Sap Record- Finance

8/9/2019 Sap Record- Finance

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ANNA UNIVERSITY COIMBATORE

Exce l l ence in Techn ica l Educa t ion and Resea rch

www.annaun iv . ac . in

RECORD NOTE BOOK

NAME:

REG NO: .

BRANCH: ...

SUBJECT CODE & TITLE: ..

ANNA UNIVERS ITY COIMBATORESCHOOL OF MANAGEMENT STUDIES

ACADEMIC CAMPUS

JOTHIPURAM, COIMBATORE - 641047


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ANNA UNIVERSITY COIMBATORE

Exce l l ence in Techn ica l Educa t ion and R esea rch

www.annaun iv . ac . in

BONAFIDE CERTIFICATE

This i s t o ce r t i f y tha t ..

is a b ona fid e student of School of Management Studies, ANN A U NIV ERS ITY -

C o imba to re . He / She have unde rgone p r ac t i ca l t r a in ing on ENTER PR ISE

R ESOUR C E PLANNING (LAB OR ATOR Y- II) f rom Janua ry 09 to March 09 .

Facul ty in charge Director

Prac t i ca l v iva voce examina t ion he ld on .

Internal Examiner External Examiner

D a t e :

P lace : C o imba to re


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NO DATE NAME OF THE EXPER IMENT PAGENO

S IGNATUREOF THE STAFF

1

06/01/09

P repa ra t i o n o f Emp loyee Ma s t e r

Da ta

And Human Re so u r c e Repo r t s

1

2 08/01/09 P repa ra t i o n o f

P r i c e L i s t f o r Pa r t i c u l a r I t em 5


P r i c e L i s t f o r Cu s t ome r s 7


La s t P u r c ha se P r i c e 10

5 22/01/09 P repa ra t i o n o f Spe c ia l P r i c e s 12


Good s Re ce ip t a nd Good s I s s u e 16


I n ve n t o r y T ra n s f e r 18


Ma te r i a l R equ i r emen t P l a n n i ng 20

9 21/02/09 P repa ra t i o n o f Sa l e s Oppo r t u n i t y 23

10 28/02/09P repa ra t i o n o f

Se r i a l Numbe r Managemen t 26

11 10/03/09 P repa ra t i o n o f Se r v i c e Con t ra c t

a nd Cu s t ome r Equ ipmen t Ca rd

29

12 22/03/09 P repa ra t i o n o f Se r v i c e Ca l l s 32


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S A P B U S I N E S S O N E | 1

ENTERPR ISE RESOURSE PLANNING ( LAB I I ) ANNA UN IVERS ITY -COIMBATORE

Ex No: 1 Date : 06/01/09

Preparation ofEmployeeMasterDataAndHuman ResourceReports

Aim: To c rea te Emp loyee Master Data and Human Resource Repor t s .

Algori thm:Main Menu Human Resources Emp loyee Master Data .

Main Menu Human Resources Human Resource Repor t s .

Procedure: Choose Human Resources Employee Master Data.

oThe

Employee

Master

Data

window

appears

in

the

Find

mode.

Switch to the Add mode as described in the corresponding Getting Startedsection.

In the General Area fields, enter the employees full name, job title and position, department, branch, manager, and contact information. You

may add the employee's picture as well.

On the Address tab, enter the employees work and home address. On the Membership tab, define how the employee fits into the company and to which team the employee belongs.

To track the employees employment period and status, choose Administration.


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To enter additional employee information, choose Absence, Education, Review, and Previous Employment.

Choose the Personal tab to enter such information as date of birth, marital status, and ID number.

Choose the Finance tab to add the employees salary and cost, and necessary bank details.

Choose the Remarks tab to add remarks i frequired. Choose the Attachments tab to attach documents and f i les related to the employee.

Procedure: Choose the repor t i n one of the fo l low ing ways :

F rom t he SAP Bu s i n e s s One Ma in Menu , choo se t he r equ i r ed modu l e and unde r Repo r t s , choo se t he r epo r t you wan t t o gene ra te .

Choose the Repo r t s modu l e and nav i ga te t o t he r epo r t you wan t t o gene ra te .

oEmployee

List

o Absence Report o Phone Book

Enter the se lec t ion c r i t e r i a and choose the so r t ing opt ions . Choose OK to genera te the repor t .

