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School Census Spring 2011
Preparation
Version 1.0
1
School Census Spring 2011
Disability
2
Disability will be collected where it has been entered by the school.
Where it has not been entered we will automatically add “Not Collected” into
School Census, which means that there is no need for bulk update facilities. If schools don’t want to
enter disability information they can simply ignore the new disability
functionality.
Our Spring Release will provide reporting facilities, but at this
point the best way to list disability information is to run the Detail Report in School Census
Spring 2011.
Our Disability functionality works in the
same was as the functionality provided for In Care Details and Child
Protection Register, which means that you
can enter as many disabilities as apply and
these disabilities can start and end as
required. School Census will include all disabilities
that are current on Census Day.
This slide shows the full set of Disability Lookups
specified by the DfE
The Disability information we have entered for Hannah Abbott
is listed in the School Census Spring 2011 On Roll Basic Data
report
School Census Spring 2011
Update Class Type
24
The Update Class Type functionality is
only relevant for Primary Schools
Ticks entered for the Autumn Census will be
copied across for the Spring Census, but Jane Abraham
is an example of a pupil where this information has
not been found from Autumn
Spring is the only choice as this is the first Return
of the 2011 cycle.
We can filter by Year Group
2.31
By Class
2.32
Status can be particularly helpful as it provides a way to
identify pupils with no class type entered
2.33
In this case only two pupils didn’t have information for the
Autumn Census copied over
2.37
You can make choices on an individual pupil
bases by clicking the cell in the appropriate
column for that pupil
If you then click the cell in the other column the
first tick is removed and this new tick added
If you click a cell that is already ticked the tick
is removed
Bulk entry is not necessary in this case
but is provided via Right Click in column title
In this case an empty table is a good thing as it
indicates that there are no pupil without a Class Type
Don’t forget to save
.. and Close
School Census Spring 2011
Hours at Setting
45
2.46
2.47
2.48
Click to Update Hours at Setting for
2 year olds
Hours set for Autumn will be brought forward
Three sets of filters are available. These can be set
individually or in combinations
We can filter by Year Group
2.51
By Reg/Class
2.53
Status can be particularly helpful as it
provides a way to identify pupils with no
hours entered
2.55
Click to enter the hours for an
individual pupil
2.56
Type the number of hours as a
decimal
2.58
Entering 12.6 is not allowed as only
increments of 0.5 are allowed
2.59
This entry screen will allow totals up to 99.5
hours to be entered, but current DfE validation is
set at 25 hours.
2.60
Right Click for options
2.61
2.62
Select All will select all pupils
displayed
Click to enter the same number of
hours for all highlighted pupils
2.63
Enter the number in the same way as
for an individual entry
2.64
The number is automatically
entered for all the highlighted pupils
2.65
Click and then Shift Click can be used to highlight a group of consecutive pupils
Click and then Control Click can be used to highlight a group of
non-consecutive pupils
Click to save the changes
2.66
Click to close
Hours at setting for 3 year olds and 4 year
olds work in the same way as for 2 year olds
School Census Spring 2011
Early Years Attendance Patterns
69
Find the pupil’s provision types for
each day of the week
So Chris has various types of provision types
for each day except Thursday when he
does not attend
We can look up the number of hours for
each of these provision types
So all day is 7 hours, AM is 3 hours and PM
is 3 hours.
3 + 3 + 7 + 0 +3 = 16
Currently hours at setting is shown as 12
hours,
.., but after clicking Update Hours at
Setting this is calculated as 16 hours
as expected
Thank youfor your time
92