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Scenario 7 : Resource Sharing in a Special Library. Group members : Barrett Gordon Danielle N. Kramer Wade Stewart. Create a Chicago Art Library Consortium. Bring together resources that enhance and promote the history and current scene of the arts in Chicago - PowerPoint PPT Presentation
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Scenario 7: Resource Sharing in a
Special Library
Group members:
Barrett Gordon
Danielle N. Kramer
Wade Stewart
Create a Chicago Art Library Consortium
Bring together resources that enhance and promote the history and current scene of the arts in Chicago
Incorporate a broad spectrum of “the arts” including fine art, architecture, film, music, performance.
Chicago Artists Alliance Libraries
Consolidate unique digital materials and generate savings by sharing costs of common databases
Enhance and facilitate an increased circulation of book and paper collections between consortium members showcasing Chicago artists
Create a digitization project featuring the special collections of each consortium library highlighting the Chicago arts in one centralized resource
Chicago Artists Alliance Libraries Founding Members
Diebenkorn Fine Arts Library
Reinhardt Library of Music
The Werner Herzog Libraries for Film, Television, and Theater Studies
Diebenkorn Fine Arts Library
The Diebenkorn is a large modern and post modern fine arts and architecture library that contextually supports their parent museum
Diebenkorn Fine Arts Library
Strengths
Fine arts and architecture resources
Strong Chicago outsider art special collections
The location next to museum and pre-existing interlibrary loan policy with regional art libraries generates visibility and connectivity
Diebenkorn Fine Arts Library
Areas for Growth
Effectiveness in creating interdisciplinary connections between artists, and connecting artists with resources
Film, music, and new media arts
Diebenkorn Fine Arts Library
Access
Open to the general public
Circulation
All materials are non-circulating with the exception of interlibrary loan materials, which must remain on-site at host library location
Diebenkorn Fine Arts Library
Proposed Role in the Consortium
Hub library
Database consolidation
Website design and host
Reinhardt Library of Music
Medium sized library dedicated to the research, study, and enjoyment of music spanning various genres and musical cultures serving the University’s School of Music and other departments with a music component
Reinhardt Library of Music
Collection includes popular American music, film scores and soundtracks, jazz, and classical music on a variety of formats such as vinyl, CD, and digital
The Special Collections house books, manuscripts, musical scores, and sheet music
The Jazz Musicology Archive collects recordings and videos of Jazz from North and South America, Europe, and Africa
Reinhardt Library of Music
Strengths
Rich collection of Chicago Music spanning a variety of genres
Accompanying music history archive
Over 85% of the Collection has been digitized
Reinhardt Library of Music
Areas for Growth
Lacks film supplement to film scores collection
Collection is limited to a mostly musical audience
Reinhardt Library of Music
Access
The Library is open to all students, faculty, or staff, and the community at large
Check out of materials limited to students & faculty
Circulation Policy
With the exception of any rare items in the specialty collections, the library circulates most materials
Reinhardt Library of Music
Role in Consortium
Oversees purchasing of physical collections
Manages interlibrary loan policy
Primary organizer of special events
The Werner Herzog Libraries for Film, Television, and Theater Studies
Film, television and theater library and archives that support a large university with a prominent film, television and theater program and an affiliated museum that covers the history of film and television and a performance art center
The Werner Herzog Libraries for Film, Television, and Theater Studies
Film archives house 8mm, Super8mm, 16mm, and 35mm films
Cover a broad history of avant-garde and experimental films
Features student films of the university program and other regional films and filmmakers
Special collections include scripts, posters, stills, and other ephemera
The Werner Herzog Libraries for Film, Television, and Theater Studies
Strengths
Film, television and theater history, history of contemporary art
Areas for Growth
Narrow coverage of art history, history of
music
The Werner Herzog Libraries for Film, Television, and Theater Studies
Access
Students, faculty, staff and alumni of the university and museum
Circulation Policy
Materials are circulating with the exception of archives and special collections
The Werner Herzog Libraries for Film, Television, and Theater Studies
Role in Consortium
Write grants to fund the CAAL digital collection
House the digitization process for all consortium libraries
Hosts special screening events
Mission Statement
Our mission is to create a consortium showcasing Chicago artists, performers, and filmmakers and their history, bringing together resource materials and creators in the community, increasing access and awareness of local collections, and creating a partnership between institutions that represent the widest possible vision of the local arts community
Project Goals
Consolidate databases to share each library’s unique material and save on common materials
Purchase materials to culminate a physical collection devoted to Chicago artists
Promote circulation of new and existing materials through interlibrary loan
Digitize items from special collections and archives that highlight Chicago arts to create an online digital library
Database Consortium
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Diebenkorn Fine Arts Library
Reinhardt Library
Herzog & Lynch Library
Database Consortium
Access
Databases only available to the public onsite at any of the three library locations
Collective Book Buying and Sharing
Advantages of group purchasing
Availability of special group discounts which raises our purchasing profile on all levels
Cost sharing frees up funds for physical collections
Cooperation amongst libraries will benefit users and provide for strategic alliances with our shared physical collection
CAAL Interlibrary Loan Policy
Serves to circulate new and existing collections pertaining to Chicago Artists
Circulates items such as research materials, books, CDs, etc.
Distributes film, music, and digital art surrogates through consortium website
Excludes Special Collections from circulation
Digitization of Archives and Special Collections
Digitize items from special collections and archives that highlight Chicago arts
Digital images, sound bytes, film, artists books, manuscripts, etc.
Digitization of Archives and Special Collections
Apply for Digital Imaging Grant Offering from the FY09 Library Services and Technology Act
http://www.cyberdriveillinois.com/departments/library/what_we_do/lsta2009.html
Option 3: To Digitize a Significant Collection
Illinois State Library seeks to fund projects that will increase Illinois citizens’ access to local history and cultural material in digital form
Grant Requirements
Must explain the importance of the collection We aim to bring rare and one of a kind objects from
our fine arts, architectural, music, and film collections together in a digitized collection to create a comprehensive look at Chicago’s arts history and allow international access to digital surrogates of this work to encourage scholarly study of our city’s creative legacy Increase access to Chicago arts archives and
special collections Increase visibility Facilitate scholarly research
Timeline
5/12/09: Application deadline
9/09: Grant Awards announced
10/1/09: Grant activities begin
8/15/10: All funds expended. All grant activities end
Funding of CAAL Digital Collection
Grant monies will help fund salaries and supplies used in initial digitization process
Digitization will take place onsite at the Werner Herzog Libraries
Digital Collection will be hosted on the CAAL website maintained by Diebenkorn
Consortium members agree to dedicate a portion of their budget to maintain CAAL website and digital library
Final Products
CAAL Website
Strengthened partnerships between institutions that support the Arts in Chicago
Educational programs and monthly events for the development and support of CAAL
CAAL Website
Introduction, mission and goals of CAAL
One-stop searching and loaning of all consortium members catalogs and databases
New digital library of Chicago arts archives and special collections
Schedule of CAAL events and educational programs
Links to affiliated institutions
Project Promotion
Grand opening with Chicago artists, performers and filmmakers as guest lecturers to promote Chicago Arts Resource Consortium
Each library hosts a calendar of events that promote and support CAAL
Each location incorporates educational components to help patrons discover and utilize CAAL