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A Report on Organisational Study

OfHIGH ENERGY BATTERIES (INDIA) LIMITED

Trichy

PRESENTED BY.,PRESENTED BY.,

B.SARAVANAPRAKASHB.SARAVANAPRAKASHPROJECT GUIDE.,PROJECT GUIDE.,

MRS.MARYJASMINE K.RMRS.MARYJASMINE K.R


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ContentsINTRODUCTION

COMPANY PROFILEy Visiony Missiony Policiesy Objectives Of Company

ORGANISATION STRUCTURE

PERFORMANCE

y Product Mixy Awards & Certificatesy Strategic Plan

FUNCTIONAL DEPARTMENTS

y Research Departmenty Personnel Departmenty Maintenance Departmenty

Administration Departmenty Purchase Departmenty Sales Department

y COMMUNICATION SYSTEM IN COMPANY

CONCLUSION

Findings & Suggestions


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IntroductionHigh Energy Batteries (India) Limiteds principal activity is to

manufacture Silver zinc high energy batteries and Fiber technology

Nickel cadmium batteries which are used to Railway engines, Fighter

jets and Naval ships in India. Its plant is located at Tamil Nadu.

y The Company was Incorporated on 27th September1961, atTiruchirappalli at Tamil Nadu.

y

The Companys object is to manufacture industrial anddomestic meters, measuring and recording instruments,gadgets, tools and implements, indicators, electronicmachinery, appliances and batteries.


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Company Profile

M/s. High Energy Batteries (India) Limited are engaged in the

manufacturing of batteries such as Silver Oxide Zinc, NickelCadmium, Silver Chloride Magnesium.

Their applications such as Underwater propulsion, Controlguidance, Communication, Emergency starting and for Aerospaceapplications.

The Company is also engaged in the Research and Developmentof Nickel Metal Hydride Cells, Fuel Cells and Cuprous ChlorideChemistry.

The Company can undertake any developmental activity and

establish the technology for the manufacture of electrochemicalsystems for use in critical demanding applications.

The Company has been certified with ISO 9001: 2008 QualityManagement System and 14001:2004 Environmental ManagementSystem.


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Vision/Mission Statements Of HEB

Visiony To truly look into the future requirements.

y To see the bigger picture and the singular vision to predict

Long-term trends.

Missiony To work continuously for make effective the vision of the

company by taking several improvement steps, they achieve

the above comment by manufacturing well equipped and

quality batteries.


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Quality Policy To be a preferred power source supplier.

To meet the customer requirements with continual improvements inproducts & services constantly upgrading our processes, Human

resources.

Objectives Of The Study This organizational study is aimed at creating an opportunity toobserve, learn, and assimilate and analyze the objectives and vision of

the organization and functioning of its various departments.

This would enable to get a partial and real time experience andknowledge of various aspects concerned with the organization and torelate it to the concepts and theories studied so far.

This study would enable the future managers to face the challengeslying ahead.


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Environmental Policy

y To excel i t e fiel of attery a fact re.

y To i rove e vironmental erformance continually yre ucing emissions effluents and solid aste.

y Tooptimize use of resource yminimizing astegeneration y recovery, recycle and reuse.

y To comply it all statutory regulations.

y To trains motivate uman resource to e environmentallyresponsi le.

y Toma e t is policy nown to all t e interestedparties.


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Organisation Structure Of HEB

MANAGING DIRECTOR

GENERAL

MANAGER

HRD

GENERAL

MANAGER

OPERATIONS,

R&D

GENERAL

MANAGER

MATERIALS

GENERAL

MANAGER

MARKETING

GENERAL

MANAGER

QUALITY

GENERAL

MANAGER

COMERCIAL

ACCOUNTS HRD

ADMINISTRATION PRODUCTION R& D

PURCHASE

Q.AQ.C.D

SALES


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HelicopterBatteryAircraftBattery TorpedoBattery AerospaceBattery

NickelCadmium

Battery

aunce icle

Battery

Rail EngineBattery

Ot erApplications

Product Profile Of

HEB


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ApplicationAreas:Aircraft Starting & Emergency Power.

Underwater Propulsion, Detection and guidance.

Remote Sensing.

Aerospace & Launch Vehicle.

Loco Starting & Air conditioning of coaches.

Communication.

UPS


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Awards andCertificates

y M/s. High Energy Batteries (India) Limited, Trichy has been certifiedwith ISO 9001:2008 and ISO 14001:2008.

y National Awards for R&D efforts in Industry 2004 by Department ofScience & Industrial Research, Ministry of Science and Technology,

New Delhi on 6th November 2004.

y DefenceTechnology Absorption Award 2005 by Defence Research &Development Organisation (DRDO), Ministry of Defence on 17th May2005 presented by the Honble Prime Minister of India Dr.Manmohan

Singh.

y The Award consisting of a citation and a cash prize ofRs.5 lakhs wasreceived by the Managing Director, Sri.S.Sridharan.


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VARIOUS DEPARTMENTS OF HEB

Research & Development HEB is engaged in the research, development, and manufacture of HI-

TECH power sources such as Silver Zinc,Nickel Cadmium,Silver Chloride

HEB obtained technical know-how for the manufacture ofSilver Oxide

secondary batteries from M/sYardney Electric Corporation of U.SA a

pioneer in the field ofAircraft application.

During the ten years period, HEB has successfully developed to the various

DefenceResearch and Development Organisation (DRDO) such as Naval

Science and Technology Laboratory, Vishakhapatnam; Defence Research

and Development Laboratory, Hyderabad and Indian Space Research

Organisation,Trivandrum.