Report : Thus the emp loyee master data and human resource repor t s are

c rea ted with the spec i f i c deta i l s .


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Ex No: 02 Date : 08/01/09

PreparationofPriceListfor Particular Item

Aim: To c rea te Pr i ce l i s t for a par t i cu la r i t em.

Algori thm:Main

Menu I nven to ry

Pr i ce

L i s t s Pr i ce

L i s t s .

Main Menu I nven to ry I t em Master Data .

Procedure: Choose I nven to ry Pr i ce L i s t s Pr i ce L i s t s . On the menu bar , choose Data Add Row.

o A new ac t i ve row i s added to the end of the l i s t ofpr i ce l i s t s . Enter the appropr ia te da ta for the base pr i ce l i s t and f a c to r i f the pr i ce l i s t i s a dependent l i s t .

I f the l i s t i s a base pr i ce l i s t , enter the re fe rence of the pr i ce l i s t to i t se l f and the f a c to r 1 i n the Factor co lumn .

Main ta in the pr i ces i n the pr i ce l i s t and where appropr ia te enter the base pr i ces ( i f the l i s t i s a base pr i ce l i s t ) .

Report : Thus Pr i ce l i s t fo r a par t i cu la r i t em has been c rea ted with spec i f i c

deta i l s .


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Output :


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Ex No: 03 Date : 10/01/09

PreparationofPriceListfor Customers

Aim: To c rea te Pr i ce L i s t fo r a par t i cu la r cus tomer .

Algori thm:Main

Menu I nven to ry

Pr i ce

L i s t s Pr i ce

L i s t s .

Main Menu I nven to ry I t em Master Data .

Main Menu Bus ines s Par tner Bus ines s Par tner Master Data .

Procedure: Choose Inventory Price Lists Price Lists .

o The Price List window appears. Doubleclick the number to the left ofthe relevant Price List Name.

o The price l ist window for the selected Price List Name appears. Enter prices as necessary in the Price column. Choose Update.

Process Flow

First, you define one (or more) base prices l ists. In the base price l ist ,you enter the price ofeach item once. You then refer all the other price

l istsyou define to the base price l ist with a particular factor.


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o For example, you could create price l ist A for regular customers, and price l ist B for customers that only make occasional purchases.

The prices in price l ist B are to be 10 % higher. You define price l ist

B for less regular customers and refer it to price l ist A with a factor

of 1.1. The system then chooses the higher price for customers

that only make occasional purchases and for who price l ist B has

been entered in the master record.

o The advantage of this is that you only have to enter the price ofan item in the system once (in the base price l ist). The system then

calculates the prices valid for particular cases automatically on the

basis ofthis.

To adjust prices, you simply change them once in the base price l ist .The change is then made automatically in all of the price l ists that refer to

the base price l ist.

To change the ratio of two price l ists to each other, simply change the factor once. In the example above, you could change the factorto 1.15 so

that the prices for customers that make occasional purchases are

generally

15%

higher

than

for

customers

that

make

regular

purchases.

o Ten price l ists are predefined in the system. You can add prices to these, change them or delete them to map your pricing logic in the

system. You can use all or just some ofthe defined price l ists.

Report : Thus Pr i ce l i s t fo r a par t i cu la r cus tomer has been c rea ted with

spec i f i c deta i l s .


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Output :


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Ex No: 04 Date : 20/01/09

PreparationofLastPurchasePrice

Aim: To c rea te a Last Purchase Pr i ce fo r a par t i cu la r i t em.

Algori thm:Main

Menu I nven to ry

I t em

Master

Data .

Main Menu Purchase A/P Purchase Order .

Main Menu Purchase A/P Purchase Order GRPO A/P

I nvo i ce .

Procedure: Crea te a new i t em. Give the pr i ce l i s t as l a s t purchase pr i ce . Check the new i t em i n l a s t purchase pr i ce , the data wi l l not be ava i l ab le .

Ra i se purchase order fo r the respec t i ve i t em. Check pr i ce l i s t , pr i ce wou ld not been d i sp layed . Ra i se GRPO and A/P I nvo i ce . The Pr i ce l i s t wi l l be d i sp layed .

Report : Thus La s t Purchase Pr i ce for a par t i cu la r i t em has been c rea ted

with spec i f i c deta i l s .


