SC3 - assets.publishing.service.gov.uk · Form SC3 – Changes to individuals or premises Page 1 ... individuals who are leaving: ... If the changes apply to a particular setting

Form SC3 – Changes to individuals or premises Page 1

SC3 Changes to individuals or premises

The law says you must write and let us know about certain changes within social care establishments

and agencies and organisations that run these.1 You can use this form to tell us about:

changes to any individual (except the manager) who is part of the registered provider. This

includes the director, secretary, clerk, trustee, treasurer or other similar officer of the organisation (organisations only)

changes to the responsible individual (organisations only)

changes to the manager of a voluntary adoption agency, local authority adoption service or local authority fostering service

the absence of a registered manager from an adoption support agency, children’s home, independent fostering agency or residential family centre

changes to your registered premises or when you acquire additional premises.

This form will be computer-scanned. If completing by hand please use black ink and block capitals.

If you need any help to complete this form, please contact us on 0300 123 1231. When returning this

form please include the current page (page 1). We cannot accept your form without it as it contains information needed for computer scanning.

Please return the completed form to:

Ofsted

Piccadilly Gate

Store Street Manchester

M1 2WD.

1The Adoption Support Agencies (England) and Adoption Agencies

(Miscellaneous Amendments) Regulations 2005 regulation 27, The Children’s Homes (England) Regulations 2015, regulation 49, The Fostering Services (England) Regulations 2011 regulation 39,

The Residential Family Centres Regulations 2002, regulation 28, The Residential Holiday Schemes for Disabled Children (England) Regulations 2013, regulation 32.

Please leave blank for Ofsted use


About this form

Section A – Details of social care provider: this section must be completed.

Section B – Notice of change, individuals who are leaving: use this section to tell us

about any individuals who are leaving.

Section C – Notice of change, individuals who are joining: use this section to tell us

about individuals who are joining.

Section D – Notice of change, new responsible individual/children’s home

director2: please complete this section if you are providing the details of a new responsible

individual or children’s home director in section C.

Section E – Notice of absence, registered manager: use this section to tell us about

the absence of a manager.

Section F – Changes to premises: use this section to tell us about changes to your

registered premises or when you have acquired additional premises.

Section G – Agreement: this section must be completed.

Section H – Additional information: use this section to record the Unique Reference

Numbers (URNs) of any additional establishments or agencies this form relates to and if

you need additional space.

There are additional guidance notes below for each section. This form must be signed by the current

responsible individual or member of the registered provider. We cannot accept a notice of a new responsible individual from the incoming responsible individual.

Section A − Details of social care provider

(A1–A5) We need to know about the registered provider or local authority service the information in this form relates to. If the changes apply to a particular setting we also need to

know the setting details.

Section B – Notice of change, individuals who are leaving

(B1–B3) This section asks for information about individuals who are leaving (this includes

anyone who is leaving one role to take up another role within the organisation, for example from

treasurer to secretary). Where the registered provider is an organisation we need to know about any individuals who hold office within the organisation, for example the director, secretary, clerk,

trustee or treasurer. If the responsible individual is leaving you must provide us with the name of the new responsible individual, and we expect you to do this within 14 days of the person’s

leaving date.3

If the manager is leaving an adoption support agency, children’s home, independent fostering

agency, residential family centre or residential holiday scheme for disabled children, he or she

2 For the definition of a children’s home director please see regulation 26(4)(i) of The Children’s Homes (England)

Regulations 2015 and the Guide to registration for children’s social care services. 3 The Children’s Homes (England) Regulations 2015 regulation 49, The Residential Family Centres Regulations 2002 regulation 28, The Fostering Services (England) Regulations 2011 regulation 39, The Adoption Support Agencies (England) and Adoption Agencies (Miscellaneous Amendments) Regulations 2005 regulation 27, The Residential Holiday Schemes for Disabled Children (England) Regulations 2013, regulation 32.

http://www.opsi.gov.uk/si/si2001/20013967.htm#38







must apply to voluntarily cancel their registration as a manager using our form Application for cancellation of registration (social care provision).4

When a new manager starts work at an adoption support agency, children’s home, independent fostering agency, residential family centre or residential holiday scheme for disabled children we

must be notified. The new manager must apply for registration with us by completing form SC2.

We expect the application to be made within 28 days of the date of employment. Please refer to our Guide to registration for children’s social care services (www.gov.uk/government/publications/guide-to-registration-for-childrens-social-care-services ) for timescales by which you must tell us about a manager leaving and when a new manager should

be appointed and registered with us. Please use section H if you need more space.

