School Uniform Invitation to Tender Huddersfield Road PenistoneSheffieldS36 7BX T: 01226 762114

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School Uniform Invitation to Tender

Table of Contents

Page1. Introduction 3-6

2. Specification 7-9

3. Pricing 10

4. Supplier Proposal 11

Appendices

A Response to Tender 12

B Pricing Schedule - PR7 Quotation Form (Goods) 13

C Barnsley MBC Terms & Conditions 14-33

D Evaluation Questions 34-35

E Key Performance Indicators (KPI) 36-37

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1. Introduction

1.1 About Penistone Grammar School

Penistone Grammar School is thriving. With first class teaching and a strong school community, we provide an excellent educational experience for our students. Everything we do is driven by our core values (Aim High; Be Determined; Be Brave; Be Supportive; Be Proud) and is underpinned by honesty, integrity and respect. We are extremely proud of the success of our students and have secured our position as one of the top secondary schools in the region.

With this ethos in mind we are seeking to appoint a supplier to produce our uniform for sale to parents of children who attend the school. Our aim is to provide a sustainable product, compliant with EU Regulations, at a competitive price and supported by excellent customer service. Further details of the school can be found on our website: www.penistone-gs.uk

1.2 About this Tender

The School is seeking to award a three-year contract to a single supplier of school blazers and clip-on ties.

Our aim is to appoint the preferred supplier in December 2018 and commence delivery of the contract on 3 June 2019.

Contract Management and review of the school’s Key Performance Indicators (KPI’s) will be conducted mid-term during Autumn, Spring and Summer. A full contract review will be formally undertaken annually and amended if required.

The estimated value of the contract is less than £25,000 per annum.

1.3 Overview of Requirements

The successful supplier will agree and provide:

Black, unisex,* school blazers with red linings and to include the Penistone Grammar School logo and the red 1392 tab

*Whilst we would prefer unisex blazers, it would depend on the fit and the school would consider male/female blazers to avoid compromising the appearance of the uniform

Garments made preferably from 100% recycled polyester/sustainable material, including the lining

Chest sizes 28” through to 50” Quantity approximately 700 per annum

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Black, clip-on ties, in two sizes, and the following five house colours; orange, teal, green, purple and blue. The ties to include the martlet logo

Garments made preferably from 100% recycled polyester/sustainable material Supplied in lengths 37 cm and 47 cm Quantity approximately 500 per annum (100 per house colour)

1.4 Objective of Tender

The School wishes to achieve the following objectives following this tender process:

Appoint a single provider of school blazers and clip-on ties Ensure the school achieves excellent value for money Fulfil the initial order by 3 June 2019 Provide the facility for parents to order online, for delivery to school or other address Provide the facility to allow pupils to try on blazers and collect/receive delivery directly from the

supplier with very little, direct involvement from the school Hold stock off site and deliver weekly when required Provide support with the uniform open evenings for Year 6 transition students Demonstrate sustainability of the products provided

1.5 Instructions to Tenderers

It is ESSENTIAL that all suppliers submitting a proposal read the instructions in this section very carefully and comply with ALL of them. Failure to do so may result in suppliers being excluded from the tender process.

1.5.1 Queries Relating to the Tender

If a supplier has a query regarding the Invitation to Tender this should be submitted in writing to Julie Galvin, Operations Manager, at jgalvin@penistone-gs.uk Queries should be submitted no later than 3.30 p.m. on Friday, 16 November 2018. Any queries received after this date will not be responded to. If the answer contains information of material significance the response will be communicated to all companies involved in the tender process.

1.5.2 Response Format

A major issue when evaluating large tenders is the ability to accurately compare each company’s proposal. To ensure this process is as straightforward as possible your responses will need to be submitted in the prescribed format, using the templates provided in the appendices to this document.

Appendix A – Response to Tender Appendix B – Pricing Schedule PR7 Quotation Form Appendix C – Barnsley MBC Terms and Conditions Appendix D – Evaluation Questions Appendix E – Key Performance Indicators (KPI)

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1.5.3 Completion of Tenders

Tenders must be submitted in accordance with all instructions contained within this document. Please read the Invitation to Tender document very carefully and answer all questions asked and provide the required information in sufficient detail to allow the project team to make an informed decision. Failure to comply with these instructions will result in your tender being marked down and could result in your expulsion from the process.

1.5.4 Return of Tender Documents

Completed tender submissions must be received by the School no later than 12.00 midday on Friday, 30 November 2018 and should be emailed to:

finance@penistone-gs.uk

The tender submission must be provided in an electronic format. The electronic copy of your tender response must be provided in either PDF, MS Word or MS Excel format or a combination of all three. Images (e.g. copies of certification etc.) can be supplied in PDF or JPG format.

Your tender submission must not be e-mailed to any member of School staff.

Paper submissions will NOT be accepted.

1.6 Suppliers Presentations

Suppliers may be invited to present to the project team to allow them to expand on the key points of their proposal. These presentations will take place in December, date to be confirmed, therefore, companies should ensure that key staff are available to attend Penistone Grammar School.

Following the evaluation process suppliers will be contacted to confirm whether a presentation is required.

1.7 Freedom of Information

The Freedom of Information Act (FOIA) 2000 applies to all information held by public bodies. Penistone Grammar School is a designated body under the FOIA, and subject to the disclosure requirements and therefore the information the School holds about a company is potentially covered by the FOIA. Examples of the types of information which are within the scope of the legislation include:

Information which we might gather in the run up to a procurement exercise Information provided by prospective suppliers as part of the tendering process Contracts and associated documents, such as the correspondence connected with negotiating a

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Information supplied by the contractor during the delivery of a contract, and information relating to our monitoring of the contract

Requests for this type of information will be handled like any other FOIA request and therefore must be provided unless a valid exemption applies.

1.8 Award Criteria

The School will select a supplier based on the most economically advantageous tender, not necessarily the lowest price. The following criteria will be used to appoint a preferred supplier.

Criteria MarksPrice 40Quality 30Service 30

1.9 Evaluation

The School will be selecting a supplier using the Most Economically Advantageous Tender methodology. Bids will be evaluated using the processes described below.

1.9.1 Return of Tender Documents

A score out of 40 will be awarded based on priceA score out of 30 will be awarded based on the quality of the products supplied A score out of 30 will be awarded based on the agreed service meeting the requirements of the school and its stakeholders

Please ensure that the Evaluation Questions (Appendix D) are completed fully to support your tender and provide the required information in sufficient detail to allow the project team to make an informed decision. Failure to comply with these instructions may result in your tender being marked down.

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2. Specification

Penistone Grammar School is seeking to appoint a supplier to produce their uniform for sale to parents of children who attend the school. Our aim is to provide a sustainable product, compliant with EU Regulations, at a competitive price and supported by excellent customer service.

