in the correct format "dd/mm/yyyy." The date of the PO must be equal to or later than the issue date of the contract.


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7.2 Testing notice

Once the PO has been selected, the template to enter the testing notice in the master data will appear:

A summarising row will appear at the top in read-only mode, which indicates the active blocks (in the illustration above the test must have a testing start date > 14/07); the contract date, the category and the PO code all follow on the row below. The testing notice input fields will appear below:

“Notice ID” – code that the supplier uses to identify the document of reference; it must be unique and not exist in the archive.

“Testing Dt” – period scheduled for the testing composed by two dates that can be

selected through the calendar selected with the icon

“Production Factory” – name of the plant selectable from a list; if this is a plant not in the list, the user can create a new one by selecting the icon next to the dropdown menu

“Email send testing report if different” – alphanumeric field in which the user must enter an email address in the format [email protected] if Enel must send the testing report to an email different from the email address of the supplier or contact person.

“In plant", the name of the plant must be entered in the "plant" field if the test must be performed in the plant

“Liaison officer” – selectable from a list, but a new liaison officer can be entered by clicking on the icon next to the menu.

“Testing notice notes” – alphanumeric field in which the supplier can enter free-format text.

The "Notice date" is a field managed by the SW and indicates the date of entry of the notification, while "Revision No." increases automatically after every change. Attention: The testing start date must be equal to or later than the current date plus the advance notice period that depends on the testing category assigned by Enel personnel to the relative contract. The user must pay close attention when entering this date. All exceptions must be established with an Enel liaison officer to correctly complete the testing notice process.

mailto:[email protected]


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7.3 Testing notice products

At least one product contained in the purchase contract and associated with a Supplier must be entered. Pressing "Add product" opens a pop-up window that contains the list of products as illustrated below:

The example shows a product related to the supplier linked to the selected contract. Those already selected in the test will not have the "Select" button, while all of the others will. The columns indicate: - “Notice FD” the First Supply notice ID - “Result FD” result assigned by Enel to the product during First Supply FAT - “OK/KO/RC” the test number with result OK,KO,RC for the contract product (RC = test rejection) - “Appr letter”. Presence of the type approval letter (homologation, certification or TCA documents).

Form this point the following information must be provided:

Unit of measurement selectable from the list

Quantity to test (number)

Whether retesting are necessary (according to the Supplier)

Whether it is an intermediate test

Unit price

Homologation/Certification letter (TCA document references : Declaration of Conformity or Certification Acknowledgment) previously uploaded for the same product and the same contract


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Product serial numbers The First Supply is automatically managed by the platform, as is the unit of measurement if dealing with a unified product (meaning that it is associated with an Enel code). Once entered these information, press "Save" otherwise the data will not be archived. After data has been saved, the testing notice template will appear again with the list of products updated. Aside from the information entered, an "S" will appear under the "First Supply" column for a First Supply product. A product entered by mistake can be deleted by pressing the icon to the right, under the "Operations" column. At this point, the testing notice filling is completed: by clicking on “Save”, two different screens depending on the material category. After this phase that requires confirmations to the Supplier, the testing notice will be archived and sent to the Enel personnel to be managed.

7.4 First Category material testing notice confirmation

The Testing Notice uploading process in the CQF Internet website (cqf.cesi.it) has been modified. The steps required by the CQF Internet are unmodified until the Testing Notice saving step, through the “Save” button.

In the saving phase, the CQF Internet (following named as system), requires to confirm that the Factory is Qualified by Enel, if required and that for all the materials for which it is required


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the Technical Conformity Assessment, the documents approved by the Enel Group companies are available for the possible Enel Inspectors verification.

Click check box “The Supplier has read and understood this declaration about the Testing Notice”.


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Click on “Confirm the declaration and save”.

7.5 Second and Third Category material testing notice confirmation

The Testing Notice uploading process in the CQF Internet website (cqf.cesi.it) has been modified. The steps required by the CQF Internet are unmodified until the Testing Notice saving step, through the “Save” button.


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The Suppliers declares that at the at the proposed starting date factory/site acceptance test::

All the components/materials (types and quantities) will be available for the repetition of acceptance tests;

All acceptance tests required by Enel technical contractual specifications were carried out correctly and positively passed;

All test reports are filed and available for the Inspectors Enel; The factory is qualified by Enel, if required; For all the materials for which it is required Technical Conformity Assessment, the

documents approved by the Enel Group companies will be available for the possible CMQ Inspectors verification


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Click check box “The Supplier has read and understood this declaration about the Testing Notice”.


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7.6 New contact person

The supplier will access the following template to add a new contact person:

The name of the person along with their phone number or email address must be entered in the "Contact information" field.

7.7 List of Testing Notices, modification and cancellation

Selecting the item "Notices" and the sub-item "list" accesses the template to select the entered notices: the data extraction will be filtered through the search criteria set, as the period in which the scheduled testing date is included, or the ID of the notice (even part of the alphanumeric code is sufficient) or lastly the production plant, for which the list will appear once the Supplier has been selected. The “Search” button calls up a list that has the following layout:

From the "Operations" column of the list the user can:

Edit the testing notice (that will increase the number of revisions stored in the log)

Delete the testing notice

Visualize the log of actions performed on the testing notice The "Operations" column allows the user to edit and delete only notices that

Have not yet been imported by Enel personnel

Have FAT start date later than the current date The test modification will allow the user to make any changes.


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8 OFF LINE TESTS (OLT)

Enel reserves the right to activate an Off Line Test procedure (OLT), planning the material selection in the Supplier production plant. Once Enel has created the OLT, the Supplier can communicate to Enel the period in which perform the tests. By accessing the “PFL” item, in the sub-item “Nuovo” the list of OLT created by Enel appears, this list can be managed by the Supplier in order to assign the testing dates:

By clicking on the icon the user can access the following menu:

where the following information appear:

In the above part the read-only fields, describing the OLT

On the left the read-only period for material selection planned by Enel

On the right the period for material selection proposed by the Supplier

Notes The date information can be inserted directly in the input field in the dd.mm.yyyy format or by

using the calendar through the icon .


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8.1 Off Line Tests List

By accessing to the item “PFL” and in the sub-item “Lista”, the list of Off Line Tests managed by the Supplier is available:

The date information uploaded by the Supplier are highlighted in yellow. Once the OLT has been managed and reported by Enel, the user in unable to modify the dates.

By clicking the icon, the previously detailed information is available, but in read-only. In case the OLT has not yet been managed and reported by Enel, the user can to modify the

dates, by clicking the icon


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9 REPORT

The list of the available reports is as follows:

9.1 Analytic Notices Report

The testing notices entered can be visualised via the "Report" function, selectable from the Report item. Selecting the "Analytical" sub-item accesses the analytical report and, above all, the template below:

The search criteria are useful for the user in order to filter the testing notices extraction:

Time bracket in which the tests start date is included

Time bracket in which the testing notice date of issue is included

Material testing category, linked to contract

Status: to treat (means that Enel personnel has not completed testing management), treated by Enel (means that the process has been completed)

Production Plant selectable from the list

Contract: text, even partial, to help selecting the contacts concerning to the entered testing notices

Pressing "Search" calls up the report as shown above: this list also contains the date of the last changes uploaded in the platform by the supplier. This report can be printed by pressing “Print" or can be downloaded as a Microsoft Excel file. The presence of a date in the column “Supplier outcome” means that the Supplier correctly uploaded the tests outcome in the platform.


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9.2 Synthetic Report

The user can access the Report item of the same name function, followed by the "Summary" sub-item to access the Synthetic Report and, above all, the template below:

The search criteria support the user to filter the extraction information as targeted by the user:

Time bracket in which the testing notice date of issue is included

Contract: text, even partial, to help selecting the contacts concerning to the entered testing notices By clicking "Search”, the above-shown report is available: this list shows the number of testing notices entered by the Supplier (by one or more users correlated to the same Supplier), expired testing notices (that have test end date previous to the current date) and tests scheduled by Enel personnel as well as those reported. Lastly, tests are shown divided by positive and negative results. This report can be printed by pressing “Print" or downloaded as a Microsoft Excel file.