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Production Department

Quality Control:

The Quality of the products are ensured from raw materialsstage to final stage by resident representative of theDirectorate General of Naval Armament Inspection

(DGNAI)

The Aircraft batteries are ensured by Directorate GeneralAeronautical Quality Assurance (DGAQA)

All the products are certifies, for conformance to thestringent Military specifications.


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QMS & EMS:

ByQuality & Environment Management System they achieve their

goals that outlined in their policy statements forQMS & EMS theyhave been fine tuning and upgrading their Quality &Environmental Management System.

TheQMS confirming to ISO: 9001: 2008 Standard with EMS ISO:

14001: 2008 Management Systems. Therefore, they have opted for acombined and integrated management system and proceduresmanual.

This Management System Manual which constitutes the level 1

document outlines the status ofQMS & EMS Systems in theorganisation.

Management System Procedures/Work Instructions (Level 2 /Level3) forQMS & EMS have been referred to in the appropriate places in

this System Manual.


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Finance Department

Financial Status:HEB having the Total Fixed assets ofRs.13.95 crores, Total

Current assets ofRs.24.21 crores, and investments as Rs.60lakhs. So, Total Assets are ofRs.44.77 crores.

HEB having a Total Turnover ofRs.53.51 crores in the

financial year 2009-2010.

HEBs Net profit worth is Rs.10.21crores in the financial year2009-2010, the profit level has been increased up to 20% in the

year 2009-2010.

HEB has owned Rs.7.50 crores as Equity shares.

Taxation:CurrentTax Rs.30.54 lakhs.

Deferred Tax Rs.11.73 lakhs.

Fringe Benefit Tax Rs.7.50 lakhs.


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Personnel epart ent

Introduction:In HEB, Personnel management is the sole responsibility. It is

aimed at getting the willing co-operation of every employees for theattachment of desired goal.

Welfare Measures: Cleanliness.

Lighting.

Drinking Water.

First Aid Appliances.

RestRoom. Medical Examination.

LunchRoom.

DressingRoom.

Washing Facilities.


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Human Resource Department

Recruitment: In HEB, recruitment is done through the Personnel and HRdepartment,

their selection procedure is done by formal interview.

Training:

In HEB, training has been given to every employees, to make them feelhappy on joining in HEB,

They make arrangements for employee to communicate every higher levelpeople and executives to feel comfort and given training to handle themachine to feel comfort while working.

Performance appraisal: In HEB Traditional Performance Appraisal takes place.

Job Satisfaction: This is very important factor to perform the job very well. All employers and

employees in HEB are highly satisfied in their jobs.


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Grievance Handling:The aggrieved of the grievance employees verbally explains his grievance to his

immediate supervisor.

If it is not yet settled by supervisors, it is sent to a higher level manager likepersonnel manager.

If it is not yet solved in step-2, it is further sent to the deciding authority or

general manager (Operation).

Employee Counseling:

It is professionally handling in HEB. Usually both the head of the departmentand personnel manager jointly or several discover and identify the social

problems.

The personnel manager refers the case to Dr. L.M.SAKTHIVEL, MRC, PSYCIT[LONDON], and D. PM, F.I.C [U.S.A], who will visit once in 45 days. Sometimehome visits are made by the personnel manager and he also conducts the followup proceedings.


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Sales And Marketing Department It is obvious that whatever is the field of human activity, the need for sales

and marketing will be freely felt. At the first stage, the tender notice for the sales of the products is receivedand it is processed. The Costing, Engineering and Production department are co-ordinate for theexact performance of sales and so that the quotation for the sales can be easilyprepared.

Functions Of Sales Department:

Receiving tender enquiry. Processing tender enquiry. Co-ordination among costing, Engineering, and Production. Preparation of Quotation. Negotiation meeting. Obtaining order. Scrutinizing order. Production release note. Execution of order. Finalizing the order.


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Clients Of HEB: ISRO.

HAL. Indian Army, Navy, Air Force. Indian Railways.

STRUCTURE OF MARKETING DEPARTMENT

GENERAL MANAGERMARKETING-

SENIOR

MANAGER

DEPUTYMANAGER DEPUTYMANAGER

SALES

SUPERVISORS


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Downward Communication:

High level executives will communicate with their

subordinates through telephonic talks, letters in writing, general

meetings.

The Deputy managers communicate Supervisors by means

of circulars, news letters, intercoms.The Supervisors communicate with their Workers by means

of oral communication, circulars, by workers meeting.

Upward Communication:

Workers communicate their supervisors by person, andby means of workers union, by union meeting.

The main tools such as letters in writing, circulars arebeing used in upward communication.

Communication System In HEB


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FindingsAll of outsiders who entering the company would checked thoroughly by

security guards with separate detectors.All employees have resorted to personal loan and education loan for theirchildren.100% of both employers and employees are insured by Life InsuranceCorporation of India.

Personal development training to employees not given by company.It is difficult for the outsiders to know the way for every departments.

SuggestionsThe company should provide awareness about the Emotional intelligence, it

helps in improvement of leadership qualities, inter-personal & intra-personalqualities.Company should provide Yoga classes to practice employees, helps lot toimprove and maintain discipline in their work life & personal life. Company should place the sign boards in every important place to help the

newcomers and also the outsiders.


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ConclusionThe Organizational study helped to understand the

Administration of a organisation. The study was so helpful to

learn the various functions of each department andCommunication flow inside the organisation.


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