SCARSDALE PUBLIC SCHOOLS… · 17.06.2011 · High School –Dean Field renovation per Fields Master Plan ... • Installation of handicapped ramp to upper playground and handicapped

SCARSDALE PUBLIC

SCHOOLS

2017 Bond Project Planning Update

November 6, 2017

2018 Bond Project Scope Review

1) District-wide Improvements

2) Greenacres Spatial

3) Security Vestibules

4) Summary Totals

2017 Bond Project Scope Review – District-wide

Facility Needs

Components of District-wide Improvements (including Greenacres)

Heating & Ventilation Roofs Boilers & Steam Traps Field & Site improvements Electrical upgrades Structural repairs ADA/Doors and Handrail compliances Flooring improvements Base Security Cameras installation Other Miscellaneous

2017 Bond Project Scope – Priority Definitions

Priority IA

Safety: Required to assure physical safety and health to occupants, employees, and public.

Mandate: Mandated by law, regulation, or code, with compliance required by District.

Priority IB

Safety: Recommended to assure physical safety and health to occupants, employees, and public.

Mandate: Mandated by law, regulation, or code, with compliance recommended to upgrade conditions that

preexisted current regulations.

Priority II

Preservation: Prevent further deterioration of structure and components of facility.

Facilities Program: Alterations to building systems due to program modifications or new programs.

Safety: Significantly contributes to reducing accidental injury to occupants and damage to structure.

Priority III

Preservation: Stop progressing deterioration of surfaces and non-structural components of facility.

Facilities Program or Service: Greatly facilitates a basic program or service.

Safety: Encourage and assist safe use of facilities.

Economic: Pays for itself in one (1) or two (2) years.

2017 Bond Project Scope – Heating & Ventilation

The work identified in this area includes the installation of ventilation systems throughout the District. Not included in original BCS, but identified in further inspection of building by BBS. Does not address air conditioning. These are priority 1A or 1B items.

Edgewood – Installation of mechanical fresh air system. Fox Meadow - Installation of mechanical fresh air system.Greenacres – Replacement of older unit ventilators.Heathcote – Installation of mechanical air handler for the gym.Quaker Ridge – Installation of mechanical fresh air system to 15 classrooms and other areas.Middle School – Replacement of older unit ventilators.High School – Replacement of older unit ventilators.

2017 Bond Project Scope – Heating & Ventilation

Edgewood 2,935,456

Fox Meadow 2,650,000

Greenacres 1,585,997

Heathcote 450,000

Quaker Ridge 1,140,000

Middle School 155,000

High School 3,330,000

TOTAL HEATING & VENTILATION $12,246,453

Facility Needs - Heating & Ventilation

2017 Bond Project Scope – Roofs

The work identified in this area includes the replacement of certain roofs in the District within the next five years as identified by the Roof Master Study.

Identified roofs are currently in fair condition, approximately 25+ years of age (as of 2017), and are out of warranty.

The District currently budgets and spends $275,000 on annual upkeep of its roofs.

All Roofs: Priority 3

2017 Bond Project Scope – Roofs

Edgewood (2021) 377,076

Fox Meadow -

Greenacres (2023) 911,006

Heathcote (2019) 2,412,384

Quaker Ridge (2021) 660,812

Middle School (2021 & 2022) 3,506,579

High School (2020) 1,739,028

TOTAL ROOFS $ 9,606,885

Facility Needs - Roofs

2017 Bond Project Scope – Boilers & Steam Traps

Many of the District’s boilers were replaced as part of a District-wide project in the early 1990’s. These boilers were identified in the original Building Condition Study and on further review by BBS. They were elevated from a priority 3 to a priority 2 based on recent expensive annual repairs required to keep them operable.

Steam traps are located in a few of the District’s buildings as part of each building’s heating system. They were all replaced as part of the District’s Energy Performance Contract in 2009 and typically have a life of 7 years. Steam traps typically fail one at a time and not catastrophically.