At present, parents can only purchase the blazer and clip-on tie directly from the school, and these are sold through the onsite shop. Moving forward, the intention is to provide an improved level of service, as outlined below.

2.1 Description of Goods to be Provided

To deliver the goods and services outlined below, on behalf of Penistone Grammar School, to parents

To supply black, school blazers* with red linings and to include the Penistone Grammar School logo and the red 1392 tab. Made preferably from 100% recycled polyester/sustainable material, including the linings

*Whilst we would prefer unisex blazers, it would depend on the fit and the school would consider male/female blazers to avoid compromising the appearance of the uniform

To be supplied in chest sizes 28” through to 50” Approximate blazer quantity of 700 per annum To provide black, clip-on ties, in two sizes, in a choice of the following five house colours; orange,

teal, green, purple and blue, and to include the martlet logo. Made preferably from 100% recycled polyester/sustainable material

To be supplied in lengths 37 cm and 47 cm Approximate clip-on tie quantity of 500 per annum (100 per house colour)

2.2 Technical Standards

Preferably 100% recycled polyester/sustainable material Preferably 100% recycled polyester lining/sustainable material PGS logo, red 1392 tab and martlet to be included in the design

2.3 Suppliers Responsibility

Production of a quality product and manufactured from recycled polyester/sustainable material Product to be available for delivery by 3 June 2019 Objectives, as outlined previously, to be achieved by the supplier Stock to be held off site, but available for weekly delivery on a specific day to be agreed, subject to

the limitations outlined below To provide contact details for a named representative

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2.4 Performance Measures & Contract Management

Initial deadline of 3 June 2019 met Objectives outlined above at 1.4 achieved Agreed weekly delivery day met, subject to the limitations outlined below Technical standards achieved

2.5 Penistone Grammar School Responsibilities

Access to PGS copyright logo, red 1392 tab, and martlet design Access to the school premises for deliveries, subject to the limitations outlined below in 2.9 Access to PGS school holiday calendar to inform delivery schedule To provide a breakdown of the blazer sizes required for unisex, or sizes and ratio if male/female

tailoring is the preferred option To provide a breakdown of the two tie lengths required and the ratio per house colour

2.6 Contract Start and End Dates

The contract will commence on Monday 3 June 2019 The contract will run for three years The contract will terminate on Thursday 2 June 2022, subject to supplier performance

2.7 Estimated Value of the Contract

The estimated value of the contract is based on the approximate order quantities specified within this document

The estimated value of the contract is less than £25,000 per annum The estimated value of the three-year contract is less than £75,000

2.8 Payments and Invoices

A valid VAT invoice is required for a payment to be processed PGS do not accept pro-forma invoices PGS do not pay for goods in advance PGS payment terms are 30 days from the receipt of the invoice PGS process invoices for payment fortnightly, during term-time only Payment is by BACS

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2.9 Limitations

The school is closed for two weeks at Christmas and only open Tuesday to Thursday, 9.00 a.m. – 3.00 p.m. for the remaining school holidays

The school cannot guarantee to process payments outside of term-time/during holiday periods

The supplier will need to demonstrate that their practice complies with Keeping Children Safe in Education (DfE September 2016). All employees must have a satisfactory and up to date Enhanced DBS check. In addition, the supplier will provide a copy of their Child Safeguarding Policy, showing how they will support the School in protecting the safety and welfare of all PGS students.

2.10 Business Requirements

Business requirements are those that do not directly relate to the services which will be delivered but instead describe how the selected supplier and the School will work together.

2.11 Account Management

The School will be selecting a supplier using the Most Economically Advantageous Tender methodology. Bids will be evaluated using the processes described below.

2.11.1 Review Meetings

The supplier would be expected to arrange termly review meetings with the named lead for this project

In addition to this an annual review meeting is required between the supplier and the School’s Executive Director and Operations Manager to:

Review key performance indicators, particularly those concerning service delivery and support

Identify and discuss any on-going service issues that require resolution Identify any additional activities or potential opportunities that may add significant value

for the School Issues which may impact on the future of the contract

Suppliers are asked to confirm they are willing to arrange these meetings, with a named contact, and to identify any additional items for consideration during the annual review meetings.

2.11.2 School Growth

The School has committed to an estimated increase in pupil number of 50 per annum from September 2018 to September 2022 and the supplier will be required to explain how they will manage this.

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3. Pricing

3.1 Pricing Structure

To make comparison of supplier’s proposals easier, suppliers must quote a price for the service required by the School. Any additional services provided outside of the specified service should be priced separately. The service price must cover the cost of:

Provision of the goods Delivery Costs Set Pricing for an agreed period

The quoted prices must exclude VAT.

3.2 Additional Costs

As part of their submission suppliers should outline any other additional costs that might be charged to the School. If a prospective supplier omits to do so, and is subsequently awarded the contract, Penistone Grammar School will not be liable for any undisclosed, additional costs.

3.3 Pricing Template

The School has provided a template on which suppliers should submit their contract price, plus any costs for the provision of the service required by the School. This template must not be amended in any way. If a bidder finds that they cannot provide the information they wish to, as the template does not allow this, they must contact the School immediately so that the template can be adapted if necessary.

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4. Supplier Proposal

To ensure simple comparison of bids it is essential that each supplier provides the information requested by the School in the format in which it is requested. Therefore, bidders must read the instructions contained within this section very carefully to ensure they provide their submission in the required format.

4.1 Templates

Five appendices have been included by the School and provide the basis on which proposals should be submitted. They are:

Appendix A – Response to Tender Appendix B – Pricing Schedule Appendix C – Barnsley MBC Terms & Conditions Appendix D – Evaluation Questions Appendix E – Key Performance Indicator

4.2 GDPR Information

The Supplier shall Process Personal Data in performing the Services as notified by Penistone Grammar School only for as long as required and for no longer than the term of this Contract. The supplier warrants that it shall:

Process the Personal Data in compliance with Law; and Take appropriate technical and organisational measures against Data Breach

The Supplier agrees to indemnify and keep indemnified and defend at its own expense Penistone Grammar School against all costs, claims, damages or expenses incurred by the School or for which the School may become liable due to any failure by the Supplier or its employees or agents to comply with any of its obligations under this Clause.

4.3 Appendices to Supplier Proposals

Bidders may wish to provide additional information over and above that which they have provided in the appendices. If this is the case, then the information can be presented in an appendix. Any appendices must be very clearly referenced so that the School’s project team can find them quickly and easily. If the referencing is not clear, and the appendices are difficult to locate, the project team may not be able to review the submission properly.

