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School Noticeboard
Edition 4: Thursday 29 September 2016
Inside this issue:
From the Director 2 School Safeguarding Information 3 Requesting a social work assessment or intensive family support 3 Local Authority Headteacher Briefings: November 2016 3 Democracy Week: 10-16 October 2016 4 Autumn 2016 DfE Census: Guidance and known issues 4 UCAS Progress: Letter to schools 5 2016 Birmingham Primary and Early Years Leaders Conference: Change, Challenge, Choice 5 School Leadership reflective Practice Group 6 Phonics for KS1 and KS2 Teaching Assistants 6 New to EYFS training 7 The Auditor: Edition 45 7 Duty Holder and Asbestos Management Plan Training 8 Understanding your duties around Children Missing Education 8 Careless Talk: Theatre in Education for 9-12 year olds 9 Link2ICT training courses 9 Young Chef Competition: Win a chance to cook with Glynn Purnell! 12 BANANAGRAMS School Challenge 12 Rewards and benefits: have your say for a chance to WIN a £75 voucher! 12
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From the Director Dear Colleagues, Partnership, Partnership, Partnership This week many of us will attend one of the biggest events in the school calendar – The BEP Conference. There is a rich programme which brings educational wisdom from across the country to Birmingham. When Noticeboard is published this week the conference will be in full flow. BEP is the biggest headteacher-led organisation in England and, rightly, is seen as an equal player alongside the largest of academy chains by Sir David Carter, National Schools Commissioner. It has a key role in the architecture of the school-led system that the White Paper Educational Excellence Everywhere expounds. So what will the future look like? With apologies to a bygone education strapline, I have alliterated in the title above. It’s all about partnership. School leaders and governors already understand managing complex relationships and partnerships. I have been asking lots of you about that recently. The best schools are immersed in rich networks that vary for each one but the defining characteristic is that they add value to the leaders’ quest to find or maintain excellence. In Birmingham we have BEP and S4E, both purpose built by educationalists for educationalists that fit into the core social values of the city. And for BCC, we will continue to be a major partner in the new world. So we start from a strong position and don’t need to contemplate radical outsourcing or some such. We can create our own solutions from within the Birmingham education family of BEP, S4E and BCC, working in partnership with the dioceses, MATs, co-operatives and our colleagues in the RSC and OfSTED. Today we publish Changing Times The Future of Education in Birmingham (link here) which captures perfectly the vibrant range of school partnership working already underway. As school leaders and governors plan for the future, please take some time to read this book. The front end sets out the high level vision. The core of the book is the Talking Heads section where leaders and governors from across the city talk openly about the plans. Out and about this week has included:
• Working with the COBS governing body looking at long-term future strategic plans and partnerships. COBS is unique and a key asset to all of our schools. I think that the next few years are going to be very exciting (watch this space!).
• Attending Working Together: Autism in Birmingham Schools at Edgbaston with reps from most primary schools in the city. Well done to the CAT team in A2E for organising such a vibrant event with really positive evaluations.
• Welcoming NQTs to the best profession in the world in Europe’s youngest city at the Blues Ground
• Attending Primary Forum with new chair Paul Dodderidge setting out the roadmap for the year and sharing The local PSHE Curriculum being developed in the Aston and Nechells Consortium (to be banked in the BEP portal as it is so useful)
• A visit to the oasis that is St Benedict’s in Small Heath. St Ben’s was runner up in the Royal Horticultural Society national competition and has attracted lots of interest and sponsorship from the gardening and allotment world. How good to see such an array of fruit and veg growing in the inner city. The leek crop gets a special mention.
• A visit to the Boldmere Juniors for a tour de force from Senior EP Dr Halit Hulusi on Understanding the psychological relationship between teachers and pupils. Attachment theory is now right back at the centre of education thinking and Halit took colleagues through the model brilliantly. Took me right back to my training at the Tavistock Clinic in the child psychotherapy days!