2017 Bond Project Scope – Boilers & Steam Traps

Edgewood 550,000

Fox Meadow 575,000

Greenacres 550,000

Heathcote 400,000

Quaker Ridge -



TOTAL BOILERS & STEAM TRAPS $ 3,431,081

Facility Needs - Boilers & Steam Traps

2017 Bond Project Scope – Fields & Site Work

The work identified in this area includes the following:

Edgewood & Fox Meadow – Rectifies drainage issues at window well locations. Priority 3.

Greenacres – Site rehabilitation and development after expansion and drainage window well locations. Priority 3.

Quaker Ridge – Mitigate flooding at generator gates. Priority 3.

Middle School – Mitigates drainage issues, wall repair at bus driveway and fence replacement. Priority 3.

High School – Dean Field renovation per Fields Master Plan –Priority 3. Non-building brick wall repairs. Priority 2


Dean Field

Identified as part of previous budgets to receive upgrades. Further Master study identified Dean Field as the second highest priority field in need of improvements behind Butler fields. Butler Field improvements are currently slated for the 2018-19 Budget.

Ranking based on a review of programmatic, preservation of facilities, aesthetics of facilities, sustainability, community use etc., in comparison to other District-wide site and field improvement locations.

Fields Master Study completed by landscape architect consultant and further reviewed by BBS landscape architects. Total Estimated Cost = $1,400,000


Edgewood 85,000

Fox Meadow 75,000

Greenacres 575,000

Heathcote -

Quaker Ridge 20,000



TOTAL FIELDS & SITE WORK $ 2,585,500

Facility Needs - Fields & Site Work

2017 Bond Project Scope – Electrical Upgrades

Identified electrical upgrades as part of the Building Condition Survey and later confirmed or added to by BBS inspections.

District-wide

• Replace older electrical panels in all buildings. Priority 3.

Edgewood

• Utility transformer replacement. Priority 3. • Emergency lighting improvements. Priority 2.

Greenacres

• Upgrade fire alarm systems. Priority 1B/2.

Middle School

• Additional electrical panels. BBS study only. Priority 3.

2017 Bond Project Scope – Electrical Upgrades

Edgewood 638,545

Fox Meadow 150,000

Greenacres 574,326

Heathcote 200,000

Quaker Ridge 150,000


High School 100,000

TOTAL ELECTRICAL UPGRADES $ 2,287,871

Facility Needs - Electrical Upgrades

2017 Bond Project Scope – Building Structure

The work identified in this area includes repairs to the main structure of the building.

Middle School

• Repair water intrusion in Butler breezeway. Identified by District staff. Priority 3.

• Excavate and repair wall to stop water intrusion in boiler room. Priority 2.

• Rebuild brick masonry outside Cooper link corridor and various areas of tuck pointing around the building. Priority 2.

High School

• IT workspace water intrusion, excavate & waterproof (110ft between stairwells). Priority 3.

• Other masonry repairs to the building. Priority 2.

2017 Bond Project Scope – Building Structure

Edgewood -

Fox Meadow -

Greenacres -

Heathcote -

Quaker Ridge -


High School 557,500

TOTAL BUILDING STRUCTURE $ 1,132,500

Facility Needs - Building Structure

2017 Bond Project Scope – ADA/Doors/Handrails

All work identified by BBS during building inspections. All items listed as priority 1. Representative items district-wide include the following:

• Widening doorways where required to allow wheelchair access• Installation of door openers where required• Replacing non-compliant handrails• Installation of handrails where required• Replace doors with uneven leafs for ADA compliance where

required Greenacres • Installation of handicapped ramp to upper playground and

handicapped playground station

2017 Bond Project Scope – ADA/Doors/Handrails

Edgewood 210,000

Fox Meadow 120,000

Greenacres 299,600

Heathcote 66,000

Quaker Ridge 66,000


High School 533,500

TOTAL ADA/Doors/Handrail Compliances $ 1,747,600

Facility Needs - ADA/Doors/Handrail Compliances

2017 Bond Project Scope – Flooring Improvements

Flooring improvements identified in the Building Condition Study and BBS inspections and recommendations as follows:

Greenacres

• Replace all corridor fritz tile. Priority 3• VAT floor tile removal. Priority 3

High School

• Remediate floor deflection outside nurse’s office. Priority 2.