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Any appendices MUST be entitled Appendix F, Appendix G etc. This is to ensure there is no confusion between the appendices provided by the School in this Invitation to Tender and those provided by the supplier in their submission.

Appendix A – Response to Tender

Tender Title: School Blazers and Clip-on Ties

1) We,______________________ (Name(s) in Block Letters) hereby offer and undertake on the acceptance of this tender to supply goods and services in accordance with the Instructions to Tenderer in Part 1, and as specified in the Specification under Part 2, of your Invitation to Tender.

2) Our Tender is fully consistent with and does not contradict or derogate from anything in Part 1 of your Invitation to Tender or downgrade anything in your Part 2 of your Specification. You are entitled to reject our tender if it is inconsistent with or contradicts or derogate from anything in Part 1 of your Invitation to Tender or downgrade anything in Part 2 of your Invitation to Tender.

3) We undertake that we shall, as and when required by you, execute a formal agreement in the appropriate form incorporating the Conditions of Contract as set out in this Invitation to Tender, together with the Terms and Conditions (Appendix C) agreed between Penistone Grammar School and the bidder. Until the said formal agreement is executed, this offer, together with your written acceptance thereof, shall constitute a binding agreement between us.

4) OUR OFFER IS VALID FOR ****** CALENDAR DAYS FROM THE 1 DECEMBER 2018.

5) Our price (herein referred to as "the Contract Price") for the goods and services to be supplied by us is £___________.

6) A breakdown of the Contract Price for the goods and services is given in the priced schedule attached hereto (Appendix B).

7) We further undertake to give you any further information which you may require.

8) We warrant, represent and declare that we are duly authorised to submit, sign this tender, receive instruction, give any information, and accept any contract and act for and on behalf of _________________ (Insert Name of company).

9) As ‘Processor’ we agree to implement the appropriate technical and organisational measures to comply with the legal obligations under the new Data Protection Legislation (May 2018)

Authorized Signature:

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Designation:

Date:

NOTICE: This Form duly completed MUST accompany every Tender Proposal. Any change to its wordings may render the Tender liable to DISQUALIFICATION

Appendix B – Pricing Schedule PR7 Quotation Form (Goods) with conditions PLEASE NOTE THIS IS NOT AN ORDER. If this quotation is accepted, an official order will then be raised. The order will be subject to your acceptance of the "Terms" and any other information contained in the School Uniform Invitation to Tender document.

Date of request of quotation (goods): To be completed by the supplierCompany Name: Contact Name: Mrs Julie GalvinAddress: Address:

Penistone Grammar SchoolHuddersfield Road, PenistoneSHEFFIELD. S36 7BX

Telephone Number: (01226) 762114 Email: finance@penistone-gs.uk

PLEASE QUOTE for the following based on the School Uniform Invitation to Tender document. Any query on the Contract Documents or proposed inclusion of Supplier Terms or Conditions must be raised with the Authorized Officer on or before delivering the Quote. The School does not undertake to accept any quotation and reserve the right to accept any part of any quotation.The Quotation is subject to Barnsley MBC Terms and Conditions (Appendix C; Sections 1 & 2) Your quotation must be submitted on this form as an irrevocable offer (in consideration of your being invited to quote) and returned no later than 12 midday on Friday, 30 November 2018, to the email address included on this form.

Item No Code Goods to be Provided (“the Supply”) Quantity of Units

Unit of Price(ex VAT)

Total price ex VAT

9

Postage Packing & Delivery

Start/Delivery Date: 3 June 2019; Completion/Expiry Date: 2 June 2022

“Guarantee Period” …………. Months from delivery / from putting into service / from installation date

GRAND TOTAL (“the Contract

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Price” (ex VAT

I confirm that this quotation is capable of acceptance until: Date:

Supplier's signature: for and on behalf of:

Name: Company:

APPENDIX C – Barnsley MBC Terms & Conditions

Governing Body

Contract Title: School Uniform

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CONTENTS

The proposed Contract documents consist of the following documents:

Section 1 Form of Agreement

Section 2 Terms and Conditions

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SECTION 1

FORM OF AGREEMENT

PARTIES

1) THE GOVERNING BODY OF PENISTONE GRAMMAR SCHOOL

2) SUPPLIER NAME and registered in United Kingdom, with company number DD/MM/YYYY whose registered office is SUPPLIER ADDRESS (the Supplier).

together referred to as the “Parties” or individually a “Party”.

RECITALS:

(A) Following a tendering process, the Governing Body has appointed the Supplier to provide the Goods and Services in accordance with this Contract.

IT IS AGREED:

1) This Agreement shall commence on 3 June 2019 and shall terminate on 2 June 2022.

2) The Goods and Services to be provided by the Supplier to the Governing Body shall be as set out in the School Uniform Invitation to Tender; Section 2, Specification.

3) The charges payable by the Governing Body to the Supplier for the provision of the Goods and Services for the duration of this Agreement commencing the 3 June 2019 as set out in the School Uniform Invitation to Tender; Section 3, Pricing.

4) This Agreement is comprised of the following documents:

4.1 this Agreement; Appendix C (Section 1);4.2 Terms and Conditions for the Supply of Goods and Services; Appendix C (Section 2); and4.3 the School Uniform Invitation to Tender

and (unless otherwise expressly stated) any inconsistency between them shall be resolved in accordance with the descending order of priority in which they are listed above.

5) Terms and expressions used in this Agreement shall have the meanings given in the attached Conditions.

6) In consideration for payment of the charges, the Supplier undertakes to perform the Services with due skill, care and diligence throughout the duration of the contract.

7) This Agreement shall not create any partnership or joint venture between the Governing Body and the Supplier, nor any relationship of principal and agent, nor authorize any party to make or enter into any commitments for or on behalf of the other party.

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8) The Agreement, effected by the signatures of the Parties below, constitutes the entire agreement between the Parties relating to the Services and supersedes all prior negotiations, representations or understandings whether written or oral.

9) Where the Supplier is not a company or an incorporated entity with a distinct legal personality of its own, the individuals who enter into and sign this agreement on behalf of the Supplier shall be jointly and severally liable for the Supplier’s obligations and liabilities arising under this agreement.

10) This Agreement does not and is not intended to confer any contractual benefit on any person pursuant to the terms of the Contracts (Rights of Third Parties) Act 1999.

11) This Agreement shall be governed by and construed in accordance with the law of England and the parties irrevocably submit to the exclusive jurisdiction of the English courts.

GOVERNING BODY

Chair of Governors Signature:

Chair of Governors Name (Printed):

Date:

SUPPLIER

Supplier Authorized Signature:

Supplier Authorized Name (Printed):

Date:

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SECTION 2

TERMS AND CONDITIONS

1. INTERPRETATION

1.1 In these Conditions, the following definitions apply:

Business Day: a day other than a Saturday, Sunday or public holiday in England when banks in London are open for business.

