Saugerties Police Consolidation - Town of Saugerties Study of Service Configuration Options for the Village and Town Police Department

Saugerties Public Safety Saugerties Public Safety S i C fi tiS i C fi tiSaugerties Public Safety Saugerties Public Safety S i C fi tiS i C fi tiService Configuration:Service Configuration:

A St d f S i C fi ti O ti A St d f S i C fi ti O ti

Service Configuration:Service Configuration:


Town of Saugerties

A Study of Service Configuration Options A Study of Service Configuration Options for the Village and Town Police for the Village and Town Police DepartmentsDepartments


Police Department

Village of Saugerties Police Department

Presentation of Final ReportVillage Board Meeting

FFAAIIRRWWEEAATTHHEERR CCOONNSSUULLTTIINNGG

Prepared by

Village Board MeetingMonday, August 17th, 2009

This document was prepared with funds provided by the New York State Department of State under the Local Government Efficiency Incentive Grant Program.

AgendaAgendaAgendaAgendaAgendaAgendaAgendaAgenda

Overview of the Public Safety Reconfiguration Study

The Study ProcessThe Study Process

Results of the Fiscal Impact Analysis

Other Non-Fiscal Impacts

Implementation of the Recommended Scenario

Next Stepsp

Final Report 2August 17th, 2009

Introduction to the Public Safety Introduction to the Public Safety Introduction to the Public Safety Introduction to the Public Safety

Study Objective

Reconfiguration StudyReconfiguration StudyReconfiguration StudyReconfiguration Study

Study Objective Develop recommendations for restructuring the Police Departments in the Village and Town in order to…

1. Maintain or improve the quality of services, and1. Maintain or improve the quality of services, and

2. Reduce the cost of public safety services

Key GoalsKey GoalsNo tax increases for Village residents or Town residents outside of the VillageNo loss of service; service improvements wherever possibleA more efficient department structure and operations, including:

1. A single chief and chain of command

2. Reduced need for administrative personnel

3. Simplicity and standardization


A Full Range of Reconfiguration Options A Full Range of Reconfiguration Options A Full Range of Reconfiguration Options A Full Range of Reconfiguration Options Was ConsideredWas ConsideredWas ConsideredWas Considered

Mutual Aid Contract Law Consolidated/

Mergedmal

:ow

Rew

ard

ForH

igh Risk, Functional

Agreements EnforcementMerged

Departments

Info

rmLo

w R

isk,

Lo

rmal:

High Rew

ard

Consolidation

d

Other options fell short of the envisioned goal for the study…

So, the committee focused on consolidation.


The Study Process Helped Identify the The Study Process Helped Identify the The Study Process Helped Identify the The Study Process Helped Identify the Best Reconfiguration OptionsBest Reconfiguration OptionsBest Reconfiguration OptionsBest Reconfiguration Options

Task 5: Select Preferred Alternatives & Prepare

Final Report

Task 1: Identify Reconfiguration

Goals & Objectives

Task 6: Develop Implementation Plan

Task 2: Collect Department

Data

Task 3: Identify Legal/Contractual

Constraints

Task 4a: Identify Configuration Options

Task 4b: Evaluate Fiscal and Non-Fiscal Impacts of Configuration Options

Work Plan

The Committee and Fairweather Consulting identified and evaluated eight potential reconfiguration scenarios before settling on a preferred scenario.


For Each Scenario, Fiscal and NonFor Each Scenario, Fiscal and Non--Fiscal Fiscal For Each Scenario, Fiscal and NonFor Each Scenario, Fiscal and Non--Fiscal Fiscal Impacts Were WeighedImpacts Were WeighedImpacts Were WeighedImpacts Were Weighed

Fiscal Impacts Non-fiscal Impacts

Increases/decreases to Impacts on existing/retained

Salary increases to achieve standardized compensation

Increases/decreases to

equipment and contractual costs

Impact on levels of service provided to each community

Disposition of assets

personnel (benefits, seniority, etc.)

O ti t f i l t ti

Increases/decreases to costs of benefits

Personnel reductions and elimination of vacant positions

P f i l d l t

Disposition of assets owned/used by each Dept.

Oversight and governance of new department

One-time costs of implementation

Increases/decreases to insurance costs

Grants and other new

Professional development opportunities within new department

Public perceptions about restructuring


revenues

How Are Police Services Paid in How Are Police Services Paid in How Are Police Services Paid in How Are Police Services Paid in Saugerties?Saugerties?Saugerties?Saugerties?

Village General Budget Townwide General Budget (Fund A) Town Outside General Budget (Fund B)g g$2,000,000

Village Police

53%Other

Services

47%

g ( )$2,600,000

g ( )$2,000,000

Other Services

94% Town Police (Dispatch)

6%

$0.16M

Other Services

12%

$0.24MTown Police

88%

Village Town Town Tax

Police$1.1M

Services$0.9M

Services$2.4M

$ $ Police$1.7M

$2 0M $2 6MTotal Amt to be Raised by Taxes $2 6M $2 0MVillage

Tax BillTown

Tax Bill (Village)

Town Tax Bill

(Outside)

$2.0M$259M =$7.68 $2.6M

$1.58B=$1.63

Town

Raised by Taxes= Tax RateTotal Assessed

Value of Property

=$1.63 +$2.6M$1.58B

$2.0M$1.32B =$1.49

Village Resident

Town Outside Resident

Total Effective Tax Rate = $9 32 Total Effective Tax Rate = $3 12


Total Effective Tax Rate = $9.32 Total Effective Tax Rate = $3.12

How Are Police Services Paid in How Are Police Services Paid in How Are Police Services Paid in How Are Police Services Paid in Saugerties?Saugerties?Saugerties?Saugerties?