4 Application for cancellation of registration (social care provision) (070094), Ofsted, 2014; www.gov.uk/government/publications/social-care-apply-to-cancel-registration.


A Details of social care provider A1 Name of registered provider or local authority service

A2 Name of current responsible individual

A3 Name of establishment, agency or holiday scheme for disabled children

A4 Unique Reference

Number (URN)

A5 Address of establishment, agency or holiday scheme for disabled children

Postcode

B Notice of change, individuals who are leaving Please list individuals who will cease to be associated with the above provider / establishment /

agency / holiday scheme for disabled children

B1 Title

First name

Surname Date of birth

D D M M Y Y Y Y

Address

Postcode

Daytime telephone

URN (if applicable)

Position

Date leaving D D M M Y Y Y Y

B2 Title

First name

Surname Date of birth

D D M M Y Y Y Y

Address

Postcode

Daytime telephone

URN (if applicable)

Position

Date leaving D D M M Y Y Y Y


Section C – Notice of change, individuals who are joining

(C1–C2) This section asks for information about individuals who are joining (this includes anyone

who has moved internally to take up a new role within the organisation, for example from chairperson to secretary). Where the registered provider is an organisation we need to know

about any individuals who hold office within the organisation, for example the director, manager,

secretary, clerk, trustee or treasurer.

If you have told us about a new responsible individual or a new children’s home director you must

also complete section D.

Please do not use this form to tell us about a new manager for an adoption support agency, a

children’s home, an independent fostering agency, a holiday scheme for disabled children or a residential family centre. New managers for these establishments and agencies must apply for

registration with us by completing form SC2. We expect the new manager to apply for

registration within 28 days of the date of their employment. Please refer to our Changes to children’s social care services that are registered and/or inspected by Ofsted for more information

about the registration of a manager in an already registered establishment or agency.

Please use section H if you need more space.

Section D – New responsible individual / children’s home director

(D1) This section must be completed if you have told us about a new responsible individual or a new children’s home director in section C. A responsible individual and a children’s home director

must meet certain requirements.5 You can find more information in the relevant regulations and in our publications: Guide to registration for children’s social care services and Changes to children’s social care services that are registered and/or inspected by Ofsted.

5 The Adoption Support Agencies (England) and Adoption Agencies (Miscellaneous Amendments) Regulations 2005 regulation 7, The Children’s Homes (England) Regulations 2015, regulation 26, The Fostering Services (England) Regulations 2011 regulation 5, The Residential Family Centres Regulations 2002, regulation 5, The Residential Holiday Schemes for Disabled Children (England) Regulations 2013, regulation 5.


C Notice of change, individuals who are joining Please list any individuals who are joining (where there is a new responsible individual or children’s home director please also complete section D)

C1 Title First name Surname Date of birth

D D M M Y Y Y Y

Surname at birth Other first name(s) used Other surname(s)

Home address

Postcode

Daytime telephone

Email address

If you are already known to Ofsted, please provide details below including URN if known

Position

Start date D D M M Y Y Y Y

C2 Title First name Surname Date of birth

D D M M Y Y Y Y

Surname at birth Other first name(s) used Other surname(s)

Home address

Postcode

Daytime telephone

Email address

If you are already known to Ofsted, please provide details below including URN if known

Position



D Notice of change, new responsible individual / children’s home director

D1 Have you completed all necessary checks on the new responsible

individual as identified in the relevant regulations?6

Yes No

D2 Have you completed all necessary checks on the new children’s

home director as identified in the relevant regulations?7

Yes No

6 The Children’s Homes (England) Regulations 2015, regulation 26(7) The Adoption Support Agencies (England)

and Adoption Agencies (Miscellaneous Amendments) Regulations 2005 regulation 7, The Residential Family Centres Regulations 2002, regulation 5, The Residential Holiday Schemes for Disabled Children (England) Regulations 2013, regulation 5, The Fostering Services (England) Regulations 2011 regulation 5 7 The Children’s Homes (England) Regulations 2015, regulation 26(4)


Section E – Notice of absence, registered manager8

This section does not apply to residential holiday schemes for disabled children.

(E1) The law states that where the registered manager of an adoption support agency, a

children’s home, an independent fostering agency or residential family centre proposes to be absent for a continuous period of 28 days or more, written notice must be given to us. We must

be notified no later than one month before the proposed absence starts (or within one week of the absence occurring where there is an emergency).