Conditions: these terms and conditions of contract.

Contract: the contract between the Governing Body and the Supplier for the supply of Goods and Services in accordance with these Conditions.

Deliverables: all documents, products and materials developed by the Supplier or its agents, contractors and employees as part of or in relation to the Services in any form or media, including without limitation drawings, maps, plans, diagrams, designs, pictures, computer programs, data, specifications and reports (including drafts).

Governing Body’s Officer: the Executive Director, Director or Head of Service concerned or his designated officer.

Governing Body Materials: has the meaning set out in clause 5.3(i).

Goods: the goods (or any part of them) set out in the Order.

Goods Specification: any specification for the Goods, including any related plans, drawings, logos and branding that is incorporated in the Contract or agreed in writing by the Governing Body.

Intellectual Property Rights: patents, rights to inventions, copyright and related rights, trade marks, business names and domain names, rights in get-up, goodwill and the right to sue for passing off, rights in designs, database rights, rights to use, and protect the confidentiality of, confidential information (including know-how), and all other intellectual property rights, in each case whether registered or unregistered and including all applications and rights to apply for and be granted, renewals or extensions of, and rights to claim priority from, such rights and all similar or equivalent rights or forms of protection which subsist or will subsist now or in the future in any part of the world.

Order: the Governing Body’s order for the supply of Goods and Services, as set out in the Governing Body’s Order form.

Services: the services, including without limitation any Deliverables, to be provided by the Supplier under the Contract as set out in the Service Specification.

Service Specification: the description or specification for Services that is incorporated in the Contract or agreed in writing by the Governing Body.

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Special Conditions: any terms described as such and included by the Governing Body in the Specification or other document incorporated in this Contract.

Sub-Contract: a contract between two or more suppliers, at any stage of remoteness from the Governing Body in a subcontracting chain, made wholly or substantially for the purpose of performing (or contributing to the performance of) the whole or any part of this Agreement.

Supplier: the person or firm from whom the Governing Body purchases the Goods and Services.

2. BASIS OF CONTRACT

2.1 Where the Governing Body has issued an invitation to tender or request for quotation, the Supplier’s tender or quotation, when accepted by the Governing Body by Order, shall constitute a binding contract incorporating these Conditions.

2.2 Where the Governing Body has not issued an invitation to tender or request for quotation, the Order incorporating these Conditions shall be deemed to be accepted and a binding contract entered into on the earlier of:

a) the Supplier issuing written acceptance of the Order; or

b) any act by the Supplier consistent with the fulfilling of the Order.

2.3 These Conditions apply to the Contract to the exclusion of any other terms that the Supplier seeks to impose or incorporate, or which are implied by trade, custom, practice or course of dealing.

2.4 All of these Conditions shall apply to the supply of both Goods and Services except where the application to one or the other is specified.

2.5 In the event of inconsistency between these Conditions and any Special Conditions, the Order and this Agreement shall take precedence.

3. SUPPLY OF GOODS

3.1 The Supplier shall ensure that the Goods shall:

a) correspond with their description and any applicable Goods Specification;

b) be of satisfactory quality (within the meaning of the Sale of Goods Act 1979) and fit for any purpose held out by the Supplier or made known to the Supplier by the Governing Body, expressly or by implication, and in this respect the Governing Body relies on the Supplier's skill and judgment;

c) where applicable, be free from defects in design, materials and workmanship; and

d) comply with all applicable statutory and regulatory requirements relating to the manufacture, labelling, packaging, storage, handling and delivery of the Goods.

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3.2 The Supplier shall ensure that at all times it has and maintains all the licences, permissions, authorisations, consents and permits that it needs to carry out its obligations under the Contract in respect of the Goods.

3.3 The Governing Body shall have the right to inspect and test the Goods at any time before delivery. If following such inspection or testing the Governing Body considers that the Goods do not conform or are unlikely to comply with the Supplier's undertakings at clause , the Governing Body shall inform the Supplier and the Supplier shall immediately take such remedial action as is necessary to ensure compliance.

3.4 Notwithstanding any such inspection or testing, the Supplier shall remain fully responsible for the Goods and any such inspection or testing shall not reduce or otherwise affect the Supplier's obligations under the Contract, and the Governing Body shall have the right to conduct further inspections and tests after the Supplier has carried out its remedial actions.

4. DELIVERY OF GOODS

4.1 The Supplier shall ensure that:

a) the Goods are properly packed and secured in such manner as to enable them to reach their destination in good condition;

b) each delivery of the Goods is accompanied by a delivery note which shows the date of the Order, the Order number, the type and quantity of the Goods (including the code number of the Goods (where applicable)), special storage instructions (if any) and, if the Goods are being delivered by instalments, the outstanding balance of Goods remaining to be delivered; and

c) if the Supplier requires the Governing Body to return any packaging material for the Goods to the Supplier, that fact is clearly stated on the delivery note. Any such packaging material shall only be returned to the Supplier at the cost of the Supplier.

4.2 The Supplier shall deliver the Goods:

a) on the agreed date(s) and in accordance with the Service Specification;

b) to the Governing Body's premises, or such location as is set out in the Goods Specification or Order or as instructed by the Governing Body before delivery;

c) during the Governing Body's normal hours of business, or as instructed by the Governing Body.

4.3 Delivery of the Goods shall be completed on the completion of unloading of the Goods at the Delivery Location.

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4.4 If the Supplier:

a) delivers less than the quantity of Goods ordered, the Governing Body may reject the Goods; or

b) delivers more than the quantity of Goods ordered, the Governing Body may at its sole discretion reject the Goods or the excess Goods,

and any rejected Goods shall be returnable at the Supplier's risk and expense. The Governing Body has no obligation to pay for any excess Goods delivered.

4.5 The Supplier shall not deliver the Goods in instalments without the Governing Body's prior written consent. Where it is agreed that the Goods are delivered by instalments, they may be invoiced and paid for separately. However, failure by the Supplier to deliver any one instalment on time or at all or any defect in an instalment shall entitle the Governing Body to the remedies set out in clause 6.

4.6 Title and risk in the Goods shall pass to the Governing Body on completion of delivery.

5. SUPPLY OF SERVICES

5.1 The Supplier shall from the date set out in the Service Specification or as instructed by the Governing Body and for the duration of this Contract provide the Services to the Governing Body in accordance with the terms of the Contract.

5.2 The Supplier shall meet any performance dates for the Services specified in the Order or notified to the Supplier by the Governing Body.