And finally, congratulations to Adderley for being included in The Parliamentary Review https://www.theparliamentaryreview.co.uk/editions/pdfs/TPR2016-Education-Primary-Midlands.pdf Best wishes Colin
@anfieldexile
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School Safeguarding Information Current safeguarding information relevant to schools can be found online at https://www.birmingham.gov.uk/schoolsafeguarding. This includes details of safeguarding briefings; Designated Safeguarding Lead training; Right Service Right Time and much more relevant information. The team can be contacted at any time using the details below. CONTACT: Jon Needham EMAIL: [email protected] or [email protected]
Requesting a social work assessment or intensive family support From 3 October a new Request for Support Form is being launched - for professionals who have identified that children or families require either a social work assessment or intensive family support. Replacing the Multi Agency Request Form (MARF) and the Think Family Request for Support Form, this short and simple form uses a ‘Signs of Safety and Wellbeing’ approach to identify strengths, highlight concerns and suggest what may need to happen next. The form has been produced with partners, responding to feedback from practitioners. The form will be available on the Birmingham Safeguarding Board website here, with a practice framework and guidance to support completion. Support in completing the form is also available via CASS (0121 303 1888) or [email protected] [email protected] This is part of the improvements to Early Help in Birmingham, through the Early Help and Safeguarding Partnership.
Local Authority Headteacher Briefings: November 2016 The next Headteacher briefings will be taking place in November 2016. These sessions are your opportunity to hear updates from Colin Diamond and the Education Services Assistant Directors about a range of issues. More information about the agenda will be shared with you in due course but places can be booked using the links below: DATE TIME LOCATION BOOKING LINK Monday 7 November 2016
3.30pm-5.30pm The Pavilion Moor Lane B6 7AA
http://bcc-ht-briefing-07-nov-2016.eventbrite.co.uk
Tuesday 15 November 2016
8am-10am Midlands Arts Centre (mac) Cannon Hill Park
https://bcc-ht-briefing-15-nov-2016.eventbrite.co.uk
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If you have any queries regarding the sessions, or experience any problems booking a place, please contact Laura Hendry ([email protected]).
Democracy Week, 10-16 October 2016 Democracy Week is taking place between 10 – 16 October and there are some opportunities for school students to meet and shadow the Lord Mayor and other senior councillors, find out what it’s like to be an elected member, visit the Council House and see the Council Chamber. We’ll also be looking to film school students and capture their thoughts on democracy in 2016. Places are limited and will be on a first come first served basis. To register your school’s interest, please contact [email protected]
Autumn 2016 DfE Census: Guidance and known issues Attached at the end of this Noticeboard is a guidance note with information for schools regarding the Autumn 2016 DfE Census. Autumn (2 October 2016) census known issues:
7.1 Nationality and country of birth – for pupils with code ‘SVK’ The code ‘SVK’(Slovakia, Slovak Republic) was omitted from the XSLT that the DFE provided to software suppliers, therefore errors 3060, 3065, 3070 and 3075 may incorrectly trigger in the schools’ MIS for pupils with nationality or country of birth recorded as SVK. These errors can be ignored where SVK is used as they will disappear when the return is loaded to the DFE COLLECT Site. 7.2 Errors 2500 and 2510 – for special schools These errors which apply to termly attendance were incorrectly included for special schools in the XSLT that the DFE provided to software suppliers. As special schools return annual attendance and not termly attendance these errors should be ignored for all pupils. They will disappear on loading to the DFE COLLECT Site. 7.3 School summary table 20 – for special schools This table which applies to termly attendance was incorrectly included for special schools in the XSLT the DFE provided to software suppliers (special schools only return annual attendance via the autumn census). Information on annual attendance for special schools is shown in table 22 of the school summary report and therefore table 20 should be ignored by these schools. 7.4 School summary table 11 – schools with pupils aged 4 as at 31 August in reception Please note the final version of the autumn XSLT school summary Table 11 counts any pupil aged 4 (as at 31 August) regardless of their NC year group. Pupils aged 4 in Reception for whom funded hours information is not required will incorrectly be counted under the number of pupils with zero hours. This will not affect the actual data on 4 year olds which is held correctly on the DFE COLLECT Site. CONTACT: Intelligence, Strategy and Prioritisation EMAIL: r&[email protected] TEL: 0121 675 1757
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UCAS Progress: Letter to schools Attached at the end of this Noticeboard is a letter sent to schools this week regarding UCAS Progress.
