Schedule D3 Data Item Descriptions Quality Assurance

DID, Front Cover QA

Document No: [*]

Unclassified Page 1 of 1 Purchaser’s initials: _____ Uncontrolled when Printed Supplier’s initials: _____ Intellectual Property Rights owned by Vancouver

Shipyards Co. Ltd Duplicate 1of 2

]

Document Identifier Number: [* insert VSY Document #] Rev: 1

Title: DID Front Cover Quality Assurance Ship applicability: All

Document Owner: [* insert name] Document Approver: [* insert name]

Master Template Ref: DID Front Cover QA Project: [*insert name]

Type Organisation Area Supplier VSY Supplier Code SWBS

DID QA Subcontracts / SCM [* insert name] [* insert VSY number] [* insert VSY number]

Schedule D3

Data Item Descriptions

Quality Assurance

Prepared by : Vancouver Sh ipyards Co. L td . 50 Pe mber ton Ave . Nor th Van couver , BC, Canada, V7 P 2R2 Te l : (604) 988-3111 Fax: (604) 984-1636

© Vancouver Shipyards Co. Ltd. 2016

Quality Plan

Rev 1

Document No: [*]

Template ref: QA201 Quality Plan Unclassified Page 1 of 3 Purchaser’s initials: _____ Uncontrolled when Printed Supplier’s initials: _____ VSY Proprietary / Commercial Sensitive Duplicate [*] of 2

Document Identifier Number: [* insert VSY document number] Rev: 1

Title: Quality Plan Ship applicability: All

Master Template Ref: DID QA201 Quality Plan Project: All


DID Supply Chain Subcontracts / SCM [*insert name] [* insert VSY number] [* insert VSY number]

Data Item Description

Quality Plan

QA201


Date :06 Apr 16 © Vancouver Shipyards Co. Ltd. 2016

Quality Plan

Rev 1

Document No: [*]


Quality Plan QA201

Purpose

The purpose of the Quality Plan (QP) is to detail the Supplier’s specific quality arrangements, practices, processes, procedures, resources and activities pertaining to the development, design, manufacture, testing and release of the Work performed under the Subcontract. The QP shall, as much as possible and consistent with the requirements set out below, utilise the same management tools and methods already in use by the Supplier to manage and monitor its own business. The QP will be referenced by the Purchaser when conducting Supplier audits.

References

This DID must be read in conjunction with Schedule A (General Conditions) and the corresponding SOW reference.

Preparation Instructions

This Data Item shall comply with the general format, content and preparation instructions set out in Part 1 (Introduction) of Schedule D1 (SOW) and Part 1 of Schedule D2 (SDRL).

Format and Content

The QP shall include as a minimum:

1 title page;

2 contents and amendment record

3 introduction, Subcontract description, definitions, abbreviations, etc…;

4 purpose and scope of QP;

5 details of the Supplier’s quality management system and scope of ISO 9001 registration

6 details of the organisation, roles and responsibilities and the interfaces relevant to this Subcontract lists of applicable standards, specifications, QA/QC documentation and certification records relevant to the Subcontract;

7 quality risks associated with the SOW and Supplier’s method of operation;

8 a list of all processes and procedures relevant to the Subcontract and available during supplier audits

9 the specific arrangements for providing assurance of the satisfactory quality of Deliverables from the Supplier and the Supplier’s lower tier suppliers and the measures to be adopted to ensure compliance. Include (or make reference to) all major lower tier suppliers, scope of supply, activities, and show the Supplier’s proposed involvement;

10 specific arrangements for satisfying Classification Society material certification and traceability requirements relevant to the Subcontract;

11 procedures for configuration management and change control processes;

12 reference to measurement, analysis and improvement activities including a schedule of internal audits specific to the Subcontract and its requirements;

Quality Plan

Rev 1

Document No: [*]


13 procedures for processing non-conformance reports and concession requests;

14 in addition for any Software supply, the Supplier shall comply with the requirements of Part 3 (Engineering) of the SOW and include a Software Quality Plan;

15 contact details for the Supplier’s Independent QA/QC representative;

16 details of the Inspection and Test Plan including all Hold Points and Witness points for the Purchaser and Classification Society; and

17 in the event that the Work includes fabrication of part or parts of a Ship, the QP shall include the following additional information:

(a) scope of Classification Society activities;

(b) list of Dimensional control procedures;

(c) list of Welding Procedure, Procedure Qualification Records and Welder Qualification records; and

(d) list of Applicable NDT procedures.

Concession Application

Document No: [*]

Unclassified Page 1 of 2 Purchaser’s initials: _____ Uncontrolled when Printed Supplier’s initials: _____ VSY Proprietary / Commercial Sensitive Duplicate [*] of 2


Title: Concession Application Ship applicability: All

Master Template Ref: DID QA202 Concession Application Project: All


DID Supply Chain Subcontracts / SCM NA NA NA



QA202




Document No: [*]


Concession Application QA202

Purpose

The Concession Application is the method for the Supplier to request acceptance of a non-conforming Deliverable or Item of a Deliverable.

