MSU-ILIGAN INSTITUTE OF TECHNOLOGY

Andres Bonifacio Avenue, Tibanga

9200 Iligan City, Philippines

SCHOOL OF GRADUATE STUDIES

PHILOSOPHICAL FRAMEWORK

A.Y. 2008-2009

Foreword

The “Philosophical Framework and Objectives” of the School of

Graduate Studies was approved by the Board of Regents in its 147th

meeting through BOR Resolution No. 72, series of 1992. For the past

sixteen years (16) years, the Framework has guided the School of Graduate

Studies of MSU-IIT in the implementation and administration of its programs.

Over the years, development in the graduate programs were

apparent. Implementing Rules and Regulations, vis-à-vis, guidelines and

policies, in the form of minutes of meetings, memoranda and special orders, were issued for the smooth implementation of the programs. For

purposes of reference, browsing through these loose-leaf documents

became cumbersome and time-consuming. It is therefore felt that these guidelines and policies be consolidated and compiled into a bound copy.

For this reason, the School of Graduate Studies, through its Graduate

Coordinators’ Committee, spearheaded this initiative to come up with what is now called “The MSU-IIT School of Graduate Studies Philosophical

Framework”.

We hope that this Framework will also help clarify pressing issues

and concerns which may not have been addressed succinctly in the last manuscript. Undoubtedly, this will benefit both faculty and students in

their quest for clear-cut policies in the School of Graduate Studies.

We are thankful to the College Coordinators who have unselfishly shared their experiences, insights and concerns, through series of

committee meetings, in order to come up with the policies that are now

embodied in this Framework. We are also thankful to the MSU-IIT administration under

Chancellor Marcello P. Salazar and Vice Chancellor for Academic Affairs

Arnulfo P. Supe for their full support particularly in the publication of this

Framework.

____________________________

Jerson N. Orejudos

Dean, School of Graduate Studies

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TABLE OF CONTENTS

Section Description Page

Foreword

Rationale 1

Organization 1

Academic

Matters

Admission Requirements 3

Admission Procedure 3

Typical Enrolment Procedure 4

Policies on Admission and Fees for International

Students

5

Classification of Graduate Students 6

The Program Adviser and the Advisory Panel 7

Program of Study 8

Course Work 8

Transfer of Credits 8

Grading System 9

Minimum Grade Requirement 9

Residence Requirement 9

Time Limit for Completion 10

Disqualification 10

Admission to Candidacy 10

Intention to Graduate 11

Comprehensive Examination 12

Special Project/Thesis/Dissertation 13

Special Project/Thesis/Dissertation Advisory Panel 13

Oral Examination on Special

Project/Thesis/Dissertation

14

Minimum/Maximum Load 15

Repetition of a Course 16

Non-Degree Credit 16

Cross-Enrollment 16

Duties Duties of a Program Adviser/Coordinator 18

Duties of Advisory Panel 18

Duties of Oral Examination Panel 19

Duties of a College/School Graduate Coordinator 19

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TABLE OF CONTENTS (contd)

Section Description Page

Duties of the Assistant Dean of the School of Graduate

Studies

20

Duties of the Dean of the School of Graduate Studies 21

The Graduate

Faculty

Qualifications of a Graduate Faculty 22

Accreditation of Graduate Faculty 22

Honorarium Scheme 23

Guidelines on

Flow of

Forms

Application for Admission to a Graduate Program 26

Recommendation Form for Admission to a Graduate

Program

27

Notice of Admission 27

Admission Form 1-2007 27

Preliminary Registration Form 27

Assessment Form 28

Certificate of Registration (Registrar’s Copy, Cashier’s

Copy and Student’s Copy)

28

Program of Study 29

Academic Load Revision Permit 29

Application for Advance Credit 29

Removal Exam/Grade Completion Form 29

Application for Leave of Absence 30

SGS Form 1: Nomination of Members of Advisory

Panel

30

SGS Form 2: Request for Change of Adviser/Panel Member

30

SGS Form 3: Approval for Proposal Hearing 31

SGS Form 4: Approval of Proposal 31

SGS Form 5: Nomination of Members of Oral

Examination Panel

31

SGS Form 6: Approval for Final Defense 32

SGS Form 7: Oral Examination Report in Final Defense of Dissertation, Thesis or Special Project

32

SGS Form 8: Panel Oral Examination Report 33

iv

TABLE OF CONTENTS (contd)

Section Description Page

SGS Form 9: Approval for Binding 33

SGS Form 10: Application for Written Examination

33

SGS Form 11: Nomination of Members of

Written Examination Committee

33

SGS Form 12: Written Examination Report 34

SGS Form 13: Application for Intention to

Graduate

34

Comprehensive/Preliminary Exam Results 35

Application for Graduation 35

Certification 35

Certificate of Panel Approval 35

v

Sample Forms

Description Page

Application for Admission to a Graduate Program 37

Recommendation Form for Admission to a Graduate Program 39

Notice of Admission 40

Admission Form 1-2007 41

Preliminary Registration Form 42

Assessment Form 43

Certificate of Registration (Registrar’s Copy) 44

Certificate of Registration (Cashier’s Copy) 45

Certificate of Registration (Student’s Copy) 46

Program of Study (Semester-on-Semester Format) 47

Program of Study (Course-Listing Format) 49

Academic Load Revision Permit 50

Application for Advance Credit 51

Removal Exam/Grade Completion Form 52

Application for Leave of Absence 53

SGS Form 1: Nomination of Members of Advisory Panel 54

SGS Form 2: Request for Change of Adviser/Panel Member 55

SGS Form 3: Approval for Proposal Hearing 56

SGS Form 4: Approval of Proposal 57

SGS Form 4 (contd.): Proposal Hearing 58

SGS Form 5: Nomination of Members of Oral Examination Panel 59

SGS Form 6: Approval for Final Defense 60

SGS Form 7: Oral Examination Report in Final Defense of

Dissertation, Thesis or Special Project

62

SGS Form 7 (contd.) – Recommendations 63

SGS Form 8: Panel Oral Examination Report 64

SGS Form 9: Approval for Binding 65

SGS Form 10: Application for Written Examination 66

SGS Form 11: Nomination of Members of Written Examination

Committee

67

SGS Form 12: Written Examination Report 68

SGS Form 13: Application for Intention to Graduate 69

Comprehensive/Preliminary Exam Results 70

Application for Graduation 71

Certification 72

Certificate of Panel Approval 73

Sertipiko ng Pagpapatibay ng Panel 74

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THE MSU-IIT SCHOOL OF GRADUATE STUDIES

PHILOSOPHICAL FRAMEWORK

RATIONALE Cognizant of the current national thrust and consistent with the

general aims of graduate education as prescribed by the Commission on

Higher Education (CHED), graduate schools in the country should explore

varied avenues in the pursuit of national development. The Mindanao State University – Iligan Institute of Technology

School of Graduate Studies (MSU-IIT SGS) is committed to the task of

developing human resources for nation-building through advanced instruction, research, community development and production. It assumes

the responsibility of achieving a balanced high-quality graduate education.

In practicable, attainable and specific terms, the objectives are as

follows: 1. to prepare students for functional and productive research in the

various educational disciplines;

2. to enhance competencies in teaching, administration and management;

3. to develop leaders in the field of endeavors being pursued in the

Institute; 4. to provide expertise as needed by the student clientele and the

community contingent on Institute resources; and

5. to enrich, preserve and transmit the cultural heritage through

quality instruction, research, practice and various available media.

ORGANIZATION The Graduate Educational Council (GEC) is the policy-making body

of the School of Graduate Studies. Its regular membership consists of the

Deans/Directors of the Colleges/Schools which offer graduate programs,

the Vice-Chancellor for Academic Affairs as Chair, the Dean of the School of Graduate Studies as Vice-Chair, and the Assistant Dean as Secretary. Its

functions include: (1) formulation of policies and guidelines governing

administration of graduate programs and operation of committees in the School of Graduate Studies, (2) consideration of major changes or new

directions in graduate education and advanced research including

proposals for new programs leading to certificates or degrees in the

graduate level, and (3) advising the Chancellor on whatever measures necessary for the proper coordination of graduate programs of the Institute.

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An interdisciplinary body with members composed of one Graduate

Coordinator from each of the Colleges/Schools offering graduate degree programs constitute the Coordinators’ Committee of the School of

Graduate Studies. It has the following functions: (1) to consult with

program coordinators in the smooth implementation of graduate programs;

(2) to review graduate offerings and programs, in consultation with the service department, and recommend necessary changes towards upgrading

advanced education and research in the Institute; (3) to study any

additional offering and program in the light of proposals from various disciplines; (4) to review and act on proposed changes in the curricula of

the various disciplines, in coordination with the department offering the

program, before presentation to authorized body; (5) to perform administrative duties and assist the College/School Dean in the smooth

implementation of graduate programs; (6) to recommend, in consultation

with the department, to the SGS Dean schedule of course offering and

teaching load of faculty members and lecturers; (7) to recommend, in consultation with the department, to the College/School Dean library and

other teaching materials, equipment, etc. to purchase, and formulate

policies on their use; (8) to regularly review and refine the general implementing rules and regulations of graduate programs as embodied in

this Philosophical Framework, so as to properly guide the students from

admission to graduation; (9) to attend and actively participate in meetings called by the SGS Dean; (10) to sit, upon advise of the SGS Dean, in

dissertation/thesis/special project hearings; (11) to establish linkages with

key institutions; (12) to develop a scheme for the proper monitoring and

evaluation of graduate programs; and (13) to perform such other duties as may be assigned by the SGS Dean.

The management of the School of Graduate Studies is the

responsibility of the Dean. He/She will coordinate and reinforce the graduate programs of all Colleges/Schools of the Institute. As such he/she

exercises general jurisdiction over the operation of all graduate programs

for the purpose of achieving the required academic standard.

The School of Graduate Studies shall operate like the other academic units. It takes charge of processing, recording and filing of all activities of

graduate students in the Institute. Unless so specified, the management of

the graduate programs of the Institute is the responsibility of the SGS Dean in close coordination with the Deans/Directors of the Colleges/Schools

offering graduate programs.

The School of Graduate Studies shall have a graduate faculty composed of accredited faculty members from the different

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Colleges/Schools of the Institute who are qualified to teach in graduate

courses and further recommended by the Dean/Director and approved by the SGS Dean. However, said faculty members do not cease to be faculty

members of their respective mother College/School.

ACADEMIC MATTERS

Admission Requirements: The following minimum requirements must be satisfied for

admission to any program in the School of Graduate Studies:

1. A bachelor’s degree, or master’s degree, from a recognized institution is required for admission to a master’s or doctoral program,

respectively.

2. For an applicant to a master’s program, an undergraduate

Grade-Point-Average (GPA) of 2.00 or better, and for an applicant to a doctoral program, a GPA of 1.75 or better in the master’s program; or

some evidence of potential ability to pursue a graduate degree, e.g.,

excellent performance in teaching or research, etc. 3. Evidence of suitable background or its equivalent in the degree

sought.

The above criteria shall be enforced through (a)

examination/evaluation of scholastic credentials, (b) recommendation from

two former professors and/or distinguished authorities in the

field/discipline sought, (c) character reference (d) personal interview, and (e) admission test or any appropriate means.

Applicants must submit all required credentials to the Program

Coordinator/Adviser in the Department at least two weeks before enrollment. Credentials are evaluated by the Coordinator/Adviser and are

endorsed to the School of Graduate Studies for further appraisal and

approval. Admission is contingent upon acceptance by both the

College/School and the School of Graduate Studies.

Admission Procedure:

The student is required to prepare the following documents/items: 1. Two (2) sets Xerox copies for SGS and one (1) set certified true

copies of Transcript of Records for the Registrar’s Office;

2. Two (2) pcs. 2×2 ID pasted to application forms for SGS and another two (2) pcs. with name at the back for the Registrar’s Office;

5

3. Two (2) Xerox copies of Transfer Credentials/Honorable

Dismissal for SGS and one original copy for the Registrar’s Office (required only to non-MSU-IIT alumnus). Present a promissory note that

the same be submitted within a month after regular enrolment, if yet to be

secured;

4. Two recommendation forms from former Professors or experts in the field of specialization sought (or promissory note if yet to be

secured); see Guidelines on Forms, re: “Recommendation Form for

Admission to a Graduate Program”; 5. Official Receipt for admission fee to be paid at the Cashier’s

Office. (Secure billing statement from the program adviser/coordinator);

6. Xerox copy of marriage certificate (for married women) for the Registrar’s Office.

Once the above documents/items are prepared, the student should

accomplish the following: 1. Fill up 2 sets of “Application for Admission to a Graduate

Program” forms and submit these, together with items 1-5 above, to

Program Adviser/Coordinator stationed at the College/School. 2. Program Adviser/Coordinator evaluates application and

interviews applicant (an admission exam with appropriate fees may be

administered in some programs); 3. Program Adviser/Coordinator signs the forms and endorses the

2 sets of the application documents to the School of Graduate Studies;

4. The SGS Dean signs the two sets of application forms and

issues Notice of Admission. Copies of the Notice of Admission are attached to the application documents.

5. One set of the application documents is filed at the School of

Graduate Studies. The other set is returned to the Program Adviser/Coordinator for filing in the Department.

6. Student gets a copy of the Notice of Admission and proceeds to

Program Adviser/Coordinator for enrolment.

Typical Enrolment Procedure:

A typical enrolment procedure is conducted as follows:

1. Get ID number from the Admissions Office (for first year students);

2. Pay Insurance and other Student Fees at the College-Deputized

Collectors; 3. Go to Graduate Program Adviser for Preliminary Registration

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Form (PRF) and Advising (The Notice of Admission and the

Application documents must be duly accomplished or on file in the Department);

4. Have your courses controlled and assessed by the College

Controller and Assessor;

5. Pay tuition and other fees at the college-deputized cashier or other means, e.g., electronic, G-cash, etc.

6. Secure a Certificate of Registration (COR);

7. Go to Program Adviser and College Dean for signatures in the COR;

8. Submit the following documents enclosed in a long brown

envelope to the college-deputized registrar: a. Certified true copy of Transcript of Records;

b. Original Copies of Certificate of Transfer Credential/Honorable

Dismissal from last school attended (only for non-MSU-IIT

alumnus); c. Xerox copy of Marriage Contract (for married women);

d. Two (2) pcs. 2 × 2 pictures with name at the back;

e. Notice of Admission from the School of Graduate Studies; and f. Certificate of Registration with Official Receipt of Payment

from the Cashier’s Office

9. Proceed to the clinic; and 10. Secure ID from the Computer Center.

In the case of a student seeking admission to the School of Graduate

Studies whose English proficiency is low, the student will be advised to satisfy the English proficiency requirement before the student can be

admitted as a regular student to the School of Graduate Studies.