2017 Bond Project Scope – Flooring Improvements

Edgewood -

Fox Meadow -

Greenacres 539,135

Heathcote -

Quaker Ridge -

Middle School -

High School 200,000

TOTAL FLOORING IMPROVEMENTS $ 739,135

Facility Needs - Flooring Improvements

2017 Bond Project Scope – Security Improvements

Installation of base security camera systems per recommendations of BBS and security consultants. Priority 2.

2017 Bond Project Scope – Security Improvements

Edgewood 56,250

Fox Meadow 56,250

Greenacres 56,250

Heathcote 56,250

Quaker Ridge 56,250


High School 187,500

TOTAL SECURITY IMPROVEMENTS $ 593,750

Facility Needs - Security Improvements

2017 Bond Project Scope – Misc. Items

Misc. items by building are as follows:

Edgewood

• Repair/remove standpipe system. Priority 1A.

Fox Meadow

• Repair/remove standpipe system. Priority 1A.

Greenacres

• Extensive interior painting. Priority 3.

• Replace second floor lockers with wider doors. Priority 3.

• Corridor ceiling restoration. Priority 3.

• Relocate six drinking fountains. Priority 1.

Heathcote

• Replace non safety and/or wire glass glazing at corridors. Priority 2.

Quaker Ridge

• Water mitigation to stop flooding elevator shaft room. Priority 3.

Middle School

• Replace ceiling tile in small gym. Priority 2.

2017 Bond Project Scope – Misc. Items

Edgewood 100,000

Fox Meadow 100,000

Greenacres 487,000

Heathcote 99,000

Quaker Ridge 30,000


High School -

TOTAL MISCELLANEOUS $ 968,000

Facility Needs - Miscellaneous Items

2017 Bond Project Scope – Facility Needs Totals

Edgewood 4,952,327

Fox Meadow 3,726,250

Greenacres 5,578,314

Heathcote 3,683,634

Quaker Ridge 2,123,062

Middle School 5,892,079


TOTAL FACILITY NEEDS $ 35,338,775

Facilities Needs - Totals

2017 Bond Project Scope – Facility Needs Totals

Air Ventilation 12,246,453

Roofing 9,606,885

Boilers & Steam Traps 3,431,081

Field/Site Work 2,585,500

Electrical Upgrades 2,287,871

Building Structure 1,132,500

ADA 1,747,600

Flooring 739,135

Security Cameras 593,750

Misc. 968,000

TOTAL $35,338,775

Facilities Needs Totals

Estimates

2017 Bond Project Scope – Draft Totals

Priority 1 716,600

Priority 1A 9,188,545

Priority 1B 2,061,453

Priority 2 5,387,831

Priority 3 17,984,346

TOTAL ALL PRIORITIES $35,338,775

Facility Needs - by Priority Area

Greenacres Spatial & Building

Committee Recommendations

Interior Reconstruction & Upgrades 7,662,701

Expansion 14,379,492

Casework, Technology & Equipment 1,275,834

Engineering & Site 3,102,913

Historic Renovation/Preservation Contingency 1,000,000

TOTAL GREENACRES SPATIAL NEEDS $27,420,940

Greenacres Building Committee Recommendations 3,674,408

GREENACRES - Spatial Needs & Building Committee

Recommendations

Bond Project Scope - Greenacres

Security Vestibules

2017 Bond Project Scope – Security Vestibules

Security Vestibules were discussed at building committee meetings and were designated as a high priority in addition to air conditioning.

Security Vestibules add an extra layer of security at main entranceways and are recommended by the District’s security consultant.

