SAP-HR Cofiguration Doc

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Configuration Document

Configuration DocumentVersion 6.03

Hyderabad January-2010

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Confguration Document or OrganizationManagement

Flow-Chart or Organization Structure

Root Org.Unit

Other Org.Unit

Jobs

ositions

Re!orting

Structure

Creation o Root Org Unit"

Table HPR1000, HPR1001, T527X Transaction Code PPOC_OLD Create, PPOM_OLD Chan e, PPO!_OLD

Dis"la#Men$ Path !%P &as# %ccess H$'an Reso$rces Or ani(ation

Mana e'ent &)"ert Mode !i'"leMaintenance Create

Descri"tion Ob*ect T#"e+ Ob*ect e#- Or ani(ation .nit /O , obs/C , Positions /!

2






&nter the abbre6iation or the !$bAOr .nit, 9n the :a'e 8eld enter the $lldescri"tion+:a'e o the !$bAOr ani(ation .nit

Then !a6e

% ter enterin all the reB$ired !$bAOr .nits 4e need to create obs as belo4 To create obs clic3 on the !ta assi n'ents in the tool bar or clic3 @

4




Then in the screen clic3 on the &dit Create obs as sho4n in the belo4screen or clic3 @=

9n the screen as dis"la# belo4 enter the %bbre6iation or the ob and in thena'e i6e the $ll descri"tion o the ob

Then !a6e

5




Create Positions- !elect the Or ani(ation .nits in 4hich #o$ 4ant to createthe "osition then clic3 on Position b$tton in the tool bar or clic3 @

Eo$ 4ill et the screen 4hich is li3e belo4, in that #o$ need to enter the%bbre6iation o the ob 4hich #o$ ha6e created and then "ress enter, then#o$ enter the s"eci8c "osition and then the n$'ber o "osition #o$ 4ant tocreate and enter the 6alidit# "eriod o the "osition

Then !a6e

6




9n the H$'an Reso$rce De"art'ent #o$ 4ill see the "osition is created and itis identi8ed b# the Ob*ect e# F!G 4ith the Ob*ect 9D - 500012

Create Re"ortin !tr$ct$re- Clic3 on Ioto o"tion in Tas3 ?ar and select theRe"ortin !tr$ct$re in the dro" do4n list

!elect the "osition i the "osition is s$"erior then select the &le6ate b$tton intool bar then the Relationshi" 4ill be 9s line s$"er6isor o

7




9 the selected "osition is s$bordinate to the !$"erior "osition then select theo"tion!$bordinate in the tool bar as sho4n belo4 Here the Relationshi" 4illRe"orts to

?# Do$ble clic3in the Position #o$ can see the "osition to 4hichOr ani(ation .nit is belon s to and Ob*ect FOG and to 4hich ob 9s describedb# the Ob*ect FCG as sho4 belo4

8




To 'a3e the "osition as a Chie then 4e need to select the "osition and oto &dit Chie Position Create

Then the 9con o Hat is assi ned to the "osition or 4hich 4e are creatin

the chie "osition and sa6e

9




To 6ie4 the Or ani(ation !tr$ct$re select the icon ro' tool bar as sho4 inthe belo4 screen @irst select the Root Or ani(ation .nit and clic3 on the icon

!elect the o"tion <ie4 O"tion ro' the tool bar

hen #o$ select the <ie4 O"tion then the "o" $" screen is dis"la#ed, thenselect the or'at in 4hich #o$ 4ant to 6ie4 the Or ani(ation !tr$ct$re1 Dis"la# Mode J !elect O6er <ie4 Radio ?$tton2 @ollo4in Mode J !elect !$bstr$ct$re; Ira"hic T#"e J !elect Co'"act> Then select %""l#

10




Then belo4 Or ani(ation !tr$ct$re is dis"la#ed

11




Configuration Document for Personnel Administration

Personnel Area Table :a'e T500" T K Code !PROMen$ Path 9MI &:T&RPR9!& !TR.CT.R& D&@9:9T9O:

HRM P&R!O::&L %R&%!

Descri"tion Personnel %rea - Personnel %rea is a s$b $nit o Co'"an#code, that s"eci8es a eo ra"hical location, 4hereco'"an# o"erations its b$siness Location o theCo'"an#Here 4e can create Personnel areas accordin to o$rreB$ire'ent Clic3 on Personnel area

Choose .

