SAP Navigation Course

8/9/2019 SAP Navigation Course

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SAP Overview and

Navigation

Christian Marhuenda, Business Consultant

Date: 15.01.01!


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Module Overview

+el#o"e to the "odule on SAP Overview andNavigation

SAPstands -or Sste"s, A%%li#ations and

Produ#ts in Data Pro#essing.

/his "odule will #over the -ollowing %oints:

ntrodu#tion to ERPand SAP

Advantages o- SAP

ogging on and o2 the SAPsste"

34 ele"ents o- the SAPsste"

So"e o- the #o""onl %er-or"ed tass, su#h as, sear#hing a transa#tion #ode, sto%%ingtransa#tions, sear#hing and sorting data

Sa"%le o- e6e#uting a tas using SAP 7CC 8.0


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ntrodu#tion to 79P

Enterprise Resource Planning(ERP) is a #on#e%t o- %lanning,

e6e#uting, and re%orting a#ross

"ulti%le usiness -un#tions or

usiness units.

ERPintegrates all de%art"ents and

-un#tions a#ross an organisation on

to a single sste" that #an serve

%arti#ular needs o- di2erent

de%art"ents.


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ntrodu#tion to SAP

SAP is one o- the leading 79P so-twaresolution %roviders.

/he latest version o- SAPis ERP

Central Component (ECC) 6.0, whi#h is

ased on SAP 9$( ar#hite#ture.

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SAP


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Advantages o- SAP

/he advantages o- SAPare: Centralised data storage ; "anages data e%art so-tware and

there o2ering #o"%atiilit -or an industr>s%e#i %ro#esses. SAPo2ers industr>s%e#i solutions whi#h serve as a %lug and %la o2ering.

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SAP Modules

SAPstrea"lines all usiness %ro#esses o- an organisation. So"e o- the SAP"odules

are dis%laed in the -ollowing diagra".

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R/3

Client-Server

SAP

SDSales &

Distribution

MMMaterials

Management

PPProduction

Planning

CSCustomer

Service

PMPlant

Maintenance

HRHuman

Resources

ISIndustry

Solutions

WFWorkflo

PSPro!ect

System

AM"i#ed $ssets

Management

COControlling

FI"inancial

$ccounting


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ogging on to the SAP Sste"

ogging on to the SAPsste" involves the -ollowing ste%s:1. /o log on to an SAPserver, do one o- the -ollowing:

Cli# the Start"enu and sele#t All Programs SAP "ront End SAP#ogon.

Doule>#li# SAP #ogonshort#ut dis%laed on our desto%.

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.

On the SAP #ogon $%0s#reen, sele#t the server ou need to log on to and #li##og On.

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(. 7nter the re=uired details in the a%%ro%riate &elds and #li# or %ress Enter.

Note&

ou "ust #hange the %assword a-ter the &rst login.

- ou leave the #anguage&eld lan, the sste" #onsiders the de-ault language,7nglish.

/o log on with a s%e#i language, ou "ust enter the a%%ro%riate e.

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/he SAP Eas' Accesss#reen a%%ears.

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34 o- the SAP Sste"

So"e o- the 34 ele"ents o- a t%i#al SAP s#reen are highlighted in the -ollowing

s#reenshot.

.

01$$15 1Status bar

Navigation area

Application toolbar

Title bar

Menu bar

Standard

toolbar


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34 7le"ents o- the SAP Sste"

/he -ollowing tale lists the 34 ele"ents availale on the SAP Eas' Accesss#reen.

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* Element +escription

Menu ar Provides o%tions to e6e#ute #o""on#o""ands. )or e6a"%le, #reating sessionsand logging o2 -ro" the SAP sste".

Standard toolar Contains uttons -or %er-or"ing #o""on

a#tions, su#h as save and enter./itle ar Dis%las the title o- an SAP s#reen.

A%%li#ation toolar Provides the short#ut uttons -or the "ost#o""onl %er-or"ed a#tivities o- a s%e#itas.

Navigation area 7nales ou to navigate a#ross the-un#tional areas, the "odules within the

-un#tional areas, and the tass within the"odules.

Status ar Dis%las the in-or"ation related to SAP andthe tas ou are %er-or"ing.


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/a 7nales ou to enter, dis%la, and alternateetween "ulti%le s#reens. ou #an %ro#eed-ro" one ta %age to the ne6t without#o"%leting all the data -ro" the &rst %age.

9adio utton 7nales ou to sele#t onl one o%tion.


