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7/31/2019 Sap Overview Fico
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Systems, Applications & Products
in Data Processing
1
Doc. No. 197/120/MS/105/00
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FI/CO ModuleOverview
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AGENDA
Accounting along with Integration
Business Process Overview
FI/CO Organisational Structure
Briefing about the Sub-modules of FI-CO module
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Accounting IntegrationAccounting Alongwith Integration
Accounting
Procurement Inventory Production Sales
Vendor Customer
Controlling
Production Cost Profitability
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Integration Entries in Finance
At the time of Procurement
Inventory A/c Dr.
Gr/Ir Clearing A/c Cr.
At the time of Invoice Verification
Gr/Ir Clearing a/c Dr.Vendor Account Cr.
At the time of Sales invoice
Customer A/c Dr.
Sales A/c Cr.
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6
R
Business Scenarios: Main Elements
Organizational Unit
Master Data
Transaction/Activity
Document
Report
Business Elements
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Data Within R/3
R
Accounting Data Within R/3
2999
2999
20002000
19991999
19981998
Records that remainin the system for anextended period oftime.
Master Records
19981998
Records with a
limited life withinR/3.
Transaction Records
JournalInvoice
Payments
JournalInvoice
Payments
G/LCustomer Master Records
Vendor Master Records
Bank Master RecordsAsset MastersProfit CentersCost
Profitability segmentsInternal
G/LCustomer Master Records
Vendor Master Records
Bank Master RecordsAsset MastersProfit CentersCost Centers
Profitability segmentsInternal Orders
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8
R
SAP Accounting: External/Internal
External Accounting
External Reporting
Profit &Loss(P/L)
Balancesheet
Liquiditycalcuation
Retainedearnings
report
Internal Accounting
Costcenterreports
Profitcenterreports
Profitmargin
Productcosts
reports
InternalReporting
External and Internal Accounting
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Client
Chart of Accounts
Controlling Area
Co Code 1000Co Code 2000
Plant 1100 Plant 1200Plant 2100 Plant 2200 Plant 2300
Organizational Structure
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Chart of Accounts
R
Chart of Accounts
Operating Chart of Accounts -Provides definition of valid G/L Account Master Records
Chart ofAccounts
CompanyCode
CompanyCode
CompanyCode
Each company codehas only ONE operating
chart of accounts
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R
INDEPENDENTACCOUNTING
ENTITY
=
COMPANY CODE
Assets Liabilities Revenues
Expenses
Profit/Loss
A company code is an independent accounting entity (thesmallest organizational unit for which a complete self-
contained set of accounts can be drawn up). An example isa company within a corporate group.
The Company Code
Company Code
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Financial Accounting
AccountsReceivableAccounting
FI-AR
AccountsPayable
AccountingFI-AP
AssetAccounting
FI-AA
General Ledger
B/S P&L
Product Costs
Overhead Costs
Profit Center
Sales
Purchasing
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SAP R/3 FI - Accounting Applications
FI-GL General Ledger Accounting
FI-AR Accounts Receivable
FI-AP Accounts Payable
FI-AA Asset Accounting
FIFinancial accounting
Modules
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G/L Master Record
GL Account master Data
Balancesheet Account
Profit and Loss AccountCurrency
Open item management
Tax category
Reconciliation Account
Line item display
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The Reconciliation Account and Subledgers
Customer 1
1,000
Customer 2
500
Reconciliation account:
domestic receivables
1,000 500
General ledger
Sub ledgers in Accounting
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Features of General Ledger Accounting:
View and Analysis of General Ledger Accounts
Periodic Processing Activities.
External Reporting Options
Features of GL Accounting
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Accounts Receivable
SD IncomingOrders
SD CODelivery
Invoicing CO
Payment Transactions
Dunning
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Customer Master Record
General Data - Name, Address,
Company code data -Reconciliation Account
Payment Terms
Dunning Procedure
Correspondence
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Features of Accounts Receivable
Integration with Sales & Distribution
Importance of Special GL transaction features
Significance of Reporting , Correspondence, interest
calculations & Dunning..