!elect Personnel %rea and oto :e4 &ntries

12




Select Personnel Area t en ! en "o to

&nter the details as ollo4s-

13




Press #nter

! en Sa$e

Personnel !$b area Table :a'e <_T001P T K Code !PRO

Men$ "ath 9MI &:T&RPR9!& !TR.CT.R& D&@9:9T9O:HRM P&R!O::&L !.? %R&%

Descri"tion Personnel !$b %rea - !$b Di6ision o the "ersonnel areaHere 4e can create Personnel s$b areas accordin to o$rreB$ire'ent Clic3 on Personnel area

14




C oose .

Clic3 on Personnel !$b %rea

Select Personnel Su% Area t en

15




&nter #o$r Personnel area

#nter &ur Personnel Area C oose t en ! en "o to

&nter #o$r details as ollo4s-

16




Press #nter ' ! en Sa$e

&'"lo#ee Iro$"

Table :a'e T501 T K Code !PRO

Men$ "ath 9MI &:T&RPR9!& !TR.CT.R& D&@9:9T9O:HRM &MPLOE&& IRO.P

Descri"tion &'"lo#ee Iro$" - 9t s"eci8es the t#"e o e'"lo#'ent A 9ta llo(s onl) &ne Digit * Al+ a ,um ericHere 4e can create &'"lo#ee Iro$" accordin to o$rreB$ire'ent Clic3 on &'"lo#ee Iro$"

17




Choose . ! en "o to

&nter #o$r details as ollo4s-

18





&'"lo#ee !$b Iro$" Table :a'e T50; T K Code !PROMen$ Path 9MI &:T&RPR9!& !TR.CT.R& D&@9:9T9O:

HRM &MPLOE&& !.? IRO.P

Descri"tion &'"lo#ee !$b Iro$"- !$b di6ision o e'"lo#ee ro$", orthis co'"an# scenario "ort olio s are s$b ro$" s A 9t%llo4 s onl) !(o Digit Code* Al+ a :$'ericHere 4e can create &'"lo#ee Iro$" accordin to o$rreB$ire'ent Clic3 on &'"lo#ee !$b Iro$"

19




Choose .

Clic3 on &'"lo#ee !$b Iro$"

#nter &ur #m+lo)ee Su% "rou+ t en ! en "o to

20




Here - (e are creatin the e'"lo#ee s$b ro$"s, 9t 'a# be mont l) salaried or(ee.l) sala ried %ccordin to o$r reB$ire'ent, 4e a$e created the e'"lo#ees$b ro$" as 'onthl# salaried e'"lo#ees


%ssi n'ent o Personnel %rea to Co'"an# code

Table :a'e <_T500P T K Code !PROMen$ "ath !PRO 9MI &:T&RPR9!& !TR.CT.R& %!!9I:M&:T

HRM %!!9I: M&:T O@ P&R!O::&L %R&% TO COMP%:ECOD&

Descri"tion Here 4e are assi nin "ersonnel area to co'"an# code!elect the assi n'ent o "ersonnel area to co'"an#code

21




Choose .

Here 4e ha6e assi ned o$r "ersonnel area to co'"an# code


%ssi n'ent o &'"lo#ee s$b ro$" to &'"lo#ee Iro$" Table :a'e <_T50;

T K Code !PROMen$ Path !PRO 9MI &:T&RPR9!& !TR.CT.R& %!!9I:M&:T HRM %!!9I:M&:T O@ &MPLOE&& !.? IRO.P TO&MPLOE&& IRO.P

Descri"tion Here 4e are %ssi nin o e'"lo#ee s$b ro$" toe'"lo#ee ro$" Clic3 on assi n'ent o e'"lo#ee s$b

ro$" to e'"lo#ee ro$"

22




Choose . ! en "o to

Here 4e can enter o$r e'" ro$" and e'"lo#ee s$b ro$" $nder o$r co$ntr#ro$"in


23




Table :a'e <_T50; T K Code !PROMen$ Path !PRO 9MI P&R!O::&L M%:%I&M&:T P&R!O::&L

%DM9:9!TR%T9O: ?%!9C !&TT9:I! M%9:T%9: .!&RP%R%M&T&R!