5.3 In providing the Services, the Supplier shall:

a) co-operate with the Governing Body in all matters relating to the Services, and comply with all instructions of the Governing Body;

b) perform the Services with all reasonable skill, care and diligence and in accordance with best practice in the Supplier's industry, profession or trade;

c) use personnel who are suitably skilled and experienced to perform tasks assigned to them, and in sufficient number to ensure that the Supplier's obligations are fulfilled in accordance with this Contract;

d) ensure that the Services and Deliverables will conform with all descriptions and specifications set out in the Service Specification, and that the Deliverables shall be fit for any purpose expressly or impliedly made known to the Supplier by the Governing Body;

e) provide all equipment, tools and vehicles and such other items as are required to provide the Services;

f) use the best quality goods, materials, standards and techniques, and ensure that the Deliverables, and all goods and materials supplied and used in the Services or

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transferred to the Governing Body, will be free from defects in workmanship, installation and design;

g) obtain and at all times maintain all necessary licences and consents, and comply with all applicable laws and regulations;

h) observe all health and safety rules and regulations and any other security requirements that apply at the Governing Body's premises;

i) hold all materials, equipment and tools, drawings, specifications and data supplied by the Governing Body to the Supplier (Governing Body Materials) in safe custody at its own risk, maintain the Governing Body Materials in good condition until returned to the Governing Body, and not dispose or use the Governing Body Materials other than in accordance with the Governing Body's written instructions or authorisation; and

j) not do or omit to do anything which may cause the Governing Body to lose any licence, authority, consent or permission upon which it relies for the purposes of conducting its business, and the Supplier acknowledges that the Governing Body may rely or act on the Services.

6. GOVERNING BODY REMEDIES

6.1 If the Supplier fails to deliver the Goods or perform the Services by the time agreed upon in writing, the Governing Body shall, without limiting its other rights or remedies, have one or more of the following rights:

a) to terminate the Contract with immediate effect by giving written notice to the Supplier;

b) to refuse to accept any subsequent performance of the Services and delivery of the Goods which the Supplier attempts to make;

c) to recover from the Supplier any costs incurred by the Governing Body in obtaining substitute Goods or Services from a third party;

d) where the Governing Body has paid in advance for Services that have not been provided by the Supplier or Goods which have not been delivered by the Supplier, to have such sums refunded by the Supplier; and

e) to claim damages for any additional costs, loss or expenses incurred by the Governing Body which are in any way attributable to the Supplier's failure to meet such dates.

6.2 If the Supplier has delivered Goods that do not comply with the undertakings set out in clause

, then, without limiting its other rights or remedies, the Governing Body shall have one or more of the following rights, whether or not it has accepted the Goods:

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a) to reject the Goods (in whole or in part) whether or not title has passed and to return them to the Supplier at the Supplier's own risk and expense;

b) to terminate the Contract with immediate effect by giving written notice to the Supplier;

c) to require the Supplier to repair or replace the rejected Goods, or to provide a full refund of the price of the rejected Goods (if paid);

d) to refuse to accept any subsequent delivery of the Goods which the Supplier attempts to make;

e) to recover from the Supplier any expenditure incurred by the Governing Body in obtaining substitute Goods from a third party; and

f) to claim damages for any additional costs, loss or expenses incurred by the Governing Body arising from the Supplier's failure to supply Goods in accordance with clause .

6.3 These Conditions shall extend to any substituted or remedial Services and repaired, or replacement goods supplied by the Supplier.

6.4 The Governing Body's rights under this Contract are in addition to its rights and remedies implied by statute and common law.

7. GOVERNING BODY’S OBLIGATIONS

The Governing Body shall:

a) provide the Supplier, where necessary, with reasonable access at reasonable times to the Governing Body's premises for the purpose of providing the Services; and

b) provide such information as the Supplier may reasonably request for the provision of the Services and the Governing Body considers reasonably necessary for the purpose of providing the Services.

8. CHARGES AND PAYMENT

8.1 In consideration for the supply of Goods and Services by the Supplier, the Governing Body shall, subject to clause 8.3, pay the Supplier the price set out in the tender or the Order, which shall be the full and exclusive remuneration of the Supplier in respect of the Goods and Services. Unless otherwise agreed in writing by the Governing Body, the price shall include every cost and expense of the Supplier directly or indirectly incurred in connection with the delivery of the Goods and the performance of the Services.

8.2 In respect of Goods, the Supplier shall invoice the Governing Body on or at any time after completion of delivery. In respect of Services, the Supplier shall invoice the Governing Body on completion of the Services. Each invoice shall include such supporting information required by the Governing Body to verify the accuracy of the invoice, including but not limited to the relevant Order number.

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8.3 All amounts payable by the Governing Body under the Contract are exclusive of amounts in respect of valued added tax chargeable from time to time (VAT). Where any taxable supply for VAT purposes is made under the Contract by the Supplier to the Governing Body, the Governing Body shall, on receipt of a valid VAT invoice from the Supplier, pay to the Supplier such additional amounts in respect of VAT as are chargeable on the supply of the Goods and Services at the same time as payment is due for the supply of the Goods and Services.

8.4 If a party fails to make any payment due to the other party under the Contract by the due date for payment, then the defaulting party shall pay interest on the overdue amount at the rate of 4% per annum above Barclays Bank PLC's base rate from time to time. Such interest shall accrue on a daily basis from the due date until the date of actual payment of the overdue amount, whether before or after judgment. The defaulting party shall pay the interest together with the overdue amount. This clause shall not apply to payments that the defaulting party disputes in good faith.

8.5 The Supplier shall maintain complete and accurate records of the time spent and materials used by the Supplier in providing the Services, and the Supplier shall allow the Governing Body to inspect such records at all reasonable times on request.

8.6 The Governing Body may at any time, without limiting any of its other rights or remedies, set off any liability of the Supplier to the Governing Body against any liability of the Governing Body to the Supplier, whether either liability is present or future, liquidated or unliquidated, and whether or not either liability arises under the Contract.

8.7 Where the Supplier enters into a Sub-Contract:

a) the Supplier will consider and verify a submitted invoice in a timely fashion.

b) the Supplier shall pay the Sub-Contractor any sums due under such an invoice no later than a period of 30 days from the date on which the Supplier has determined that the invoice is valid and undisputed.

c) the Supplier shall include in that Sub-Contract a provision requiring the counterparty to that Sub-Contract to include in any Sub-Contract which it awards.

9. TITLE AND INTELLECTUAL PROPERTY RIGHTS

9.1 In respect of the Goods and any goods that are transferred to the Governing Body as part of the Services under this Contract, including without limitation the Deliverables or any part of them, the Supplier warrants that it has full clear and unencumbered title to all such items, and that at the date of delivery of such items to the Governing Body, it will have full and unrestricted rights to sell and transfer all such items to the Governing Body.