2016 Birmingham Primary and Early Years Leaders Conference: Change, Challenge, Choice We are delighted to announce the details of the 2016 Birmingham Primary and Early Years Conference. This year the annual event will be held on November 3rd and 4th at Chesford Grange Hotel, Kenilworth. We are very pleased to welcome over the two days a diverse range of keynote speakers including:
• Sir John Jones, author, international speaker and educational commentator
• Professor Christine Pascal, Centre for Research in Early Childhood
• Russell Hobby, NAHT General Secretary
• Lord Digby Jones, Cross Bench Peer in the House of Lords, Director General of the CBI 2000-06, Minister of State for Trade & Investment 2007-08
• National Association of School Based Teacher Trainers
• Colin Diamond CBE, Executive Director for Education, Birmingham City Council
• Tim Boyes, Chief Executive, Birmingham Education Partnership In addition there will be opportunities within the programme for delegates to participate in more focused sessions and discussions around different issues and challenges, how we respond to these, and how as leaders we can work together to ensure the best possible outcomes for our children. We are living through challenging and shifting times. The conference aims to support school leaders in considering the implications of current education policy, local and national issues, and give leadership teams time to reflect upon the consequences for their schools and communities, and how best to respond to prepare our young people for the future. We encourage leadership teams to attend to create a dedicated thinking space to formulate plans and strategies to deal effectively with the rapidly and significantly changing educational landscape. Dates: 3rd & 4th November 2016 Venue: Chesford Grange Hotel, Kenilworth, CV8 2LD Prices:
• Two people, both days plus overnight £995
• One person, both days plus overnight £575
• One person, one day plus overnight £375
• One person, one day £275
• Dinner £50 For speaker information please click here. To book places click here. CONTACT: Andrew Cooper, Services for Education EMAIL: [email protected]
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School Leadership reflective Practice Group Many professionals working in the education setting find their resilience and wellbeing becomes increasingly tested as the stresses of senior leadership start to impinge. In schools, relationships with staff, governors, parents and pupils can be challenging in many ways. The role of headteacher can throw up issues around the individual’s personal and professional ability and capacity to manage issues such as leadership, authority, boundaries and connection. This is an invitation to join a Reflective Practice Group – a new initiative to give headteachers ‘time out’ with a small group of fellow headteachers, meeting with an experienced psychotherapist and clinical supervisor. There is much current emphasis on the mental health needs of pupils and staff - this pilot project has been created to promote the wellbeing and self-care of school leaders. The group will provide a space to think about and discuss professional experience in order to develop and deepen/ sharpen their practice, and strengthen personal/professional resilience and wellbeing. The group will have space for four headteachers meeting with the facilitator for two hours, once a month. This pilot group will meet six times from October 2016-March 2017, allowing enough time to develop sufficient levels of trust, and to engage meaningfully with relevant issues. As a participant, you will have the opportunity to shape the project to meet your needs. As this is a pilot there will be no charge to the first cohort participants. For more information or to book a place on the first cohort please email [email protected]
Phonics for KS1 and KS2 Teaching Assistants Refresh your subject knowledge with regards to the effective teaching of phonics, achieve best practice in the delivery of phonics sessions Aim: For participants to have enhanced their subject knowledge around effective phonics teaching and be equipped with a variety of ideas and strategies to support the delivery of phonics sessions. By the end of the course participants will have: • developed phonic subject knowledge and confidence to support the delivery of an effective
high quality phonics programme • reviewed current expectations with regards to the teaching of phonics and reading for children
who are not achieving age appropriate expectations • considered progression through the phonic phases exemplified with practical activities/ideas • considered effective assessment and tracking and application of phonic knowledge and skills
Date: 10th October Venue: Warwick House, Edward Street, Birmingham, B1 2RX Time: 9am-4pm Cost: £245 per delegate Click here to book. CONTACT: Andrew Cooper, Services for Education EMAIL: [email protected]
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New to EYFS training This one and a half day training will support teachers to implement and deliver quality experiences that support children’s care, learning and development in the Early Years Foundation Stage. It will provide delegates with an insight into the statutory EYFS Framework and Profile; reinforce the importance of providing a planned, purposeful play-based learning environment that has a mix of child-initiated and adult-led activity; and address the importance of assessment procedures as an integral part of the learning and development process. By the end of the course participants will have: • gained an insight into the Statutory Framework of the EYFS • developed knowledge of the characteristics of effective teaching and learning in the EYFS • an understanding of how ongoing observation based assessments inform planning • a raised awareness and understanding of the importance of providing an enabling environment Dates: Day 1 October 4th, Day 2 January 31st Venue: Heath Education Service Training Centre, Midland Croft, B33 0AW Time: Day 1 9am-4pm, Day 2 9am-12pm Cost: £370 per delegate Click here to book. CONTACT: Andrew Cooper, Services for Education EMAIL: [email protected]
The Auditor: Edition 45 The 45th edition of ‘The Auditor’ is available at https://www.birmingham.gov.uk/info/20128/traded_services/796/birmingham_audit_education Articles include:
• Changes to School Audit Visits;
• Themed Audit Visits 2016/17;
• Management of School Balances;
• Financial Health Check Suppliers List;
• Payments to Individuals;
• Budget Management;
• Future Proofing Your Budget;
• Governance Update;
• Purchase Cards;
• Lettings Due Diligence;
• New Pupil Registration Regulations;
• Fraud Risks; and
• Spotlight on the Auditor.