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Output :


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Ex No: 05 Date : 22/01/09

PreparationofSpecialPrices

Aim: To c rea te Spec ia l Pr i ce fo r a par t i cu la r cus tomer .

Algori thm:Main

Menu

I nven to ry

Spec ia l

Pr i ces

Hiera rch ies

and

Expans ions

Main Menu I nven to ry Pr i ce L i s t s Spec ia l Pr i ces Spec ia l

Pr i ces fo r Bus ines s Par tner s

Main Menu I nven to ry Pr i ce L i s t s Spec ia l Pr i ces Copy

Spec ia l Pr i ces to Se lec t ion

Procedure: Def in ing Quant i t y Based Spec ia l Pr i ce s for a Pr i ce L i s t

Choose I nven to ry Spec ia l Pr i ces Hiera rch ies and Expans ions . Doub le c l i c k the # f i e ld of the requ i red row to open t he Pr i ce L i s t I t em Deta i l s by Per iod window.

I n the Pr i ce L i s t I t em Deta i l s by Per iod window, se lec t a row by doub le c l i c k ing the # f i e ld aga in .

The Def ine Hiera rch ies for Pr i ce L i s t Window appea r s . Ed i t the data and choose Update .


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To con f i rm your ent r ies , choose Update i n the Def ine Hiera rch ies fo r Pr i ce L i s t window and i n the Pr i ces L i s t I t em Deta i l s window.

To save the mod i f ied spec ia l pr i ces , choose Update i n the Hiera rch ies and Expans ions window.

Def in ing Quant i t y Based Spec ia l Pr i ce s for a Bus ine s s Par tner

Choose I nven to ry Pr i ce L i s t s Spec ia l Pr i ces Spec ia l Pr i ces fo r Bus ines s Par tner s .

The Spec ia l Pr i ces for Bus ines s Par tner s window appea r s . Doub le c l i c k a row to open the Pr i ce L i s t I t em Deta i l s by Per iod Window.

Doub le c l i c k a row to open the Spec ia l Pr i ces Hiera rch ies window. Af ter you enter or change the pr i ce , the sys tem automat i ca l l y ca l cu la tes the d i s count f rom the d i f fe rence between quant i t y based

and the da te dependent spec ia l pr i ce .

To con f i rm your ent r ies , choose Update i n the Spec ia l Pr i ces Hiera rch ies window and the Pr i ce L i s t I t em Deta i l s by Per iod

window.

To save t he mod i f ied spec ia l pr i ces , choose Update i n the Spec ia l Pr i ces for Bus ines s Par tner s window.

Report : Thus Spec ia l Pr i ce fo r a par t i cu la r cus tomer has been c rea ted

with spec i f i c deta i l s .


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Output :


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Ex No: 06 Date : 24/01/09

PreparationofGoods Receiptand GoodsIssue

Aim: To c rea te goods rece ip t s without re fe rence to a purchase order and

enter goods i s sues tha t do not re fe r to a spec i f i c cus tomer de l i ve ry .

Algori thm:I nven to ry

I t em

Master

Data

I nven to ry I nven to ry Transac t ion Goods Rece ip t s

I nven to ry I nven to ry Transac t ion Goods I s sues

Procedure: Crea te two i t ems us ing the i t em master da ta . Crea te

a

GRPO

fo r

each

other

i t ems

and

ra i se

the i r

i n

s tock

to

100

quant i t i e s .

Open GRPO window i n the i n ven to ry t ransac t ion menu and post the order fo r f i ve quant i t i e s fo r one i t em.

Open goods i s sues window i n the i n ven to ry t ransac t ion menu and pos t the order fo r two quant i t i e s for another i t em. Check the

i n ven to ry s ta tus .

Report : Thus c rea te goods rece ip t s without re fe rence to a purchase order

and enter goods i s sues tha t do not re fe r to a spec i f i c cus tomer de l i ve ry

has been c rea ted .


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Output :


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Ex No: 07 Date : 29/01/09

PreparationofInventoryTransfer

Aim: To c rea te an I nven to ry Trans fe r and to check the cu r ren t s tock

s i tua t ion fo r i t em to both cons ignee and cons igner warehouses .

Algori thm:Main Menu I nven to ry I nven to ry Transac t ions I nven to ry

Trans fe r .

