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July School Holidays 6th – 17th July 2020
Please note no phone bookings will be accepted
Only completed & signed booking forms will be processed
Please return your completed Booking Form ASAP to book your child’s Vacation Care.
If your family is NEW to our service, you will need to request & complete an Enrolment Form in addition to this booking form.
We invite you to visit us at our Centre to do this.
St Philip’s Community OOSH Vacation Care Program
Centre Location: St Philip’s Christian College Port Stephens
OOSH Room 182 Salamander Way, Salamander Bay
P: 02 4919 5429
F: 02 4919 5499
Mobile: 0408 995 429 (during VC hours)
School Holiday Program
BOOKING & PAYMENT PROCESS Fees: *At the time of writing, the Australian Government’s Early Childhood Education and Care Relief Package is currently in place. While the Relief Package is in place families are not to be charged fees for care. At the time of writing, the Relief Package is expected to end on 12th July 2020. Once the Relief Package ends, normal daily fees will resume, and Child Care Subsidy will re-commence. St Philip’s Community OOSH Vacation Care full daily fee is $58.00 per child. The Government’s Child Care Subsidy (CCS) can reduce fees payable for most families. We encourage you to register and apply for CCS online ASAP via your myGov online account, or by visiting a Centrelink office, or by phoning them on 13 16 50. If you are not eligible for any Child Care Subsidy, or have not yet successfully claimed your eligibility and confirmed your care arrangements through your myGov account, there will be no fee reductions applied to your account. In this case you will be invoiced for your booked care at our ordinary full fees rate of $58.00 per day. Please return the attached booking form, with the days you would like your child to attend our Vacation Care program, as soon as possible so you don’t miss out. We will contact you to confirm your booking, and advise next steps for payment. Please contact the OOSH finance office if you have any queries around fees, by emailing [email protected] Last minute bookings may be taken, if there are still places available during Vacation Care.
CENTRE HOURS 6:45 am – 6:00 pm We are open from 6.45 am. A parent/guardian is required by the Commonwealth Government to sign their child in and out each day they attend. Please allow time for this, and ensure children are collected on time. For any children collected later than 6:00 pm a Late Fee of $15 per 15 minutes or part thereof will apply. We have an automated security entrance gate to the OOSH/VC grounds. If you do not have one of our auto-gate-fobs, you will need to order one from us or you will not be able to access the site! Children will only be allowed to leave the Centre accompanied by an adult over the age of 18 who has been nominated on the enrolment form. Notification is required if the child is to be collected by anyone not nominated on the Enrolment Form. Photo ID (Drivers License) may be asked for before Educators allow your child/ren to leave.
CENTRE RULES
Centre and Program rules are established for the safety and wellbeing of all children. Consistent disregard of Centre rules may result in exclusion from the program, following consultation with staff and parents/guardians. Please see our Behaviour Guidance Procedure in need. **Signed Behaviour AGREEMENTS are required to be returned prior to children being accepted into the Vacation Care. (This is only if you have not signed one previously).
WHAT TO BRING
Morning tea, Lunch, Afternoon Tea - no nuts/nut products or sesame seeds please!
A refillable water bottle
Hat
Jumper
Helmet for Wheelie Day
Spare clothes (just in case)
Swimmers, Rash Shirts and Towels are required if we are visiting Oakvale Farm and Water Play Day. (Not in winter)
No food is provided by the Centre unless specified on the program of activities, therefore we ask that you ensure you pack more than enough food for the day. Your child will need morning tea, lunch and afternoon tea. Please remember that we are an allergy friendly Centre, so we ask that you do not provide any nut products in your child’s lunch box. We also ask that you not provide food items containing sesame seeds including tahini. We are unable to take responsibility for, or secure valuables (including toys, electronic games etc.) or money children bring to the Centre. Children are encouraged to not bring any such items to the Centre. Electronic devices are not allowed except if indicated in the program. We do not allow internet access to children at OOSH so please do not provide devices that children can access internet. Please note that mobile phones are not allowed at any time.
WHAT TO WEAR Please ensure all items of clothing are clearly labelled. Please ensure that your child wears appropriate clothes to the Centre each day ie, NO SINGLETS or singlet dresses. If your child is dressed inappropriately for the day’s activity or is not dressed appropriately to meet our sun smart policy you may be requested to collect your child from the Centre or to provide appropriate clothing. Please ensure your children wear a HAT and ENCLOSED SHOES each day. Children are not permitted to wear thongs or sandals. Remember to pack a jumper if needed If your child is allergic to sunscreen please provide your own.