Features of Accounts Receivable
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Accounts Payable
MMPurchase
Order
MM COGoods
Receipt
Invoice
Receipt/
Invoice
Verification CO
Payment Transactions
Payment Program
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Features of Accounts Payable
Integration with Materials Management
Importance of Special GL transaction features
Features of Bank Payments
Significance of Reporting , Correspondence, interest
calculations
Features of Accounts Payable
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Asset Accounting
R
Asset Accounting
AssetAsset ClassClass
House
Forklift
Vehicles
Building
Assets
Trade LawTrade Law
Chart of Deprec-iation 1 < Land >
ChartChart of Deprecof Deprec--
iationiation 1 < Land >1 < Land >
Taxation LawTaxation Law
CostingCosting
Company Code1000
Cost Center
Actual Plan
Asset: Forklift
Cost center
Order
VehiclesVehicles
Trade law
Taxation law
Costing
Order
VehiclesVehicles
Actual Plan
DepreciationDepreciation
InterestInterest
Company Code
ControllingArea
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Features of Asset Accounting:
Integration with GL accounts
Methods of Asset Acquisition Process
Depreciation calculation Methods
Other transactions like Retirements, Transfers,etc.
Significance of Reporting
Features of Asset Accounting
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TAXES:
Income Tax Deducted at Source
Indirect Taxes (Integrated with MM & SD modules)
Input
Output
Taxes
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Reports In Financial Accounting
General Ledger Reports as on key dates / period / year
Customers balance outstanding on key dates with arrears in days
Vendors balance outstanding on key dates with arrears in days
Assets balances and depreciation forecast for the period
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Controlling
Cost element accounting
Cost Center Accounting
Internal order
Profit Center Accounting
Product cost controlling
Profitability analysis
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R
CONTROLLING AREA 1
COMPANYCODE 1
CONTROLLING AREA 2
COMPANYCODE 2
CONTROLLING AREA 3
COMPANYCODE 3
COMPANYCODE 4
COMPANYCODE 5
A controlling area identifies an independent organizational structurefor which costs and revenues are collected.
Each controlling area can have one or more company codes assignedto it (see below).
The Controlling Area
Controlling Area
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Hierarchies
Hierarchies
One main hierarchy reflects the overall structure of a companys profit
and cost center management, and is mandatory. This is called the
standard hierarchywithin R/3.
Different perspectives on profit and cost center structures can becreated using alternative hierarchiesfor reporting, planning and
allocation purposes.
StandardCost Center
Hierarchy
StandardStandard
Profit CenterProfit Center
HierarchyHierarchy
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Cost Elements
R
A cost element is used to classify and assign values to the consumption of
productive resources.
FI uses G/L accounts toFI uses G/L accounts to
classify resourcesclassify resourcesCO uses cost elements toCO uses cost elements to
classify resourcesclassify resources
Cost ElementTravel Expense #430000General Ledger AccountTravel Expense #430000
General Ledger Account
Travel Expense #430000
Cost Elements within R/3
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Primary Cost Element
R
General LedgerAccount
Travel Expense
#430000
Primary Cost Elements
There are two types of cost elements, primary and secondary.
Controlling Area
Primary
Cost Element
Travel Expense#430000
Primary cost elementsare created within
Controlling, but firstmust exist in the FIChart of Accounts.
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Secondary Cost Element
ControllingArea
Cost Center BSecondary Account
635000
Cost Center ASecondary Account
635000
Secondary Cost Elements
Secondary cost elements exist only in Controlling to facilitateinternal cost movements, such as allocations.
C C
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Cost Center
Cafeteria
The Cost Center
Cost centers are organizational units that collect the costs arisingwithin areas of responsibility.
Snackbar
PublicRelations
Design Printing SalesSourcing Inventory
Cost centers
Purchasing MarketingAdministration
Finance
Manufacturing
Catering Graphic artsPublic
RelationsSales
I l O d
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Internal Order
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Product Cost Controlling
Material Cost from - BOM
Activity prices - Resources (with combination of Cost centers)
(Setup time, man hours, machine hours)
Overheads - On percentage
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Period end activities - controlling
WIP Calculation
Order Settlement
Variance Calculation
Standard Cost estimates
Price Updates into material master
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Profit Center
Profit Centers can be product groups / Geographical hierarchy / functions
Management oriented Organization unit
For internal reporting and better control
Profit and loss A/c and Balance sheet can be drawn
Postings through other modules and direct.
P fit C t
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Profit Center
R
The Profit Center
Profit centerscollect revenues, and costs from the cost centers forwhich they are responsible.
Cost centers collect costs, but do not contain revenues, except
statistically.
Profit
Cost centersCost centers
PublicRelations
PublicRelations
Sales andDistribution
Sales andDistribution
MarketingMarketing
Profit centerProfit center
Revenue
Costs
=
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ITS TIME FOR DISCUSSION..
QUESTIONS???