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Duty Holder and Asbestos Management Plan Training – Places Still Available This Term As duty holders you have building- and compliance-related responsibilities, including management of asbestos, legionella, contractors, keeping an up to date Property Logbook, completing statutory testing of equipment and plant, and following the Council (landlord) approval process. In order to support duty holders and raise awareness about such responsibilities, we have scheduled a number of one-day DUTY HOLDER TRAINING sessions, covering all these responsibilities. Places are still available this term for: 14 October – Please book here: www.eventbrite.co.uk/e/duty-holder-training-friday-14th-october-2016-tickets-27597615210 11 November – Please book here: www.eventbrite.co.uk/e/duty-holder-training-friday-11th-november-2016-tickets-27597765660 Under legislation covering management of asbestos, your school is required to maintain an up to date ASBESTOS MANAGEMENT PLAN (AMP). In order to support duty holders with this key statutory requirement, we have scheduled a number of half-day training sessions. Places are still available this term for: 20 October – Please book here: www.eventbrite.co.uk/e/asbestos-management-plan-training-thursday-20th-october-2016-tickets-27673312623 Once in the Eventbrite website, please click the Register icon, complete your details and then click Complete Registration at the bottom of the page. You will receive an email confirming your booking.
CONTACT: Education and Skills Infrastructure
EMAIL: [email protected]
TEL: 0121 303 8847
Understanding your duties around Children Missing Education How Reasonable is Reasonable?
• Are you or your office staff grappling with the changes to the DfE Guidance on Children Missing Education (CME)?
• In light of the changes, are you confident that your attendance staff are approaching their reasonable enquiries adequately?
• Do your staff readily know the difference between an attendance issue and a pupil who could be classed as CME?
• Are your staff aware of some of the barriers that prevent some of our most vulnerable pupils from accessing education in Birmingham today?
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If you have answered yes to any of the above – we recommend that you and your attendance officer sign up for a FREE one hour briefing session deliberately aimed at demystifying the concept of CME and the changes that came into effect from 1st September. Date: Wednesday 19 October 2016 Location: Birmingham City Football Ground, St Andrew’s Stadium Time: Three one hour sessions available (11.15-12.15, 12.45-13.45 and 14.00-15.00) Please book a place using the links below: 11.15 – 12.15 - https://www.eventbrite.co.uk/e/how-reasonable-is-reasonable-guidance-on-children-missing-education-tickets-28143719623 12.45 – 13.45- https://www.eventbrite.co.uk/e/how-reasonable-is-reasonable-guidance-on-children-missing-education-tickets-28144171976 14.00 – 15.00- https://www.eventbrite.co.uk/e/how-reasonable-is-reasonable-guidance-on-children-missing-education-tickets-28144415705 CONTACT: Karen Prosser, Alternative Provision and Independent Education Service EMAIL: [email protected] TEL: 0121 303 4983
Careless Talk: Theatre in Education for 9-12 year olds Please find attached at the end of this Noticeboard a flyer regarding Careless Talk, a citizenship drama programme for children aged 9-12. For more information, or to make a booking, please contact 0121 265 4425 or [email protected]
Link2ICT training courses
Online Safety in the Primary Curriculum: 18 October 2016 Are you prepared for the Online Safety strand of the computing curriculum? The computing curriculum has online safety as an explicit strand of work at all Key Stages and in delivering this, Ofsted expect schools to provide: “A progressive curriculum that is flexible, relevant and engages pupils’ interest; that is used to promote online safety through teaching pupils how to stay safe, how to protect themselves from harm and how to take responsibility for their own and others’ safety.” This half day training course will examine the requirements of the online elements of the curriculum at Key Stages 1 and 2 and link this to a range of resources allowing staff to plan an appropriate scheme of work for their school.