Descri"tion/ e 4ill 'aintain the co$ntr# ro$"in as >0 /9ndia

Maintain .ser Para'eters

Choose .

!elect o$r Co$ntr#

24




Select

&nter #o$r Co$ntr# Iro$"in as >0

ser "rou+ / e can 'aintain the $ser ro$" ro' 00A==,O$r .ser Iro$" is >0


25




Maintain :$'ber Ran es or Cor"one, C and Trident

Table :a'e <_T50; T K Code PA04Men$ Path !PRO 9MI P&R!O::&L M%:%I&M&:T P&R!O::&L

%DM9:9!TR%T9O: ?%!9C !&TT9:I! M%9:T%9:: # A,"#S

Descri"tion / e are creatin n$'ber ran es or Cor"one , C and Trident

Choose . Clic3 on 9nter6als

26




Clic3 on %dd 9nter6al

aintain o$r n$'ber ran es based $" on the reB$ire'ent A 9t acce"ts Onl# 2di it code as eit er %ot is Al+ a ,umericHere 4 e are ta.ing # ternal :$'ber ange nter$al beca$se - 4e are cre ating fore isting em+lo)ees *C ec. on &)ternal in the belo4 !creen

*ORe can 'aintain t e internal :$'ber ange nter$al or ne4 &'"lo#ees

27





Determine Default ,um%er anges ,

Choose .

28






Choose .

&nter #o$r co$ntr# ro$"in as >0

30




C oose `

%ssi n #o$r e'"lo#ee attrib$tes as ollo4s &'"lo#ee %ttrib$tes as1 J %cti6e, 2 J !alaried 2 J Trained

31




%ssi n #o$r e'"lo#ee attrib$tes as ollo4s &'"lo#ee %ttrib$tes as 1 J%cti6e, 2 J !alaried 2 J Trainee

Press #nter ' ! en

32




Crete Pa)roll Area

Table :a'e <_T5>=_2 T K Code !PROMen$ Path !PRO 9MI P&R!O::&L M%:%I&M&:T P&R!O::&L

%DM9:9!TR%T9O: ORI%:9!%T9O: D%T% ORI%:9!%T9O: %!!9I:M&:T CR&%T& P%EROLL %R&%

Descri"tion Here 4e are creatin the "a#roll area to enerate "a#rollClic3 on create "a#roll area

Creation o Pa#roll %rea- CO, C and Trident

Choose . ! en "oto

33




Create our +a)roll area %ased on o$r reB$ire'ent

Press #nter ! en

Determine Default Pa)roll Area *A S Table :a'e %? R! T K Code P#03

Men$ Path !PRO 9MI P&R!O::&L M%:%I&M&:T P&R!O::&L%DM9:9!TR%T9O: ORI%:9!%T9O: D%T% ORI%:9!%T9O: %!!9I:M&:T CH&C D&@%.LT P%EROLL%R&%

Descri"tion Here 4e are 'aintainin the "a#roll area to enerate"a#rollClic3 on chec3 de a$lt "a#roll area

Maintainin De a$lt eat$re- %? R!

34




Choose .

35




Creation o de a$lt "a#roll area

! en Select ! en ! en Select

Creation o Control Record o C , Cor" and Trident

Table :a'e P 000 T K Code PA03Men$ Path !PRO 9MI P&R!O::&L M%:%I&M&:T P&R!O::&L

%DM9:9!TR%T9O: ORI%:9!%T9O: D%T% ORI%:9!%T9O: %!!9I:M&:T CR&%T& CO:TROLR&CORD

Descri"tion 9t deter'ines the c$rrent "a#roll "eriod or the e)actdate9t de8nes the "a#roll "ast or the retroacti6e acco$ntinreco nition

36




Choose . Clic. on and enter #o$r "a#roll area based on reB$ire'ent

&nter the details as ollo4s

37




Press #nter ! en

Maintainin o %d'inistrator Table :a'e T52 T K Code !PROMen$ Path !PRO 9MI P&R!O::&L M%:%I&M&:T P&R!O::&L

%DM9:9!TR%T9O: ORI%:9!%T9O: D%T% ORI%:9!%T9O: %!!9I:M&:T D&@9:& %DM9:9!TR%TOR!

