School Review · 2016. 4. 27. · Council (Jan 27-Feb 2) •Post information on line •Collect feedback 1st Board Decision •Board reviews information collected and feedback

School Review

April 16, 2016

1

2

• School Review Policy Overview

• School Review 2016-2017 Overview

• Process and Timelines

• Eastern Region• School Review Profile - Holy Cross Junior High

• Feedback Summary

• School Review Profile - Whitbourne Elementary• Feedback Summary

• Central Region• School Review Profile - Heritage Academy


• School Review Profile - Long Island Academy• Feedback Summary

• Western Region• School Review Profile - Sacred Heart All Grade


• Motions

Outline

School Review

• The Board of Trustees (“Board”) for the Newfoundland and Labrador English School District (“District”) is mandated to organize and administer primary, elementary and secondary education in the District.

• In doing so the Board strives to make the best use of school infrastructure, financial and human resources. Through its capital priorities planning process, the Board may initiate a school review, in order to maximize resources in a particular area and to assess the sustainability of a school facility and its educational programming.

3

School Review Triggers

• Declining Enrolment creating excess capacity • Current and Projected

• Significant capital improvements required and/or safety/environmental concerns

• Potential opportunities to enhance program delivery through reconfiguration of schools and/or catchment areas

• Changing demographics require catchment configuration

• School population creates capacity challenges

• Other circumstances

4

School Review Options to Consider

When a school review is conducted the options to be considered by the Board are:

• Maintain status quo;

• Seek funding to modify or replace facility and/or enhance programs;

• Reconfigure the grades in a school;

• Reconfigure the catchment area for the school; or,

• Close the school.

5

Phase 1 Consultation

•Presentation to & discussion with School Council (Jan 27-Feb 2)

•Post information on line

•Collect feedback

1st Board Decision

•Board reviews information collected and feedback

•Board Notice of Motion of any proposed changes (Mar 5)

Phase 2 Consultation

•Updated information online

•Collect further feedback (until Apr 13)

•Public presentations to Board (Apr 4-7)

2nd Board Decision

•Board reviews information and feedback

•Board votes on Motion (Apr 16)

School Review Process and Timelines

6

7

Region Schools FeedbackEastern 1. Holy Cross Junior High, 7-9 (St. John’s)

2. Whitbourne Elementary, K-6 (Whitbourne)1. HCJH Feedback Summary2. WE Feedback Summary

Potentially accommodated at 1. Brother Rice Junior High, 7-9 (St. John’s)

2. Woodland Elementary, K-6 (Dildo)

Central 3. Heritage Academy, K-3 (Greenspond)4. Long Island Academy, K-12 (Beaumont)

3. HA Feedback Summary4. LIA Feedback Summary

Potentially accommodated at 3. Pearson Academy, K-12 (New-Wes-Valley)

4. Dorset Collegiate, 7-12 (Pilley’s Island)

Western 5. Sacred Heart All Grade, K-12 (Conche) 5. SHAG Feedback Summary

Accommodated at 5. Cloud River Academy, K-12 (Roddickton)

Schools Under Review 2016-2017

SRP Whitbourne Elementary 1

School Review Profile: Whitbourne Elementary

1. STUDENT ENROLLMENT• Historic and current student enrollment figures for the school and

individual grade levels as well as available projections • Whitbourne Elementary has a current enrolment of 78 students in 2015-2016 with a

projected maximum enrolment of 104 students until 2025.

• Grade configuration• Whitbourne Elementary is a Kindergarten to Grade 6 School and Woodland

Elementary is a Kindergarten to Grade 6 School.

• Class size• At Whitbourne Elementary grades 5 and 6 are combined and all other grades are a

single stream. At Woodland Elementary grades 1 and 2 are combined due to a decision to multi-age at those grade levels. At the other grade levels there is a combination of single and double streams with class sizes between 14 and 20 students.

• School system description• After completing grade six in both Whitbourne Elementary and Woodland

Elementary students attend Crescent Collegiate, 7-12, in Blaketown.