Course Aims: • To provide an understanding of the requirements for Foundation, Key Stage1 and Key
Stage 2 • Provide a range of resources to support each of these areas
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• Implement a Framework for developing a scheme of work for the school
Cost: £149.00 per person (£179 for non-subscribing schools)
WEB LINK: http://www.link2ict.org/training-courses-internal/26-safeguarding/420-online-safety-in-the-primary-curriculum CONTACT: Link2ICT EMAIL: [email protected] TEL: 0121 303 8001
Scratch: First Steps Training Course: 6 October 2016 This half day course is designed for all primary teachers interested in using ICT. The course will provide an understanding of Scratch programming language and an appreciation of how it can be used to support the Computing Curriculum. The session will provide practical ‘hands on’ experience and will culminate with each participant creating an interactive game. At the end of the session you will: • Learn problem solving, logic and storytelling skills • Learn basic computer programming, while building a simple game - without writing any
code • Identify cross curricular links
WEB LINK: http://www.link2ict.org/training-courses-internal/25-curriculum/422-scratch-first-steps-in-programming-2016 CONTACT: Link2ICT EMAIL: [email protected] TEL: 0121 303 8001
Your School in the Cloud: 3 and 7 October 2016 This course offers a ‘hands on’ experience which will enable you to explore the ‘Microsoft Office Suite’ of tools within the BGfL 365 environment. It is the smarter way to work integrating a multitude of online systems into one, easy-to-use tool that will benefit all staff and students. BGfL 365 provides a portal for both teachers and learners to create, curate and collaborate by sharing resources with colleagues and pupils, enabling your school to meet and exceed many aspects of the national curriculum through personalised teaching and learning. This half day course will help you understand the benefits of accessing school documents online securely, using online calendars, announcements and the ability to collaborate on Office documents in real time with your colleagues. The areas that will be covered in this session include: • SharePoint – used effectively to access school documents online • Microsoft Office 365 Online Suite – including OneNote, Forms (making online surveys)
and online collaboration • OneDrive – guide to your personal storage area, sharing documents and collaborating • Workflow - to and from a range of devices
WEB LINK: http://www.link2ict.org/training-courses-internal/25-curriculum/429-your-school-in-the-cloud-using-bgfl-365
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CONTACT: Link2ICT EMAIL: [email protected] TEL: 0121 303 8001
FREE event: Making an ImpaCT - Monday 10 October 2016 Link2ICT's "Making an ImpaCT" is back! Join us on the afternoon of Monday 10 October for the FREE event designed specifically for teachers of ICT, ICT Leaders and Computing Coordinators. When: Monday 10 October 2016 Where: The Pavilion, Moor Lane, Birmingham, B6 7AA Time: 12:30 – 3:30 Are you an ICT Leader or have a specific interest in using ICT in your lessons? If your answer is yes, then this event is not to be missed. Book your place now on the FREE ICT event created specifically for teachers. Come along to discover the difference BGfL 365 can make to your teaching and learning, hear the latest information about "Keeping Children Safe in Education", and take a look at blogging using J2E and much more. We are currently confirming the full programme for the afternoon, so more details to follow! To secure your FREE place, book now!
WEB LINK: https://www.eventbrite.com/e/making-an-impact-october-2016-tickets-27602947158 CONTACT: Link2ICT EMAIL: [email protected] TEL: 0121 303 8001
Internet safety for mobile devices To further support your obligatory safeguarding requirements, Link2ICT is pleased to present the latest addition to our Safeguarding Suite – Futures Browser. Futures Browser is a brand new app that allows you to monitor the online web activity of pupils using mobile devices*. Available right now via the App Store, Futures Browser is a comprehensive, monitoring browser that protects the online learning environment without restricting it. With more and more schools becoming increasingly mobile, it is essential that the correct tools are in place to assist you in your safeguarding duty to protect learners. With Futures Browser, teachers are given a full view of pupil activity, ensuring pupils are on task and fully monitored against offensive behaviours.
WEB LINK: http://www.link2ict.org/category-september-2016/448-internet-safety-for-mobile-devices CONTACT: Link2ICT EMAIL: [email protected] TEL: 0121 303 8001
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Young Chef Competition: Win a chance to cook with Glynn Purnell! University College Birmingham has launched a fab cookery competition for pupils aged 14-16 at Birmingham/West Midlands schools. There are live cook-offs and the winner will get to cook with Glynn Purnell, eat at his restaurant and pocket a new iPhone. There are also vouchers worth up to £500 for schools for cookery equipment. The competition is designed to encourage more pupils to get involved in practical cookery. Find out more about the competition via this link: http://www.ucb.ac.uk/news/latest-news/2016/09/02-ucb-young-chef-of-the-year.aspx
BANANAGRAMS School Challenge: Go wild with words in the classroom Don’t miss out on this year’s BANANAGRAMS Challenge, which sees hundreds of UK schools taking part every year to encourage their pupils to go WILD WITH WORDS in the classroom! The BANANAGRAMS Challenge provides KS2 pupils with an enjoyable and interactive way to develop language skills as they play and learn with words. Fully supported by the makers of the best-selling word game BANANAGRAMS, the Challenge is open to pupils aged 8-11 (years 3,4,5 and 6) and is FREE to enter for any UK school. Each school will receive a Welcome Pack, worth over £30, that includes 2 FREE games of BANANANGRAMS, as well as posters, stickers and wrist bands for participating pupils. Organising the Challenge is really simple. For more information, and to register your school FOR FREE, please visit our website: www.bananagramschallenge.co.uk
Rewards and benefits: have your say for a chance to WIN a £75 voucher!