Main Menu Admin i s t ra t ion Setup I nven to ry Warehouse

I nven to ry I nven to ry Transac t ions I nven to ry Trans fe r .

Procedure: Choose Admin i s t ra t ion Setup I nven to ry Warehouse Crea te new Warehouse . C l i c k account ing , c rea te PO. Go to I nven to ry Trans fe r . Enter Co lumn deta i l s fo r cus tomers . P lace an order fo r i t ems us ing warehouse .


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Report :

Thus I nven to ry Trans fe r and the cu r ren t s tock s i tua t ion for i t em to

both cons ignee and cons igner warehouses has been c rea ted . Output :


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Ex No: 08 Date : 12/02/09

PreparationofMaterialRequirementPlanning

Aim: To c rea te fo recas t with the s ta r t da te & end date fo r an i t em us ing

Mater ia l Requ i rement P lann ing .

Algori thm:Main Menu M R P M R P Wiza rd .

Procedure: S ta r t the MRP Wizard . Crea te a new MRP s cena r io or se lec t an ex i s t ing one . Def ine the parameter s for your s cena r io , such as the p lann ing hor i zon and i t em deta i l s .

Def ine the data sources for requ i rement s tha t you want to i n c lude i n your MRP s cena r io .

For examp le , you def ine whether you want to cons ider the ex i s t ing s tock or the min imum s tock l eve l . You can a l so i n c lude a predef ined

fo recas t .

Save the s cena r io or run i t . Af ter you run the s cena r io , the sys tem d i sp lays the MRP Resu l t s . I f there are red f i gu res i n the resu l t t ab le , so lve the prob lem and re run the MRP.


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Ana lyze the MRP resu l t s . You can d i sp lay the f ina l s tock quant i t y befo re the MRP run or a f te r i t .

Save the recommendat ions and ex i t the MRP Wiza rd .

Report : Thus fo recas t with the s ta r t da te & end da te for an i t em us ing

Mater ia l Requ i rement P lann ing has been c rea ted with spec i f i c deta i l s .


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Output :


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Ex No: 09 Date : 21/02/09

PreparationofSalesOpportunity Aim:

To c rea te Sa les Oppor tun i t i e s and Oppor tun i t y P ipe l ine .

Algori thm:Main Menu Sa les Oppor tun i t i e s Sa les Oppor tun i t y .

Procedure: Def ine bus ines s par tner s , as you enter sa les oppor tun i t i e s per l ead

or cus tomer , see Bus ines s Par tner Master Data . You can a l so def ine a

new bus ines s par tner v ia the Sa le s Oppor tun i t y window.

Adding Sa le s Oppor tun i t i e s

Choose Sa le s Oppor tun i t i e s Sa le s Oppor tun i t y . The Sa le s Oppor tun i t y window appea r s i n Add mode. Choose the Bus ine s s Par tne r Code . The cus tomer ' s defau l t contac t person and sa les emp loyee are d i sp layed i n add i t ion to the

bus ines s par tner ' s code and name. Choose d i f fe ren t emp loyees

f rom the l i s t .

I t i s pre ferab le to as s ign an Owner fo r each sa les oppor tun i t y . I n add i t ion , d i f fe ren t owners can be as s igned fo r each sa les s tage .

I n the Poten t ia l or S tages tab , enter the poten t ia l amount for each s tage of t he sa les oppor tun i t y . Th i s amount i s upda ted i n both t abs .

Enter the i n fo rmat ion i n the opt iona l f i e ld s accord ing to your requ i rement s , see Sa les Oppor tun i t y Window.


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Choose Add to save the changes and c lo se the window. V iew ing andUpdat ing Sa le s Oppor tun i t i e s

Choose Sa le s Oppor tun i t i e s Sa le s Oppor tun i t y . The Sa le s Oppor tun i t y window appea r s i n the Add mode. Sw i t ch to F ind mode. I n the No. f i e ld , enter the number of the sa les oppor tun i t y , or use SAP Bus ines s One ' s s tanda rd sea rch func t ions . The deta i l s of the

sa les oppor tun i t y a re d i sp layed and can be upda ted as requ i red .

Choose Update to save the changes , then OK to c lo se the window. C los ing Sa le s Oppor tun i t i e s

F rom the Main Menu , choose Sa le s Oppor tun i t i e s Sa le s Oppor tun i t y .