Policies on Admission and Fees for International Students:

Students who are not Filipino citizens nor permanent residents of

the Philippines who wish to apply for Admission to MSU-IIT must do so

with the Office of Admissions. In addition to the basic admission requirements established by the

Institute, foreign students must:

1. Provide evidence of English proficiency in the form of at least minimum passing score in TOEFL or other English proficiency

tests.

2. Complete the sequence of preparatory studies required for university admission.

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3. Request that each school they attended mail their academic

records or transcripts directly to the Registrar’s Office. Transcripts must include the dates of attendance, level of study, list of

subjects, studies and grades obtained, rank in class when possible,

and the grading system used. Reports of examinations taken and a

final average should be included. All these records must be official documents. Only certified copies or the originals will be accepted

for review. These official documents must have an official seal

and signed in ink by the appropriate official from the institution(s), such as the registrar. If the school(s) is/are unable to mail the

original official documents, exact copies certified by an

appropriate official from the institution may be sent. 4. All documents must be accompanied by an official English

translation if they appear in another language. Transfer credits are

awarded at the Institute’s discretion. All documents received

become a part of the permanent student record at the MSU-Iligan Institute of Technology and cannot be released.

5. Pay all tuition and fees in full at the time of enrolment. Payment

must be made in full in US dollars or equivalent. Students also must pay the following items:

i. Application fee of $25.

ii. Tuition and other miscellaneous fees set by the Institute for all students. These fees vary by courses enrolled in.

iii. Alien student fee per semester:

a. Non-resident: $500.00

b. Resident: $250.00

Classification of Graduate Students

Graduate students upon admission shall be classified as follows:

1. Regular - a full-fledged regular graduate student who satisfactorily

complies with all the requirements for admission, including those prescribed by the department/college offering the degree.

2. Conditional - an applicant with deficiencies, e.g., prerequisite

courses, but satisfies all the basic requirements for admission. The said deficiencies should be satisfied on or before the end of the

second semester of the first year of attendance. A student on

conditional status should be dismissed from the School of Graduate Studies if he/she fails to earn a GPA of 2.00 or better in

the first semester of residence for the master’s degree, or a GPA of

1.75 or better for the doctoral degree.

3. Probational - an applicant who fails to earn an undergraduate GPA

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of 2.00 or better but has proven to be capable to pursue a master’s

degree, or an applicant who fails to earn a GPA of 1.75 or better in the master’s degree but has proven to be capable to pursue

doctoral studies. A student on probation should be dismissed from

the School of Graduate Studies if he/she fails to earn a GPA of

2.00 or better in the first semester of residence for the master’s degree, or a GPA of 1.75 or better for the doctoral degree.

4. Special - an applicant who, in writing, does not intend to pursue a

graduate degree but seeks admission to the School of Graduate Studies to register in some courses. Credits earned during the

period as a special student are not credited for any degree unless

the basic requirements for admission to the degree have been satisfied, approved and recommended by the department/college.

Such credits shall not exceed nine (9) units. Any student admitted as probational cannot continue to register as such

beyond one semester. No student can be admitted for candidacy to a degree while in the conditional or probational status.

If the major department believes that a student cannot complete the

degree sought, the said department will advise the School of Graduate Studies in writing to dismiss the student from the program being pursued.

The Program Adviser and the Advisory Panel

During the registration period, a student is assigned a program adviser

tasked to help plan the student’s program of study. The program adviser is temporary until a major adviser has been

designated not later than the end of the first semester of study for a

master’s program and not later than the end of the 2nd

semester for a doctoral program, or not later than the end of the second summer of study

in case of students who register for summer classes only. The student

concerned must carefully choose his/her research adviser subject to the approval of the Dean of the School of Graduate Studies.

An advisory panel, when created, shall act as the examining body for

the required proposal hearing on the thesis/dissertation of the student. SGS

Form 1, Nomination of Members of Advisory Panel, is used for this purpose.

An adviser should be a member of the graduate faculty accredited for

thesis/dissertation writing. The comprehensive/preliminary examination committee shall be

distinct from the advisory panel. SGS Form 11, Nomination of Members

of Written Examination Committee, is used for this purpose.

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It is recommended that, for purposes of continuity, members of the

advisory panel will later constitute the oral examination committee. SGS Form 5, Nomination of Members of Oral Examination Panel, is used for

this purpose.

Program of Study During the first semester of residence, the student draws up a program

of study in consultation with the program adviser. The program adviser

guides/assists the student on the courses to be taken, and recommends approval of the student’s program of study. The program of study shall be

signed by the program adviser and a copy shall be filed at the Department.

(Refer to Sample forms for the format using the semestral arrangement or course listing).

In certain cases, a student may be required to enroll in

undergraduate/bridging courses necessary to satisfy the prerequisite

requirements of courses in the program sought. In such cases, regular tuition fee rate for graduate students applies even if the course is

undergraduate.

Course Work

The curriculum for master’s degree with thesis should contain a

minimum total of 36 units distributed as follows: 30 academic units

+ 6 thesis units

TOTAL 36 units

Non-thesis master’s degree normally has at least a total of 45 units

that include a 3-unit special project course.

The doctoral program normally includes a minimum of 48 units distributed as follows:

36 academic units (excluding the master’s academic

units and thesis)

+ 12 dissertation units TOTAL 48 units

Transfer of Credits 1. No undergraduate units shall be credited for graduate work.

2. No more than nine (9) graduate units earned in one program may

be credited towards course work for a master’s degree, and no more than sixteen (16) graduate units earned at the Ph.D. level

10

may be credited towards course work for a doctoral degree, and

provided further that courses taken in other universities are subject to validation. The “Application for Advance Credit” form

may be used for this purpose.

3. Transfer of credits must be formally requested by the student

upon recommendation by the SGS Dean and Department Chair and approved by the Dean of the College/School.

4. The application for transfer of credits shall be forwarded to the

Institute Registrar for recording and filing. 5. Transfer credits are not included in the calculation of the student’s

Grade-Point Average.

Grading System (BOR Res. No. 12 s1997)

The grading system in the graduate programs shall be as follows:

1.00 – 1.25 Excellent

1.50 – 1.75 Very Good 2.00 – 2.25 Good

2.50 - 2.75 Satisfactory

3.00 Passing 5.00 Failure

INC Incomplete (carries no credit)

Minimum Grade Requirement

Evaluation of the student’s academic standing shall be done at the end

of each semester. To be in good standing, a student in a master’s program

must maintain a Grade-Point Average (GPA) of 2.0 or better in graduate courses. A student in a doctoral program must maintain a GPA of 1.75 or

better to be in good standing.

As soon as a student’s performance falls below the standard as stated above, the SGS Dean, upon consultation with the academic unit

concerned, will designate the student as probational in status and will

immediately notify the student, the adviser, and the Institute Registrar. If

the student, in the next semester of registration is still classified as probational, the student will be dismissed from the program.

For the purpose of computing the Grade-Point Average (GPA), an

incomplete (INC) grade will be counted as 5.0.

Residence Requirement

The student in a master’s program shall have been in residence for at least one year immediately prior to the award of the degree (or, in the case

11

of a student who comes in only for summer courses, for at least five

summers). The student in a doctoral program shall have been in residence for at

least one-and-a-half (1½) years immediately prior to the award of the

degree.

Time Limit for Completion

All requirements for the Master’s degree shall be completed in not

more than five (5) calendar years, and the doctoral degree shall be completed in not more than seven (7) calendar years, including leaves,

from the time a student advances admission to candidacy for the degree.

Awarding of the degree is forfeited if the student fails to finish the degree within the prescribed period. However, the student may be re-admitted to

the program. As such, a maximum of thirty percent (30%) of the total

units, or nine (9) units, whichever is higher, previously taken under the

program can be validated for master’s program, and thirty percent (30%) of the total units, or sixteen (16) units, whichever is higher, for doctoral

program.

Disqualification

A student will be dismissed from the program in any of the following

cases: 1. failure to maintain a GPA of 2.0 or better for master’s program or

1.75 or better for doctoral programs in two consecutive semesters;

and failure to attain a cumulative weighted GPA of 2.0 or 1.75,

for master’s or doctoral program, respectively; 2. Failure at a second try in the comprehensive examination;

3. Failure at a second try in the oral examination of the special

project/thesis/dissertation; or 4. Failure on the same subject the third time.

A first year student in a master’s or doctoral program who is

admitted on a probational, conditional or special status shall be dismissed from the School of Graduate Studies if the student fails to earn a GPA of

2.0 or better, for Master’s, or 1.75 or better for doctoral program, in the

first semester of residence.

Admission to Candidacy

Admission to the School of Graduate Studies does not imply admission to candidacy for a degree. A graduate student is subsequently

12

admitted to candidacy only after the student has demonstrated ability to do

graduate work. The School of Graduate Studies shall award admission to candidacy for the master’s degree after the student has completed at least

twelve (12) units of the required courses in residence with a GPA of 2.0 or

better. Award of admission to candidacy for students in doctoral programs

will be given only after at least one-third (1/3) of the total required units of the program have been earned in residence with a GPA of 1.75 or better.

The program of study listed in the application should be planned in

consultation with the program adviser. Both the program coordinator/adviser and the department head, with the concurrence of the

College Coordinator, approve the application for admission to candidacy

before it is submitted to the Dean of the School of Graduate Studies for final approval, and issuance of an Office Order.

Candidacy to a master’s degree will be given only after:

1. All undergraduate prerequisites or deficiencies have been

satisfied; 2. At least twelve (12) units graduate credit has been

completed in residence with a GPA of 2.0 or better;

3. Departmental requirements, if any, e.g., foreign language, etc., have been completed; and

4. Transfer of credits, if any, has been approved.

Candidacy to a doctoral degree will be given only after:

1. All prerequisites or deficiencies have been satisfied;

2. At least one-third (1/3) of the total required units of the

doctoral program shall have been earned with credit and completed in residence with a GPA of 1.75 or better; and

3. Transfer of credits, if any, has been approved.

Intention to Graduate

At the start of the semester, graduating students shall file “Application

for Intention to Graduate” using SGS Form 13. This informs the major

department and the School of Graduate Studies the intention of the student to complete all degree requirements during the semester. This likewise

serves as the basis for the School of Graduate Studies to recommend to the

Institute Council the student for graduation. Once the student has filed this form during the semester, and in the case when he/she fails to graduate in

the same semester, the student need not refile the same form the following

semester. Enrolment in the semester subsequent to filing is enough for the School of Graduate Studies to re-endorse the student’s graduation during

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the semester.

Once graduation of the student is assured during the semester, a separate form, “Application for Graduation”, will have to be filed at the

Registrar’s Office. Refer to the Institute Calendar for the filing deadline.

Comprehensive Examination Depending on the design of a program, a comprehensive examination

may or may not be administered to students taking programs with a

thesis/dissertation. However, in a non-thesis (coursework) program, a comprehensive examination must be administered. The comprehensive

examination shall aim to test the student’s ability to integrate and apply the

knowledge acquired in the program of study. The areas/subjects covered by the comprehensive examination shall be prescribed by the program.

The comprehensive examination shall be given only to a candidate

after completion of courses covered by the examination and after

accomplishing SGS Form 10 (Application for Written Examination), indicating the date, time and place of the examination. Application should

be filed in the School of Graduate Studies at least one (1) week before the

intended date of examination. The official receipt of the examination fee must be attached to the application form. The comprehensive examination

shall be administered on at most two days within a period of two weeks.

The comprehensive examination shall be conducted by a comprehensive examination committee of at least three members, all of

whom shall be drawn from the graduate faculty of the department upon

joint recommendation of the Program Adviser and the Program/College

Coordinator, and subject to approval by the Dean of the School of Graduate Studies. Ideally, the panel shall be composed of Professors of the

students who handled the subjects covered by the examination. The same

members shall take charge of correcting the examination. In the case when a Professor is on study or sick leave, etc., such that the same is unable to

administer the exam, a duly authorized graduate faculty member may be

delegated in his/her behalf. SGS Form 11, Nomination of Members of

Written Examination Committee, is used for this purpose. Results of the examination shall be reported to the School of Graduate

Studies not later than two weeks after the date of examination using SGS

Form 12 (Written Examination Report). The comprehensive examination questions and answer booklets shall be available for inspection and shall

be kept at the Department for at least one (1) year.

If the candidate fails the examination, a second examination may be given at any convenient time. A student is dismissed from the program if

14

he/she fails in the second examination.

Special Project/Thesis/Dissertation

A student who has been admitted to candidacy for a degree conducts

the special project/thesis/dissertation in phases with the assistance of the

adviser. Once the research proposal is approved by the advisory panel and by the Dean of the School of Graduate Studies in a proposal hearing, the

student can start formal work on the research as proposed.

Special Project/Thesis/Dissertation work as a course is required of a student. Enrolment on this course, however, requires completion of all

academic requirements with a GPA of 1.75 or 2.0 for master’s program or

doctoral program, respectively. Some programs may require passing the comprehensive exam, prior to or concurrent with, enrolment of the

research course.

When the work is not completed after the first semester of formal

registration, it must be continually registered until the manuscript is completed, approved and submitted to the School of Graduate Studies.

This continuous registration rule is required whether or not the student is

enrolled in other courses. Special project/thesis/dissertation not finished within the semester must be reported as In Progress (IP) in the grading

sheet. It shall be rated qualitatively, i.e., IP (In Progress), P (Passed) or F

(Failed). After a successful defense, the Adviser shall submit a report and the Special Project/Thesis/Dissertation title and rating shall be entered in

the student academic records.