Birmingham City Council is making big changes, so we can meet the changing needs of local people. To offer the best service, we need to retain talented staff, who are motivated and keen to do the best job they can. So getting your rewards and benefits right – and keeping them competitive – is vital. In future, these rewards and benefits could include more opportunities for career development and some new salary sacrifice schemes, so you get more for your money. It’s important that you have a say on the rewards and benefits you’d like to see and those you currently value.
• Please complete a survey – that should take you no more than 15 minutes. Some questions may not be relevant for you, so please leave these out.
• The deadline is 14 October. And, while taking part is anonymous, if you add your contact details, you’ll be entered into a prize draw for one of three vouchers – for £75 – for meals at Café Rouge in Brindleyplace.
• If you have any queries – or would like a hard copy of the survey – please email [email protected] and put ‘Reward survey’ in the subject header.
Statutory AUTUMN 2016 DFE School Census – Important Information
Key dates: Census date: 6 October 2016 Return date : 10 October 2016
FAO Head Teacher / School Census Contact
Every school in England has a statutory duty to complete the census each term.
Please find below a link to the DFE Census Guide in preparation for the School census.
Section 3.1 details all of the school and pupil data items collected for each phase for each termly census.
https://www.gov.uk/government/publications/school-census-2016-to-2017-guide-for-schools-and-las
The main changes from 2015 to 2016 school census specifications are below Please see DFE Census guide for further information on each data item including those used for funding purposes.
New data items (a) Proficiency in English [ALL schools] Please see paragraph 5.3.3 of the DFE guide for full details. Following an initial collection during the autumn 2016 school census, the collection of proficiency in English will move
to an annual collection from the spring 2017 census onwards.
Proficiency in English is required for all pupils’ recorded on roll where BOTH of the following conditions apply :
• Language has been recorded as anything other than ‘English’ or ‘Believed to be English’ in that census (ie <Language> is NOT equal to ‘ENG’ or ‘ENB’)
AND
• The actual national curriculum year group recorded is reception or above (or the pupil is aged 4 and above as at 31 August 2016 where national curriculum does not apply)
(b) Country of birth [ALL schools] See paragraph 5.3.4 of the DFE guide for full details. Country of birth is collected for all pupils and records the country in which the pupil was born as stated by the parent / guardian and / or child (in the case of a child without a parent / guardian). The country of birth would be expected to appear on – or be derived from – the child’s birth certificate or passport. However, there is no requirement for the school to request, or see, a copy of the birth certificate or passport. (c) Pupil nationality [ALL schools] Please see paragraph 5.3.5 for full details. Pupil nationality is collected for all pupils and relates to the nationality of the pupil as stated by the parent / guardian and / or child (in the case of a child without a parent / guardian). Pupil nationality would be expected to appear on – or be derived from – the passport or European economic area (EEA) identity card. However, there is no requirement for the school to request, or see, a copy of the passport or identity card. For pupils with ‘Multiple Nationality’ (also known as ‘Dual Nationality’) more than one nationality may be
recorded.
(d) Traineeships [For: Secondary, all-through and PRU with appropriate age range] This new data item adds an indicator to each of the pupil’s learning aims. The indicator shows where the individual learning aim contributes towards a traineeship and will be used to inform participation levels and allow the department to understand and monitor what is being delivered to young people as part of traineeships..see paragraph 5.10.16 of the DFE guide for full details
(e) Unique property reference number [ALL schools] Voluntary for 2016/17 This new data item is added to the home information address module and allows the unique property reference number (UPRN) to be returned where this is populated within school systems, see paragraph 5.7.2 for full details.