Descri"tion 9n this ste" 4e assi n ad'inistrators to the rele6antad'inistrator ro$"s Here 4e create %d'inistrators or'aintainin the TM, P% N P%EROLLClic3 on de8ne %d'inistrators

38




Choose . ! en "oto

&nter #o$r details

Press #nter ' ! en

39




Define Default Administrator "rou+ *P ,C: Table :a'e P9:CH T K Code P#03Men$ Path !PRO 9MI P&R!O::&L M%:%I&M&:T P&R!O::&L

%DM9:9!TR%T9O: ORI%:9!%T9O: D%T%

ORI%:9!%T9O: %!!9I:M&:T D&@9:& %DM9:9!TR%TORIRO.PDescri"tion Here 4e create %d'inistrators or 'aintainin the TM, P%

and P%EROLLClic3 on De8ne %d'inistrator Iro$"

Choose .

Maintain @eat$re

40




Select ! en ! en Select

Table :a'e <<_T5 C_I_%LO, T K Code !PROMen$ Path !PRO 9MI P&R!O::&L M%:%I&M&:T P&R!O::&L

%DM9:9!TR%T9O: C.!TOM9 9:IPROC&D.R&! %CT9O:! D&@9:& 9:IO IRO.P

Descri"tion e can de8ne "ersonnel actions to ether 4ith the"ossible reasons and the 4or3 contents and the choice oactions or the ad'inistrator Here o$r actions are Hirin , Re K Hire Trans er, Pro'otion,Lea6in , and Ter'inationHere, 4e can create one in o ro$" $nder that in o ro$"4e can create n$'ber o in o t#"es The in o ro$"s can

be de8ned so that the# are de"endent on the $ser ro$"/$ser "ara'eter .IRe 'aintain $ser ro$"s , in o ro$"s and reasons or

actions and chan e action 'en$Clic3 on 9n o ro$"

41




Choose .

Clic3 on .ser Iro$" De"endenc# on Men$s and 9n o Iro$"sHere, 4e 4ill create t)+e of nfo grou+ li3e hirin or reA hire, based onreB$ire'ent

42






Press #nter ' ! en

Table :a'e <_T5 D T K Code !PROMen$ Path !PRO 9MI P&R!O::&L M%:%I&M&:T P&R!O::&L

%DM9:9!TR%T9O: C.!TOM9 9:I

PROC&D.R&! %CT9O:! D&@9:& 9:IO IRO.PDescri"tion CL9C O: 9:@OIRO.P& C%: CR&%T& TH& 9:@O IRO.P %:D .:D&R TH%T

9:@OIRO.P CR&%T& D9@@&R&:T 9:@O TEP&!

Select &ur nfo "rou+ t en

44




&nter #o$r in o ro$" 4hich 4as created earlier in $ser ro$" de"endenc#

! en Select #nter &ur nfo "rou+ ! en "o to

45




.nder One 9n o Iro$", e can 'aintain di erent in o t#"es, ?ased onreB$ire'ent

Press #nter ' ! en

Table :a'e T52=% T K Code !PROMen$ Path !PRO 9MI P&R!O::&L M%:%I&M&:T P&R!O::&L

%DM9:9!TR%T9O: C.!TOM9 9:IPROC&D.R&! %CT9O:! !&T .P P&R!O::&L %CT9O:!

Descri"tion CL9C O: !&T .P P&R!O::&L %CT9O:!& C%: M%9:T%9: TH& !T%T.! @OR P&R!O::&L %CT9O:!

!elect set$" "ersonnel actions

46




Choose .

Clic3 on "ersonnel action t#"e

47




Select Personnel Action !)+es t en ! en Io to

&nter the details as ollo4s

Press #nter ' ! en

9n the abo6e @ 'eans K @irst Hirin is 1

48




&MP stat$s K ; i e , e'"lo#ee acti6e in co'"!"ec ial "a#'ent stat$sA 1 isC$sto'er de8ned- :ot $sed in the standard s#ste' Eo$ can $sethis indicator accordin to #o$r reB$ire'entsClic3 on "ersonnel area- Personnel Su% Area- em+lo)ee grou+- #m+lo)ee Su% "rou+ ,in o ro$" as C& and $ser ro$" de"endencies

Table :a'e <_T5;0 T K Code !PROMen$ Path !PRO 9MI P&R!O::&L M%:%I&M&:T P&R!O::&L

%DM9:9!TR%T9O: C.!TOM9 9:IPROC&D.R&! %CT9O:! CR&%T& R&%!O:! @ORP&R!O::&L %CT9O:!