Special Project/Thesis/Dissertation Advisory Panel With the approval of the Dean of the School of Graduate Studies, and

endorsed by the College/School Graduate Coordinator, the student chooses

the advisory panel with the following composition: For a special project, the panel is composed of an adviser with

zero (0), one (1) or more members. SGS Form 5 (Nomination of Members

of Oral Examination Panel) is used for this purpose.

For a master’s thesis, the panel is composed of one adviser with at least two (2) members. SGS Form 1 (Nomination of Members of Advisory

Panel) is used for this purpose.

For a dissertation, the panel is composed of an adviser with at least three (3) members, one of whom is an off-campus member. An off-campus

member is one who is working outside MSU-IIT campus. He/She may be

a graduate faculty member of the MSU System or other prestigious academic institution, or an expert in the field of specialization sought who

15

is working in the industries, etc. SGS Form 1 (Nomination of Members of

Advisory Panel) is used for this purpose. The adviser shall be the chair of the advisory panel. All members

of the advisory panel, except possibly the off-campus examiner, shall be

graduate faculty members accredited for special project/thesis/dissertation

advising. In principle, the adviser must be a member of the Graduate Faculty

of MSU-IIT. However, an off-campus adviser may be assigned to the

student, if indispensable. In this case, a co-adviser from MSU-IIT must be assigned to the student. The co-adviser shall enjoy the same honorarium as

the adviser.

The adviser/co-adviser must have written a master’s thesis and/or doctoral dissertation. A holder of a non-thesis master’s or doctoral degree

cannot be a thesis/dissertation adviser/co-adviser.

The adviser is tasked to enter the qualitative grade of P (Passing),

IP (In Progress) or F (Failed) in the grading sheet of the research course at the end of the semester. In case an off-campus adviser, due to

inaccessibility from MSU-IIT or, for some other reason, is incapable of

entering the grade at the end of the semester, the co-adviser, who is an MSU-IIT graduate faculty, in consultation with the adviser, may be

authorized to do so.

Entry of the passing grade P for a dissertation/thesis/special project can be done only after submission of bound copies of the

manuscript.

The composition of the advisory panel may be altered when there is a

strong reason necessitating the change, such as disability or prolonged absence of any panel member, or a strained working relationship among

panel members, the student and the adviser, etc., and only upon

endorsement by the Program/Graduate Coordinator and approval by the SGS Dean. SGS Form 2 (Request for Change of Adviser/Panel Member) is

used for this purpose.

Oral Examination on Special Project/Thesis/Dissertation The oral examination on the completed special

project/thesis/dissertation shall be conducted by the members of the Oral

Examination Panel indicated in SGS Form 5 (Nomination of Members of Oral Examination Panel). In the case of oral examination on a dissertation,

at least one off-campus examiner shall be included as a member of the oral

examination committee. The adviser shall act as the Chair of the Oral Examination Panel who serves as a non-voting member. The special

16

project/thesis/dissertation must give evidence of the student’s capacity for

sound research and must be a worthwhile contribution to knowledge. SGS Form 6 (Approval for Final Defense) together with a copy of

the manuscript, must be submitted to the School of Graduate Studies at

least one (1) week prior to the scheduled final defense. An accompanying

poster, 30” x 40” (preferably tarpaulin), must be shown containing a summary of the study (Abstract, Introduction, Research Design and

Methodology, Results and Discussion, Conclusions and

Recommendations). The poster must be displayed conspicuously, preferably at the lobby of the College/School. Alongside the poster,

information regarding the place, date and time of the defense must be

properly displayed. Each member of the panel must be provided with a copy of the

manuscript. The final defense, which is a public oral examination, must be

conducted at least one (1) month before graduation day. Official receipt of

the defense fee must be attached to the application form. The report on the result of the oral examination shall be submitted

by the Chair of the panel of examiners to the SGS Dean immediately after

the examination and using SGS Form 7 (Oral Examination Report) and SGS Form 8 (Panel Oral Examination Report). Failure at a second oral

examination shall disqualify the candidate from the program.

Six (6) to Eight (8) bound copies of the approved manuscript plus three (3) printed copies of an abstract (300 to 500 words), and a CD

containing the electronic files of the manuscript and the abstract shall be

submitted to the School of Graduate Studies twenty (20) days before

graduation day. These items must be submitted before the adviser enters the grade of P (Passing) for the research course.

The School of Graduate Studies shall distribute the bound copies

to the following persons/institutions/units: (1) the original copy to the MSU-IIT main library, a copy each for the (2) School of Graduate Studies,

(3) the Major Department, (4) the National Library, (5) the Adviser, (6)

student, (7) the Scholarship Granting Agency, if the student is a scholar,

and (8) the Sending Institution, if the student is connected to an entity that supported his/her study. Bound copies of the approved manuscript shall be

submitted to the School of Graduate Studies not more than one year from

the date of approval of the manuscript. Otherwise, a re-examination on the research shall be required.

Minimum/Maximum Load A student, when authorized by the SGS Dean, is allowed a regular

17

load per semester of twelve (12) units in the graduate level, except when

so specified, but not to exceed fifteen (15) units. Regular students shall be allowed a load of twelve (12) units in the

graduate level, or more if authorized by the SGS Dean.

Conditional students shall be allowed a load of at most six (6) units in

the graduate level and at most nine(9) units in the undergraduate level. Probational students shall be allowed a maximum load of nine (9)

units.

Students on special status may carry a maximum load of six (6) units per semester, for at most two semesters.

Repetition of a Course A graduate student may repeat a course without special permission but

may receive credit only once. The higher grade for a repeated course will

be considered in determining the Grade-Point Average. Where the

repetition results in a lower grade, the original grade stands.

Non-Degree Credit

Normally, work done in a non-degree program does not receive graduate credit. A graduate student, however, may petition for credit if the

grade earned for a non-degree work is 2.0 or better at the master’s level,

and 1.75 or better at the doctoral level, subject to the following restrictions:

1. The petition must have the approval of the Program Adviser and

the College Coordinator.

2. The petition must be submitted to the SGS Dean on or before the time the student advances for admission to candidacy for a

degree.

3. The course must be a graduate course.

Cross-Enrollment

Graduate programs in MSU-IIT may be availed by the students

from other institutions offering similar programs through cross-registration provided that the following requirements are met:

1. A formal application to cross register addressed to the Registrar,

through the SGS Dean, must be filed. 2. A recommendation to cross-enrol from the Graduate Dean and

Registrar of home institution must be secured.

Courses that may be credited towards a graduate program but

18

which are not offered at the University may be cross-enrolled in other

State Universities or PAASCU/AACCUP-accredited schools, provided that such cross-enrollment is upon the recommendation by the program

adviser and with the approval of the SGS Dean; provided further that the

total credits earned outside the University through cross-enrollment and

transfer credits shall not exceed nine (9) units for a master’s program and sixteen (16) units for a doctoral program.

19

DUTIES

Duties of a Program Adviser/Coordinator:

1. Evaluates the credentials of applicants for admission to the graduate program, and determines if specific departmental

requirements are fully satisfied;

2. Recommends the admission of an applicant to the SGS Dean stating clearly the conditions imposed, if any;

3. Facilitates enrolment of admitted students;

4. Outlines the student’s Program of Study and files the same in the Department;

5. Recommends to the SGS Dean for approval of research

adviser and members in the advisory/oral examination panel

in consultation with the College/School Graduate Coordinator and the student;

6. Evaluates regularly and continuously the academic

performance of students and recommends to the College/School Graduate Coordinator any appropriate

action deemed necessary;

7. Recommends jointly with the College/School Graduate Coordinator the approval of requests for transfer of credits

to the School of Graduate Studies;

8. Certifies completion of all departmental requirements such

as foreign languages, undergraduate/graduate pre-requisites, etc.;

9. Keeps examination questionnaire and answer booklets of

comprehensive/preliminary/ cumulative examinations for a period of at least one year from the date of examination;

and

10. Recommends jointly with the College/School Graduate

Coordinator the student’s advancement to candidacy for a graduate degree.

Duties of Advisory Panel:

1. Signs the student’s “Nomination of Members of Advisory

Panel” form (SGS Form 1);

2. Endorses the Nomination Form to the Program/College Coordinator. The same is endorsed to the SGS Dean for

approval;

3. Advises the student on research title and guides student on proposal writing;

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4. Critiques on the proposal and accomplishes SGS Form 3

(Approval for Proposal Hearing); 5. Hears the proposal defense and makes appropriate

recommendations; and

6. Submits to the School of Graduate Studies Results of the

Proposal Hearing using SGS Form 4 (Approval of Proposal).

Duties of Oral Examination Panel: 1. Signs the student’s “Nomination of Members of Oral

Examination Panel” form (SGS Form 5);

2. Endorses the Nomination Form to the Program/College Coordinator. The same is further endorsed to the SGS Dean

for approval;

3. Guides student on the research work;

4. Critiques on the research and output; 5. Signs SGS Form 6 (Approval for Final Defense);

6. Hears the final defense and makes appropriate

recommendations; 7. Submits to SGS Results of the Final Defense, using SGS

Form 7 (Oral Examination Report) and SGS Form 8 (Panel

Oral Examination Report); 8. Signs SGS Form 9 (Approval for Binding) once all

corrections and recommendations from the panel have been

applied; and

9. Signs bound copy of the manuscript.

Duties of a College/School Graduate Coordinator:

1. Performs administrative duties and assists the College/School Dean in the smooth implementation of

graduate programs;

2. Recommends to the SGS Dean, in coordination with the

Department Chair, schedule of course offering and teaching load of faculty members and lecturers;

3. Reviews and refines the general implementing rules and

regulations of graduate programs; 4. Screens the admission of an applicant, in coordination with

the Program Coordinator/Adviser, by examining submitted

credentials as to whether or not the general requirements of the School are fully met;

21

5. Recommends, in coordination with the Program

Coordinator/Adviser, the application for admission of the student for approval by the SGS Dean stating special

conditions for approval and status/classification of the

student;

6. Recommends jointly with the Program Coordinator/Adviser the suspension/dismissal of a student from further work in

program if the student’s performance is found consistently

unsatisfactory; 7. Recommends a research adviser and members of the

advisory/oral examination panel in consultation with the

Program Coordinator/Adviser and the student. 8. Recommends jointly with the Program

Coordinator/Adviser approval of formal request for transfer

of credits.

9. Identify, in consultation with the Program Coordinator/Adviser, academic status of student.

10. Recommends, in coordination with the Program

Coordinator, admission to candidacy for a master’s/doctoral degree.

11. Recommends application for admission to candidacy for a

degree. 12. Sits, upon the advise of the SGS Dean, in special

project/thesis/dissertation oral examination; and

13. Performs such other duties as may be assigned by the SGS

Dean.

Duties of the Assistant Dean of the School of Graduate Studies:

1. Acts as the secretary of the Coordinators’ Committee of the School of Graduate Studies;

2. Records the minutes of meetings; prepares and reads the

same during meetings;

3. Coordinates with the staff for the smooth implementation of administrative works;

4. Acts as OIC in the absence of the Dean, through the latter’s

recommendation; 5. Screens and recommends Graduate Teaching Assistants

(GTA’s), Office Assistants (OA’s) and Student Assistants

(SA’s);

22

6. Recommends purchase of office supplies, materials and

equipment; 7. Assists the Dean and the Financial Assistant in the

preparation of the Annual Procurement Plan (APP);

8. Serves as consultant in the interpretation of policy-related

matters; 9. Reviews SGS manuals for refinement;

10. Evaluates research manuscripts as to style and formatting

and recommends approval for final binding; 11. Performs other functions as may be assigned by the SGS

Dean.

Duties of the Dean of the School of Graduate Studies:

1. Reviews the observations and recommendations of the

Program Coordinator/Adviser or College Coordinator for

final approval of a student’s application for admission; 2. Issues the Certificate of Admission to an applicant accepted

for admission, and indicates the special conditions and

status/classification as prescribed by the Program Coordinator/Adviser or College Coordinator. (The

registration adviser should be guided by the notations in the

certificate); 3. Keeps file of Certificate of Admission;

4. Approves student’s admission to candidacy for a degree,

upon recommendation of the College Coordinator;

5. Reviews teaching assignments and course offering in all graduate programs of all academic units;

6. Approves and files the course outlines and special

project/thesis/dissertation proposals of graduate students; 7. Approves and keeps copies of special projects, theses and

dissertations of graduate students;

8. Keeps file of the report of the results of the

comprehensive/preliminary/cumulative and oral examinations and submits results to the Registrar’s Office

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THE GRADUATE FACULTY

Qualifications of a Graduate Faculty:

1. Doctoral degree or its equivalent; or 2. Master’s degree with thesis; or

3. Master’s degree without thesis with considerable teaching

and/or research experience.

Accreditation of Graduate Faculty:

Accreditation of a graduate faculty member shall be made according to the following criteria:

1. No faculty member can teach in any graduate program unless

he/she is at least a master’s degree in his/her field of specialization.

2. As a general rule, a majority of the faculty members in the

master’s degree program, and all the faculty members in the

doctoral degree program should be holders of earned doctoral degree.

3. Only PhD holders can teach subjects of the 300 series (or

equivalent) intended for doctoral programs; PhD and master’s degree holders can teach the 200 series courses (or equivalent)

intended for masteral programs.

4. All incoming graduate faculty members must have at least five (5) years of teaching experience at the College/School in the

field of specialization he/she will be teaching at the School of

Graduate Studies.

5. Every graduate faculty member should have undertaken at least one (1) research aside from his/her master’s thesis or

doctoral dissertation; and must have undertaken other

activities such as attendance to special training, workshop, seminar or symposia in his/her field of teaching.

6. Thesis/dissertation advising is exclusively for graduate faculty

members who have written a master’s thesis or doctoral dissertation. A holder of a non-thesis master’s degree cannot

be a thesis adviser.