CURRENTPROPOSEDCURRENT

Crescent Collegiate (7-L4)

Woodland Elementary (K-6)

WhitbourneElementary (K-6)

Current and Proposed Crescent Collegiate School System

EAST

ERN

REG

ION

Whitbourne Elementary Students to Woodland Elementary

WhitbourneElementary (K-6)

PROPOSEDTO CLOSE

3SRP Whitbourne Elementary

Enrolment Projections

• Utilizing multiple projections scenarios• Cohort Survival (NLESD Statistician)

• NLStats (High Growth for Whitbourne, Medium for Woodland)

• Baragar (Custom Planning Software for School Districts)

• All scenarios indicate space available at Woodland Elementary to accommodate Whitbourne Elementary out to at least the year 2025


Whitbourne Elementary

*Cohort Survival K 1 2 3 4 5 6 Total Capacity Space Rooms Required Rooms Space2015 15 11 13 13 11 8 7 78 325 247 7 13 6

2016 10 15 11 14 13 12 8 83 325 242 7 13 6

2017 10 10 15 11 14 14 12 86 325 239 7 13 6

2018 10 10 10 16 11 15 14 86 325 239 7 13 6

2019 11 10 10 10 16 12 15 84 325 241 7 13 6

2020 11 11 10 10 10 17 12 81 325 244 7 13 6

2021 11 11 11 10 10 10 17 80 325 245 7 13 6

2022 11 11 11 11 10 10 10 74 325 251 7 13 6

2023 11 11 11 11 11 10 10 75 325 250 7 13 6

2024 11 11 11 11 11 12 10 77 325 248 7 13 6

2025 11 11 11 11 11 12 12 79 325 246 7 13 6

Crescent Collegiate School SystemWhitbourne Elementary

Whitbourne Elementary

*NL Stats High K 1 2 3 4 5 6 Total Capacity Space Rooms Required Rooms Space2015 15 11 13 13 11 8 7 78 325 247 7 13 6

2016 9 14 10 15 14 13 8 83 325 242 7 13 6

2017 13 10 14 11 15 15 14 92 325 233 7 13 6

2018 13 14 10 15 11 16 16 95 325 230 7 13 6

2019 13 14 14 11 15 12 17 96 325 229 7 13 6

2020 13 14 14 15 11 16 13 96 325 229 7 13 6

2021 13 14 14 15 15 12 17 100 325 225 7 13 6

2022 13 14 14 15 15 16 13 100 325 225 7 13 6

2023 13 14 14 15 15 16 17 104 325 221 7 13 6

2024 13 14 14 15 15 16 17 104 325 221 7 13 6

2025 13 14 14 15 15 16 17 104 325 221 7 13 6


Woodland Elementary


2016 25 22 25 36 20 38 19 185 324 137 10 15 5

2017 25 26 23 25 36 20 41 196 324 126 11 15 4

2018 25 26 27 23 25 37 21 184 324 138 11 15 4

2019 26 26 27 27 23 26 40 195 324 127 12 15 3

2020 25 27 27 27 27 24 28 185 324 139 13 15 2

2021 25 26 28 27 27 28 26 187 324 137 13 15 2

2022 25 26 27 28 27 28 30 191 324 133 14 15 1

2023 25 26 27 27 28 28 30 191 324 133 14 15 1

2024 25 26 27 27 27 29 30 191 324 133 14 15 1

2025 25 26 27 27 27 28 31 191 324 133 14 15 1

Crescent Collegiate School SystemWoodland Elementary

Woodland Elementary

*NL Stats Med K 1 2 3 4 5 6 Total Capacity Space Rooms Required Rooms Space

2015 21 24 35 20 37 18 29 184 324 138 10 15 5

2016 21 23 25 31 24 32 24 180 324 142 10 15 5

2017 24 22 23 26 31 24 32 182 324 140 11 15 4

2018 24 25 22 24 26 31 24 176 324 146 9 15 6

2019 24 25 25 23 24 26 32 179 324 143 9 15 6

2020 24 25 25 26 23 24 27 174 324 150 10 15 5

2021 24 25 25 26 26 23 25 174 324 150 9 15 6

2022 24 25 25 26 26 26 24 176 324 148 9 15 6

2023 24 25 25 26 26 26 27 179 324 145 10 15 5

2024 24 25 25 26 26 26 27 179 324 145 10 15 5

2025 24 25 25 26 26 26 27 179 324 145 10 15 5


Woodland Elementary +


2016 35 37 36 50 33 50 27 268 324 54 14 15 1

2017 35 36 38 36 50 34 53 282 324 40 15 15 0

2018 35 36 37 39 36 52 35 270 324 52 14 15 1

2019 37 36 37 37 39 38 55 279 324 43 15 15 0

2020 36 38 37 37 37 41 40 266 324 58 14 15 1

2021 36 37 39 37 37 38 43 267 324 57 14 15 1

2022 36 37 38 39 37 38 40 265 324 59 14 15 1

2023 36 37 38 38 39 38 40 266 324 58 14 15 1

2024 36 37 38 38 38 41 40 268 324 56 14 15 1

2025 36 37 38 38 38 40 43 270 324 54 14 15 1

Crescent Collegiate School SystemWhitbourne + Woodland

Woodland Elementary +

*NL Stats K 1 2 3 4 5 6 Total Capacity Space Rooms Required Rooms Space2015 36 35 48 33 48 26 36 262 324 60 12 15 3