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Che# o6 7nales ou to sele#t "ulti%le o%tions.

Dialog o6 /he SAP sste" dis%las the dialog o6when it:re=uires additional in-or"ation e-ore%ro#eeding -urther.%rovides "essages or s%e#i in-or"ationaout our tas.


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Sste" Messages

/he -ollowing tale lists the sste" generated "essages that a%%ear either in thestatus

ar on in the dialog o6 de%ending on the user settings.

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,essage*con

,essage +escription

ndi#ates an 7rror "essage.

ndi#ates an n-or"ation "essage.

ndi#ates a +arning "essage.


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Multi%le Sessions

A session is an e6e#ution o- a %arti#ular transa#tion. SAPenales ou to e6e#ute

"ulti%le sessions. Eowever, ou #an e6e#ute onl si6 sessions at a ti"e using the

-ollowing short#ut es:

Note&7nter the short#ut es in the Command !elddis%laed on the Menu ar.

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S-ortcute'

"unction

$o /o #reate a new session./o start a new session without #losing the #urrent session, enter F$oG-ollowed a transa#tion #ode. )or e6a"%le: $o""0(

$n /o e6it the #urrent session./o start a new session #losing the #urrent session, enter F$nG -ollowed a transa#tion #ode. )or e6a"%le: $n""0(

$ /o delete the #urrent session.

$ne6 /o e6it -ro" the sste".

$nend /o log o2 a session.


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On>s#reen Buttons

/he -ollowing tale lists the uttons dis%laed on a t%i#al SAPs#reen.

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/utton S-ortcute'

Name +escription

7nter 7nter Con&r"s the data ou entered on the s#reen.

None Co""and )ield 7nales ou to enter #o""ands, su#h as a transa#tion#ode.

Ctrl H s Save Saves the data ou entered or the a#tion ou %er-or"ed

on the s#reen.

)( Ba# 9eturns ou to the %revious s#reen without saving ourdata.

Shi-t H )( 76it 76its the session without saving and returns to the initials#reen.

)1 Can#el Does not save the data ou entered or the a#tion ou%er-or"ed on the s#reen.

Ctrl H % Print Prints data -ro" the #urrent s#reen.

Ctrl H - )ind Sear#hes -or data re=uired in the #urrent s#reen.

Ctrl H g )ind ne6t Per-or"s an e6tended sear#h -or data re=uired in the#urrent s#reen.


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On>s#reen Buttons

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/utton S-ortcut e' Name +escription

Ctrl H Page 4% )irst %age S#rolls to the &rst %age.

Page 4% Previous %age S#rolls to the %revious %age.

Page Down Ne6t %age S#rolls to the ne6t %age.

Ctrl H Page Down ast %age S#rolls to the last %age.

None Create session Creates a new SAP session.

None Create short#ut 7nales ou to #reate a desto% short#ut to anSAP re%ort, transa#tion, or tas.

)1 )1 Eel% Provides hel% on the &eld where ou have%ositioned the #ursor.

Alt H )1 aout "enu 7nales ou to #usto"ise the dis%la o%tions.)or e6a"%le, te6t -onts and #olours.


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ou #an &nd transa#tion #odes using:

StatusI o%tion

Status Bar

Settings o%tion

)inding /ransa#tion Codes

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Ste%s to view transa#tion #odes using the Settingso%tion:1. 3o to the Etras"enu and sele#t the Settings

o%tion.

/he Settingsdialog o6 a%%ears.. Sele#t the +ispla' tec-nical names#he# o6.(. Cli# .

+hen ou drill down to a transa#tion using SAPmenu,

ou #an see the transa#tion #ode -ollowed thetransa#tion na"e.

/he advantage o- using this o%tion is ou #an viewtransa#tion #odes o- all the transa#tions listed underSAP menu.

Settings o%tion


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Ste%s to view a transa#tion #ode using the Status ar:1. On the Status ar, #li# .. Sele#t the 1ransactiono%tion.

/he Status ar dis%las the transa#tion #ode o- the

e6istingtransa#tion.

Note&/he Status ar also dis%las the -ollowing in-or"ation:

Message area ; Dis%las an error, warning, or in-or"ative"essage.

Status &elds ; t in#ludes three &elds:

)irst &eld ; Dis%las one o- the -ollowing in-or"ation ata ti"e: Sste", Client, 4ser, Progra", /ransa#tion, or9es%onse ti"e.

Se#ond &eld ; Dis%las the server na"e to whi#h ouare #onne#ted.