7. In specific fields of study which require special and technical

training, a faculty member without the appropriate graduate degree may be allowed to teach provided he or she has taught

for at least five (5) years in that field of specialization and has

gained and demonstrated competence and a recognized international scholarship in his/her field of endeavor.

24

8. All graduate faculty members must have a teaching efficiency

rating of at least 85% for a period of two (2) semesters prior to his/her teaching of graduate courses. Those who are already

teaching must maintain at least 85% Teaching Efficiency

Rating (TER) every semester.

A graduate faculty shall not cease to be under the jurisdiction of

the mother unit. As a graduate faculty, he/she becomes a

complementary component of the graduate programs being implemented in his/her mother unit.

Furthermore, graduate faculty shall exercise the privileges and

responsibilities bestowed on him/her. In the assignment of teaching load to graduate faculty, priority

should be given to graduate courses. Under normal conditions, courses

directly or indirectly related to one’s major or minor field of

specialization should be assigned to a faculty. When extremely necessary, a graduate faculty may be given a teaching load in the

undergraduate level.

The teaching load of a graduate faculty may either be composed of graduate and undergraduate courses. However, in the computation

of teaching loads, the approved Board of Regents Resolution No. 294-

R-S 1997 shall be enforced. One student unit credit of graduate course is equivalent to 1½ teaching load credit.

All teaching assignment in the Graduate School is subject to the

review of the SGS Dean.

Honorarium Scheme

Remuneration for overload teaching shall follow the same scheme

for overload payments as approved by the Board of Regents. Special Projects/Thesis/Dissertation adviser and the members of

the advisory panel and oral examination panel shall be entitled to

honoraria in accordance with the Scheme of Honoraria approved by

the Board of Regents, subject to the usual accounting and auditing rules and regulations. Members of the Comprehensive Examination

Committee are also entitled to honoraria.

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The following scheme* is observed:

No. Fee

Amount

(paid by

student)

Remarks Share/Honoraria

(subject to tax)

1 Written

Comprehensive

Exam Fee

P1,500 Fixed fee

regardless of

number of

subjects

10% goes to

admin.;

10% goes to

chair;

80% is distributed among members,

including chair.

2 Oral

Comprehensive

Exam (OCE)

Fee

P1,500 Fixed fee

regardless of

number of

subjects;

For PhD Chem.

Only

10% goes to

admin.;

10% goes to

chair;

80% is distributed

among members,

including chair.

3 Cumulative

(CUM) Exam

Fee

P300/exam Minimum of five

(5) exams, but

maximum of eight

(8); For PhD Chem.

Only

10% goes to

admin.;

90% is distributed

among members.

4 Preliminary

Exam Fee

P 1,500 Fixed Fee

regardless of

number of

subjects;

For Doctor in

Sustainable

Studies Only

10% goes to

admin.;

10% goes to

chair;

80% is distributed

among members,

including chair.

5 Special Project

Final Defense

Fee

P2,000/adviser

P1,000/member

One adviser;

0, 1 or more

members

100% goes to

adviser and

members

6 Thesis

Proposal Fee

P2,000/adviser

P500/member

One adviser;

At least two (2)

members

100% goes to

adviser and

members.

7 Thesis Final Defense Fee

P2,000/adviser P1,000/member

One adviser; At least two (2)

members

100% goes to adviser and

members.

26

No. Fee

Amount

(paid by

student)

Remarks Share/Honoraria

(subject to tax)

8 Dissertation

Proposal Fee

P 2,500/adviser

P700/member

One adviser;

At least three (3)

members. One

member must be

an outsider.

100% goes to

adviser and

members.

9 Dissertation

Final Defense

Fee

P2,500/adviser

P1,000/member

One adviser;

At least three (3)

members. One

member must be

an outsider.

100% goes to

adviser and

members.

* subject to change

27

GUIDELINES ON FLOW OF FORMS/REPORTS

(with reference to sample forms)

Application for Admission to a Graduate Program:

1. This is the first form to be filled out by an applicant for admission

to a graduate program in the School of Graduate Studies. 2. Two sets of application forms must be submitted to the Program

Coordinator/Adviser with each set containing the following items:

a. One (1) set Xerox copies of Transcript of Records; b. One (1) pc. 2 × 2 ID photo;

c. One (1) pc. Xerox copy of Transfer Credentials/Honorable

Dismissal (required only to non-IIT alumnus; promissory note if yet to be secured); and

d. Official Receipt for admission fee paid at the Cashier’s

Office.

3. The application must also be supported with the following documents:

a. Two recommendation forms from former Professors or

experts (or promissory note if yet to be secured); b. Permit to study (for government employees);

c. Passing results of admission test, if required by the

program; d. Some evidences of potential ability to do graduate work,

as may be required by the program coordinator/ adviser;

e. Other requirements of the college; and

f. Other requirements as may be required by law. 4. Relevant data, e.g., educational background, civil/professional

service eligibility, degree sought, etc., are provided by the

applicant in filling out the form. 5. This form, together with other aforestated credentials, should be

submitted to the program coordinator/adviser at least two weeks

prior to enrolment.

6. The program coordinator/adviser indicates on the application form the status of the student, i.e., regular, conditional, probational or

special.

7. Application is approved by the SGS Dean, jointly with the Program Coordinator/Adviser or College Coordinator after

examination and evaluation of credentials and other supporting

papers.

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Recommendation Form for Admission to a Graduate Program:

1. This form provides the School of Graduate Studies data regarding the performance of the prospective student in previous studies, or

performance in his/her work that is related to the degree sought.

2. Recommendation forms from at least two Professors or experts in

the field sought should be submitted to the School of Graduate Studies as a requirement for admission.

3. The form must be filled out by former Professors or experts in the

field of specialization sought. 4. The sealed envelope may be returned to the applicant or may be

mailed directly to the School of Graduate Studies. The

Professor/Expert must sign across the seal of the envelope.

Notice of Admission

1. This notice is issued by the School of Graduate Studies once the

application for admission to the graduate program is jointly approved by the Program Coordinator/Adviser or College

Coordinator and the SGS Dean.

2. Classification of the student, whether regular, probational,

conditional or special, is stated in this notice. 3. Deficiencies in credentials and deadline for their submission are

likewise stated.

4. This notice authorizes the applicant for enrolment in the semester.

Admission Form 1-2007

1. This form is supplied by the Admissions Office once the student is

allowed to enroll during the semester. This should be filled out by new students. Data from this form will be entered in the Institute

network.

2. Data such as family and educational background, address, contact

information, etc., are supplied by the student. 3. Other credentials required by the Admissions Office should also

be submitted together with this form.

4. This form also requires the student to execute a pledge of allegiance to the Institute.

Preliminary Registration Form (PRF):

1. This form is secured from the Program Adviser/Coordinator. Courses to be enrolled during the semester are listed.

2. Schedules, e.g., time, days, room, etc., related to the courses are

supplied.

29

3. Classification of the student, e.g., regular, probational, etc.; and

scholarship, if any, e.g., DOST, CHED-HEDP FDP, and other privileges as employee, staff, etc. are indicated.

4. The form should be signed by the student and the Program

Coordinator/Adviser.

5. This form is presented to the controllers who, following the list of courses listed in the form, enters the name of the student under the

appropriate courses.

6. This is the basis for the assessment of fees.

Assessment Form:

1. Once the PRF is duly accomplished, and courses are controlled, students are assessed based on the controlled courses.

2. Details of the assessment, showing tuition and other fees are

printed out in this form.

3. Payment should be done at the deputized cashier in each College/School; or may be paid directly at the Cashier’s Office, or

through electronic means, e.g., G-cash, etc., as may be prescribed

by the administration. 4. Payment should be done on or before the date indicated in the

form; otherwise, the name of the student will be deleted from the

control list. 5. Certificate of Registration (COR) will be printed once the fees are

paid.

Certificate of Registration (Registrar’s Copy, Cashier’s Copy and Student’s Copy):

1. This form is printed once payment for the tuition and other fees

has been made. 2. This is a computer print-out of the courses of the student during

the semester.

3. Details of the courses enrolled are reflected. These include course

code, course title, units, schedule and room number. 4. Student classification (scholar, paying, etc.) is likewise indicated,

usually at the upper right hand corner of the form.

5. A copy each for the Registrar, Cashier and Student is provided. 6. A copy of the COR must be kept by the student. This will be

shown to the Professor on the first day of the class.

30

Program of Study

1. This is to be drawn up by the student in consultation with the adviser.

2. This shows a summary of the courses that are taken or intended to

be taken by the student during his/her study. The format may be in

a semester-by-semester presentation or course listing. 3. The number of units required per type of course, whether

foundation, major or elective is clearly indicated.

4. This is approved by the Program Adviser/Coordinator. 5. A copy must be filed with the department.

Academic Load Revision Permit

1. This form is to be filed by a student who intends to add or

withdraw a course. 2. Addition or withdrawal of courses must have prior consent of the

instructor teaching the course. The Professor should affix his/her

signature on the form. 3. Reason for the addition or withdrawal is also indicated.

4. This is requested by the student in consultation with the Program

Coordinator/Adviser and approved by the Dean/Director of the College/ School offering the program

Application for Advanced Credit

1. This form is to be filed by the student subject to joint

recommendation of the Program Coordinator/Adviser, the Department Chair and Dean/Director of the College/School,

preferably during the first semester of residency in the program.

2. This form is to be forwarded to the School of Graduate Studies for

final approval. 3. Only nine (9) units for a master’s course, or sixteen (16) units for a

Doctoral program, taken from other schools, or taken prior to

readmission to the program, may be validated; 4. In the case of readmission to the program, only thirty percent

(30%) of total required credit or nine (9) units, whichever is

higher, for a masteral program will be validated. For a doctoral program, only thirty percent (30%) or sixteen (16) units,

whichever is higher, will be validated.

Removal Exam/Grade Completion Form

1. Subjects with INC (Incomplete) marks should be completed using this form within one (1) year after the INC is incurred. Non-

31

completion of INC’s within one year automatically assigns a grade

of 5.0 on the subject. Note further that the grade of 5.0 is used for INC in computing the Grade-Point Average (GPA) of the student.

2. The grade should be entered by the faculty member who

administered the completion.

3. Once the form is filled out by the faculty member, it must be submitted to the student custodian of the College who shall then

submit the form to the Registrar’s Office.

Application for Leave of Absence:

1. Students, who for some reasons decide not to enroll the following

semester, are required to fill up the application for leave of absence prior to enrolment.

2. Approval from Program Adviser/Coordinator, Chair and Dean

must be secured.

3. Parental/Marital consent must likewise be secured. 4. Note that the duration of the leave of absence, regardless of any

reason, is counted in the Maximum Residency Rule (MRR) of the

student. 5. Students who did not file a leave of absence will be affected by

any increase in registration-related fees implemented at the time of

re-enrolment.

SGS Form 1: Nomination of Members of Advisory Panel

1. Nomination is recommended by the Program Adviser/Coordinator

or College Coordinator in consultation with the student, approved by the SGS Dean, preferably after the semester the student is

awarded admission to candidacy to the program.

2. This is approved by the SGS Dean and filed with the School of Graduate Studies.

SGS Form 2: Request for Change of Adviser/Panel Member

1. This form is filled out when there is a strong reason necessitating the change in the panel adviser/members, such as disability or

prolonged absence of any panel member, or a strained working

relationship among panel members, the student and the adviser, etc.

2. This is recommended by the Program/College Coordinator and

approved by the SGS Dean.

32

SGS Form 3: Approval for Proposal Hearing

1. This is filled out once the target research is ready for a proposal defense.

2. Date, time and place of the defense are clearly indicated.

3. This form is filled out only for a proposal defense of a thesis or

dissertation, and not for a special project. 4. Fees associated with the defense must be paid at the Cashier’s

office, and the corresponding receipt must be attached to this form.

5. This form, together with a copy of the manuscript, must be submitted to the School of Graduate Studies at least one (1) week

prior to the scheduled proposal hearing.

6. Each member of the panel must be provided with a copy of the manuscript.

7. This form is recommended for approval by the Program/College

Coordinator and approved by the SGS Dean and filed with the

School of Graduate Studies. 8. A student undergoing a special project need not fill out this form

nor pay any proposal fee. However, proposal defense of a special

project must be arranged at the Department level.

SGS Form 4: Approval of Proposal

1. This form is used for approval of proposal defense for thesis or dissertation, and not for special projects. This is filled out by the

members of the advisory panel.

2. This form has two sheets. The first sheet is a consolidated report

on the proposal hearing, together with the approval of the advisory panel. Each member of the panel affix his/her signature and date.

The second sheet (SGS Form 4, contd.) shows the

recommendations on the proposed research from each panel member.

3. This form must be submitted to the School of Graduate Studies

after the proposal defense.

SGS Form 5: Nomination of Members of Oral Examination Panel

1. Members of this panel are tasked to hear the final defense of the

student undergoing special project, thesis or dissertation. 2. Members should affix their names and signatures on the form.

3. Nomination is recommended by the Program/College Coordinator

and approved by the SGS Dean. A file is kept at the School of Graduate Studies

33

SGS Form 6: Approval for Final Defense

1. This must be filled out by members of the Oral Examination Panel who approved the final defense of the special project, thesis or

dissertation.

2. Each member should affix his/her name and signature on the form.

3. Date, time and place of the defense are clearly stated. 4. This form, together with a copy of the manuscript, must be

submitted to the School of Graduate Studies at least one (1) week

prior to the scheduled final defense. 5. An accompanying poster, 30” x 40” (preferably tarpaulin), must

be shown containing a summary of the study (Abstract,

Introduction, Research Design and Methodology, Results and Discussion, Conclusions and Recommendations).

6. Each member of the panel must be provided with a copy of the

manuscript.

7. The final defense, which is a public oral examination, must be conducted at least one (1) month before graduation day.

8. The student must attach to this form the official receipt of the

defense fee. 9. Approval for the defense is recommended by the Program/College

Coordinator and approved by the SGS Dean. A file is kept at the

School of Graduate Studies.

SGS Form 7: Oral Examination Report in Final Defense of Dissertation,

Thesis or Special Project 1. This form shows the results of the final defense for special project,

thesis or dissertation.