2017 Bond Project Scope – Security Vestibules

Edgewood 42,176

Fox Meadow 42,176

Greenacres - (included with Greenacres spatial) -

Heathcote 156,896

Quaker Ridge 156,896


High School -

TOTAL SECURITY VESTIBULES $ 708,245

Security Vestibules - Totals

Summaries


Air Ventilation 12,246,453

Roofing 9,606,885

Boilers & Steam Traps 3,431,081

Field/Site Work 2,585,500

Electrical Upgrades 2,287,871

Building Structure 1,132,500

ADA 1,747,600

Flooring 739,135

Security Cameras 593,750

Misc. 968,000

Security Vestibules 708,245

Greenacres Spatial 27,420,940

TOTAL $63,467,960


CURRENT PROJECT SCOPE


Facility Needs - Excluding Greenacres 29,760,461

Greenacres Project 32,999,254

Security Vestibules 708,245

TOTAL BOND PROJECT DRAFT SCOPE $ 63,467,960


Bond Project Draft Scope Totals

COMMITTEE UPDATES & CLARIFICATIONS

Greenacres Building Committee

• Drop-off and pick up logistics continue to be developed with planned implementation after further discussions.

• Discussion of interior renovation work• Recap of presentations made to the BOE on Oct. 23rd

• Construction details (i.e. deliveries of steel, material quality)• Next meeting will focus on noise monitoring

District-wide Facilities Committee

• Last two meetings have focused on an in-depth review of draft project scope.

• Committee recommendations to include the addition of boilers previously in an EPC project, removal of steam traps and deferment of the MS security vestibule for further study.

• Next discussion will focus on the development of final recommendations including air conditioning in context of a full bond project recommendation.


Greenacres Clarifications – GNA Meeting

ADA Compliancy for classroom bathrooms which the Building Committee is recommending for renovation

• It is only required that each grade area have access to an ADA compliant bathroom which is the planned course for the project if this work is undertaken. Grades K & 1 would have one class bathroom each slightly expanded to achieve ADA compliancy. Other grade levels would access hallway ADA compliant bathrooms.

What is the extent of pipe replacement included in the bond work?

• The District installed a new copper main (backbone) throughout the school, and any piping work they have completed recently has been replaced and tied back into that main. Any new piping in the bond associated with bathroom renovations or new bathrooms will be tied back to that new main under the current scope as well. The remaining inaccessible piping located within walls, and any piping not being touched or replaced under this project will remain in place. The District will have the ability to replace that piping in the future if any issues occur, and tie it back into the new copper main.


Greenacres Clarifications – GNA Meeting

Will construction work cease during drop-off and pick-up times?

• Construction related traffic will stop during these times; however construction work in designated construction zones will continue. Designated construction zones are behind large screened construction fences on the outside and walls on the two internal hallway areas that will interface with the proposed addition.

Further explanation of the commercial dehumidifiers

• The new commercial dehumidification system proposed in the bond is a permanent type system. It consists of a new commercial dehumidification unit, new supply and return ductwork to each of the spaces, new humidistats for control, and a condensate removal system. It will circulate the air down in that area so that it is no longer stagnant.

Future Facilities Work

Future projections of facilities work is based on the following:• Building Conditions Survey work completed by KG& D and

further analyzed and vetted by BBS Architects.• Further vetted by District

• Work already identified in the bond not included for future work

• Roof Master Study• Fields Master Study

• Based on moderate improvements only

• Other previously identified projects not included on other lists• Projects identified as Sustainability related.

• Recommended that these projects be turned over to the Sustainability Committee for further study and development into a future proposed project which will generate energy savings. This future project would be in lieu of an Energy Performance Contract.

• Recognition that other projects will arise based on future facility needs and discussions regarding how best to improve facilities for instructional use or student experience.