/hird &eld ; Dis%las our data entr "odes: OverJOK9L or nsert JNSL.

Status ar

Message area

Status fields


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Ste%s to view a transa#tion #ode usingthe

Status2o%tion:1. 3o to the S'stem"enu and sele#t

the

Status2 o%tion. /he S'stem& Statusdialog o6a%%ears.

. Keri- the transa#tion #ode in the1ransaction&eld.

/he Status2o%tion dis%las thetransa#tion #ode o- the e6isting

transa#tiononl.


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StatusI o%tion


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Creating )avourites

)avourites is a "enu that enales ou to #reate or delete a

short#ut -or a transa#tion or an other oe#t, su#h as 49.

Ste%s to #reate a -avourites list #ontaining transa#tionna"es:

1. 4nder the Navigation area, drill down to a transa#tionna"e that needs to e added in a -avourites list.

. Do one o- the -ollowing:

a. 3o to the "avorites "enu and sele#t the Addo%tion.

. n the Applicationtoolar, #li# .

#. Drag the transa#tion na"e -ro" SAP menuand dro%it under "avoritesin the Navigation area.

A-ter adding a transa#tion na"e in a -avourites list, ou #an

o%en the transa#tion s#reen in one ste% without entering the

transa#tion #ode in the Command&eld or drilling down to a

transa#tion in the Navigation area.01$$15 5


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Deleting )avourites

Ste%s to delete a transa#tion na"e listed under

"avorites

in the Navigation area:

1. Sele#t a transa#tion na"e -ro" "avorites that needsto e re"oved.

. Do one o- the -ollowing:

a. 3o to the "avorites"enu and sele#t the +eleteo%tion.

. n the Applicationtoolar, #li# .

/he transa#tion na"e is deleted -ro" the -avourites list.

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Sear#hing -or n%ut Kalues

/o sear#h in%ut values -or a %arti#ular &eld, %la#e the #ursor in

that

&eld and %ress "3.

Eample&

Assu"e that ou are #reating a %ur#hase order -or a %arti#ular

%ur#hasing organisation and ou need to enter a #ode -or that

organisation in the Purc-asing Org.&eld.

Ste%s to enter the #ode in the Purc-asing Org.&eld:

1. Pla#e the #ursor in the Purc-asing Org.&eld and %ress "3.

/he dialog o6 a%%ears with the %ur#hasing organisation

entries %resent in the sste".

. Sele#t the a%%ro%riate #ode -ro" the %ur#hasingorganisation list and #li# .

/he sele#ted #ode a%%ears in thePurc-asing Org. &eld.

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Sorting Data

SAP enales ou to sort the in%ut values -or so"e o- the

&elds, su#h as sorting vendors list #o"%an #ode,

"aterial, or #ountr.

Eample&

Consider that ou are #reating a %ur#hase order and ou

need to enter a vendor na"e assigned to a %arti#ular

#o"%an #ode in the 4endor&eld.

Ste%s to sort the vendor na"es #o"%an #ode:

1. Pla#e the #ursor in the 4endor&led and %ress "3 or#li# ne6t to the 4endor&eld./he dialog o6 a%%ears with the #riteria to sort the

vendor na"es.

. Cli# %la#ed at the to% right>hand side o- thedialog o6 and sele#t the 4endors 5' compan'codeo%tion.

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Sorting Data

(. Pla#e the #ursor in the Compan' Code&eld and

#li# . .

!. Sele#t the desired #o"%an #ode and #li# .

5. /he sele#ted #ode is %o%ulated in the Compan' Code&eld.

8. Cli# to start the sear#h.

/he sear#h result dis%las the vendors list sorted #o"%an

#ode.

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76%orting Data

SAP enales ou to e6%ort data in the -ollowing -or"ats:

76#el

E/M

9i#h /e6t )or"at

Ste%s to e6%ort data in the re=uired -or"at:

1. O%en the SAP transa#tion s#reen that in#ludes thein-or"ation ou need to e6%ort.

. On the #ist"enu, #li# the Eport #ocal !le2o%tion.

/he Save list in !le2dialog o6 a%%ears.

(. Sele#t the -or"at in whi#h the data "ust e saved and

#li# .

!. 7nter the &le lo#ation and &le na"e, and #li#in the dialog o6.

/he re=uired data is saved in the sele#ted -or"at.01$$15 (0


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Printing Data

Ste%s to %rint data:

1. O%en an SAP %rinting transa#tion s#reen and enter the do#u"ent nu"er, su#h as, %ur#haseorder nu"er or sales order nu"er.