9.2 The Supplier grants to the Governing Body, a non-exclusive, non-transferable licence to all Intellectual Property Rights in the products of the Services, including for the avoidance of doubt the Deliverables.

10. INDEMNITY

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10.1 The Supplier shall keep the Governing Body indemnified against all liabilities, costs, expenses, damages and losses (including but not limited to any direct, indirect or consequential losses, loss of profit, loss of reputation and all interest, penalties and legal costs (calculated on a full indemnity basis) and all other reasonable professional costs and expenses suffered incurred by the Governing Body as a result of or in connection with:

a) any claim made against the Governing Body for actual or alleged infringement of a third party's intellectual property rights arising out of, or in connection with, the manufacture, supply or use of the Goods, or receipt, use or supply of the Services, to the extent that the claim is attributable to the acts or omissions of the Supplier, its employees, agents or subcontractors;

b) any claim made against the Governing Body by a third party for death, personal injury or damage to property arising out of, or in connection with, defects in Goods, to the extent that the defects in the Goods are attributable to the acts or omissions of the Supplier, its employees, agents or subcontractors;

c) any claim made against the Governing Body by a third party arising out of or in connection with the supply of the Goods or the Services, to the extent that such claim arises out of the breach, negligent performance or failure or delay in performance of the Contract by the Supplier, its employees, agents or subcontractors; and

d) any claim made against the Governing Body by a third party against any losses, liabilities, damages, costs (including but not limited to legal fees) and expenses incurred by or awarded against the Governing Body as a result of any breach of the Compliance with Anti-Slavery and Human Trafficking Laws and Policies Clause.

10.2 This clause shall survive termination of the Contract.

11. ANTI-SLAVERY, HUMAN TRAFFICKING, COUNTER TERRORISM AND SECURITY

11.1 In performing its obligations under the agreement, the Supplier shall:

a) comply with all applicable anti-slavery and human trafficking law, statutes, regulations and codes from time to time in force including but not limited to the Modern Slavery Act 2015;

b) not engage in any activity, practice or conduct that would constitute an offence under sections 1,2 or 4, of the Modern Slavery Act 2015 if such activity, practice or conduct were carried out in the UK, and

c) ensure that each of its subcontractors and suppliers shall comply with all applicable anti-slavery and human trafficking laws, statutes, regulations and codes from time to time in force including but not limited to the Modern Slavery Act 2015.

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11.2 The Supplier shall notify the Governing Body as soon as it becomes aware of any actual or suspected slavery or human trafficking in a supply chain which has a connection with this agreement.

11.3 Under the Counter Terrorism and Security Act 2015 the Governing Body has a duty to have due regard to the need to prevent people from being drawn into terrorism. The Supplier will be required to take appropriate measures in relation to their staff and the provision of the Services to assist the Governing Body in their compliance with this duty to the extent that it is applicable to the Services.

12. INSURANCE

12.1 The Supplier shall maintain in force, with a reputable insurance company, product liability, employer’s liability, public liability and professional indemnity insurance during the term of the Contract and (in the case of professional indemnity insurance) for a period of six years thereafter, as appropriate, to cover the liabilities that may arise under or in connection with the Contract, and shall, on the Governing Body’s request, produce both the insurance certificate giving details of cover and the receipt for the current year’s premium in respect of each insurance.

13. CONFIDENTIALITY

13.1 The Supplier (receiving party) shall keep in strict confidence all technical or commercial know-how, specifications, inventions, processes or initiatives which are of a confidential nature and have been disclosed to the receiving party by the Governing Body (disclosing party), its employees, agents or subcontractors, and any other confidential information concerning the disclosing party's business, its products and services which the receiving party may obtain. The receiving party shall only disclose such confidential information to those of its employees, agents and subcontractors who need to know it for the purpose of discharging the receiving party's obligations under the Contract, and shall ensure that such employees, agents and subcontractors comply with the obligations set out in this clause as though they were a party to the Contract. The receiving party may also disclose such of the disclosing party's confidential information as is required to be disclosed by law, any governmental or regulatory authority or by a court of competent jurisdiction.

13.2 This clause Error: Reference source not found shall survive termination/expiry of the Contract.

14. TERMINATION

14.1 Without limiting its other rights or remedies, the Governing Body may terminate the Contract:

a) in respect of the supply of Services, by giving the Supplier 30 days’ written notice; and

b) in respect of the supply of Goods, in whole or in part at any time before delivery with immediate effect by giving written notice to the Supplier, whereupon the Supplier shall discontinue all work on the Contract. The Governing Body shall pay the Supplier fair and reasonable compensation for any work in progress on the Goods at the time

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of termination, but such compensation shall not include loss of anticipated profits or any consequential loss.

14.2 Without limiting its other rights or remedies, the Governing Body may terminate the Contract with immediate effect by giving written notice to the Supplier if:

a) the Supplier commits a material breach of the terms of the Contract and (if such a breach is remediable) fails to remedy that breach within 14 days of receipt of notice in writing to do so;

b) the Supplier suspends, or threatens to suspend, payment of its debts or is unable to pay its debts as they fall due or admits inability to pay its debts or (being a company or limited liability partnership) is deemed unable to pay its debts within the meaning of section 123 of the Insolvency Act 1986 or (being an individual) is deemed either unable to pay its debts or as having no reasonable prospect of so doing, in either case, within the meaning of section 268 of the Insolvency Act 1986 or (being a partnership) has any partner to whom any of the foregoing apply;

c) the Supplier commences negotiations with all or any class of its creditors with a view to rescheduling any of its debts, or makes a proposal for or enters into any compromise or arrangement with its creditors other than (where a company) for the sole purpose of a scheme for a solvent amalgamation of the Supplier with one or more other companies or the solvent reconstruction of the Supplier;

d) a petition is filed, a notice is given, a resolution is passed, or an order is made, for or in connection with the winding up of the Supplier (being a company) other than for the sole purpose of a scheme for a solvent amalgamation of the Supplier with one or more other companies or the solvent reconstruction of the Supplier;

e) the Supplier (being an individual) is the subject of a bankruptcy petition or order;

f) a creditor or encumbrancer of the Supplier attaches or takes possession of, or a distress, execution, sequestration or other such process is levied or enforced on or sued against, the whole or any part of its assets and such attachment or process is not discharged within 14 days;

g) an application is made to court, or an order is made, for the appointment of an administrator or if a notice of intention to appoint an administrator is given or if an administrator is appointed over the Supplier (being a company);

h) the holder of a floating charge over the assets of the Supplier (being a company) has become entitled to appoint or has appointed an administrative receiver;

i) a person becomes entitled to appoint a receiver over the assets of the Supplier or a receiver is appointed over the assets of the Supplier;

j) the contract has been subject to substantial modification;

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k) where the contractor was, at the time of the contact award, subject to grounds of mandatory exclusion; or

l) where the Court of Justice of the European Union has declared that the contract award involved a serious infringement of the public procurement rules (Under Article 258 of the Treaty on the Functioning of the European Union).