Facility Master

Plan Categories

2018-19 thru

2020-21

2021-22 thru

2024-25

2025-26 thru

2027-2810+ Years TOTAL

ADA/Safety/Doors 569,590$ 520,412$ -$ 598,560$ 1,688,561$

HVAC 182,636$ 570,002$ 295,003$ 1,565,552$ 2,613,193$

Interior 330,001$ 245,688$ 322,143$ 2,168,100$ 3,065,932$

Electrical 168,601$ 89,061$ -$ 983,629$ 1,241,291$

Plumbing 93,501$ 361,901$ 947,543$ 1,324,028$ 2,726,973$

Misc. 29,934$ 22,802$ 59,003$ 148,500$ 260,239$

Asbestos 822,040$ 168,447$ -$ -$ 990,487$

Site 369,051$ 1,668,164$ 17,703$ 326,700$ 2,381,618$

Building Structure 346,501$ 136,231$ -$ -$ 482,732$

Flooring 21,322$ -$ 105,614$ -$ 126,936$

TOTALS 2,933,178$ 3,782,708$ 1,747,009$ 7,115,068$ 15,577,963$


TOTALS OTHER

MAJOR

COMPONENTS

2018-19 thru

2020-21

2021-22 thru

2024-25

2025-26 thru

2027-28

10+

Years

Sustainability

Related ItemsTOTAL

Roofs -$ 1,350,000$ 2,500,000$ TBD -$ 3,850,000$

Fields 900,000$ 1,250,000$ 1,620,000$ TBD -$ 3,770,000$

Sustainability Related

Items -$ -$ -$ TBD

8,821,979$ 8,821,979$

Other Identified

Projects 625,000$ 500,000$ 400,000$ TBD

-$ 1,525,000$

TOTALS 1,525,000$ 3,100,000$ 4,520,000$ -$ 8,821,979$ 17,966,979$


TOTAL2018-19 thru

2020-21

2021-22 thru

2024-25

2025-26

thru 2027-

28

10+ YearsSustainability

Related ItemsTOTAL

Facility Related

2,933,178$ 3,782,708$ 1,747,009$ 7,115,068$ -$ 15,577,963$

Total Other Major

Components 1,525,000$ 3,100,000$ 4,520,000$ -$ 8,821,979$ 17,966,979$

TOTALS 4,458,178$ 6,882,708$ 6,267,009$ 7,115,068$ 8,821,979$ 33,544,942$


Larger identified and prioritized projects have recently been funded by budget surplus (Assigned Fund Balance) above and beyond allocations to other reserves and/or tax levy.

Currently $1.1MM is targeted Assigned Fund Balance. Dollar amounts above this would be allocated to non-recurring expenses, reserves or reduction of tax levy. If fiscal results produce less than $1.1MM then reserves must be reduced, budgets lines reduced, tax levy increased or a combination of all the above.

The 2017-18 budget included $1.345MM in recurring project monies (tax levy) and $1.699MM in assigned fund balance funded projects (Transfer to the current Capital Project).

Addition of projects beyond $1.345MM in the 2018-19 budget for example would require to be funded by an increase in tax levy or require to be offset by other budget reductions.

2018 Bond Project Update Timeline Recommendation

November 6th - Special Board of Education Meeting

November 13th - Board of Education Meeting

• Presentation of project recommendations & discussion

• SEQRA update

November 20th - Special Board of Education Meeting

• Further project discussion and finalization of bond scope

• SEQRA update and determination discussion

November 27th - Board of Education Meeting

• Finalize bond scope and SEQRA determination update

December 4th - Public Forum

December 11th - Board of Education Meeting

• SEQRA determination

• Adoption of Bond Resolution

February 8, 2018 - District-wide Bond Referendum Vote

APPENDIX

2017 Bond Project Planning - Overview

1) December 2014 Bond (2013-2014)• Work in this bond included for Heathcote, Edgewood, Middle School,

High School, Quaker Ridge Roof and District-wide technology needs.

• Major work identified for Greenacres → deferred for additional study and future bond projects.

2) Greenacres Feasibility Committee (2014-2015)• Engineering and Building Condition Studies compared to new building

or a “model program.”• Any work at Greenacres identified as only part of a larger scope of

work. • No formal recommendation made to the Board of Education regarding

renovation or new building. • Leaving the building “as is” (renovations only) was not an option that

this committee favored.• Focus of future discussion should be building conditions and

educational adequacy.

2017 Bond Project Planning

3) Greenacres Feasibility Committee Re-convened (2015-16)• Using same data factors, recommendations of the committee

remained consistent with initial committee; focus on building conditions and educational adequacy.

• No recommendation is made in regards to expansion or new build however leaving the building “as is” (renovations only), once again, was not an option that this committee favored.

4) Building Conditions Survey (BCS) (Fall 2015)• District undergoes NYSED mandated review of all District buildings.