Existing data items (a) Admissions appeals The structure of the admissions appeals module has been amended to separately record primary admissions appeals (paragraph 4.4) and secondary admissions appeals (paragraph 4.5). Infant admissions appeals have not been altered. (b) Ethnicity Ethnicity has been expanded to include nursery schools so now applies to all schools. The age restriction which previously limited this item to those pupils aged 5 or over has also been removed. As such, this item now applies to all schools and all pupils. (c) Language code Language code has been expanded to include nursery schools so now applies to all schools. The age restriction which previously limited this item to those pupils aged 5 or over has also been removed. As such, this item now applies to all schools and all pupils. (d) Adopted from care The ‘adopted from care’ name for this data item does not provide an accurate description of the data which is expected to be recorded within it. This data item is intended to record 4 variants of children ceasing to be looked after (3 of which do not relate to adoption) and therefore avoid confusion the name of this data item has been changed from ‘Adopted from Care’ to ‘Post looked after arrangements’. (e) Termly attendance To align the attendance reporting arrangements for special schools with the requirements for all other school types, special schools will move to reporting attendance on a termly basis from spring 2017. Special schools will continue to report annual attendance for the 2015 to 2016 academic year via the 2016 autumn census before moving to a termly collection for the 2016 to 2017 academic year with the first termly return being made in spring 2017 (relating to attendance during the 2016 to 2017 autumn term). (f) National curriculum year groups To provide flexibility and to allow school MI systems to record very young children, the dfe has introduced two additional year groups to the national curriculum year group codeset: ‘E1’ for children aged 0 – 1 ‘E2’ for children aged 1 – 2 [followed by, as usual, ‘N1’ (2-3) and ‘N2’ (3-4)] Please note that the introduction of these additional year groups does not extend the scope of who should be recorded in the school census and this remains children on the school’s admission register receiving education. See paragraph 5.4.7 for full details. (g) QAN and ‘Discount Code’ Recent changes to the way accreditation is recorded has meant that the ‘Qualification Accreditation Number’ (QAN) has been renamed as ‘Qualification Number’ (QN). Similarly, the ‘Discount Code’ has been renamed ‘Subject Classification Code’. (h) Funded hours As pupils aged 4 in Reception are funded as 1 full time equivalent regardless of their funded hours, there is no requirement to collect funded hours for this subset of pupils. Funded hours will only be required for all pupils aged 2, 3 and 4 in ‘nursery schools’ and for pupils aged 2, 3 and 4 in year group E1, E2, N1 and N2 and any pupils aged 3 and under in year group Reception; please note this subset of pupils attract a maximum free entitlement of 15 hours a week. Please see section 5.3.11 Funded hours for further guidance.
(i) Unique learner numbers (ULNs) These are mandatory for all pupils aged 14 and above on census day. All schools must be registered with the Learning Records Service (LRS) in order to obtain ULNs. If you need support with registering, managing returned files or exceptions then contact the Learning Records Service helpdesk via telephone 0845 602 2589 or email [email protected] Please note that the LRS is not able to provide support for CTF and S2S queries.
Removal of data items (a) School location module The departments EduBase system records the school’s full address details and, with the introduction of 60 day reminder action within secure access / EduBase; the information collected / held on EduBase provides the department with more timely information that that received via the termly school census. As such, the collection of this data has been discontinued in the school census. Schools may wish to continue to maintain this address information within their MI systems. (b) In care indicator for exclusions The in care indicator was removed from the school census for pupils on roll a number of years ago as it was believed that the SSDA903 return from local authorities was the better source of information for looked after children. With the SSDA903 being viewed as the definitive source of information for looked after children, the in care status at the time of an exclusion will be removed from the 2016 to 2017 school census as the equivalent information can be obtained from matching the SSDA903 to the school census exclusions in the National Pupil Database.
**The Secure Access COLLECT familiarisation site will remain live until 30th September**
https://www.education.gov.uk/researchandstatistics/datatdatam/secureaccess
Please log onto the COLLECT site ASAP to ensure you have sufficient access to be able to submit a return
and upload a test file to the familiarisation site to check errors and queries existing in your data.
To recover your password for the DfE Secure Access site please use https://sa.education.gov.uk/ui/forgotten.
PLEASE NOTE: The DfE will not authorise your final school return unless all errors are corrected and notepad
entries are added to COLLECT for any acceptable DfE queries. The wording used must be in strict
accordance with the notepad entry guidance: https://www.gov.uk/government/publications/school-census-
spring-2016-notepad-entries-for-collect-queries. Notes should be entered in the ‘Return Level notes’ section
of the COLLECT site for each individual query ( with the UPN and error number recorded for each query)
COLLECT Guides (Submitting census and Editing data in COLLECT):
https://www.gov.uk/government/publications/school-census-2015-to-2016-collect-guides
FUNDING
Funding for Early Years provision will continue unchanged with the Autumn term indicative allocations being updated
based on actual participation as recorded within the October census. Nursery Schools and Schools with nursery
classes must also complete the Early Years data collection template (issued September 2016) identifying the number
of qualifying full time pupils, qualifying 2 year olds and qualifying pupils entitled to the Early Years Pupil Premium.