Descri"tion CR&%T& R&%!O:! @OR P&R!O::&L %CT9O:!& C%: CR&%T& TH& R&%!O:! @OR P&R!O::&L %CT9O:!

CL9C O: CR&%T& R&%!O:! @OR P&R!O::&L %CT9O:

Choose . ! en "oto

49




&nter #o$r reasons or "ersonnel action i e , Hirin

Press #nter ' ! en

Table :a'e <_T5 ?_M T K Code !PROMen$ Path !PRO 9MI P&R!O::&L M%:%I&M&:T P&R!O::&L

%DM9:9!TR%T9O: C.!TOM9 9:IPROC&D.R&! %CT9O:! CH%:I& %CT9O: M&:.

Descri"tion CL9C O: CH%:I& %CT9O: M&:.:# # /# ASS ", AC! &,CL9C O: CR&%T& R&%!O:! @OR P&R!O::&L %CT9O:

50




Choose .

CL9C O: CH%:I& %CT9O: M&:.

51




Select Action enu t en

&nter #o$r 'en$ t#"e

52




#nter &ur Action enu D ! en ! en ! en "o to

&nter details as ollo4s as .ser Iro$"- >0, %ction- Co

53




Press #nter ! en

%nd o to "a>0

%nd chec3 belo4 screen as ollo4s

!elect o$r action t#"e and e)ec$te

Configuration Document for Time Management

Create t e Pu%lic :olida) Calendar

!a%le ,ame ; #,

54




! < Code &=05enu Pat SP & " !ime gmt /or. sc edules Clic. on >Define

Pu%lic :olida) ClassesDescri+tion /e need to create list of olida)s %ased on re?uirement@

C oose Pu%lic :olida) Calendar

Clic. on Define +u%lic olida) classes

Select Pu%lic olida) and clic. on C ange %utton - @e- Pencil %utton@

55




Clic. Create %utton as s o(n in t e %elo( screen

! en select go (it fi ed date

C oose "o to ne( enteries

56




#nter t e details as follo(s as s o(n in t e %elo( screen@

57




C oose

Create t e :olida) Calendar!a%le ,ame ; #,! < Code SCA

enu +at S+ro mg !ime mgmt /or. Sc edules Clic. on >DefinePu%lic :olida) Classes

Descri+tion /e need to create assign t e list of olida)s to olida) calendar

%ased on re?uirement@C oose Pu%lic :olida) Calendar

Clic. on Define +u%lic olida) classes

58




Select olida) clender and clic. on C ange %utton- @e@- Pencil %utton@

59




Clic. on Create %utton

:ere (e need to assign our list of olida)s to olida) calendar@

:ere olida) calendar is defined (it t(o digit codeSelect t e list of olida)s )ouBre going to assign to olida) calendar@

60






Then Choose . Save

Creation of +ersonnel su% area grou+ing for (or. sc edules

62




Choose . :ere- (e can assign our PS "rou+ing for our +ersonnel su% areas- follo(s t e same %rea. sc edules- D/S- P/S under t e same grou+ing@

Then Choose . Save

Creation of +ersonnel su% area grou+ing for dail) (or. sc edules:ere- (e can assign our PS "rou+ing for our +ersonnel su% areas- follo(s t e same %rea. sc edules- d(s- P/S under t e same grou+ing@

63




Then Choose . Save

Creation of rea.s !a%le ,ame !550P! < Code SP &

enu Pat S+ro mg !ime mgmt /or. Sc edules Dail) /or.Sc edules Define rea. Sc edules

Descri+tion /e need to create t e %rea.s to t e em+lo)ees %ased onre?uirement@Clic. on rea. Sc edules

64






30 min %rea. 0- 5015 min %rea. 0- 25Press #nter and Then Choose . Save

Creation of Dail) (or. sc edule@!a%le ,ame !550A! < Code SP &

enu Pat S+ro mg !ime mgmt /or. Sc edules Dail) /or.Sc edules Define Dail) /or. Sc edules

Descri+tion /e need to create dail) (or. sc edules to all t e em+lo)ees- %ased on re?uirement@Clic. on Define Dail) /or. Sc edules

66




Choose .