14.3 Termination of the Contract, however arising, shall not affect any of the parties' rights and remedies that have accrued as at termination.

14.4 Clauses which expressly or by implication survive termination of the Contract shall continue in full force and effect.

15. CONSEQUENCES OF TERMINATION

15.1 On termination of the Contract for any reason, the Supplier shall immediately deliver to the Governing Body all Deliverables whether or not then complete and return all Governing Body Materials. If the Supplier fails to do so, then the Governing Body may enter the Supplier's premises and take possession of them. Until they have been returned or delivered, the Supplier shall be solely responsible for their safe keeping and will not use them for any purpose not connected with this Contract.

16. CONFLICTS OF INTEREST

16.1 The Supplier shall take appropriate steps to ensure that neither the Supplier nor any of its employees or any person that is utilised to assist in the delivery of the Goods and/or Services, are placed in a position where (in the reasonable opinion of the Governing Body), there is or may be an actual conflict, or a potential conflict, between the pecuniary or personal interests of the Supplier or its employees or any person that is utilised to assist in the delivery of the Goods and Services and the duties owed to the Governing Body under the provisions of this Contract.

16.2 The Supplier shall promptly notify the Governing Body (and provide full particulars to the Governing Body) if any conflict referred to in clause 16.1 above arises or is reasonably foreseeable.

16.3 The Governing Body reserves the right to terminate the Contract immediately by giving notice in writing to the Supplier and/or to take such other steps it deems necessary where, in the reasonable opinion of the Governing Body, there is or may be an actual conflict, or a potential conflict, between the pecuniary or personal interests of the Supplier, its employees or any other person utilised in the delivery of the Goods and Services and the duties owed to the Governing Body under the provisions of the Contract. The actions of the Governing Body pursuant to this clause shall not prejudice or affect any right of action or remedy which shall have accrued or shall thereafter accrue to the other party.

16.4 This clause shall apply during the term of the Contract.

17. FORCE MAJEURE

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17.1 Neither party shall be in breach of the Contract nor liable for delay in performing, or failure to perform, any of its obligations under it if such a delay or failure result from an event, circumstances or cause beyond its reasonable control (Force Majeure Event).

17.2 The Supplier shall use all reasonable endeavours to mitigate the effect of a Force Majeure Event on the performance of its obligations.

17.3 If a Force Majeure Event prevents, hinders or delays the Supplier's performance of its obligations for a continuous period of more than 30 days, the Governing Body may terminate the Contract immediately by giving written notice to the Supplier.

18. EQUALITY AND DIVERSITY

The Supplier shall:

a) perform its obligations under this Contract (including those in relation to the Services) in accordance with:

I. all applicable equality Law (whether in relation to race, sex, gender reassignment, age, disability, sexual orientation, religion or belief, pregnancy, maternity or otherwise);

II. the Governing Body’s equality and diversity policy as provided to the Supplier from time to time; and

III. any other requirements and instructions which the Governing Body reasonably imposes in connection with any equality obligations imposed on the Governing Body at any time under applicable equality Law;

b) and take all necessary steps, and inform the Governing Body of the steps taken, to prevent unlawful discrimination designated as such by any court or tribunal, or the Equality and Human Rights Commission or (any successor organisation).

19. WHISTLE BLOWING

19.1 The Governing Body is committed to the highest possible standards of openness, probity and accountability. In line with that commitment, employees of the Governing Body, its partners or contractors with concerns about wrongdoing within the Governing Body have a duty to come forward and voice those concerns. The Governing Body’s whistleblowing policy exists to assist and guide how to come forward and speak out

19.2 The Contractor shall comply with the Governing Body’s whistle blowing procedure which ensures that employees of the Contractor are able to bring to the attention of the Governing Body, malpractice, fraud and breach of Laws on the part of the Contractor, any Sub-Contractor or supplier without fear of disciplinary and other retribution or discriminatory action.

19.3 Contractors and their employees may wish to acquaint themselves with the implications of the Code for them. Contractor’s employees may wish, for example, to report any breaches in the way in which the contract is being performed or any unacceptable behaviour by either a fellow employee or a Governing Body employee.

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19.4 Any concerns should be raised with a line manager or client officer, or if inappropriate communicated to one of the Governing Body’s Whistleblowing Officers in confidence:

a) Rob WinterHead of Internal Audit and Corporate Anti-FraudTel: 01226 773241E-mail: RobWinter@barnsley.gov.uk

b) Andrew FrosdickExecutive Director Core ServicesTel: 01226 773001E-mail: AndrewFrosdick@barnsley.gov.uk

Messages can be left on the above telephone numbers or on a 24-hour voicemail facility, 0800 138 2939 Messages can if preferred be sent to a secure postal address: PO Box 320, Barnsley, S70 2YL.

20. GENERAL

20.1 Assignment and other dealings

a) The Governing Body may at any time assign, transfer or deal in any other manner with all or any of its rights or obligations under the Contract.

b) The Supplier may not assign, transfer, mortgage, charge, subcontract, declare a trust over or deal in any other manner with all or any of its rights or obligations under the Contract without the prior written consent of the Governing Body.

20.2 Notices

a) Any notice or other communication given:

I. by the Governing Body to a party under or in connection with the Contract shall be in writing, addressed to the party at its registered office (if it is a company) or its principal place of business (in any other case) or such other address as that party may have specified to the Governing Body in writing in accordance with this clause;

II. to the Governing Body by a party under or in connection with the Contract shall be in writing and addressed to the Executive Director: Strategic Finance, Penistone Grammar School, Huddersfield Road, Penistone, SHEFFIELD. S36 7BX.

and shall be delivered personally or sent by pre-paid first-class post or other next working day delivery service.

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b) A notice or other communication shall be deemed to have been received: if delivered personally, when left at the address referred to in clause ; if sent by pre-paid first class post or other next working day delivery service, at 9.00 am on the second Business Day after posting; or, one Business Day after transmission.

c) The provisions of this clause shall not apply to the service of any proceedings or other documents in any legal action.

20.3 Severance

If any provision or part-provision of the Contract is or becomes invalid, illegal or unenforceable, it shall be deemed modified to the minimum extent necessary to make it valid, legal and enforceable. If such modification is not possible, the relevant provision or part-provision shall be deemed deleted. Any modification to or deletion of a provision or part-provision under this clause shall not affect the validity and enforceability of the rest of the Contract.