2016 30 37 35 46 38 45 32 263 324 59 14 15 1

2017 37 32 37 37 46 39 46 274 324 48 14 15 1

2018 37 39 32 39 37 47 40 271 324 51 14 15 1

2019 37 39 39 34 39 38 49 275 324 47 14 15 1

2020 37 39 39 41 34 40 40 270 324 54 14 15 1

2021 37 39 39 41 41 35 42 274 324 50 14 15 1

2022 37 39 39 41 41 42 37 276 324 48 14 15 1

2023 37 39 39 41 41 42 44 283 324 41 14 15 1

2024 37 39 39 41 41 42 44 283 324 41 14 15 1

2025 37 39 39 41 41 42 44 283 324 41 14 15 1


Whitbourne Elementary K 1 2 3 4 5 6 Total Capacity Space Rooms Required Rooms Space

2015 15 11 13 13 11 8 7 78 325 247 7 13 6

2016 12 16 12 14 14 11 8 87 325 238 7 13 6

2017 12 12 16 12 14 14 12 92 325 233 7 13 6

2018 7 12 13 16 12 14 14 88 325 237 7 13 6

2019 10 7 12 13 17 12 14 85 325 240 7 13 6

2020 9 10 7 12 13 17 12 80 325 245 7 13 6

2021 10 9 10 7 12 13 17 78 325 247 7 13 6

2022 9 10 9 10 7 12 14 71 325 254 7 13 6

2023 10 9 10 9 10 7 13 68 325 257 7 13 6

2024 9 10 9 10 9 10 7 64 325 261 7 13 6

2025 10 9 10 9 10 9 10 67 325 258 7 13 6

Crescent Collegiate School SystemBaragar Projections

Woodland Elementary K 1 2 3 4 5 6 Total Capacity Space Rooms Required Rooms Space2015 21 24 35 20 37 18 29 184 324 140 11 15 4

2016 12 23 24 36 20 37 18 170 324 154 9 15 6

2017 12 13 23 26 37 20 37 168 324 156 10 15 5

2018 25 14 13 24 26 37 20 159 324 165 9 15 6

2019 19 25 14 13 24 26 37 158 324 166 8 15 7

2020 20 19 26 14 15 24 26 144 324 180 8 15 7

2021 19 20 20 26 14 15 24 138 324 186 8 15 7

2022 20 19 21 20 26 14 15 135 324 189 7 15 8

2023 19 20 20 21 20 26 14 140 324 184 7 15 8

2024 20 19 21 20 21 20 26 147 324 177 7 15 8

2025 19 20 20 21 20 21 20 141 324 183 7 15 8


Whitbourne + Woodland

Elementary K 1 2 3 4 5 6 Total Capacity Space Rooms Required Rooms Space

2015 36 35 48 33 48 26 36 262 324 64 13 15 2

2016 24 39 36 50 34 48 26 257 324 69 13 15 2

2017 24 25 39 38 51 34 49 260 324 66 13 15 2

2018 32 26 26 40 38 51 34 247 324 79 14 15 1

2019 29 32 26 26 41 38 51 243 324 83 14 15 1

2020 29 29 33 26 28 41 38 224 324 102 14 15 1

2021 29 29 30 33 26 28 41 216 324 110 13 15 2

2022 29 29 30 30 33 26 29 206 324 120 13 15 2

2023 29 29 30 30 30 33 27 208 324 118 14 15 1

2024 29 29 30 30 30 30 33 211 324 115 14 15 1

2025 29 29 30 30 30 30 30 208 324 118 14 15 1

Crescent Collegiate School SystemBaragar Projections


2. PROGRAMMING AND SERVICES (1/4)

• Impact on a suitable and equitable range of learning opportunities for students due to declining enrollment.• There would be no change at Whitbourne Elementary; multi-aging has occurred in

recent years and could be required again, depending on class caps.

• Reorganization potential to enhance learning opportunities for students. • A combined school would have greater numbers of students at all grade levels.