EXCURSION DAYS
Excursion costs have been incorporated into your invoice for those who are booked into an excursion day. Any remaining excursion costs must be paid on the day when signing your child/ren in. Failure to pay this may result in your child not attending the excursion. Parents/guardians are also required to sign the excursion authorisation form when dropping your child/ren off on excursion days. A risk assessment for each excursion will be displayed near sign-in book on excursion days. Children will not be able to purchase food or souvenirs whilst on an excursion, so please do not send any money with them.
MEDICAL, ABSENCES and CANCELLATION POLICY
Sick children are not permitted to attend the Centre as they may spread infection. If you need us to administer medication to your child, you must complete a Medication Authority Form which you can collect from Staff. Medication must be in its original packaging, clearly labelled with child’s full name and dosage. If you have booked, but for any reason cannot attend please notify us as soon as possible, as we will be holding a place for your child. Our centre has a two-week notification of cancellation policy. Without two weeks’ notice, payment of the booked place will still be required. All bookings received must be paid for. Generally, we do not offer refunds, credits or transfers for days booked and paid. However, requests of this nature must be made in writing to the Co-ordinator.
QUESTIONS
If you have any other questions please phone: Amy Ross – Co-ordinator on 4919 5429
Trish Bray - OOSH Finance Officer on 4919 5434 Tuesdays & Fridays
WE LOOK FORWARD TO HAVING YOUR CHILD JOIN IN THE HOLIDAY FUN WITH US!!! RETURN YOUR BOOKING FORM ASAP SO YOU DON’T MISS OUT
MONDAY
6/7/20 TUESDAY
7/7/20
WEDNESDAY
8/7/20
THURSDAY
9/7/20
FRIDAY
10/7/20
PJ’S
DAY Come in your cosy
pyjamas with a pillow
and we will have a
movie afternoon with
popcorn and balloon
games.
COOKING
DAY
We will be making
Banana Muffins
&
Mini Pizzas
SCAVENGER
HUNT!
The hunt will be from 10:30am- 2:00pm.
PRIZES TO BE WON!
WHEELIE
DAY
Helmets must be worn!
Bikes and scooters ONLY.
CRAZY
DRESS-UP
DAY Come dressed up in your
craziest outfit for a day full
of fun crafts and outdoor
play
MONDAY
13/7/20
TUESDAY
14/7/20
WEDNESDAY
15/7/20
THURSDAY
16/7/20
FRIDAY
17/7/20
WHEELIE DAY
&
DEVICE
AFTERNOON
Helmets must be worn! Bikes and scooters
ONLY.
DEVICES: MUST HAVE
PRELOADED GAMES AND
NOT REQUIRE WIFI
Crazy hair
& Picnic
day!
Do your hair in the craziest way you can think and bring a nice
picnic lunch.
WACKY
WEDNESDAY
CRAFT AND
ART DAY
WORKING WITH OUR
STAF TO BECOME
ARTISTS AND CREATE
ARTWORK STEP BY
STEP
Movie
Madness
Come with your
favourite movie and
have a nice relaxing
day enjoying movies
and activities.
*Movies must be G or PG*
TEAM BUILDING
CHALLENGE
DAY
PLANNED ACTIVITES
TO CHALLENGE MINDS
AND BUILD TEAM
WORK!
Step 1: Please write your child’s name in each of the days needed, and complete the parent contact section below. Step 2: Return this booking form to us as soon as possible. Step 3: We will email you to confirm your booked days. Step 4: Invoicing is expected to occur in the 2nd week of Vacation Care, once the Relief Package ends. All fees must be settled within that week (paid in full before 17th July 2020).
Week 1 Monday
6th July
Tuesday
7th July
Wednesday 8th July
Thursday 9th July
Friday
10th July
Child 1
Child 2
Child 3
Week 2 Monday
13th July
Tuesday 14th July
Wednesday 15th July
Thursday 16th July
Friday 17th July
Child 1
Child 2
Child 3
Parent/Guardian Name:
Parent/Guardian Contact Number:
Parent/Guardian Signature: Parent/Guardian Email Address:
