MN SW-PBIS TrainingKevin Filter

School-wide Evaluation Tool (SET)

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Virtual Training MaterialsPlease have the following materials printed out and available during the training session.

Set Evaluation Tool - http://rainbowresearch.org/clients/pbis/docs/manual10_evaltool.pdf

Case Study 1 – http://rainbowresearch.org/clients/pbis/docs/manual05_casestudy1.pdf

SET OverviewPurpose

1. Assess the extent to which the critical features of SW-PBIS are in place in a school

Results can serve as a basis for determining annual goals in school

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SET OverviewPurpose (continued)

2. Determine whether technical support has resulted in changes in school adoption of SW-PBIS

3. Serves as a partial basis for determining whether adoption of SW-PBIS leads to valued changes in school Context for SWIS data

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SET OverviewScoring

Each item is scored as a 0, 1, or 2 based on information gathered as described below

Seven sections with two to eight items each

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SET OverviewProcedures and Data Sources

Interview administrator (20 minutes)

Interview teachers and team members (2-3 minutes each)

Interview students (1-2 minutes each)

Observe posted products in school

Review permanent products

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SET Scoring Guide Sections

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Scoring Sections

A. Expectations Defined

B. Behavioral Expectations Taught

C. On-going System for Rewarding Behavioral Expectations

D. System for Responding to Behavioral Violations

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Scoring Sections (cont’d)

E. Monitoring and Decision-Making

F. Management

G. District-level Support

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Collecting Data

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Administrator Interview Guide (20-30 minutes) (Page 4 of SET)

3 sections

Make this a fluent conversation and record responses as they come upTry to ask open-ended questions and narrow

questions if necessaryThis may also be a chance for the administrator to

brag… that’s a good thing!Don’t ask for details if some basic features are not

in place (“skip to” rules)

Tip: ask who’s on PBS team

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Administrator Interview GuideLet’s talk about your discipline system

1) Do you collect and summarize office discipline referral information? Yes No If no, skip to #4.2) What system do you use for collecting and summarizing office discipline referrals? (E2)a) What data do you collectb) Who collects and enters the data? 3) What do you do with the office discipline referral information? (E3)a) Who looks at the data? b) How often do you share it with other staff?4) What type of problems do you expect teachers to refer to the office rather than handling in the classroom/specific setting? (D2)5) What is the procedure for handling extreme emergencies in the building (i.e. stranger with a gun)? (D4)

Administrator Interview GuideLet’s talk about your school rules or motto

6) Do you have school rules or a motto? Yes No If no, skip to # 10.7) How many are there? 8) What are the rules/motto? (B4, B5)9) What are they called? (B4, B5)10) Do you acknowledge students for doing well socially? Yes No If no, skip to # 12.11) What are the social acknowledgements/ activities/ routines called (student of month, positive referral, letterhome, stickers, high 5's)? (C2, C3)

Administrator Interview GuideDo you have a team that addresses school-wide discipline? If no, skip to # 19

12) Has the team taught/reviewed the school-wide program with staff this year? (B3) Yes No13) Is your school-wide team representative of your school staff? (F3) Yes No14) Are you on the team? (F5) Yes No15) How often does the team meet? (F616) Do you attend team meetings consistently? (F5) Yes No17) Who is your team leader/facilitator? (F4)18) Does the team provide updates to faculty on activities & data summaries? (E3, F7) Yes NoIf yes, how often?

Administrator Interview GuideDo you have a team that addresses school-wide discipline? If no, skip to # 19

19) Do you have an out-of-school liaison in the state or district to support you on positive behavior supportsystems development? (G2) Yes NoIf yes, who? 20) What are your top 3 school improvement goals? (F1)21) Does the school budget contain an allocated amount of money for building and maintaining school-widebehavioral support? (G1) Yes No

Transition to “wandering” stage

1. Gather permanent products

2. Find a place to finish the SET (a small private room)

3. Transfer some information onto the Interview and Observation Form (page 6)

Interview and Observation Form (page 5 of SET)

15 students and 10 staff (3 team members)

Catch teachers and students in hall or other non-disruptive area

Select times when it will be easy to talk to students and teachers (i.e., lunch)

Introduce yourself and thank everyone!

Look for posted materials during or after interviews

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Interview and Observation Form (cont’d)

For all of the following, compare responses to what administrator said

What are school rules?

What type of problem would you refer to office?

Categories vs. examples

Procedure for a stranger with a gun

Who is team leader? 13

Interview and Observation Form (Observation Items)

Rules & expectations posted

What do they look like?

What does posted mean? Clearly visible

Documented crisis plan posted

What do they look like?Contents

What does posted mean?Clearly visible

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Permanent Products

Ask administrator for these materials during interviewList of materials on page 0 of SET

Hold on to them and review them when scoring the SET (after all interviews)

Best to review them at school in a staff lounge or other semi-private space

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Case Study #1

Case Study Exercise(30 minutes)

Use Case Example #1 to independently review a case study

After reading the case, complete a scoring guide (the blank scoring guide is in the complete SET download)

Discuss the case study exercise as a whole group when we come back together

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Materials for the Case Study Exercise

Set Evaluation Tool - http://rainbowresearch.org/clients/pbis/docs/manual10_evaltool.pdf

Case Study 1 – http://rainbowresearch.org/clients/pbis/docs/manual05_casestudy1.pdf

Case Study Exercise Review

Next Steps in Training

Reliability check

Conduct SET with me or another reliable evaluator

Once reliable (85%), you are eligible to conduct SETs

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What’s Next

Establish reliability Conduct SETs Contact Pat Seppanen for co-observation opportunities in your area:

pseppanen@rainbowresearch.org

Independently Completing a SET Evaluation

Logistics of Completing a SET

SET Implementation Guide (Page 1 of SET)

Make initial contactGive school the SET overview (page 1)

Confirm date to conduct SETAdministrator on siteAnswer questions related to SET

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Site Visit Logistics and Tips

Send a friendly reminder a few days before visit

Encourage administrator to announce the SET visit and logistics to staff on day of visit (avoid surprises!)

When scheduling, make sure that you can begin with 20-30 minute administrator interview

Bring a calculator

Please avoid evaluating your own school22

After the SET

Log on to www.pbssurveys.org and complete the SET on-line

Copy and paste graph into report template

Complete the report and give it to (a) the school and (b) Rainbow Research within one week

Report Template

Report Template

Report Template

What’s Next

Establish reliability Conduct SETs Contact Pat Seppanen for co-observation opportunities in your area:

pseppanen@rainbowresearch.org

Contact

Pat Seppanen, Rainbow Researchpseppanen@rainbowresearch.org612-824-0724, ext 204

Kevin FilterMN State Univ, Mankatokevin.filter@mnsu.edu(507) 389-5828

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