15/06/2018

SC2 Coordinators' Day

Open Access and Data Management

under Horizon 2020

Astrid GUIFFART

Research Executive Agency

Unit REA.B2

“This document was prepared to inform participants during a meeting. It concerns specific issues in a particular context. It may not be sufficiently detailed or complete to be binding and is not construed to constitute a commitment by the European Commission. The Commission cannot be held liable for any use made of this information"

What is Open Access under Horizon 2020?

On-line access to scientific information that is free of charge to the reader and in a reusable

format

Peer reviewed scientific

publications Research data

See Horizon 2020 Online Manual on Open Access: http://ec.europa.eu/research/participants/docs/h2020-funding-guide/cross-cutting-issues/open-access-data-management/open-access_en.htm

Why Open Access under Horizon 2020?

Optimising the impact and re-use of publicly-funded scientific research

Expected benefits:

•• Better and more efficient science

•• Economic growth

•• Broader, faster, more transparent and equal access for the benefit of researchers, industry and citizens in the EU & beyond

Openness vs knowledge protection

http://ec.europa.eu/research/participants/data/ref/h2020/other/hi/oa-pilot/h2020-infograph-oa-sci-publ_en.pdf

Grant Agreement obligations for OA

29.2 Open Access to scientific publications (shortened- check the full text)

Each beneficiary must ensure open access (free of charge online access for any user) to all peer-reviewed scientific publications relating to its results.

a. Deposit a machine-readable electronic copy of the accepted final manuscript in a repository for scientific publications

b. Ensure Open Access to the deposited publication via the repository i. On publication, if an electronic version is available for free via the publisher

ii. Within 6 months of publication (12 for social sciences and humanities) in other cases

c. Ensure open access via the repository to the bibliographic metadata that identify the deposited publication

OA to scientific publications in practice

• Final peer-reviewed publication is deposited in an online repository of choice, often after an embargo period set by the publisher.

• Beneficiaries must ensure open access to the publication within 6 months (12 months for social sciences and humanities).

• Open access to the peer-reviewed publication is provided immediately, often by paying a fee to the publisher.

• A copy of the publication still needs to be deposited in a repository

Authors are free to choose between the two main routes toward Open Access:

Tips for Open Access to publications¹

• Consider a mixed strategy of GREEN/GOLD open access taking into account costs of gold OA

• Look up publishers’ OA conditions on SHERPA/RoMEO database: http://sherpa.ac.uk/romeo/index.php) (some journals demand longer embargo periods)

• Lots of new journals/publishers, some of questionable quality (predatory journals). Some caution is needed when publishing, consult DOAJ list: https://doaj.org

¹ https://www.fosteropenscience.eu/

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References for Open Access to publications

• Open Access Infrastructure for Research in Europe (OpenAIRE): www.openaire.eu: check FAQ & guidelines

• Registry of Open Access Repositories: http://roar.eprints.org/

• Directory of Open Access Journals: https://doaj.org/

• FOSTER project: resources on open science: www.fosteropenscience.eu

Open Research Data Pilot in Horizon 2020

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Since 2017, the Open Research Data Pilot is extended to all thematic areas of Horizon 2020. Pilot covers: • Underlying data that are needed to validate the results of scientific publications

• Other data, as specified in the Data Management Plan → Focus of the Data Management Plan is on research

data (with a potential for reuse)

Grant Agreement obligations for OA to data

29.3 Open access to research data

(summary- check the full text)

Actions for beneficiaries:

• Deposit data in a data repository

• Take measures for access, mine, exploit, reproduce and disseminate free of charge

• Provide information about tools and instruments for validating the results

Key document: Data Management Plan:

→ Focus on good data management as key element

of excellent research

Data Management Plan in H2020 projects

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Draft Data Management Plan is a deliverable due at month 6

Updates of the DMP during project lifetime (deliverable) whenever significant changes arise (see section 4 of H2020 FAIR guidelines below)

Costs associated with data management can be claimed as eligible

costs of any Horizon 2020 grant A DMP describes the data management life cycle for all datasets to

be collected and covers the handling of research data during & after the project

Guidelines on FAIR Data Management in Horizon 2020 : DMP template in Annex 1: http://ec.europa.eu/research/participants/data/ref/h2020/grants_manual/hi/oa_pilot/h2020-hi-oa-data-mgt_en.pdf

FAIR principles

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How to be FAIR and share data?

Use appropriate repositories - this catalogue is a good place to start: www.re3data.org

Document and describe the data enough for others to understand, reuse and cite: www.dcc.ac.uk/resources/how-guides/cite-datasets

Licence it so others can reuse: www.dcc.ac.uk/resources/how-guides/license-research-data

Key aspects of the Data Management Plan

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• Are data types and formats accurately listed? https://www.ukdataservice.ac.uk/manage-data/format/recommended-formats

• Will the data be assigned a unique and persistent identifier? (check data repository practice)

• Will the data be described with rich metadata? http://www.dcc.ac.uk/resources/metadata-standards

• Is it specified where the data and associated metadata, documentation and code are deposited? See Readme guidance: https://datadryad.org//pages/readme

• Is it described how data interoperability will be facilitated e.g. through use of data and metadata vocabularies, standards or methodologies? https://fairsharing.org (Portal of data standards, databases and policies)

• Is data licensing and its role in facilitating re-use described?

• Are maintenance and storage costs estimated and described?

References for Open Access to research data

• Registery of Research Data Repositories: http://www.re3data.org/

• H2020 Online Manual on Data Management: http://ec.europa.eu/research/participants/docs/h2020-funding-guide/cross-cutting-issues/open-access-dissemination_en.htm (DMP template)

• Digital Curation Centre Online DMP tool: https://dmponline.dcc.ac.uk/

Astrid Guiffart

REA – Research Executive Agency

astrid.guiffart@ec.europa.eu

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