Village General Budget Townwide General Budget (Fund A) Town Outside General Budget (Fund B)

Village Police

Other Services

53%47%

g g$2,000,000

g ( )$2,600,000

g ( )$2,000,000

Other Services

94% Town Police (Dispatch)

6%

$0.16M

Other Services

12%

$0.24MTown Police

88%

$2 6M $2 0MVillage Town Town Tax

PoliceServices$1.1M$0.9M

Services$2.4M

$ $ Police$1.7M

$2 0M $2 6MTotal Amt to be Raised by Taxes

If we adjust these…It affects these…

=$1.63 +$2.6M$1.58B

$2.0M$1.32B =$1.49

Village Tax Bill

Town Tax Bill (Village)

Town Tax Bill

(Outside)

$2.0M$259M =$7.68 $2.6M

$1.58B=$1.63

Town


Value of Property

Village Resident


Total Effective Tax Rate = $9 32 Total Effective Tax Rate = $3 12

Which affects these…



Leading Scenario: Merge Village Police Leading Scenario: Merge Village Police Leading Scenario: Merge Village Police Leading Scenario: Merge Village Police Department into Town Police DepartmentDepartment into Town Police DepartmentDepartment into Town Police DepartmentDepartment into Town Police Department

Level of Service:At least 4 officers on patrol throughout the Town and Village at all timesA minimum of 2 officers would be assigned to patrol the Village at all times, with additional coverage as neededadditional coverage as neededA foot patrol will be provided during peak periods, and Town police will continue to support Village events (Garlic Fest, HITS, Car Show, etc.)

Personnel:Personnel:18-member patrol force (13-14 FT officers, 4 sergeants, and 0-1 lieutenant)One chief of police2 detectives2 detectives1 School Resource Officer

Governance:Chief reports to the Town Supervisor and the Village Mayorp p g y


Year 1 & 2 Year 1 & 2 –– Savings for Village No Impact Savings for Village No Impact Year 1 & 2 Year 1 & 2 –– Savings for Village No Impact Savings for Village No Impact To Town Outside TaxpayersTo Town Outside TaxpayersTo Town Outside TaxpayersTo Town Outside Taxpayers

Village General Budget Townwide General Budget (Fund A) Town Outside General Budget (Fund B)g g$1,100,000

Other Services

84%

g ( )$4,860,000

g ( )$63,000

Other Services

50%Other

Services

100%Police Services

16%

$0.18M Town Police

50%


Services$0.9M

Services$2.4M

Services$63,000

$1 1M $4 9M $4 9M $63KTotal Amt to be Raised by Taxes

$ Police$2.4M

Village Tax Bill


Town Tax Bill

(Outside)

$1.1M$259M =$4.28 $4.9M

$1.58B=$3.07 =$3.07 +$4.9M$1.58B

$63K$1.32B

Town


Value of Property

=$0.05

Village Resident




UNCHANGED21% SAVINGS

Year 3 Year 3 –– Village Sees Greater Savings, Village Sees Greater Savings, Town Outside Remains Unchanged if CostTown Outside Remains Unchanged if Cost--Year 3 Year 3 –– Village Sees Greater Savings, Village Sees Greater Savings, Town Outside Remains Unchanged if CostTown Outside Remains Unchanged if Cost--Town Outside Remains Unchanged if CostTown Outside Remains Unchanged if Cost--Saving Measures Are ImplementedSaving Measures Are ImplementedTown Outside Remains Unchanged if CostTown Outside Remains Unchanged if Cost--Saving Measures Are ImplementedSaving Measures Are Implemented

Village General Budget Townwide General Budget (Fund A) Town Outside General Budget (Fund B)g g$930,000

Other Services

100%

g ( )$4,640,000

g ( )$240,000

Other Services

52%Other

Services

100%Town Police

48%Combination of cost-saving measures & new revenues


Services$0.93M

Services$2.4M

Services$240,000


Police$2.2M

reduce police expense by $214,000 or 8.8%

$4 6M $240KVillage Tax Bill


Town Tax Bill

(Outside)

$0.9M$259M =$3.59 $4.6M

$1.58B=$2.94

Town


Value of Property

=$2.94 +$4.6M$1.58B

$240K$1.32B =$0.18

Village Resident




UNCHANGED30% SAVINGS

Year 3 Year 3 –– If CostIf Cost--Savings Are Not Realized, Savings Are Not Realized, Village Sees Less Savings & Town Outside Village Sees Less Savings & Town Outside Year 3 Year 3 –– If CostIf Cost--Savings Are Not Realized, Savings Are Not Realized, Village Sees Less Savings & Town Outside Village Sees Less Savings & Town Outside Village Sees Less Savings & Town Outside Village Sees Less Savings & Town Outside Sees Slight Tax IncreaseSees Slight Tax IncreaseVillage Sees Less Savings & Town Outside Village Sees Less Savings & Town Outside Sees Slight Tax IncreaseSees Slight Tax Increase