References




Format and Content

The Concession Application shall be prepared in Supplier’s format to include:

1. the Supplier’s name and address;

2. the description of the Equipment / System being supplied under the Subcontract (description / quantity / period / batch / lot number/ Specifications / drawing number and issue / Supplier’s part number / NATO stock number (if available) / Purchaser’s part number, , etc…);

3. the Agreement number;

4. the Covering Purchase Order number;

5. the SWBS number;

6. the Supplier’s Non-Conforming Request (NCR) number will be the concession reference number;

7. a description of the non-conformance and proposal for corrective action;

8. reference to previous concessions of a similar type (if any);

9. impact on Subcontract requirements. e.g. effect on the Purchaser’s Technical Requirements, Supplier’s Specifications, Delivery Dates, limitation in use of performance, etc…;

10. endorsement by Supplier;

11. endorsement by the Purchaser’s Technical Authority. i.e. person responsible for the design (when appropriate);

12. field for decision by the Purchaser’s Subcontract Authority; and

13. field for comment by the Purchaser’s Subcontract Authority, including recommendations for any further action required. e.g. Subcontract amendment, product recall, etc…

Inspection and Test Plan

Document No: [*]



Title: Inspection and Test Plan Ship applicability: All

Master Template Ref: DID QA203 Project: All





QA203




Document No: [*]


Inspection and Test Plan PM203

Purpose

The Inspection and Test Plan is intended to provide instructions to Suppliers on the standards and contents of the Supplier’s Inspection and Test Plans (ITP) to meet the Purchaser’s Technical Requirements.

The purpose of the ITP is to detail the Supplier’s specific quality control arrangements for the product realisation from material sub-orders, manufacture, inspection, test, integration and Final Acceptance of the Equipment, SPT and Spares.

The ITP shall, as much as possible and consistent with the requirements set out below, utilise the same management tools and methods already in use by the Supplier to manage and monitor its own business.

References




Format and Content

The ITP shall comply with the requirements of [*] and shall include as a minimum:

1 title page;

2 contents, amendment record and distribution etc…;

3 introduction, subcontract description, definitions, abbreviations etc…;

4 purpose and scope of ITP;

5 sequential stages and activities including manufacture, testing, acceptance and release;

6 reference to the controlling procedures;

7 Provisional and Final Acceptance criteria;

8 verification records; and

9 involvement by the Supplier, Purchaser, the Classification Society and other third parties.

Certificate of Conformance

Document No: [*]



Title: Certificate of Conformance Ship applicability: All

Master Template Ref: DID QA204 Certificate of Conformance Project: All





QA204




Document No: [*]


Certificate of Conformance QA204

Purpose

The Certificate of Conformity (CoC) is intended to assure the Purchaser that the Work undertaken by the Supplier and the Supplier’s lower tier suppliers complies with the requirements of the Subcontract.

References




Format and Content

The Certificate of Conformity shall include as a minimum:

1 Description of the Equipment;

2 SWBS #;

3 Agreement #:

4 Covering Purchase Order #

5 Purchaser’s part numbers;

6 Supplier’s part numbers;

7 NATO Stock Number (if codified);

8 issue and modification status of each Equipment, SPT and Spare SWBS #;

9 identification of any outstanding Defects, deficiencies, non-conformances or equivalent terminology;

10 statement of any concessions or production permits;

11 where applicable, a statement of calibration status supported with a valid Certificate of Calibration showing date of calibration and calibration period [or when recalibration is required];

12 Items of the Equipment or Spares subject to shelf life the expiry date/dates must be stated;

13 lifting load handling data must be included where applicable;

14 The following statement:

“We hereby certify that the Equipment, SPT or Spares detailed herein have been inspected, tested and conform in all respects with the requirement of the Subcontract. The quality control and assurance arrangements adopted in respect of the items have accorded with the conditions of our ISO 9001 registration.”

15 The Certificate of Conformity shall be signed by the Supplier’s Quality Manager or his nominated representative.

DRACAS Report

Document No: [*]



Title: Defect Recording and Corrective Action System Report Ship applicability: All

Master Template Ref: DID QA210 DRACAS Report Project: All




Defect Recording and Corrective Action System Report

QA210



.

DRACAS Report

Document No: [*]


Defect Recording and Corrective Action System Report QA210

Purpose

The purpose of the Defect Recording and Corrective Action System (DRACAS) is to capture the failures, remedies and improvements relating to Defects in the Deliverables.

References




Format and Content

1 Supplier’s format.

2 The DRACAS Report shall contain all Defects and corrective relating to the Equipment and/or Deliverable Software.

Documents

Schedule D3 Data Item Descriptions Quality Assurance