9.3 Manufacturing and Control Plans Report

The user can click on the Report item of the function with the same name, followed by the "PFC" sub-item to access a Report shown below:

The "Status" allows the user to visualize the Manufacturing and Control plans that can be edited (not imported by Enel) as well as those already imported. The icon in the last column allows the user access to the document attached to the Manufacturing and Control Plan.

9.4 Production Plans List

The user can click on the Report item of the same name function, followed by the "PDP" sub-item to access a Report shown below:


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By clicking on the icon in the first column, the Production Plan detail is available in read-only.

9.5 Documents Reports

Enel Planning and Reporting Team can provide documentation available for Suppliers. These documents can be visualised by accessing the "Report" item and then the next item "Documents", so that the following template scheme appears:

The folders containing the documents will appear beneath the title "Documents"; the example folder is called "test". Clicking on “+” opens the list of documents belonging to the folder.

In the example, the folder “test” contains only one document, the file “titolo”. Aside from the name of the document, the size in kilobytes and the date in which the file was uploaded to the folder will be shown. The document can be downloaded by the user for use and consultation.

10 QUALITY APPROVAL

The new implementations available on cqf.cesi.it system require to the Supplier to print a document (Quality Approval) and to attach it to the transport documents of components and materials supplied to Enel. At the end of the components and materials testing process, the Supplier declares that all the acceptance tests required by Enel contractual technical specifications were performed with positive outcome in accordance with the ENEL technical specifications and proceed with the following steps:

- Upload in the system the tests outcome (EF) performed with or without the Enel Inspectors presence;

- Save the Quality Approval document, confirming the uploaded results (EF) (for tests performed without the Enel Inspectors presence and not subject to Documental Verification;

- Print the Quality Approval (QA) document and to attach it to the transport documents.


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The present user manual provides the information and the main steps to follow in order to complete the above tasks and to obtain the Quality Approval.

10.1 First category materials

10.1.1 Factory/Site Acceptance Tests performed without the presence of Enel

Inspectors

At the end of the Factory/Site Acceptance Test (during the last day noticed in the Testing Notice), if all the tests required in the Enel Contractual Specification, applicable Annexes and in the Contract have been performed with positive outcome, click on the symbol “EF”:

The Supplier will fulfill in the “SO” column, for each material ID included in the Testing Notice, the Factory Acceptance Test outcome (OK/KO).


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Subsequently save the uploaded result clicking on “Save SO”.

The Supplier can add an optional text with eventual comments or clarification related to the factory or site acceptance test, in the “Note Outcome Supplier” field. The system requires the correct tests execution confirmation.


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Click on “OK”. Subsequently, the Supplier has to click on the following button, with which the Supplier communicates to the Enel Group distribution company owner of the contract, the tests completion.


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The system requires to confirm the correct execution of the tests and to Click on "Confirm and save".

Click on “OK”. The Supplier will receive an e-mail (to the e-mail address provided to Enel in the CQF registration phase), in which the system provides the information related to the test reports recipient (Enel references) in order to allow the Enel verification.


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The system highlights the factory acceptance tests for which the test report transmission to Enel is required, with the following symbol:

The Supplier has to wait the Documental Verification outcome performed by Enel. At the end of the Documental Verification, Enel issues the document attesting the positive outcome (ATR form), the Supplier can print the Quality Approval for components and materials with positive Enel verification outcome (OK). The factory or site acceptance with Quality Approval available and printable is highlighted with the following symbol:


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The system prints the identification data of the factory or site acceptance test in two or more pages. This document must be attached to the components and materials transport documents. The system prints the components and materials serial numbers uploaded by the Supplier during the Testing Notice generation and uploading. All components and materials with serial numbers different from those indicated in the Quality Approval will not be accepted in the inbound control phase in the Enel warehouses.

Click on “Print QA”.


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10.1.2 Factory/Site Acceptance Tests performed in the presence of Enel Inspectors

In case of Factory/Site Acceptance Test performed in the presence of Enel Inspectors, the Supplier waits the ATR form issued by Enel. Only after receiving the ATR form, the supplier can print the QA for the components and materials with quality control positive outcome (OK). The system prints the identification data of the factory or site acceptance test in two or more pages. This document must be attached to the components and materials transport documents.


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The system prints the components and materials serial numbers uploaded by the Supplier during the Testing Notice generation and uploading. All components and materials with serial numbers different from those indicated in the Quality Approval will not be accepted in the inbound control phase in the Enel warehouses.

Click on the symbol

The system allows to insert eventual notes or comments.


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Click on “OK” if no notes need to be uploaded, otherwise click on “Annulla” and upload the “Note quality approval”.

Click on “OK”.

Click again on the symbol QA


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Click on “Print QA”.


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10.2 Second and Third Category Materials

10.2.1 Factory/Site Acceptance Tests not First Supplies performed without the presence

of Enel Inspectors

In case of Second Category materials not First Supplies, the Supplier, in case of Factory/Site Acceptance Test performed without the presence of Enel Inspectors, after 10:00 a.m. can confirm the tests outcome (EF) and print the Quality Approval. The system registers the Quality Approval print data and time. The systems highlights the Factory/Site Acceptance Test for which the tests outcome must be uploaded through the following button:

Click on . The system requires to the Supplier to upload the test outcome (EF) for each material ID noticed in the related Testing Notice.


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Insert (OK/KO) and Click on “SAVE SO”. The systems requires to the Supplier the following confirmations:

All the acceptance tests required by Enel contractual technical specifications were performed in accordance with the Enel technical specifications;

For material batches declared as compliant, all the acceptance tests required by Enel contractual technical specifications were positively passed;

For material batches declared as compliant, all the test reports are recorded and available for the Enel Inspectors verification.



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Click on “OK”.

The system highlights the symbol:

Click on .


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Click on “Save QA”. The Supplier can add an optional text with eventual comments or clarification:


Click on the symbol .


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Click on “Print QA” and proceed with the QA printing as indicated in the chapter 2. 10.2.2 Factory/Site Acceptance Tests in First Supplies performed without the presence

of Enel Inspectors

In case of Second and Third Categories materials First Supplies, the Supplier, in case of Factory/Site Acceptance Test performed without the presence of Enel Inspectors, after 10:00 a.m. can confirm the tests outcome (EF) and print the Quality Approval. The system registers the Quality Approval print data and time.

Click on the following button in order to upload the tests outcome .


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The Supplier will fulfill in the “SO” column, for each material ID included in the Testing Notice, the Factory Acceptance Test result (OK/KO).

Subsequently save the uploaded result and click on “Save SO”.

The Supplier can add an optional text with eventual comments or clarification related to the factory or site acceptance test, in the “Note Outcome Supplier” field. The system requires the correct tests execution confirmation.


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Click on “OK”. Click on the symbol:


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with this button the Supplier communicates to the Enel Group distribution company owner of the contract, the tests completion.

The system requires to confirm the correct tests execution and to click “Confirm and save”.

Click on “OK”. The Supplier will receive an e-mail (to the e-mail address provided to Enel in the CQF registration phase), in which the system provides the information related to the test reports recipient (Enel references) in order to allow the Enel verification.


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The Supplier has to wait the Documental Verification outcome performed by Enel. At the end of the Documental Verification, Enel issues the document attesting the positive outcome (ATR form), the Supplier can print the Quality Approval for components and materials with positive Enel verification outcome (OK). The factory or site acceptance with Quality Approval available and printable is highlighted with the following symbol:


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Click on “Print QA” and proceed with the document printing as indicated in the previous paragraph 2. 10.2.3 Factory/Site Acceptance Tests performed in the presence of Enel Inspectors

In case of Factory/Site Acceptance Test performed in the presence of Enel Inspectors, at the end of the tests, the Supplier waits for the ATR form issue. Only after receiving the ATR form, the supplier can print the QA for the components and materials with quality control positive outcome (OK). The system prints the identification data of the factory or site acceptance test in two or more pages. This document must be attached to the components and materials transport documents. The system prints the components and materials serial numbers uploaded by the Supplier during the Testing Notice generation and uploading. All components and materials with serial numbers different from those indicated in the Quality Approval will not be accepted in the inbound control phase in the Enel warehouses.