. Cli# ./he sste" dis%las the re#ords o- all the out%ut t%es triggered.

(. Cli# Output messageto %rint the data.

Note&ou #an #li# +ispla' messageto veri- the data e-ore %rinting.

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%utut tye


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Sto%%ing /ransa#tion

Ste%s to sto% a transa#tion:

1. Cli# dis%laed at the to% le-t>hand side o- an SAPs#reen.

. Sele#t the Stop 1ransactiono%tion.

ou #an use the Stop 1ransaction o%tion when a transa#tiontaes

long ti"e to e6e#ute or when the Command&eld is noto%erational.

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4sing ui# Cut and Paste O%tion

/o trans-er the #ontent o- one &eld to other &eld, use the

uic7 Cut and Pasteo%tion availale underCustomi8e

#ocal #a'outJ L.

Ste%s to #ut and %aste the #ontent on an SAP s#reen:

1. On an SAP s#reen, #li# and sele#t the uic7 Cutand Pasteo%tion.

. O%en the desired SAP s#reen and sele#t the #ontento- the &eld ou need to #o%.

/he sele#ted te6t is highlighted.

(. Pla#e the #ursor in the &eld where ou need to %astethe #ontent and right>#li#.

/he #ontent is %asted in that &eld.

Note&/o turn o2 the uic7 Cut and Pasteo%tion,re%eat

Ste% % -ro" the aove %ro#edure.

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ogging o2 the SAP Sste"

/o log o2 -ro" the SAPsste", sele#t the #og o9o%tion -ro" the S'stem"enu.

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No" du #lient $ %ied de %age Con&dentiel. ' 01( BearingPoint )ran#e SAS * (?

Module Su""ar

n this "odule, ou learned the -ollowing:

ERP#an e use-ul in enter%rise wide integration and in dail usiness transa#tions.

4se the SAP sste" to %er-or" di2erent usiness %ro#esses ee%ing the roaderorganiational goals in "ind.

/he 34 ele"ents o- a t%i#al SAP s#reen are:

Menu ar

/ile ar

Standard toolar

A%%li#ation toolar

Status ar

Navigation area

/as, 9adio uttons, #he# o6es, and dialog o6es

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7valuation /est

ou have #o"%leted the "odule on SAP

Overview

and Navigation.

/ae this "odule assess"ent to test our learning.

/here are total o- %0=uestions in this "odule and

ou need to atte"%t all o- the". /here are no

negative %oints -or in#orre#t answers.

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'valuation(e

st


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uestion 1

/he a#ron" SAP stands -or :

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a. Sste"s, A##ounting and Pro#esses in Data Pro#essing

. Sste"s, A##ounting and Produ#ts in Data Pro#essing

#. Sste"s, A%%li#ations and Pro#esses in Data +arehousing

d. Sste"s, A%%li#ations and Produ#ts in Data Pro#essing

Click the appropriate option.


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No" du #lient $ %ied de %age Con&dentiel. ' 01( BearingPoint )ran#e SAS * !0

uestion 1

/he a#ron" SAP stands -or :

01$$15 !0

a. Sste"s, A##ounting and Pro#esses in Data Pro#essing

. Sste"s, A##ounting and Produ#ts in Data Pro#essing

#. Sste"s, A%%li#ations and Pro#esses in Data +arehousing

d. Sste"s, A%%li#ations and Produ#ts in Data Pro#essing


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uestion

ou are generating a re%ort -or the "aterial do#u"ent list -or the %eriod o- !thMar#h 011 to 5thA%ril 011.

ou entered onl Posting end date as 0;.03.:0%%and #li#ed . A%art -ro" adding Posting end date, ou

have to now enter Posting start date and there-ore ou need to sto% this transa#tion.

+hi#h o- the -ollowing ste% "ust e %er-or"ed to sto% the transa#tion

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a. 3o to the S'stem "enu and sele#t the Stop 1ransactiono%tion.

. Cli# to e6it the session and return to the initial s#reen.

#. 3o to the Program"enu and sele#t the End 1ransactiono%tion.

d. Cli# dis%laed at the to% le-t>hand side o- an SAP s#reen and

sele#t the Stop 1ransactiono%tion.


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No" du #lient $ %ied de %age Con&dentiel. ' 01( BearingPoint )ran#e SAS * !(

uestion (

Eow "an %arallel sessions does the SAP sste" allow to e6e#ute

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a. !