There were 34 schools who failed to supply this data for the Summer Term 2016, there will be an opportunity for these
schools to submit this data within the Autumn data return.This template will be available via the following link, shortly.
https://www.birmingham.gov.uk/info/20014/schools_and_learning/788/budgets_for_schools_in_birmingham/2
Please e-mail: [email protected] with any queries on the early years template or telephone: 675 9302
The DfE, as part of the continuing funding reforms for high needs pupils, continue to require schools to complete a
High Needs Top Up field. This field will identify pupils in schools who receive additional “Top Up” funding for their
special educational needs. These will be pupils, with EHC Plans/Statements of SEN, in special schools , resources
bases and those in mainstream schools who receive termly devolved CRISP “top Up” funding. It is essential that this
field is completed correctly for all these pupils. This will ensure the DfE have an accurate picture of the number of high
needs pupils Birmingham City Council supports.
DFE Pupil Premium Information https://www.gov.uk/pupil-premium-information-for-schools-and-alternative-
provision-settings
Software and IT support for Census
SIMS (version 7.170): Link2ICT helpdesk : 303 5100
FACILITY (version 16.2) & PROGRESSO (version 16.4) : Advanced Learning Helpdesk: 0330 060 2199
COLLECT & General Census Queries : DFE on-line chat helpdesk: https://www.education.gov.uk/doyouwish
Further Updates Please ensure the person completing census regularly checks the school notice board
:http://www.birmingham.gov.uk/schoolnoticeboard and Link2ICT site https://link2ict.service-now.com .
Please note if you are a facility or Progresso software user you must check the Advanced Learning Website for any
upgrade information , software guides and updates or known issues.
https://customers.advancedcomputersoftware.com/login
School census videos
The DFE have recently produced a series of school census videos intended to provide background to the census,
funding implications of the autumn census and useful tips on what schools should be doing in preparation for the
autumn census. The videos available from the link below are published on the EFA website and, whilst it is primarily
aimed at academies and free schools, the contents will be equally relevant to local authority schools. Support via
DFE helpdesk: https://www.education.gov.uk/doyouwish
https://registration.livegroup.co.uk/efa/ContentTabs/?ctid=242
Kind Regards
Tracey Britton
Tracey Britton
Intelligence, Strategy and Prioritisation (ISP) I Commissioning Centre of Excellence (CCoE) I Directorate for People
Birmingham City Council I Email: r&[email protected] I Telephone: 0121 675 1757 September 2016
Thursday 22nd
September 2016
FAO: Head Teacher, Principals and Careers Managers
Dear Colleague
Ref: UCAS Progress Local area prospectus and online application system
As you will be aware, since 2013 Birmingham City Council has paid for a licence for UCAS Progress. This system is
designed to assist students in searching and applying to post 16 organisations that are part of the UCAS Progress
prospectus.
There have been, over the past few years, a limited number of partners using the system, and it became clear that
no developments or updates are planned which would improve the user experience. As a result, in June-July 2016,
we undertook a consultation to inform future funding of the system. Following this consultation and several
meetings with UCAS Progress representatives, we have decided that we will not be continuing with the existing
service contract.
I must stress that this does not prevent providers from using the system independently. We would encourage all
providers to access and register on the site https://www.ucasprogress.com/ where you will have access to
information on different post 16 options, irrespective of whether you subscribe financially.
If you do wish to sign up formally to the service, the charges vary according to the size and nature of providers:
• 11-16 schools- no cost
• 11-18 schools - £375
• FE College – depending on size £750-£1500
The search tool will indicate if an application can be made to the provider through UCAS Progress.
The UCAS relationship manager for Birmingham is Angela King ([email protected]) and she will be contacting you
to explain the steps you may need to action. If you have any queries, please contact Angela or UCAS Progress
Support: [email protected], telephone 0371 468 2568.
Yours sincerely
Anne Ainsworth
Assistant Director, 14-19 Participation and Skills
Directorate for People
Education Services
Postal Address: PO Box 15843, 1 Lancaster Circus, Birmingham B2 2RT
Call: 0121 303 8847