(E2) Certain information must also be provided about the proposed absence. If at this time you

do not know who will manage the establishment or agency during the absence you must provide details about how you will appoint someone and by what date.

(E3) You must provide details of the individual who will manage the establishment or agency during the absence. If you have not appointed someone at this time you must tell us when you

have.

You must also tell us when the registered manager has returned. You must do this no later than

seven days after the date of return.

8 The Adoption Support Agencies (England) and Adoption Agencies (Miscellaneous Amendments) Regulations 2005 regulation 26, The Children’s Homes (England) Regulations 2015, regulation 48, The Fostering Services (England) Regulations 2011 regulation 38, The Residential Family Centres Regulations 2002, regulation 27.


E Notice of absence, registered manager Please provide details of any proposed absence for a continuous period of 28 days or more

E1 Title First name Surname Date of birth

D D M M Y Y Y Y

URN (if applicable)

E2 Date absence to begin D D M M Y Y Y Y

Date absence to end D D M M Y Y Y Y

Reason for absence

Arrangements for running the establishment or agency during the absence

E3 Details of person to manage establishment or agency during the absence

Title First name Surname

Address

Postcode

Daytime telephone

Qualifications



Section F – Changes to the premises

This section does not apply to residential holiday schemes for disabled children.

If you want to register a new voluntary adoption agency branch, please do not use

this form; you must complete form SC1.

(F1–F9) This information will help us decide if any further action needs to be taken.

(F2) Please tell us whether you have obtained planning permission, if this is required. You will need to provide written verification that the local authority, where the setting is located, has

confirmed to you that planning permission is not necessary, or that you have the necessary

planning permission/s.

You should also ensure that any building work complies with the Building Regulations. Ofsted may at any time ask that you provide evidence that the local authority is satisfied that the building

work meets the Building Regulations.

(F6) If you intend to change the establishment or agency’s statement of purpose, please send us

a copy of the amended statement.

(F7) You can use this form to tell us about changes to the premises but if you would also like to change the conditions of registration, for example a children’s home wishes to provide care and

accommodation for more children, you must apply to vary or remove the conditions of registration. To do this please contact us on 0300 123 1231.

You can read more about varying your conditions of registration within Changes to children’s social care services that are registered and/or inspected by Ofsted and the Guide to registration for children’s social care services.


F Notice of change – changes to the premises F1 When do you intend to start making the changes?

D D M M Y Y Y Y

F2 Have you obtained planning permission where necessary? Yes No

F3 When will the changes be completed? D D M M Y Y Y Y

F4 What are you changing?

F5 Why are you making these changes?

F6 Will the changes require you to amend the establishment or agency’s

statement of purpose? Yes No

F7 Do you intend to apply to Ofsted to vary or remove any conditions of

registration? Yes No

F8 Please tell us how you intend to provide the service in accordance with regulations and the national

minimum standards while the changes are taking place.

F9 Please tell us how you intend to safeguard the service users while the changes are taking place.


Section G – Agreement

(G1) This form must be signed by the current responsible individual or member of the registered

provider. Where the registered provider is an organisation this could be the director, manager,

secretary, clerk, trustee, treasurer or other similar officer of the organisation. We cannot accept a notification of a new responsible individual from the incoming responsible individual.

We are not required to carry out any checks on the managers of local authority fostering services, local authority adoption services or voluntary adoption agencies.

We ask for confirmation that the legal entity that is registered with us has not changed. If it has

changed you will need to contact us as you may need to apply for a new registration.

G Agreement G1 I agree that Ofsted may at any time carry out checks on the responsible individual or a member of

the registered provider. By signing this form I confirm I have informed all relevant persons that Ofsted may at any time carry out checks on their suitability to provide a registered service under the

Care Standards Act 2000 including their suitability to work with children.

I agree to notify Ofsted of any changes to the information on this form.

I declare that all the information I have given on this form is true to the best of my knowledge and

belief.

I confirm that the registered provider remains the same legal entity.

Signed

Print name

Position

Date of signature D D M M Y Y Y Y

Section H – Additional information

(H1) Please use this page to provide any additional information.


H Additional information H1

Documents

SC3 - assets.publishing.service.gov.uk · Form SC3 – Changes to individuals or premises Page 1 ... individuals who are leaving: ... If the changes apply to a particular setting