2. This form has two sheets. The first sheet is a report from each examiner with ratings on four major criteria, namely, (1)

Presentation, (2) Mastery of subject matter, (3) Ability to defend

ideas and (4) receptiveness towards suggestions given. Overall

Evaluation, whether passed, failed or conditional, is likewise indicated. The second sheet (SGS Form 7, Contd.) shows the

recommendations on the research from each examiner.

3. This form, together with SGS Form 8 (Panel Oral Examination Report), must be submitted to the School of Graduate Studies

within one week after the oral examination.

34

SGS Form 8: Panel Oral Examination Report

1. This is a consolidated report of the Oral Examination Panel regarding the results of the final defense for a special project,

thesis or dissertation.

2. All members affix their names and signatures on the form.

3. This form, together with SGS Form 7 (Oral Examination Report) must be submitted to the School of Graduate Studies within one

week after the oral examination.

SGS Form 9: Approval for Binding

1. Once the manuscript is fully edited, with all revisions/corrections

applied, as suggested by the oral examination panel, application for binding may be done using this form.

2. Recommendation is jointly endorsed by the members of the panel

and the Program/College Coordinator.

3. The manuscript is scrutinized by the School of Graduate Studies, through the assistant Dean, with respect to formatting and style

based on the Research Guide issued by the School.

4. The SGS Dean approves the binding once all requirements are in order.

SGS Form 10: Application for Written Examination 1. This form is intended for students who are required to take the

comprehensive/ preliminary examination.

2. This is filed preferably after the academic courses covered by the

comprehensive/preliminary examination have been completed. 3. Date, time and place of the examination are indicated.

4. The application should be filed in the School of Graduate Studies

at least one (1) week before the intended date of examination. 5. The examination must be administered in at most two days within

a span of at most two weeks.

6. The student must attach to this form the official receipt of the

examination fee. 7. Application is recommended by the Program/College Coordinator

and approved by the SGS Dean. A copy is kept at the School of

Graduate Studies.

SGS Form 11: Nomination of Members of Written Examination

Committee 1. This form is filled out by students who intend to take the

35

comprehensive or preliminary examination.

2. Members in this committee are preferably the Professors of the applicant in the areas/subjects covered by the exam. The same are

tasked to prepare and correct the examination sheets.

3. Members of the Committee affix their names and signatures on the

form. 4. Date, time and place of the examination are indicated.

5. Nomination is recommended by the Program/College Coordinator

and approved by the SGS Dean. A copy is kept at the School of Graduate Studies.

SGS Form 12: Written Examination Report 1. This form summarizes the results of the

comprehensive/preliminary exam administered on the student on a

per area/subject basis.

2. This is submitted by the comprehensive/preliminary examination committee to the School of Graduate Studies within two weeks

after the examination.

3. The student must retake the examination on a subject/area with a failing mark. Re-application for examination on the specific

subject/area, and payment of the corresponding fee, must be done.

4. It should be noted that the examination papers must be kept at the department for at least one (1) year to resolve inquiries that may

arise.

5. This form, attested by the Program/College Coordinator and

signed by the Chair of the examination panel, is submitted to SGS.

SGS Form 13: Application for Intention to Graduate

1. This must be filed early during the semester in which the student intends to graduate.

2. Data regarding the research of the student, courses validated,

semester to graduate, etc. are supplied.

3. This form serves as a basis for the School of Graduate Studies to recommend to the Institute Council the student’s candidacy to

graduation.

4. This form is endorsed by the research adviser to the SGS Dean.

36

Comprehensive/Preliminary Exam Results

1. After the written examination committee submits the results of the comprehensive/ preliminary examination to the School of

Graduate Studies, the student is notified of the results.

2. Notification is in the form of either passing all the subjects/areas

taken or failing in one or more of the subject/areas. In the latter’s case, a re-examination on the subject/area failed must be

conducted.

Application for Graduation

1. This must be filed with the Registrar’s Office when all

requirements for the degree are expected to be complied with during the semester.

2. Deadline for filing is set by the Registrar’s Office.

3. Fees associated with graduation should be paid at the cashier’s

office. These include, among others, graduation fee, Tadman (Yearbook) fee, graduation gown rental fee, etc.

Certification 1. Certification on subjects taken may be secured from the School of

Graduate Studies anytime as the student may deem necessary and

after paying a certification fee at the Cashier’s Office. 2. Subjects are arranged by semester and academic year.

3. This is checked by the SGS Student Custodian and signed by the

Dean.

Certificate of Panel Approval:

1. This is a black-bordered form, printed by the School of Graduate

Studies, and attached to the final manuscript of the student prior to binding.

2. This is signed by the members of the oral examination panel, the

College Coordinator and the Deans of the School/College and

School of Graduate Studies. 3. The dry seal of the School of Graduate Studies is embossed in this

form.

4. Printing in Filipino is allowed for manuscripts in Filipino. 5. Printing fees must be paid at the Cashier’s office.

37

SAMPLE

FORMS

38

Republic of the Philippines

Mindanao State University-Iligan Institute of Technology

SCHOOL OF GRADUATE STUDIES

Ground Floor, CSM Bldg., Andres Bonifacio Avenue, Tibanga, 9200 Iligan City Tel. No.: (063) 221-4050 Local 138 Tel./Fax No.: (063) 223-2345 Website: http://csm.msuiit.edu.ph/sgs

APPLICATION FOR ADMISSION TO A GRADUATE PROGRAM (Updated Feb. 2008)

Degree Sought: ______________________________ Major: _____________________ 1

st Sem 2

nd Sem Summer Academic Year___________

INSTRUCTION: Type or print clearly in ink and submit completed application form and other requirements

on or before ________________________________

1. Name: ___________________ __________________ ____________________ Last First Middle/Maiden

2. _______________ _________________ _____________ _______________ Date of Birth Place of Birth Citizenship Tel. No.: Home/Office

3. Address: _____________ _________________ _________________ ________

No./Street City/Town Province Zip Code

4. Marital Status: Married Single

5. Information on nearest relative (Father / Mother / Spouse if married / Guardian)

__________________________ _______________________ _____________ Name Address/ Tel. No. Relationship

6. Education (From secondary to highest university education)

Institution Location Date Degree Major Attended Received

___________________ ________________ __________ _________ ________ ___________________ ________________ __________ _________ ________ ___________________ ________________ __________ _________ ________

7. Scholastic honors or prizes/special trainings: ______________________________

__________________________________________________________________

8. Civil Service Eligibility Title of Examination Date Taken Rating Professional Licensure ______________________ ___________ ________

______________________ ___________ ________

9. Professional Experience (From latest employment; include teaching and research. Use additional sheet or you may use the back of this sheet, if necessary.) Position Employer’s Name/Address/Tel. No. Inclusive Dates Remarks ____________ ______________________________ _____________ ________ ____________ ______________________________ _____________ ________ ____________ ______________________________ _____________ ________

10. List two of your former professors or experts in your field as references.

Name & Title: ________________________________ Address: ______________ Name & Title: ________________________________ Address: ______________ I declare that the information supplied in this application and the documentation supporting it are true and complete. I acknowledge that the provision of incorrect information and/or documentation in relation to my application may result in cancellation of admission or enrolment. If admitted, I agree to abide by the policies, rules and regulations of the MSU–IIT School of Graduate Studies.

______________________ ____________ Signature Date

2” x 2” I.D.

Photo

2” x 2”

I.D.

Photo

39

Name of Applicant: __________________________________________________ Degree Sought: _____________________________________________________

A. Classification: (to be filled up by the Program Coordinator)

REGULAR CONDITIONAL PROBATIONAL

SPECIAL NOT QUALIFIED

B. Remarks: ______________________________________________________ ______________________________________________________________

______________________________________________________________ RECOMMENDED BY: _______________________________________________

Program Coordinator

APPROVED: __________________________________ Dean, School of Graduate Studies Notes: A. Admission Requirements:

1. A bachelor’s degree, or master’s degree, from a recognized institution is required for admission to a master’s program or doctoral program, respectively.

2. For an applicant to a master’s program, an undergraduate Grade Point Average (GPA) of 2.00 or better, and for an applicant to a doctoral program, a GPA of 1.75 or better in the master’s program; or some evidences of potential ability to pursue a graduate degree, e.g., excellent performance in teaching or research.

3. Evidence of suitable background or its equivalent in the degree sought.

B. Classification of Graduate Students: 1. Regular - a full-fledged regular graduate student who satisfactorily complies with all

the requirements for admission, including those prescribed by the department/college offering the degree.

2. Conditional - an applicant with deficiencies, e.g., prerequisite courses, but satisfies all the basic requirements for admission. The said deficiencies should be satisfied on or before the end of the second semester of the first year of attendance. A student on conditional status should be dismissed from SGS if he/she fails to earn a GPA of 2.00 or better in the first semester of residence for the master’s degree, or a GPA of 1.75 or better for the doctoral degree.

3. Probational - an applicant who fails to earn an undergraduate GPA of 2.00 or better but has proven to be capable to pursue a master’s degree, or an applicant who fails to earn a GPA of 1.75 or better in the master’s degree but has proven to be capable to pursue doctoral studies. A student on probation should be dismissed from SGS if he/she fails to earn a GPA of 2.00 or better in the first semester of residence for the master’s degree, or a GPA of 1.75 or better for the doctoral degree.

4. Special - an applicant who, in writing, does not intend to pursue a graduate degree

but seeks admission to the Graduate School to register in some courses. Credits earned during the period as a special student are not credited for any degree unless the basic requirements for admission to the degree have been satisfied, approved and recommended by the department/college. Such credits shall not exceed nine (9) units.

5. Not Qualified - an applicant who does not have the necessary preparation to pursue

the degree sought.

C. Other Requirements: Submit two sets of documents to the program coordinator, each containing the following items: (1) accomplished admission form (including this form), (2) Xerox copy of Transcript of Records, (3) Xerox copy of transfer credentials/honorable dismissal (for non-MSU alumnus), (4) 2” x 2” picture attached to the application for admission form, and (5) official receipt of the admission fee. If possible, submit also the duly sealed two (2) letters of recommendation from former professors or experts in your field.

40

Republic of the Philippines Mindanao State University-Iligan Institute of Technology

SCHOOL OF GRADUATE STUDIES Ground Floor, CSM Bldg., Andres Bonifacio Avenue, Tibanga, 9200 Iligan City

Tel.: (063) 221-4050 Local 138 Tel./Fax: (063) 223-2345 Website: http://csm.msuiit.edu.ph/sgs

(Updated Feb., 2008)

RECOMMENDATION FORM FOR ADMISSION TO A GRADUATE PROGRAM

Name: Mr./Ms. _________________ __________________ ______________ Last Name First Name Middle/Maiden Name

Degree Sought: ________________________________ Major: _____________________ [ ] 1

st Sem [ ] 2

nd Sem [ ] Summer Academic Year: ______________

How long have you known the applicant? _________ years

In what capacity have you known the applicant? ________________________________

He/She ranked __________________in my class of _____________________students.

Please rate the applicant on the following characteristics in comparison with other students in his/her class or other persons you have known. You may use the back of this sheet for

additional comments. Your evaluation will be kept confidential. Excellent Good Satisfactory Average No Basis for (upper 5%) (6-20%) (21-50%) (lower 50%) Judgment

1. Intellectual ability ________ _______ ________ ________ _______ 2. Academic preparation for proposed field of study ________ _______ ________ ________ _______

3. Motivation ________ _______ ________ ________ _______ 4. Analytical & problem solving ability ________ _______ ________ ________ _______

5. Initiative & independence ________ _______ ________ ________ _______ 6. Honesty & integrity ________ _______ ________ ________ _______ 7. Oral communication skills ________ _______ ________ ________ _______

8. Written communication skills ________ _______ ________ ________ _______ 9. Emotional maturity ________ _______ ________ ________ _______ 10. Potential as a teacher ________ _______ ________ ________ _______

11. Potential as a researcher ________ _______ ________ ________ _______ I therefore __________ strongly recommend

__________ recommend

__________ recommend with reservations __________ do not recommend

the applicant for admission to graduate studies in MSU-Iligan Institute of Technology.

Printed Name: ________________________________ Signature: _________________ Position: _____________________________________ Date: ____________________ Name and Address of Organization:

______________________________________________________________________ Note: Please enclose the completed form in an envelope, seal the envelope, and sign across the seal. Return the sealed envelope to the applicant or mail directly to the Dean, School of Graduate Studies, MSU-Iligan Institute of Technology, Tibanga, Iligan City 9200.

41

Republic of the Philippines

Mindanao State University-Iligan Institute of Technology

SCHOOL OF GRADUATE STUDIES Ground Floor, CSM Bldg. Andres Bonifacio Avenue, Tibanga, 9200 Iligan City

Tel. (063) 221-4050 Local, 138 Tel./Fax: (063) 223-2345

e-mail: coe-jno@sulat.msuiit.edu.ph Website: http//csm.msuiit.edu.ph/sgs _________________________________________________________________________

April 11, 2007

________________

________________ ________________ Dear Mr./Ms. ____________:

This is to inform you that based on the evaluation and recommendation of the Graduate Program Adviser, the official action on your application for admission to the degree ___________________________ program is as follows:

* APPROVED AS A ______________ STUDENT *

subject to submission of the following documents within one month after regular enrolment:

Copy of Transfer Credential/Honorable Dismissal

O.R. of the Processing fee

2 letters of recommendation

2 pcs. (2 × 2) pictures

Copy of Transcript of Records (TOR)

___________________________ Dean cf: Student

Program Adviser

SGS File

42

PLEDGE OF ALLEGIANCE In consideration of my admission to MSU-Iligan Institute of Technology and of the privileges of a student of this institution, I hereby promise and pledge to abide by and comply with all the rules and regulations laid down by competent authority in the University Institute. _______________ _________________

Student’s Signature Date FSS/ecs/2.07

Admitted by: ________________ ________________ Signature Date

PHOTO

1x1

BIOGRAPHICAL DATA (PRINT CLEARLY)

1.Surname:

9.First Name:

4. Civil Status: [ ] Single [ ] Married [ ] Widow

8. Citizenship:

2. aAge: 3. Sex: [ ] Male [ ] Female

7. Place of Birth: 6. Date of Birth:

10. Ethnic Origin: 11. Address in Iligan City: 12. Cell phone No.

21.NAME:

24.OCCUPATION:

28. CONTACT NO.(CELL or TEL #.)

23.EDUCATIONAL ATTAINMENT:

25.RELIGIOUS AFFILIATION:

26. ETHNIC ORIGIN:

27. GROSS INCOME PER YEAR:

22.AGE:

29. E-MAIL ADDRESS:

30. COMPLETE HOME ADDRESS:

31. RELATIONSHIP OF GUARDIAN: 32. How many brothers do you

have?