. 8

#.

d. None o- the aove



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No" du #lient $ %ied de %age Con&dentiel. ' 01( BearingPoint )ran#e SAS * !!

uestion (

Eow "an %arallel sessions does the SAP sste" allow to e6e#ute

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a. !

. 8

#.

d. None o- the aove


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uestion !

+hi#h o- the -ollowing short#ut e "ust e used to #reate a new session;F3oods

9e#ei%tG with the transa#tion #ode M3O while ee%ing the e6isting session o%en

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a. $oM3O

. $iM3O

#. $nM3o

d. $e6M3O



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uestion !

+hi#h o- the -ollowing short#ut e "ust e used to #reate a new session;F3oods

9e#ei%tG with the transa#tion #ode M3O while ee%ing the e6isting session o%en

01$$15 !8

a. $oM3O

. $iM3O

#. $nM3o

d. $e6M3O


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No" du #lient $ %ied de %age Con&dentiel. ' 01( BearingPoint )ran#e SAS * !?

uestion 5

/o %rint the 9e=uest -or uotation J9)L data, ou entered the transa#tion #ode ,E


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uestion 5

/o %rint the 9e=uest -or uotation J9)L data, ou entered the transa#tion #ode ,E


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uestion 8

Mat#h the 34 ele"ents with their des#ri%tion.

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Status ar

Standardtoolar

A%%li#ation

toolar

Provides S$P related information)

Includes buttons for erforming common

actions* suc+ as creating a s+ortcut key)

Provides t+e s+ortcut buttons for t+e most

commonly erformed activities of a secific

task)

Drag the GUI elements and place them to the empty boxes on the right, against the

correct description.


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uestion 8

Mat#h the 34 ele"ents with their des#ri%tion.

01$$15 50

Status ar

Standard

toolar

A%%li#ationtoolar

Provides S$P related information)

Includes buttons for erforming common

actions* suc+ as creating a s+ortcut key)

Provides t+e s+ortcut buttons for t+e most

commonly erformed activities of a secific

task)


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uestion ?

7nter%rise 9esour#e Planning J79PL is:

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a. A sste" designed to integrate all usiness units

. An a%%li#ation used to e6e#ute tass o- usiness -un#tions

#. A "ethod o- e6e#uting all usiness units

d. A %ro#ess o- integrating all usiness -un#tions



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uestion ?

7nter%rise 9esour#e Planning J79PL is:

01$$15 5

a. A sste" designed to integrate all usiness units

. An a%%li#ation used to e6e#ute tass o- usiness -un#tions

#. A "ethod o- e6e#uting all usiness units

d. A %ro#ess o- integrating all usiness -un#tions


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No" du #lient $ %ied de %age Con&dentiel. ' 01( BearingPoint )ran#e SAS * 5(

uestion

denti- the ene&ts that our organisation #an derive de%loing SAP.

01$$15 5(

a. "%roves #oordination a"ong di2erent usiness units

. "%roves #usto"er satis-a#tion

#. Manages data e


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No" du #lient $ %ied de %age Con&dentiel. ' 01( BearingPoint )ran#e SAS * 5!

uestion

denti- the ene&ts that our organisation #an derive de%loing SAP.

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a. "%roves #oordination a"ong di2erent usiness units

. "%roves #usto"er satis-a#tion

#. Manages data e


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uestion

+hi#h o- the -ollowing "odule is i"%le"ented Cargote#

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a. Plant Maintenan#e

. )i6ed Assets Manage"ent

#. Custo"er Servi#e

d. Produ#tion Planning


ti


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uestion

+hi#h o- the -ollowing "odule is i"%le"ented Cargote#

01$$15 58

a. Plant Maintenan#e

. )i6ed Assets Manage"ent

#. Custo"er Servi#e

d. Produ#tion Planning

uestion 10


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No" du #lient $ %ied de %age Con&dentiel. ' 01( BearingPoint )ran#e SAS * 5?

uestion 10

+hat is a session

01$$15 5?

a. A -un#tionalit used to sear#h a re#ord

. A tas o- e6e#uting an SAP transa#tion

#. An a%%li#ation used to analse data

d. A %rogra" used to e6e#ute a#tivities


uestion 10


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uestion 10

+hat is a session

01$$15 5

a. A -un#tionalit used to sear#h a re#ord

. A tas o- e6e#uting an SAP transa#tion

#. An a%%li#ation used to analse data

d. A %rogra" used to e6e#ute a#tivities


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Documents

SAP Navigation Course