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SAP R/3 Technique
User manual : SAP Query
Date: 12 September, 2011
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1. TABLE OF CONTENTS
1. TABLE OF CONTENTS 2
2. CHANGE HISTORY 3
3. GENERAL 4
3.1. Analysis 4
4. HOW-TO PROCEED 5
4.1. Create user group 5 4.1.1. Create user Group 5
4.2. Create infoset 6
4.3. Choose the Display-fields 8
4.4. Add additional fields 8 4.4.1. Add the fields 9 4.4.2. Add the code 10
4.5. Link infoset and user to user group 11
4.6. create the query 12 4.6.1. General 12 4.6.2. Output fields 13 4.6.3. Selection fields 16 4.6.4. Basic list layout 16
4.7. Link a transaction code to the query 17 4.7.1. Search program name 18 4.7.2. Link transaction code to query 18
4.8. Link hotspot 21
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2. CHANGE HISTORY
Date Details Author Version
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3. GENERAL
3.1. ANALYSIS
SAP (or ABAP) query can be used to generate reports on a rather simple way. This document
is a very short manual on how-to create such a report. This document is not a complete
manual, but rather a document that can be used as a guide.
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4. HOW-TO PROCEED
4.1. CREATE USER GROUP
A User group is needed to link certain users with the queries (which will be created later on)
and generated reports.
Transaction code : SQ03
Path : Tools – ABAP Workbench- Utilities – SAP query - SQ03
4.1.1. Create user Group
Fill in a name and click on Create
Fill in a description.
Choose package and transport request.
We will link the users and queries in a later stage
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4.2. CREATE INFOSET
Transaction code : SQ02
Path : Tools – ABAP Workbench- Utilities – SAP query - SQ02
There are two approaches to create an infoset :
a. Infoset based on a logical database
b. Infoset based on directly linked tables
a. Logical database
Logical databases are special ABAP programs that retrieve data and make it available to
application programs. A logical database provides a particular view of database tables in
the R/3 System.
b. Linked tables.
Use a table as head-table and link other tables afterwards.
First thing we have to do, is create the infoset. Fill in a name and click on create.
Fill in the data.
For this example, we’ll create a simple sales order list, so we take VBAK as table. This is the
table with header data for sales orders.
We take the option Table join using basis table because we will add other tables .
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Add the other tables by clicking on edit – insert table
For the example, we add following tables :
- VBAP : table with sales order items.
- KNA1 : main data for customers
- VBPA : table with link between the sales order item and partner function
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Click on BACK (green arrow).
Mark the option Create empty field groups.
4.3. CHOOSE THE DISPLAY-FIELDS
On the left side, you’ll see the tables you have selected with all their fields.
On the right side, you’ll see the already selected fields.
You can add a field by dragging it from the left to the right.
If necessary, change the column header from the field.
When finished, click on save.
4.4. ADD ADDITIONAL FIELDS
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4.4.1. Add the fields
If needed, you can add additional fields to the report. (which can be filled up using ABAP
code).
We use the example which links the partner function code to the long text (e.g. AG -> bill-to
party)
Click on extra.
Select the tab extras and create a new field
Tpart-vtext is the field in the database which contains the long text for the partner function
name
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4.4.2. Add the code
Select the additional field by clicking on it and click on the add code-button.
Select DATA . We define our variables here.
Go to record processing and add the code to read the added field.
Save your infoset.
DO NOT FORGET TO GENERATE THE INFOSET !!
Infoset – generate
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4.5. LINK INFOSET AND USER TO USER GROUP
Transaction code : SQ03
Fill in your name from the user group, and click on assign users and infosets.
Fill in the persons which are allowed to execute the query and infosets.
After that, click on assign infosets
Search your infoset and mark it. Click on save.
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4.6. CREATE THE QUERY
Transaction code : SQ01
4.6.1. General
Fill in the name and choose the infoset you want to use.
Click on create.
Fill in the needed info.
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Click on next.
4.6.2. Output fields
Select the field groups where there are fields which you want to show in the output
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Click on next.
Select the fields which you want to show
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Click on next.
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4.6.3. Selection fields
Mark the fields which you want to use as selection parameter.
Click on basic list.
4.6.4. Basic list layout
Mark the items which need to be displayed in the sequence that you want them to be showed.
(mark tem under the field list fields)
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On the right, you’ll see an example of how the output will be.
Save and exit.
4.7. LINK A TRANSACTION CODE TO THE QUERY
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4.7.1. Search program name
We have to search the program name from the query. Do this by filling in the query name in
transaction SQ01.
(do not press Enter)
Click on Query – more functions – display report name. Copy it.
4.7.2. Link transaction code to query
Go to transaction code SE93.
Fill in the desired transaction code and click on create.
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Fill in a short description and choose for program and selection screen
Fill in the program name.
Mark the three options under SAP GUI.
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4.8. LINK HOTSPOT
You can link a transaction to the report which will open when you double-click on that line.
Click on Go To -> Report Assignment
Add a line by clicking on the plus-sign
Choose Other report type
Click on Transaction
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Fill in the transaction you want and click on Ok