Village General Budget Townwide General Budget (Fund A) Town Outside General Budget (Fund B)g g$930,000

Other Services

100%

g ( )$4,860,000

g ( )$240,000

Other Services

50%Other

Services

100%Town Police

50%


Services$0.93M

Services$2.4M

Services$240,000


Police$2.4M

$4 9M $240KVillage Tax Bill


Town Tax Bill

(Outside)

$0.9M$259M =$3.59 $4.6M

$1.58B=$3.07

Town


Value of Property

=$3.07 +$4.9M$1.58B

$240K$1.32B =$0.18

Village Resident




4% INCREASE28% SAVINGS

Explanation of Changes to Town and Explanation of Changes to Town and Explanation of Changes to Town and Explanation of Changes to Town and Village Tax RatesVillage Tax RatesVillage Tax RatesVillage Tax Rates

Village Taxpayer Town Outside Taxpayer

8.00

10.00Village Taxpayer

$9.32 21% Savings

28% Savings

30% Savings 0.05 0.18 0.18

4.00Town Outside Taxpayer

$3 12 $3 12

No Change

$3.26

4% Increase

$3 12

No Change

7.68 4.28 3.59 3.594.00

6.00$7.35

$6.66 $6.53

3.07 3.07 2.94

1.49

2.00

$3.12 $3.12 $3.26 $3.12

1.633.07 3.07 2.94

0.00

2.00 1.63

0.00Before Merger

Years 1 & 2 Year 3 (Worst Case)

Year 3 (Best Case)

Fund A Rate Fund B RateVillage Rate

Before Merger

Years 1 & 2 Year 3 (Worst Case)

Year 3 (Best Case)

Fund A Rate Fund B RateVillage Rate


A Variety of NonA Variety of Non--Fiscal Impacts Must Be Fiscal Impacts Must Be A Variety of NonA Variety of Non--Fiscal Impacts Must Be Fiscal Impacts Must Be Considered During ImplementationConsidered During ImplementationConsidered During ImplementationConsidered During Implementation

Positive Negative Mitigation

• All Village dept. staff would be brought over to the Town (except the Chief and either the

What will happen to staff not brought over to the

According to NYS Civil Service Law, any staff who involuntarily lose their job as a result of

Lieutenant or one FT officer).• Larger pool of police to draw from for

overtime and special events• Increased opportunities for advancement

Town?

How will seniority be

the merger will be added to a preferred list for future vacancies. For 4 years they will have the right to first refusal for any openings.

The two PBAs have agreed to meet to discuss within the force

• Village less reliant on State Police for investigations

• Ability to draw on best practices from each

How will seniority be determined, and what contractual benefits will be affected?

The two PBAs have agreed to meet to discuss issues related to the current Town contract. From a civil service perspective seniority will remain unchanged after the merger. The PBAs will determine the best method to h dl hift d ti biddi

y pdepartment to create the most effective police force

• Less confusion about jurisdiction for the public, dispatchers, and officers

How will time accrue toward retirement?

handle shift and vacation bidding.

PBAs will review this as part of the discussion about how the current Town contract must be modified to facilitate the merger


• Village Police office freed up for other usesmodified to facilitate the merger.

Implementation of the Implementation of the Implementation of the Implementation of the

Step 1 – Village adopts resolution calling for a referendum on a law

Police Department MergerPolice Department MergerPolice Department MergerPolice Department Merger

p g p gabolishing the Village Police Department

Step 2 – Town and Village agree to terms of Police Merger

Step 3 – Village Board holds a public hearing to gather comments09/08 – SR. CITIZENS CENTERStep 4 – Village Board votes on the referendum

Step 5 – If approved by Board, residents vote on the referendum

/

09/21 – VILLAGE BOARD MEETINGStep 5 app o ed by oa d, es de ts ote o t e e e e du

Step 6 – Village and Town execute agreement, transfer function10/21 – REFERENDUM VOTE

12/31 – MERGER EXECUTED


12/31 MERGER EXECUTED

Saugerties Public Safety Saugerties Public Safety S i C fi tiS i C fi tiSaugerties Public Safety Saugerties Public Safety S i C fi tiS i C fi tiService Configuration:Service Configuration:


Service Configuration:Service Configuration:


Town of Saugerties



Police Department

Village of Saugerties Police Department

Presentation of Final ReportVillage Board Meeting

FFAAIIRRWWEEAATTHHEERR CCOONNSSUULLTTIINNGG

Prepared by

Village Board MeetingMonday, August 17th, 2009

This document was prepared with funds provided by the New York State Department of State under the Local Government Efficiency Incentive Grant Program.

Documents

Saugerties Police Consolidation - Town of Saugerties Study of Service Configuration Options for the Village and Town Police Department