33. How many sisters do you

have?

34. Your rank in the family:

:

35. How many children do

you have?

EDUCATIONAL BACKGROUND

1. Elementary:

Address:

2. High School

Address:

MOTHER FATHER GUARDIAN SPOUSE

36.Special Skills:

Address:

3. College:

18. Weight: kgs

5 Middle Name:

15.Complete Home Address: Zip code:

20.Religious Affiliation:

19. Place & nature of employment: (if employed) 17.Height: cms cm

16.E-mail add:

13. Blood Type: 14. Allergies:

Name of Schools Date of Graduation Type of School Honors Received

[ ] Private

[ ] Public

[ ] Private

[ ] Public

[ ] Private

[ ] Public

ADMISSION DATA

ID No._______________ ACR No. _________________

College: _____________ Course & Year: ________________ Scholarship Status: ______________________________ SASE GR: _______LU_____MA______ Date of Test: _____________ Place of Test: ____________________________ Student Classification: [ ] Freshmen [ ] Transferee [ ] Returnee [ ] Special/Graduate

CREDENTIALS SUBMITTED [ ] Form 138-A/ HS Card Ave: ________ [ ] TC/ Honorable Dismissal [ ] Birth Certificate [ ] Transcript of Records [ ] Certificate of Good Moral Character [ ] Income Tax Return

43

PREREQUISITE FORM REGISTRATION OF NEW ENROLLEE

Republic of the Philippines

Mindanao State University PRELIMINARY REGISTRATION FORM ILIGAN INSTIUTE OF TECHNOLOGY (New and Old Enrollees) Iligan City

I.D.

No.

Family Name First Name Middle Name Sex Scholarship

School Year Term:

1st 2

nd 3

rd Summer

Date of Registration

Year:

1st 2

nd 3

rd 4

th 5

th

Program / Major

Course

No.

Descriptive Title of Course Hrs. / Wk

Lec. / Lab

Unit Days Time Room

Request for Approval: Approval of Preliminary Registration

____________________ _______________________ Student’s Signature Program Coordinator

44

Mindanao State University

Iligan Institute of Technology Iligan City, Philippines

ASSESSMENT OF FEES

SY: 2007-2008 1st Term

ID No: Name:

Major:

Year: Scholarship Status:

---------------------------------------------------------------------------------- Course No. Section Descriptive Title Lec Lab Credits Assessment of Fees

----------------------------------------------------------------------------------

BIO 241 JAAR Advanced Physiology 2 3 3 Registration Fee 20.00

BIO 251 CGD Advanced Genetics 2 3 3 Tuition Fee 7,800.00

BIO 261 EGT Developmental Biology 2 3 3 Laboratory Fee 2, 000.00

ENSCI 206 SDS Environmental Impact 1 9 4 Computer Fee 0.00

Late Registration Fee 90.00

Library Fee 500.00

Athletics Fee 10.00

Medical Fee 20.00

Student Pub Fee 10.00

Student Gov Fee 0.00

Student Fee 100.00

ID Fee 0.00

Facilities Dev. Fee 0.00

Guidance Fee 0.00

Misc. Fee (CHED) 0.00

ID Validation 5.00

Discount 0.00

Total Assessment 10,515.00

Previous Balance 0.00

------------

Total 10,515.00

Date Printed: 06/08/2007 04:30:22 pm

Please pay on or before: 06/08/2007

Note: COR cannot be printed until payment has been done

Except for scholars with billing arrangements (e.g. DOST)

_________________ Assessor

45

MINDANAO STATE UNIVERSITY ILIGAN INSTITUTE OF TECHNOLOGY Iligan City, Philippines http://www.msuiit.edu.ph

CERTIFICATE

OF

REGISTRATION

020354

I.D. No. Family Name First name Middle Name Gender

School Year Term Date Major Year GPA Previous Scholarship Status

Course No. Section Descriptive Title Time Days Room Bldg Lec Lab Grade/Comp Credits

Total Units:

Registrar’s Copy

____________ ________________ _________________ _____________

STUDENT ADVISER DEAN REGISTRAR

46

MINDANAO STATE UNIVERSITY ILIGAN INSTITUTE OF TECHNOLOGY Iligan City, Philippines http://www.msuiit.edu.ph

CERTIFICATE

OF

REGISTRATION

020354

I.D. No. Family Name First name Middle Name Gender

School Year Term Date Major Year GPA Previous Scholarship Status

Course No. Section Descriptive Title Time Days Room Bldg Lec Lab Grade/Comp Credits

Total Units:

Cashier’s Copy

____________ ________________ _________________ _____________

STUDENT ADVISER DEAN REGISTRAR

47

MINDANAO STATE UNIVERSITY ILIGAN INSTITUTE OF TECHNOLOGY Iligan City, Philippines http://www.msuiit.edu.ph

CERTIFICATE

OF

REGISTRATION

020354

I.D. No. Family Name First name Middle Name Gender

School Year Term Date Major Year GPA Previous Scholarship Status

Course No. Section Descriptive Title Time Days Room Bldg Lec Lab Grade/Comp Credits

Total Units:

Student’s Copy

____________ ________________ _________________ _____________

STUDENT ADVISER DEAN REGISTRAR

48

Department of Mathematics

College of Science and Mathematics

MSU-Iligan Institute of Technology

Iligan City. 9200

Name of Student: XXXXXXXXXXXXXX

PROGRAM OF STUDY

Doctor of Philosophy in Mathematics(Ph.D. Math)

First Year, First Semester

Course No. Course Title Units

Math 412 Real Analysis I 3

Math 425 Abstract Algebra I 3

Math Elective 3

Total 9

First Year, Second Semester

Course No. Course Title Units

Math 413 Real Analysis II 3

Math 426 Modern Algebra II 3

Math 421 Linear Algebra I 3

Total 9

First Year, Summer Term

Course No. Course Title Units

Math 461 Topology I 3

Total 3

Second Year, First Semester

Course No. Course Title Units

Math 416 Complex Analysis I 3

Math 431 Probability Theory I 3

Math Elective 3

Total 9

Second Year, Second Semester

Course No. Course Title Units

Math Elective 3

Math Elective 3

Total 6

Comprehensive Examination - November 2006

49

Third Year, First Semester

Course No. Course Title Units

Math Elective 3

Math Elective 3

Math Elective 3

Total 6

Third Year, Second Semester

Course No. Course Title Units

Math 500 Doctoral Dissertation 6

Total 6

Dissertation Proposal Defense

Fourth Year, First Semester

Course No. Course Title Units

Math Elective 3

Math 500 Doctoral Dissertation 3

Total 6

Fourth Year Second Semester

Course No. Course Title Units

Math 500 Doctoral Dissertation 3

Total 3

Oral defense & submission of bound copies of dissertation

Notes:

Electives are to be chosen from any math courses numbered from 406 to 588 other

than the required core courses.

Prepared by:

XXXXXXXXXXXXXXXXXXXXXX

Program Adviser/Coordinator

50

Department of Civil Engineering College of Engineering

MSU-Iligan Institute of Technology

PROGRAM OF STUDY

Master of Science in Civil Engineering Preference: Structural Engineering

Name: _______________________________ Sem/Year Admitted: _______________

Last First MI. B.S. Degree: ______________________

Scholarship: ______________________

Entry Status: □ Regular □ Probational

Program Option: □ Thesis (30 units) □ Coursework (45 units)

(Check appropriate boxes or write proposed subjects).

I. Foundation Courses: [Required: 6 units (Thesis Option), 9 units (Coursework Option)]

Units Grade □ ES 201 Advanced Engineering Mathematics I 3 ______ □ ES 202 Advanced Engineering Mathematics II 3 ______ □ ES 205 Numerical Methods for Engineers 3 ______ □ ES 210 Prob. & Statistical Concepts in Eng’g. Planning & Design 3 ______ □ ES 211 Regression Analysis and Experimental Design 3 ______ □ ES 215 Computer Programming 3 ______ □ ES 216 Operations Research 3 ______ □ ES 218 Energy Management 3 ______ □ ES 219 Environmental Engineering and Management 3 ______ □ ES 220 Management Information Systems 3 ______

II. Core Courses: [Required: 15 units (Thesis Option), 24 units (Coursework Option)]

□ CE 220 Advanced Structural Analysis 3 ______ □ CE 221 Computer Methods of Structural Analysis and Design 3 ______ □ CE222 Non-linear Structural Analysis 3 ______ □ CE 223 Finite Element Methods in Engineering 3 ______ □ CE 224 Boundary Element Method 3 ______ □ CE 225 Structural Dynamics 3 ______ □ CE 226 Plate and Shell Structures 3 ______ □ CE 227 Structural Stability 3 ______ □ CE 228 Introduction to Solid Mechanics 3 ______ □ CE 229 Theory of Elasticity and Plasticity 3 ______ □ CE 230 Material Properties for Design 3 ______ □ CE 231 Experimental Methods in Structural Engineering 3 ______ □ CE 232 Earthquake Engineering 3 ______ □ CE 233 Planning and Optimization of Structure 3 ______ □ CE 234 Advanced Reinforced Concrete Design 3 ______ □ CE 235 Prestressed Concrete Structures 3 ______ □ CE 236 Plastic Design of Steel Structures 3 ______ □ CE 211 Adv. Const. Field Techniques 3 ______ □ _____ ___________________________________________ 3 ______ □ _____ ___________________________________________ 3 ______ □ _____ ___________________________________________ 3 ______ □ _____ ___________________________________________ 3 ______

III. Elective Courses: [Required: 3 units (Thesis Option), 9 units (Coursework Option)]

□ _____ __________________________________________ 3 ______ □ _____ __________________________________________ 3 ______ □ _____ __________________________________________ 3 ______

IV. Thesis/Special Project: [Required: 6 units (Thesis Option), 3 units (Coursework Option)]

a) Thesis Option: (6 units) □ CE 299 Thesis 6 ______

b) Coursework Option: (3 units) □ CE 298 Special Project 3 ______ Total: ______

Prepared by: ____________________________ Approved by: __________________________

(Signature Over Printed Name) Program Adviser/Coordinator

Date: ___________________

51

MSU- ILIGAN INSTITUTE OF TECHNOLOGY

OFFICE OF THE REGISTRAR POSTAL ADDRESS: P.O. Box 5644, 9200 Iligan City *URL: http://www.msuiit.edu.ph Telephone/Telefax: (063) 223-3794 Email <reg-nsb@sulat.msuiit.edu.ph>

ACADEMIC LOAD REVISION PERMIT

Accomplish in 3 copies. Entries must be legible preferably in print. Check blank space before needed information. Attach required documents as directed.

PART 1

( ) 1ST Semester ( ) 2ND Semester ( ) Summer Term School Year

PART 2

FULL NAME (Family, Given, Middle) I.D. No. Date

PART 3

COLLEGE/SCHOOL DEPARTMENT COURSE & YEAR

PART 4

REVISION(S) REQUESTED ( ) Change Course/Major from: ________________________________________________________ to: ________________________________________________________

PART 5

WITHDRAWN FROM ALL SUBJECTS. (Attach letter stating reasons, and Student Copy of the

Certificate of Registration) ( ) NO NEED to fill Part 6 of this form.

PART 6

WITHDRAWN FROM following subject(s). ( )

COURSE NO. & SEC.

DESCRIPTIVE TITLE OF COURSE

UNITS HR./WK. PROFESSOR

PART 7

ADD the following subject(s): ( )

COURSE NO. & SEC.

DESCRIPTIVE TITLE OF COURSE

UNITS HR./WK. PROFESSOR

PART 8

TOTAL LOAD before Revision ( ) _________ units; ______ hours/week

TOTAL LOAD after Revision

( ) _________ units; ______ hours/week

PART 9

REASONS for Load Revision ( ) Conflict of Schedule ( ) Subjects Abolished ( ) Ill Advised

If other reason, explain briefly: ___________________________________________________________

STUDENT applying for Load Revision, sign here: DO NOT WRITE BELOW THIS LINE ________________________

(Student’s Signature)

PART 10

APPROVALS by the Faculty and Officials (Please print names along legible signatures.)

Advisers ____________________ Date: ___________ Assessment Php __________

Dept. Chairman ___________________ Date: __________ O.R. No. _____________ DEAN _______________________________ Date: ______________ REGISTRAR ______________________

52

Republic of the Philippines MINDANAO STATE UNIVERSITY

Charter Republic Act No. 1387 (1995), as amended by R.A. No. 3791, and R.A. 3868

ILIGAN INSTITUTE OF TECHNOLOGY Charter: Republic Act No. 5363 (1968)

POSTAL ADDRESS: P.O. Box 5644, 9200 Iligan City *INTERNET: http://www.msuiit.edu.ph PBX Telephones: ((063) 51-61-51, 52, 72, & 74 or (063) 221-4050 to 55 * FAX: (063) 221-40-56

OFFICE OF THE REGISTRAR Intercom/Local Telephone Numbers: 178 or 165, (063) 223-3794 * Email <reg-nsb@sulat.msuiit.edu.ph>

APPLICATION FOR ADVANCE CREDIT

Date: _____________

To: The Chairman Department of _______________________________ Please examine Mr./Ms. ____________________________________ and award

him/her Advance Credit to which he/she is entitled under regulation adopted by the University Council. Dean’s Signature______________

Printed Name ________________

COURSES COMPLETED AT: Name of School: ___________________________________________________________ School Address: ____________________________________________________________

COURSE NUMBER DESCRIPTIVE TITLE CREDITS

EQUIVALENT MSU COURSES, respectively:

COURSE NUMBER DESCRIPTIVE TITLE CREDITS

ACTION TAKEN: [ ] 1st Sem. [ ] 2nd Sem. [ ] Summer Term, S.Y. _____________

[ ] Examination given credits granted. Department Chairman’s Action: [ ] Credits granted, exam not needed

Signature: _________________

Printed Name: ______________

Approved:

Respectfully submitted to the Registrar. Dean’s Signature: ___________ Printed Name: ______________

ASSESSMENT OF FEES: CERTIFIED CORRECT: Amount: Php ___________

O.R. NO.: ______________ By: Date: _________________ __________________________ Printout Time: 6/11/2008 8:04:08 PM

53

REMOVAL EXAMINATION / GRADE COMPLETION FORM

Date: ________________

Mr./Mrs./Miss ____________________________________________with student I.D. # _______________

is hereby permitted to take a. __________Removal Examination for Incomplete Grade b. __________Removal Examination for Conditional Grade c. __________Waiver Examination d. __________Steps for completion of course requirements other than test in the Subject

(Course No. & Sec.) ____________________ taken during the ______ semester, school year ___________.