20.4 Variation

This Agreement shall not be varied unless such variation is made in writing and agreed by the Governing Body.

20.5 Waiver

Waiver. A waiver of any right or remedy under the Contract or law is only effective if given in writing and shall not be deemed a waiver of any subsequent breach or default. No failure or delay by a party to exercise any right or remedy provided under the Contract or by law shall constitute a waiver of that or any other right or remedy, nor shall it prevent or restrict the further exercise of that or any other right or remedy. No single or partial exercise of such right or remedy shall prevent or restrict the further exercise of that or any other right or remedy.

20.6 Freedom of Information

The Supplier acknowledges that the Governing Body is subject to the requirements of the Freedom of Information Act 2000 (FOIA) and the Environmental Information Regulations 2004 (EIRs).

The Supplier shall:

a) provide all necessary assistance and cooperation as reasonably requested by the Governing Body to enable the Governing Body to comply with its obligations under the FOIA and EIRs;

b) transfer to the Governing Body all requests for information relating to the Contract that it receives as soon as practicable and in any event within 2 Business Days of receipt;

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c) provide the Governing Body with a copy of all information belonging to the Governing Body requested in the request for information which is in its possession or control in the form that the Governing Body requires within 5 Business Days (or such other period as the Governing Body may reasonably specify) of the Governing Body’s request for such Information; and

d) not respond directly to a request for information unless authorised in writing to do so by the Governing Body.

The Supplier acknowledges that the Governing Body may be required under the FOIA and EIRs to disclose information (including commercially sensitive information) without consulting or obtaining consent from the Supplier. The Governing Body shall take reasonable steps to notify the Supplier of a request for information (in accordance with the Secretary of State's section 45 Code of Practice on the Discharge of the Functions of Public Authorities under Part 1 of the FOIA) to the extent that it is permissible and reasonably practical for it to do so but (notwithstanding any other provision in the Contract) the Governing Body shall be responsible for determining in its absolute discretion whether any such information is exempt from disclosure in accordance with the FOIA and/or the EIRs.

20.7 Transparency

The Supplier and Governing Body acknowledge that, except for any information which is exempt from disclosure in accordance with the provisions of the Freedom of Information Act, the contents of this Contract and any supporting documentation is not classified as confidential information.

20.8 No partnership or agency

Nothing in the Contract is intended to, or shall be deemed to, establish any partnership or joint venture between the parties, nor constitute either party the agent of the other for any purpose. Neither party shall have authority to act as agent for, or to bind, the other party in any way.

20.9 Third parties

A person who is not a party to the Contract shall not have any rights to enforce its terms.

20.10 Governing Law

The Contract, and any dispute or claim arising out of or in connection with it or its subject matter or formation (including non-contractual disputes or claims), shall be governed by, and construed in accordance with the law of England.

20.11 Jurisdiction

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Each party irrevocably agrees that the courts of England shall have exclusive jurisdiction to settle any dispute or claim arising out of or in connection with this agreement or its subject matter or formation (including non-contractual disputes or claims).

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APPENDIX D – Evaluation Questions

Price (40) Yes/No If yes, please provide details. The box will expand to accommodate your response.

Is there a charge for holding stock?

Is there a minimum order quantity?

Is there a difference dependent on blazer size and tie length?

Is there a charge for delivery to school?

Is there a charge for delivery directly to parents?

Quality (30) Yes/No If yes, please provide details. The box will expand to accommodate your response.

Is the garment hardwearing?

Is the blazer easy/comfortable to wear?

Is the blazer water resistant?

Does the blazer have external pockets?

Does the blazer have an internal, zipped pocket?

Do the goods meet the design specification as outlined in the Invitation to Tender?Are the products available in the sizes/lengths requested?

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APPENDIX D – Evaluation Questions (continued)

Service (30) Yes/No If yes, please provide details. The box will expand to accommodate your response.

Can the initial order be fulfilled by Monday 3 June 2019?Is there the facility for parents to order online for delivery to school or other address?Is there the facility to allow pupils to try on blazers and collect/receive delivery directly from the supplier?Can stock be held off site and delivered weekly when required?Is support available for the uniform open evenings for Year 6 transition students?Can sustainability of the products be demonstrated?

Are there any available testimonials? Please include testimonials as individual appendices and label accordingly.

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APPENDIX E – Key Performance Indicators (KPI’s)

Contract Title: School Uniform Contract Period: 3 June 2019 to 2 June 2022

Objective Owner How to be Achieved Results Expected Measure Score1 - 5

The Supply of School Blazers and Clip-on Ties

Supplier & Contractor

Orders placed in a timely manner by the Contractor and delivered in full by the Supplier.

Short deliveries will not be accepted without prior agreement.

Delivered within 24 hours of the order being received by the Supplier. The school will require a maximum of 24 hour turn around in which to bring products in if deliveries are received in full.

Monthly delivery report to be emailed to the Contractor by the Supplier’s nominated representative.

Pricing & Invoicing Supplier & Contractor

Price files provided for all products with the correct, agreed prices for checking against the invoice.

Valid VAT invoices received with the correct prices and quantities, together with credit notes for discrepancies against deliveries.

Daily communication of errors to named Supplier representative. Log to be kept of all discrepancies for credit notes.

Rebate/SLA Supplier & Contractor

Supplier to forward rebate payment, by BACs, monthly as per agreed Contract.

Rebate payment received before termly review meetings.

Rebate received promptly, in accordance with the agreed contract, and budget reduced.

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Standards/Quality Supplier & Contractor

Ensure the highest quality products are delivered in line with the specification, terms of the contract and associated standards.

Products/Service are always delivered in accordance with the School’s specification and requirements.

Sample test results Service/Product to maintain excellent quality standards.

Innovation/Added Value/Sponsorship

Supplier & Contractor

Expectations of requirements, PGS to be kept updated with new products/services

Free of charge samples and updates on new product lines brought to the attention of the Contractor in a timely manner.

Contract review meetings and emails.

Contractor to be kept updated on changing legislation

Supplier & Contractor

Supplier representative to issue relevant product updates, for example, new specifications.

Information to be received in a timely manner to allow for consideration and possible incorporation into product lines and service delivery.

Contract review meetings and emails.

Julie Galvin – Operations Manager, Signature: Date:

Supplier Signature: Date:

Next Review Date:

The scores will be between1-5 (1 = very poor, 2 = poor, 3 = good, 4 = very good, 5 = excellent).It is expected that scores will be 3 or above. If there are 2 areas that score below 3 in the year then the penalty will be that the contract may be terminated.

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