• Class composition• At Whitbourne Elementary grades 5 and 6 are combined and all other grades are a

single stream. At Woodland Elementary grades 1 and 2 are combined due to a decision to multi-age at those grade levels. At the other grade levels there is a combination of single and double streams with class sizes between 14 and 20 students.



• Core curriculum• No change.

• Kindergarten• Two classes for 2016-17(35 students in total). There are dedicated washrooms and

cubby/ storage areas which adjoin both rooms that could be used for Kindergarten.

• French• No change. Core French in Grades 4-6.

• Co-curricular and extra-curricular programming• Both Whitbourne and Woodland offer co-curricular and extra-curricular activities. A

combined school at Woodland Elementary, would provide similar opportunities, particularly in the areas of music and sports/recreation. There are a number of music offerings at lunch time and after school. In addition, they offer an intramural sports program and the school is involved in a number of sporting and recreation activities.



• Staffing• Due to factors such as class caps there are staffing efficiencies associated with combing

school populations. There are projected to be 4.5 less teaching units required in a combined school versus two separate schools for next year.

• Specialist spaces and resources (e.g. Music, Art)• Woodland has:• Gymnasium• Music Room• Computer Lab• Learning Resources Centre• Science/Teacher Resource Room• Instructional Resource Room• Cafeteria• Multi-purpose room (on main floor can be used as an alternate location for cafeteria, if

needed)

• Student Support Services• Guidance would be split across 2 schools vs three.



• Community programs in school (e.g. library, childcare, breakfast program)• At Whitbourne, Childcare – “Stepping Stones”

• Community volunteers oversee the school recycling program (this program could be moved to Woodland Elementary)

• 'Kids Eat Smart Breakfast Program' in both schools

• There are two Scholastic Book Fairs per year at Woodland, one includes a Family Night.

• At Woodland there is an Annual Terry Fox Walk and Walk for Breakfast.


3. Facility• Geography

• Eastern Region. Whitbourne Elementary is located in Whitbourne and Woodland Elementary is located in Dildo.

• Age of facility• Whitbourne Elementary was constructed 48 years ago. Woodland Elementary was constructed 55 years ago.

• Capital projects/repairs carried out in recent years• Whitbourne Elementary has had active leaks, and undergone partial roof replacement on an emergency basis

in 2015-16.

• Capital projects/repairs required• Whitbourne Elementary requires replacement of the roof (structure and surface) and windows. Woodland

Elementary will require replacement of the roof surface and windows in the future.

• Health/environmental concerns• None.

• Infrastructure to support programming • All present.

• Capacity and utilization• Currently 7 of 13 rooms are utilized at Whitbourne Elementary and 10 of 15 rooms are

utilized at Woodland Elementary. A combined school would require a peak of 14-15 rooms up to 2025 depending on which projection model is employed.


4. TRANSPORTATION

• Transportation description and resources required• One additional bus would be required.

• Distance to proposed school • The proposed routes are:

• 1. Markland and Whitbourne to Dildo via Main Rd/Route 80. 45-50 students, 60-65 minutes drive time estimate at a furthest distance of 37 km.

• 2. Goose Pond, Whitbourne to Dildo via Brigus Rd. 35-40 students, 45-50 minute drive time estimate at a furthest distance of 27 km.

• Potential challenges and opportunities with transportation to proposed school• The proposed route for alternate transportation needs is within the norm of

other similar runs. The current bus run is approximately 10 minutes. This would now increase to approximately 30 minutes.


5. FINANCES • School operating costs

• Operating Expenses ($203K):• Salaries and Benefits of Secretarial, Maintenance, and Custodial• Utilities (Phone, Electricity, Fuel)• Janitorial products, snow removal, municipal fees, garbage collection, fire protection, and repairs &

maintenance• Up to 4.5 Teaching Unit ($450K)

• Includes salaries, benefits, and substitutes costs (District averages)

• Transportation costs• One additional bus would be required. The cost would be determined by tender. Currently

contracted bus costs range between $29 - $75K provincially.

• Funds required for capital projects/repairs• Below are future repairs and maintenance projects the District is planning for Whitbourne

Elementary as it believes they will be required in the long-term (estimates are historical norms for like work, and not site specific estimates): • Replace windows and roof - $500K • Washroom retrofit - $25K• Roof structural upgrades - $750K (This is a new item for 2015-16 based on an engineering study, and will

be part of upcoming requests to Government)


6. SCHOOL(S) WHERE STUDENTS WILL BE TRANSFERRED

• What is the capacity of the proposed school to accommodate the students? • Woodland Elementary has additional classroom space for as long as projected to

2025.