Recommending Approval: Assessment:

_________________________ No Fee Department Chairman (Signature over Printed Name) With fee of Php _______________

OR No.: _____________________ Dated: _______________________________ TO BE administered and rated by: APPROVED:

_________________________ Faculty (Signature over Printed Name) _________________________ Registrar/Assessor ----------------------------------------------------------------------------------------------------------------------------- ---

DO NOT DETACH --------------------------------------------------------------------------------------------------------------------------------

REPORT OF GRADE

NAME OF STUDENT: ____________________________________________________________________ Family Name Given Name Middle Initial

COURSE NO. & SEC. ___________________________ For: _________ Semester, S.Y. _______________

DESCRIPTIVE TITLE: ____________________________________________________________________

GRADE OBTAINED: ____________________ CREDIT: ____________ units

GRADE given by: ______________________ Received at Registrar’s Office: ___________________________

FACULTY Date: _________ (Signature over Printed Name) By: ________________

Date of giving grade ____________________ _____________________________________________________________________________________

TO THE STUDENT: Accomplish in 3 copies – first copy (original) for Registrar, second copy for Department, third copy for student;

AFTER GRADE IS ENTERED, student should not be allowed to carry this form to the Registrar’s Office. Such transmittal should be made by the Faculty or the Dean’s/Director’s Office.

MSU- ILIGAN INSTITUTE OF TECHNOLOGY

OFFICE OF THE REGISTRAR POSTAL ADDRESS: P.O. Box 5644, 9200 Iligan City *INTERNET: http://www.msuiit.edu.ph

PBX Telephones: (063) 221-4050 loc 178* Telephone/Telefax: (063) 223-3794 Email <reg-nsb@sulat.msuiit.edu.ph>

54

APPLICATION FOR LEAVE OF ABSENCE

1. Name:

______________________________________________________________________

Last Name First Name M. I.

2. Student ID No.: ___________________

3. Mailing Address:

________________________________________________________________

________________________________________________________________

4. Last Semester Attended and School Year: _____________________________________

5. College: _______________ Course: ______________________________

6. Total Number of Units Taken _____________ Total Failures _______________

7. Cumulative GPA _____________

8. Period Covered by leave of absence _________________________________________

9. Reason(s) for leave of absence:

_____________________________________________________

_____________________________________________________

_____________________________________________________

___________________________________ ___________________

Student’s Signature over Printed Name Date

Approved Disapproved

Adviser: _________________________ Date: ___________ ( ) ( )

Chairperson: ______________________ Date: ___________ ( ) ( )

Dean: ___________________________ Date: ___________ ( ) ( )

Parental/Marital Consent: Action Taken:

________________________ _____________________

Institute Registrar

MSU-ILIGAN INSTITUTE OF TECHNOLOGY

OFFICE OF THE REGISTRAR

Andres Bonifacio Avenue, Iligan City

Intercom/Local Telephone Numbers: 178 or 165, (063) 223-3794 * Email <reg-nsb@sulat.msuiit.edu.ph>

55

SGS Form 1

(Updated Feb. 2008)

Republic of the Philippines Mindanao State University

ILIGAN INSTITUTE OF TECHNOLOGY

Iligan City

SCHOOL OF GRADUATE STUDIES

Date: _________________

NOMINATION OF MEMBERS OF ADVISORY PANEL DISSERTATION

THESIS

The following graduate faculty members are recommended to compose the

Advisory Panel of Mr./Ms. _______________________________________________ in the

graduate program leading to the degree_______________________________________.

Name Signature 1. ______________________ _______________ Chairperson/Adviser

2. ______________________ _______________ Member

3. ______________________ _______________ Member 4. ______________________ _______________ Member

5. ______________________ _______________ Member

The members of the Panel shall perform their functions in accordance with the Rules and Regulations of the School of Graduate Studies. They shall be entitled to honoraria in accordance with the Scheme of Honoraria approved by the Board of Regents, subject to

the usual accounting and auditing rules and regulations. This panel shall be in force until it has submitted its report to the Dean of the

School of Graduate Studies.

RECOMMENDING APPROVAL: APPROVED: ___________________________ _________________________________

Program/College Coordinator Dean, School of Graduate Studies

Distribution: Panel Members Program Coordinator

College Coordinator College Dean SGS Dean

56

SGS Form 2 (Updated Feb. 2008)

Republic of the Philippines Mindanao State University

ILIGAN INSTITUTE OF TECHNOLOGY

Iligan City

SCHOOL OF GRADUATE STUDIES

REQUEST FOR CHANGE OF ADVISER / PANEL MEMBER

DISSERTATION THESIS SPECIAL PROJECT

Date: ______________

Name : _______________________________ Degree: _________________________

Change concurred in (please affix signature above printed name):

Adviser / Panel Member to be replaced: Proposed Adviser / Panel Member:

_____________________________ ____________________________

Reason(s) for replacement:

Requested by:

_____________________________

Student

Recommending Approval: Approved:

_____________________________ ___________________________ Program/College Coordinator Dean, School of Graduate Studies

Distribution: Program Coordinator College Coordinator SGS Dean

57

SGS Form 3 (Updated Feb. 2008)

Republic of the Philippines Mindanao State University

ILIGAN INSTITUTE OF TECHNOLOGY

Iligan City

SCHOOL OF GRADUATE STUDIES

APPROVAL FOR PROPOSAL HEARING

DISSERTATION THESIS

As members of the Advisory Panel of Mr./Ms. _____________________________,

we recommend approval of the student’s application for proposal hearing.

________________________________ ____________ Chairperson Date

________________________________ ____________

Chairperson Date

________________________________ ____________ Chairperson Date

________________________________ ____________ Chairperson Date

________________________________ ____________

Chairperson Date

DATE: _________________________ TIME: ________________ PLACE:_____________ Recommending Approval: Approved by:

________________________ ___________________________ Program/College Coordinator Dean, School of Graduate Studies

Date:______________________ IMPORTANT:

1. This form, together with a copy of the manuscript, must be submitted to the School of Graduate Studies at least

one (1) week prior to the scheduled proposal hearing. 2. Each member of the panel must be provided with a copy of the manuscript. 3. The proposal hearing must be open to the public.

4. The student must attach to this form the official receipt of the proposal fee.

58

SGS Form 4 (Updated Feb. 2008)

Republic of the Philippines Mindanao State University

ILIGAN INSTITUTE OF TECHNOLOGY

Iligan City

SCHOOL OF GRADUATE STUDIES

APPROVAL OF PROPOSAL

DISSERTATION

THESIS

Date filed: ______________ Name :_________________________________________________________________

Degree :____________________________________ Specialization:_______________

Dissertation/Thesis Title: ______________________________________________________

________________________________________________________________

Comments:

APPROVED:

Advisory Panel:

________________________________ _______________ Chairperson/Adviser Date

________________________________ _______________ Member Date

________________________________ _______________ Member Date

________________________________ _______________ Member Date

________________________________ _______________ Member Date Note:

Submit this approval sheet and the Proposal, together with the recommendations of the

examiners, to the School of Graduate Studies.

59

SGS Form 4 (Contd.) (Updated Feb. 2008)

Republic of the Philippines Mindanao State University

ILIGAN INSTITUTE OF TECHNOLOGY

Iligan City

SCHOOL OF GRADUATE STUDIES

Date: _______________

PROPOSAL HEARING

DISSERTATION THESIS

Name: ____________________________________________________________________

Dissertation/Thesis Title: ______________________________________________________

__________________________________________________________

Recommendations:

____________________________ Examiner (Signature over printed name)

60

SGS Form 5 (Updated Feb. 2008)

Republic of the Philippines Mindanao State University

ILIGAN INSTITUTE OF TECHNOLOGY

Iligan City

SCHOOL OF GRADUATE STUDIES

__________________

Date

NOMINATION OF MEMBERS OF ORAL EXAMINATION PANEL

DISSERTATION THESIS SPECIAL PROJECT

The following graduate faculty members are recommended to compose the Oral

Examination Panel of Mr./Ms.______________________________________________ in the

graduate program leading to the degree ___________________________________ .

Name Signature 1. __________________________ ________________ Chairperson / Adviser

2. __________________________ ________________ Member

3. __________________________ ________________ Member

4. __________________________ ________________ Member

5. __________________________ ________________ Member

The members of the Panel shall perform their functions in accordance with the

Rules and Regulations of the School of Graduate Studies. They shall be entitled to honoraria in accordance with the Scheme of Honoraria approved by the Board of Regents, subject to the usual accounting and auditing rules and regulations.

This Panel shall be in force until it has submitted its report to the Dean of the School of Graduate Studies.

Recommending Approval: Approved by:

____________________________ ______________________________

Program/College Coordinator Dean, School of Graduate Studies Distribution: All Panel Members Program Coordinator College Coordinator College Dean SGS Dean

61

SGS Form 6 (Updated Feb. 2008)

Republic of the Philippines Mindanao State University

ILIGAN INSTITUTE OF TECHNOLOGY

Iligan City

SCHOOL OF GRADUATE STUDIES

APPROVAL FOR FINAL DEFENSE

DISSERTATION

THESIS SPECIAL PROJECT

As members of the Oral Examination Panel for the defense of Mr./Ms. ____________________________, we have examined his/her manuscript entitled __________________________________________________________________________

_____________________________________________________________ and found it to be in order. We have not found any gross error in the manuscript. We, therefore, recommend the approval of the student’s application for the final defense.

________________________________ _______________ Chairperson / Adviser Date

________________________________ _______________ Member Date

________________________________ _______________ Member Date

________________________________ _______________ Member Date

________________________________ _______________ Member Date

DATE: _________________________ TIME: _______________ PLACE:_____________

Recommending Approval: Approved by:

__________________________ ________________________________

Program/College Coordinator Dean, School of Graduate Studies

Date:______________________

IMPORTANT: 1. This form, together with a copy of the manuscript, must be submitted to the School of

Graduate Studies at least one (1) week prior to the scheduled final defense.

2. An accompanying poster, 30” x 40” (preferably tarpaulin), must be shown containing a summary of the study (Abstract, Introduction, Research Design and Methodology, Results and Discussion, Conclusions and Recommendations).

3. Each member of the panel must be provided with a copy of the manuscript. 4. The final defense, which is a public oral examination, must be conducted at least one (1)

month before graduation day.

5. The student must attach to this form the official receipt of the defense fee.

62

SGS Form 7 (Updated Feb. 2008)

Republic of the Philippines Mindanao State University

ILIGAN INSTITUTE OF TECHNOLOGY

Iligan City

SCHOOL OF GRADUATE STUDIES

ORAL EXAMINATION REPORT IN FINAL DEFENSE OF

DISSERTATION THESIS

SPECIAL PROJECT

Name of Student: ___________________________________________________________

Dissertation/Thesis/Special Project Title: _________________________________________

_____________________________________________________________________ Date: _____________________

This evaluation form is designed to assist the panelists in making an objective evaluation of the student’s manuscript and his/her oral performance. Please rate each item

either passed or failed. 1. Dissertation/Thesis/Special Project Presentation

a. Organization ------------------------------------------ _____________

b. Presentation ------------------------------------------- _____________ c. Content ------------------------------------------------- _____________

2. Mastery of Subject Matter --------------------------------------- _____________

3. Ability to defend ideas -------------------------------------------- _____________ 4. Receptiveness towards suggestions given ----------------- _____________

Overall Evaluation:

Passed _______________ Failed _______________

Conditional ____________

___________________________________ Examiner (Signature over Printed Name)

Note: Write all suggested modifications or changes, if any, on the other sheet of paper.

63

SGS Form 7 (Contd.) (Updated Feb. 2008)

Mindanao State University

ILIGAN INSTITUTE OF TECHNOLOGY

Iligan City

SCHOOL OF GRADUATE STUDIES

Date: __________________

Name of Student: ___________________________________________________________ Dissertation/Thesis/Special Project Title: _________________________________________

__________________________________________________________________

Recommendations:

_______________________________ Examiner (Signature over Printed Name)

64

SGS Form 8 (Updated Feb. 2008)

Republic of the Philippines Mindanao State University

ILIGAN INSTITUTE OF TECHNOLOGY

Iligan City

SCHOOL OF GRADUATE STUDIES

PANEL ORAL EXAMINATION REPORT

____________________ Date of Examination

We, the members of the Oral Examination Panel, report that we have examined

______________________________________________________.

(Name of Student)

On the basis of the student’s final defense of his/her

DISSERTATION THESIS SPECIAL PROJECT

we submit the following result: He/She passed the final defense without modification of the manuscript.

He/She passed the final defense provided that the attached list of suggestions/changes be reflected.