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Click on the symbol

The system allow the Supplier to upload eventual notes or comments (not mandatory).


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Click on “OK”.

Click on the symbol .


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Click on “Print QA” and proceed with the QA printing as indicated in the chapter 2. 10.2.4 Factory/Site Acceptance Test not First Supplies with Documental Verification

In case of Factory/Site Acceptance Tests of Second Category components and materials not First Supplies, Enel can plan a Documental Verifications of the test reports related to materials under test. The procedure is the one previously described

click on the following button

Upload the tests outcome “SO”: “KO/OK”.


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Insert eventual notes or comments related to the tests in the “Note Outcome Supplier” field. Click on “Save SO”. The systems requires to the Supplier the following confirmations:

All the acceptance tests required by Enel contractual technical specifications were performed in accordance with the ENEL technical specifications;

For material batches declared as compliant, all the acceptance tests required by Enel contractual technical specifications were positively passed;

For material batches declared as compliant, all the test reports are recorded and available for the Enel Inspectors verification.


Click on “OK”.


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Subsequently the Supplier clicks on the following symbol:

with this button the Supplier communicates to the Enel Group distribution company owner of the contract, the tests completion. In the screen, there is the indication that Enel is performing a Documental Verification.

The system requires to the Supplier another confirmation about the correct tests execution and to click on “Confirm and save”. Click on “OK”.


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The Supplier will receive an e-mail (to the e-mail address provided to Enel in the CQF registration phase), in which the system provides the information related to the test reports recipient (Enel references) in order to allow the Enel verification.


The Supplier has to wait the Documental Verification outcome performed by Enel.


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At the end of the Documental Verification, Enel issues the document attesting the positive outcome (ATR form), the Supplier can print the Quality Approval for components and materials with positive Enel verification outcome (OK). The factory or site acceptance with Quality Approval available is highlighted with the following symbol:



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Click on “Print QA” and proceed with the QA printing as indicated in the chapter 2.

10.3 Factory/Site Acceptance Test with negative outcome

In case of Factory/Site Acceptance Test with negative outcome performed in the presence of Enel Inspectors or in case of a Documental Verification with negative outcome, the Supplier cannot print the Quality Approval for all materials with KO outcome and cannot ship components and materials to destination. The Supplier can print the Quality Approval for eventual components and material with positive outcome (OK). The Quality Approval can be printed in case of materials with a reissue of the ATR form (following a negative one) with positive outcome (OK).

10.4 Testing Notices search tool

The CQF Internet IT platform allows to the Supplier to perform specific search on Testing Notice, according to their state, as shown in the filter below:


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Through the “Show” menu it is possible to select:

- Set/Edit SO: the Factory/Site Acceptance Tests for which it is possible to upload or modify the Supplier tests outcome (ES), are extracted;

The presence of the symbols identifies the Testing Notices for which the “SO” has been uploaded, but can be modified, because the Quality Approval has not been saved.

The presence of the symbol identifies the Testing Notices for which the Suppliers tests outcome EF has not been uploaded.

- With SO: the Factory/Site Acceptance Tests for which the Supplier tests outcome (ES) has been uploaded, are extracted;

The presence of the symbols identifies the Testing Notices for which the Supplier tests outcome EF has been uploaded, but can be modified, because the Quality Approval has not been saved.

The presence of the symbol identifies the Testing Notices for which the Quality Approval has been saved and that cannot be modified. The Quality Approval can be printed.

The presence of the symbol identifies the Testing Notices for which the Supplier sent to Enel the test reports. Enel will perform a Documental Verification and an ATR form will be issued.

- Print QA: the Factory/Site Acceptance Tests for which is possible to print the Quality Approval, are extracted;


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In case of Factory/Site Acceptance Test with negative outcome performed in the presence of Enel Inspectors or in case of a Documental Verification with negative outcome, the Supplier cannot print the Quality Approval for all materials with KO outcome and cannot ship components and materials to destination.