• What changes and associated costs will be required at the school to accommodate the students?• To improve accessibility at Woodland Elementary all interior doors will be changed

from 32” to 36” at a cost of approximately $25K (materials and labour). In addition, a lift can be added to access the downstairs cafeteria at an estimated cost of $150K.

• How will programming be maintained or enhanced for the incoming students? • Students will have an opportunity to participate in class groupings by grade level.

• Other relevant information?• Below are future repairs and maintenance projects the District is planning for

Woodland Elementary as it believes they will be required in the long-term (estimates are historical norms for like work, and not site specific estimates): • Replace windows and roof - $500K


Whitbourne Elementary (Crescent Collegiate System) Feedback

Whitbourne Feedback 1

School: Whitbourne Elementary (Crescent Collegiate System)

Feedback Method Tally FOR Tally AGAINST

Surveys 0 13

Emails 0 14

Faxes 0 0

Phone Calls 0 0

Public Presentations 0 21

Total 48

Whitbourne Elementary (Crescent Collegiate System) Feedback


Themes:

• Whitbourne Elementary is the heart of the community• Long bus ride unsafe and unnecessary• Loss of green space and activity equipment• Move would mean a loss of quick access to emergency services and community amenities• The move will mean a less inclusive environment for the Whitbourne students• Whitbourne students will lose much more than they will gain to join with Woodland• Whitbourne is great school/staff/students• Will be traumatic instances on bus for children who have issues/motion sickness/soil

themselves• Longer day for students - takes time away from play, study, family time• Whitbourne kids won’t be able to stay for extracurricular• Whitbourne is a growing community – it is not a dying community• Whitbourne has all the amenities – emergency services, convenience, close to the hospital for

our many students with medical issues• School doesn’t meet the school review triggers

Representative Sample Comments (1/5)

• “I am a former student of Whitbourne Elementary. I am in (junior high) right now with an 80+ average, I partake in many school events ... You must be wondering why you might think this is important, well I suffer from allergy induced asthma as well as, multiple food allergies!!! My mom worked very hard for me to have a ‘normal’ school life, she stayed up late to make me cupcakes for the cake walk, pizza for field trips so that I would never feel left out. Inclusion works, I am proof of it."



• “My issues are as follows; Safety that you cannot guarantee on our highways. Kids being asked to take extremely long bus rides. These kids not being to avail from after school activities due to the distances involved. Lack of green space. The other school located on a stretch of highway with dangerously fast moving traffic. Accessibility issues with the other school, and others but these are the main ones for me.”

• “I feel the Board is not looking into the reasons why the school should stay in the community of Whitbourne and they never supported a reason that would benefit a closure of Whitbourne Elementary”



• “The drive from my house straight to Woodland Elementary is 22 minutes without any stops. I feel that the bus ride would be excessive and the children would have less time to play and be exhausted when they get home from school. We will not be able to walk with or drive them to school as we do here since it would be too far to walk and drive and too costly to drive so they will have to take the bus. The students from Markland would have it even worse. They are currently on the bus for close to or over an hour to fo what would be fourteen minutes by car.”



• “I find it impossible to understand in the light of the facts that have been presented how the Board of Trustees could possibly be considering closing Whibourne Elementary School. The facts speak to a thriving, growing community with a proven increase in younger children in the population pointing to the need to maintain a school in this community. If for no other reason you need to keep this school open because of the need for a fully accessible facility with the physical capacity to meet the needs of the children with special requirements. Add to that the growing population, the obviously moot point of roof repair, the stress of two hours on a school bus each day, the services available in Whitbourne that are not available in New Harbour and the general overall welfare of the students currently in the Whitbourne School and one has to seriously question why the NLESD is even considering the motion of March 5, 2016. The District has not presented any evidence that proves that Whitbourne needs to close. The only evidence-based arguments I have heard or read are those presented by the parents and community members of Whitbourne.”


• “When you ask children and others to use a back door entrance instead of welcoming them through the front doors of their school you are sending them a very clear message. You are saying they are being accommodated, but they are certainly not being celebrated and they are not given the same value as anyone who can enter through the front door. There is a difference between providing access and providing inclusion. It is vital that in this review process and going forward all schools be assessed through an inclusion lens not just assessed on minimum accessibility and accommodation features.”

- Coalition of Persons with Disabilities



Documents

School Review · 2016. 4. 27. · Council (Jan 27-Feb 2) •Post information on line •Collect feedback 1st Board Decision •Board reviews information collected and feedback