He/She failed the final defense because of the following reasons:

________________________________________________________

________________________________________________________

________________________________________________________

Remarks (if any): __________________________________________________________________________

__________________________________________________________________________

Name Signature

________________________________ _____________________ Chairperson / Adviser

________________________________ _____________________ Member

________________________________ _____________________ Member

________________________________ _____________________ Member

________________________________ _____________________ Member

65

SGS Form 9 (Updated Feb. 2008)

Republic of the Philippines Mindanao State University

ILIGAN INSTITUTE OF TECHNOLOGY

Iligan City

SCHOOL OF GRADUATE STUDIES

____________________

Date

APPROVAL FOR BINDING

DISSERTATION THESIS SPECIAL PROJECT

This is to certify that we have examined the manuscript of Mr./Ms.

____________________________________________ and found that all the comments and

recommendations of the Oral Examination Panel had been reflected.

This certification is issued to allow the student to submit the manuscript for final

binding.

The Oral Examination Panel: Name Signature

1. __________________________ _________________Chairperson/Adviser

2. __________________________ _________________ Member 3. __________________________ _________________ Member

4. __________________________ _________________ Member

5. __________________________ _________________ Member

Recommending Approval:

____________________________ Program/College Coordinator

Approved:

_____________________________

Dean, School of Graduate Studies

66

SGS Form 10 (Updated Feb. 2008)

Republic of the Philippines Mindanao State University

ILIGAN INSTITUTE OF TECHNOLOGY

Iligan City

SCHOOL OF GRADUATE STUDIES

APPLICATION FOR WRITTEN EXAMINATION

Comprehensive Exam Preliminary Exam (SDS)

Name: ______________________________________ Degree: __________________

Major: __________________

Indicate whether First or Second examination.

DATE:_________________ TIME:___________________ PLACE: _________________

This is to certify that I have completed all the requirements of the graduate program necessary in taking the Examination.

_______________________ Student

Recommending Approval: Approved:

_________________________ ____________________________ Program/College Coordinator Dean, School of Graduate Studies Reminders: 1. This application should be filed in the School of Graduate Studies at least one (1) week

before the intended date of examination. 2. The student must attach to this form the official receipt of the examination fee.

67

SGS Form 11 (Updated Feb. 2008)

Republic of the Philippines Mindanao State University

ILIGAN INSTITUTE OF TECHNOLOGY

Iligan City

SCHOOL OF GRADUATE STUDIES

Date __________________

NOMINATION OF MEMBERS OF WRITTEN EXAMINATION COMMITTEE

Comprehensive Exam

Preliminary Exam (SDS)

The following graduate faculty members are recommended to compose the Written

Examination Committee of Mr./Ms. __________________________________ leading to the

degree ___________________________________________________________________.

Name Signature

1. __________________________ ______________ Chairperson/Adviser

2. __________________________ ______________ Member

3. __________________________ ______________ Member

4. __________________________ ______________ Member

5. __________________________ ______________ Member

DATE:__________________ TIME:__________________ PLACE: _________________

The members of the Committee shall perform their functions in accordance with the Rules and Regulations of the School of Graduate Studies. They shall be entitled to honoraria

in accordance with the Scheme of Honoraria approved by the Board of Regents, subject to the usual accounting and auditing rules and regulations. This Committee shall be in force until it has submitted its report to the Dean of the

School of Graduate Studies. Recommending Approval: Approved:

___________________________ ___________________________

Program/College Coordinator Dean, School of Graduate Studies

Distribution: All Committee Members Program Coordinator College Coordinator College Dean SGS Dean

68

SGS Form 12 (Updated Feb. 2008)

Republic of the Philippines Mindanao State University

ILIGAN INSTITUTE OF TECHNOLOGY

Iligan City

SCHOOL OF GRADUATE STUDIES

Date __________________

WRITTEN EXAMINATION REPORT

Comprehensive Exam

Preliminary Exam (SDS) This is to certify that Mr./Ms. ___________________________________________

obtained the following results in the written examination leading to the degree

______________________________________ given on __________________________.

Subject/Area

Score/Perfect Score

Remarks

(Passed or Failed)

Signature

Recommendations:

________________________ Chairperson/Adviser

Examination Committee Attested by:

___________________________ Program/College Coordinator

Note: Two (2) copies of this written examination report shall be submitted to the School of Graduate Studies within two weeks after the examination.

69

SGS Form 13 (Updated Feb. 2008)

Republic of the Philippines

Mindanao State University-Iligan Institute of Technology

SCHOOL OF GRADUATE STUDIES

APPLICATION FOR INTENTION TO GRADUATE

Name : _______________________________________ Date Filed: _____________________

Home Address:____________________________ Local Address: _________________________

____________________________ _________________________

Tel. No. ____________________________ Tel. No. _________________________

Previous (BS or MS) Degree:__________________________________________________________

Year Obtained : _______________________ Name of Institution __________________________

__________________________________________

Degree Sought : _______________________ Major _____________________________________

Minor _____________________________________

Research Title for (pls. check): DISSERTATION THESIS SPECIAL PROJECT

_________________________________________________________________________________

_________________________________________________________________________________

_________________________________________________________________________________

_________________________________________________________________________________

Research Adviser: ________________________________________

Date of Comprehensive Exam (if any):_________________

Did you cross-register in any other schools? ______ Yes _____ No

Name of School Courses Taken Units Grade MSU Equivalent Grade Units

________________ ____________ ____ _____ ______________ _____ ____

________________ ____________ ____ _____ ______________ _____ ____

________________ ____________ ____ _____ ______________ _____ ____

Have you applied for Transfer of Credits from other schools? _____ Yes _____ No

Name of School Courses Taken Units Grade MSU Equivalent Grade Units

________________ ____________ ____ _____ ______________ _____ ____

________________ ____________ ____ _____ ______________ _____ ____

________________ ____________ ____ _____ ______________ _____ ____

When do you intend to graduate? October _____ March _____ Summer _____

_______________________________

Research Adviser

____________________________

Student’s Signature

Distribution: SGS Office

Program Coordinator

70

Republic of the Philippines

Mindanao State University-Iligan Institute of Technology

SCHOOL OF GRADUATE STUDIES Ground Floor, CSM Bldg. Andres Bonifacio Avenue, Tibanga, 9200 Iligan City

Tel. (063) 221-4050 Local, 138, Tel./Fax: (063) 223-2345

e-mail: coe-jno@sulat.msuiit.edu.ph Website: http//csm.msuiit.edu.ph/sgs

_______________________________________________________

April 2, 2007

Mr./Ms.__________________________

c/o Department of _________________ This Institute

Dear Mr./Ms. ________________,

It gives me pleasure to inform you that you passed the Comprehensive

Examination administered on _____________________________ for the degree

__________________________________.

A notation to this effect has been entered on your records.

C O N G R A T U L A T I O N S !

__________________________

Dean

cc: Registrar Program Coordinator

file

71

APPLICATION FOR GRADUATION

Date: _____________ The Chancellor MSU-Iligan Institute of Technology Iligan City Thru: The Registrar

Dear Sir: I have the honor to apply for graduation with, and conferment of, the Degree of / Diploma in / Title of _____________________________________________________________, Major/Option in ___________________________________________________________, during the ______ Commencement Exercises of the Institute on __________________________, I have completed the requirements as of (date) _________________________________________________, I will complete the requirements as of (date) _______________________________________, and I am submitting these pertinent documents:

1. Recommendation of the College/faculty _______________________________________

2. Certification of Completion of Academic Requirements ___________________________ 3. Evaluation of Record for Graduation__________________________________________ 4. Certification of Completion of Work Experience _________________________________ 5. Approved Application for Advance Credits _____________________________________ 6. Approved Petition for Substitution of Courses __________________________________ 7. Graduation Fee O.R. No. __________________________________________________ Ph.D. P 500.00 Master’s Degree 300.00

Bachelor’s Degree 150.00 Diploma (SET) 120.00 Diploma Jacket 150.00 Application for Graduation 20.00 8. Lifetime Membership to AIITAFI______________________ P 600.00

MSUAA Membership ________________________________ 100.00 9. Rent Gown/Cap: O.R. No.____________________________ 50.00 10. Yearbook Fee: O.R. No.______________________________ 600.00 11. Other Fees: O.R. No.___________________________(OTR) 100.00 12. Clearance of Property Accountability __________________________________

My NAME to be printed in the DIPLOMA shall be (type or print clearly): ________________________________________________________________________

My NAME & ADDRESS for printing in the Graduation Program shall be (type or print clearly): (Name) _____________________________________________________________________ (Home Address) ______________________________________________________________ (Mailing Address, if needed) ____________________________________________________ (Contact Number)_____________________________________________________________

Very respectfully yours,

_______________________________ (Signature of Applicant)

(Prepare this form in 3 copies: for THE Registrar, the Dean, and for your file)

Republic of the Philippines

MINDANAO STATE UNIVERSITY Charter Republic Act No. 1387 (1995),

as amended by R.A. No. 3791, and R.A. 3868 ILIGAN INSTITUTE OF TECHNOLOGY

Charter: Republic Act No. 5363 (1968)

POSTAL ADDRESS: P.O. Box 5644, 9200 Iligan City *INTERNET: http://www.msuiit.edu.ph

PBX Telephones:(063) 51-61-51, 52, 72, & 74 or (063) 221-4050 to 55 * FAX:(063) 221-40-56

OFFICE OF THE REGISTRAR Intercom/Local Telephone Numbers: 178 or 165, (063) 223-3794

* Email <reg-nsb@sulat.msuiit.edu.ph>

72

Republic of the Philippines

Mindanao State University-Iligan Institute of Technology

SCHOOL OF GRADUATE STUDIES Ground Floor, CSM Bldg. Andres Bonifacio Avenue, Tibanga, 9200 Iligan City

Tel. (063) 221-4050 Local, 138, Tel./Fax: (063) 223-2345

e-mail: coe-jno@sulat.msuiit.edu.ph Website: http//csm.msuiit.edu.ph/sgs

_______________________________________________________

July 11, 2007

C E R T I F I C A T I O N

To Whom It May Concern:

This is to certify that based on the records of the School of Graduate

Studies, MR..MS.________________________________, has taken the following

graduate subjects under the ___________________________ (___________)

program:

Course No. Descriptive Title Grade Unit

1st Sem., 2005-2006:

Bio 253 Molecular Genetics 3

Sci ED 301 Seminar in Curriculum & Design & Instruction in Science Education

3

2nd Sem., 2005-2006:

Bio 261 Developmental Biology

Sci Ed 302 Advanced Educational Statistics 3

This certification is issued upon request of Mr./Ms.____________ for

whatever purpose it may serve him/her best.

______________________________ Dean

73

Mindanao State University

ILIGAN INSTITUTE OF TECHNOLOGY

Iligan City, 9200 Philippines

SCHOOL OF GRADUATE STUDIES

CERTIFICATE OF PANEL APPROVAL

The special project attached hereto, entitled “XXXXXXXXXXX

XXXXXXX XXXXXXXXXXXXXX XXXXXXXXX”, prepared and

submitted by XXXXXXXX XXXXXXX, in partial fulfillment of the

requirements for the degree XXXXXXX XX XXXXXXX XXXXXXXXX,

is hereby recommended for approval.

XXXXXXXX XXXXXXXX

Adviser

__________

XXXXXX XXXX XXXXX XXXXXXX XXXXXXXX XXXXX

Member

_________

Member

___________

This special project is approved in partial fulfillment of the

requirements for the degree of XXXXX XXXXXXXX XXXXXXXX.

XXXXX XXXXXX XXXXXX XXXXX XXXXX XXXXXX

Graduate Program Coordinator

_________

Dean, College of XXXXX XXX XXX

__________

XXXXXX XXXXXX XXXXXXX

Dean, School of Graduate Studies

____________

74

Mindanao State University

ILIGAN INSTITUTE OF TECHNOLOGY Iligan City, 9200 Philippines

_________________________________________________

PAARALAN NG MGA PAG-AARAL NA GRADWADO

SERTIPIKO NG PAGPAPATIBAY NG PANEL

Itong tesis na pinamamagatang “XXXXXXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXX”, na inihanda at

isinumite ni XXXXXXXXXXX bilang bahagi ng mga pangangailangan para sa digring MASTER OF ARTS IN FILIPINO, ay inirekomendang tanggapin at pagtibayin.

XXXXXXXXXXXXXXXXX Miyembro

___________ Petsa

XXXXXXXXXXXXXXXXXXXXX Miyembro

___________ Petsa

XXXXXXXXXXXXXXXXXX Miyembro

___________ Petsa

XXXXXXXXXXXXXXXX Adbayser

___________ Petsa

Pinagtibay bilang bahagi ng pangangailangan para sa digring MASTER

OF ARTS IN FILIPINO.

XXXXXXXXXXXXXXXX

Program Koordineytor

________ Petsa

XXXXXXXXXXXXXXXXXXXX Dekano, Kolehiyo ng mga Sining at

Agham Panlipunan

________ Petsa

XXXXXXXXXXXXXXXXXXX

Dekano, Paaralan ng mga Pag-aaral na Gradwado ________

Petsa

75

Prepared and submitted by the Graduate Coordinators’ Committee:

___________________________ Dr. Jerson N. Orejudos

Dean, School of Graduate Studies

___________________________ ___________________________ Dr. Ruben F. Amparado, Jr. Dr. Manuel B. Barquilla Coordinator, Sustainable Development Studies Coordinator, College of Education ___________________________ ___________________________ Dr. Ma. Cristina L. Duyaguit Prof. Milagros R. Narido

Secretary, School of Graduate Studies Coordinator, College of Business Administration ___________________________ ___________________________ Dr. Maria Luisa S. Orbita Dr. Sulpecia L. Ponce Coordinator, College of Science & Mathematics Coordinator, College of Arts & Social Sciences

___________________________ ___________________________ Prof. Alquine Roy F. Taculin Dr. Eliseo P. Villanueva Coordinator, School of Computer Studies Coordinator, College of Engineering

Office Staff: Ms. Cheryl C. Encabo ___________________________

Ms. Vanessa Joy A. Namocatcat ___________________________ Mr. Benjamin V. Tubo ___________________________

Office/Student Assistants:

Jivv Roy B. Manaloto ___________________________ Ian G. Trenia ___________________________

Cover Picture:

Prof. Rosalio G. Artes, Jr. ___________________________

Prof. Julius V. Benitez ___________________________