5) Roof Master Plan Completed (Spring 2016)

6) Fields Master Plan Completed (Spring 2016)


7) Building Committees (Spring 2016)

• Meetings held at each building except at Greenacres due to feasibility committee work. Members at each building included administration, teachers, and parent representatives. The purpose of each committee was to identify and prioritize potential work in their building which would make a meaningful impact on the experience on building use by students, teachers, and community members. Building Condition items also thoroughly reviewed.

• Common priorities across the buildings included air-conditioning, security vestibules, and food service solutions.


8) BBS Architects• The District engaged BBS Architects in Feb. 2017 “for the planning,

design, and construction phases for all upcoming capital projects, including a major renovation/replacement of an elementary school.” They were charged with bringing an objective recommendation at all schools, including Greenacres.

• Studied and reviewed all previous work including: • Building Conditions Survey (BCS) & Greenacres Feasibility

Committee reports,• Engineering reports & Building Committee priorities; and • Roof Master Plan & Fields Master Plan.

• BBS engineering and architectural teams then analyzed each building in depth and prepared a BCS master list, which was combined with original BCS. All building schedules were studied and building tours and interviews with key personnel were conducted to gather a clear understanding of how each building functions in delivering instruction.

2017 Bond Project Planning – Scope Development

Formal presentations were made to the Board of Education:• May 22, 2017 – Presentation of all facility needs and some initial design

enterprise solutions to address major issues. Renovation and expansion to Greenacres was formally recommended over new construction.

• June 12, 2017 – Presentation of updated building Master plans based on feedback from the BOE, building committees, and community. Work at the Middle and High Schools recommended to be deferred for future committee study and development.

• July 6, 2017 – Board of Education agrees to Administration’s recommendations to move forward with project planning for the following:

1) District-wide facility needs focusing on roofs, building systems, electrical upgrades, code compliance and health & safety issues;

2) The addition or upgrading of security vestibules at all elementary buildings and the Middle School; and

3) The renovation and expansion of Greenacres Elementary School

4) In addition, to provide a final scope of a bond project at or near tax neutral (+/- $5 million).

2017 Bond Project Planning – Scope Refinement

Continued scope refinement since July based on:

Continued study of the buildings

Feedback from staff

Feedback from the community

Recommendations from the Greenacres Building Committee

Study and recommendations from the District-wide Facilities Committee

Greenacres Spatial

District-wide Facility Needs

Security Vestibules

Scarsdale Vision for Learning

& Draft Scope Review

Scarsdale’s Vision for Learning

A Strategic Planning Journey (2008-present)

Scarsdale’s Vision for Learning

A Scarsdale Education for Tomorrow 2.0

“It’s not what you know,

it’s what you do with

what you know.”

-Tony Wagner

Innovation occurs at the

intersection of people,

place & space.

Elementary Learning Spaces

Child-centric

Manageable & Sustainable

Flexible

Learning within every space:•Whole class instruction

•Partner/collaborative work & feedback

•Presentation spaces

•Privacy spaces (small group, independent)

•Areas to showcase student ideas and work products

Classroom Spaces for Innovation

Common Spaces for Innovation

Discovery

Learning

Professional

Learning

Project

Learning

Whole School

Learning

Greenacres as a Learning Commons

Participatory learning

community

Inquiry

Problem & Project-Based

Collaboration

Teacher as Researcher

Tech Sandbox

Self-Directed

Maker

Experimental

Adapted from The Elementary School Learning Commons: A

Manual. David V. Loertscher and Carol Koechlin; Learning Commons Press, 2015, ISBN: 1-

933170-79-4.

SET

2.0

Greenacres Building Committee - Information

Modular Classroom

CostsPurchase

Lease

Bond

Lease

Budget

Total

Lease

Modulars - 2 1,082,526 591,172 121,842 713,014

Modulars - 4 1,495,151 798,539 203,058 1,001,597

Modulars - 6 1,920,429 960,917 327,066 1,287,983

Estimates

Documents

SCARSDALE PUBLIC SCHOOLS… · 17.06.2011 · High School –Dean Field renovation per Fields Master Plan ... • Installation of handicapped ramp to upper playground and handicapped