On the Summary tab , se lec t Won or Los t . The Las t Document Amount d i sp lays the amount l i s t ed i n the l a s t re la ted document , such as a sa les quota t ion . I f no document has

been l i nked , the Poten t ia l Amount i s d i sp layed .

I f requ i red , reopen a sa les oppor tun i t y by se lec t ing Open i n the Summary tab .

Choose Update to save the da ta . Al l f i e ld s a re d i sab led once Update has been chosen .

De le t ing Sa le s Oppor tun i t i e s

To de le te a sa les oppor tun i t y , i n the Data menu , choose Remove . A

message warns tha t th i s procedure i s i r rever s ib le . Note tha t you can

de le te on ly open oppor tun i t i e s .


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Ex No: 10 Date : 28/02/09

PreparationofSerialNumberManagement

Aim: To c rea te Ser ia l Number Management .

Algori thm:Main Menu I nven to ry I nven to ry Repor t s Ser ia l Numbers

Transac t ions Repor t .

Procedure: Choose Admin i s t ra t ion Sys tem I n i t i a l i za t ion Genera l Set t ings I nven to ry tab I t ems t ab .

o The Genera l Se t t ings I t ems Tab i s d i sp layed . I n the Management Method f i e ld , se lec t On Every Transac t ion to c rea te ser ia l numbers on every i n ven to ry t ransac t ion .

Choose I nven to ry I t em Master Data to c rea te a new i t em master da ta record .

Sw i t ch to the Addmode as desc r ibed i n Get t ing S ta r ted , and f i l l i n the

necessa ry

f i e ld s .

On the Genera l t ab , se lec t Manage I t em by Ser ia l Numbers to hand le ser ia l numbers fo r the i t em.


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Crea te an i nbound t ransac t ion , such as a Goods Rece ip t PO document , A/P I nvo i ce , or Goods Rece ip t s tock ent ry document and

choose Add.

Enter the ser ia l numbers manua l l y i n the Crea ted Ser ia l Numbers a rea , or se lec t Automat i c Crea t ion to c rea te numerous ser ia l

numbers s imu l taneous ly .

Enter the quant i t y of ser ia l numbers that you want to c rea te for the i t em.

Choose whether you want to c rea te manufac tu rer ' s ser ia l number and enter the va lue .

Enter the va lue fo r the ser ia l number fo rmat . Choose whether you want to c rea te l o t number and enter the va lue . F i l l i n the res t of the f i e ld s and choose Crea te . Ver i f y that the l i s t of ser ia l numbers has been c rea ted and choose Update .

To save the document , choose Add.

Report : Thus Ser ia l Number Management has been c rea ted with spec i f i c

deta i l s .


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Output :


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Ex No: 11 Date : 10/03/09

Preparation ofServiceContractandCustomer Equipment Card

Aim: To c rea te a Serv i ce Cont rac t and Cus tomer Equ ipment Card .

Algori thm:Main Menu Serv i ce Serv i ce Conta rc t .

Main Menu Serv i ce Cus tomer Equ ipment Card .

Procedure: Choose Serv i ce Serv i ce Cont rac t . The Serv i ce Cont rac t window i s d i sp layed . Enter the cus tomer code and name, contac t person ( i f necessa ry ) , and s ta r t and end da tes fo r the serv i ce cont rac t . You a l so can add a

shor t desc r ip t ion of the serv i ce cont rac t .

Enter the genera l deta i l s about the serv i ce cont rac t on the Genera l t ab .

Enter the i t em deta i l s on the I t ems t ab , depend ing on the serv i ce cont rac t t ype ( se r i a l number or i t em g roup ) .

Enter the deta i l s for the serv i ce cont rac t coverage and ava i l ab i l i t y on the Coverage t ab .

Add any a t tachment s on the At tachment s tab . To add the new serv i ce cont rac t to the sys tem, choose Add.


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Output:


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On the Expenses tab , add a market ing document to enter the expenses of the serv i ce ca l l .

On the Reso lu t ion tab , enter a desc r ip t ion of the reso lu t ion to the serv i ce ca l l prob lem.

To save the serv i ce ca l l , choose OK . Report :

Thus Serv i ce and Serv i ce Ca l l s fo r the g iven da ta have been

c rea ted .

Output :

Documents

Sap Record- Finance