Clic. on Define Dail) /or. Sc edules

And "o to ,e( #nteries

#nter t e details as follo(sDail) /or. Sc edule is from onda) to Saturda) i@e@- C& "eneral S ift@

67




Press #nter and ! en Choose Sa$e;or Sunda) (e a$e to +re+are one more /or. Sc edule i@e@- /ee. &;;@

68




Press #nter and Sa$e

i.e t is (e can +re+are ,B num%er of S ifts ased on our re?uirement

69




!a%le ,ame !551A! < Code SP &

enu Pat S+ro mg !ime mgmt /or. Sc edules Period /or.Sc edules Define Period /or. Sc edules

Descri+tion /e need to create Period /or. Sc edules to all t e em+lo)ees- %ased on re?uirement@Period means a /ee.@P/S is defined (it an) four digit codeClic. on Define Period /or. Sc edules

70




Choose . "o to ,e( #nteries

#nter details as follo(s- ere Period means a /ee. i@e- onda) to Sunda)@

Press #nter ' Sa$e .


enu Pat S+ro mg !ime mgmt /or. sc edules Da) t)+esDescri+tion /e need to create Da) !)+es to all t e em+lo)ees- %ased on

re?uirement@Clic. on >Define Da) !)+esE

71




Choose . "o to ,e( #nteries

#nter details as follo(s

Press #nter ' sa$e .

72





enu Pat S+ro mg !ime mgmt /or. sc edules /or. sc edulesules and /or. Sc edules Define #m+lo)ee Su%grou+

"rou+ingsDescri+tion :ere (e can define our # P Su% "rou+ as Salaried Staff

Choose . Clic. on "rou+ #m+lo)ee Su%grou+s for /or. Sc edules

73




Select

#nter our Countr) "rou+ing as 40@

74




C oose

#nter our #S "rou+ing as 2 i@e@- Salaried #m+lo)ee

Press #nter ' Sa$e

75




!a%le ,ame 001P! < Code SP &

enu Pat S+ro mg !ime mgmt /or. sc edules /or. sc edulesules and /or. Sc edules Define "rou+ings for t e Pu%lic

:olida) Calendar

Descri+tion :ere (e are assigning olida) calendar to +ersonnel su% areaClic. on Define "rou+ings for t e Pu%lic :olida) Calendar

Choose .

/e are assigning Personnel Su% area to Pu%lic :olida) Calendar

76








Press #nter ' Sa$e

i.e t is (e can create for all t e s ifts %ased on our re?uirement@

!a%le ,ame !552A! < Code Pt01

enu Pat S+ro mg !ime mgmt /or. sc edules /or. sc edulesules and /or. Sc edules "enerate /or. Sc edules anuall)

Descri+tion :ere (e can "enerate /or. Sc edule ules

79




Choose .

Clic. on "enerate /or. Sc edules anuall) and go to ne( enteries

80




#nter details as follo(s

! en C oose!a%le ,ame SC: G! < Code P#03

enu Pat S+ro mg !ime mgmt /or. Sc edules Planned /or.ing!ime

Set Default alue for t e /or. Sc eduleDescri+tion :ere (e are defaulting /or. Sc edule ule t roug a feature

called >SC: GE so t e $alue (ill %e defaulted in Planned/or.ing !ime

81




Choose .

:ere (e are defaulting /or. Sc edule ule t roug a feature called >SC: GE so t e$alue (ill %e defaulted in Planned /or.ing !ime@

82




Clic. on C ec. - Acti$ate ' C oose

Group personne sub areas for attendances and absencesTable V_001P_DTransaction code SP !Menu Path S"ro Sa" reference #M$ Time Management %uman

resources !rgani&ational Management Time data recording andadministration 'bsences 'bsence catalog $rou" "ersonnel subareas for attendances and absences

Details of configurationSelect the Personnel area ( Sub area from (give the PS grou"ing) belo* *e have mentioned it as +0

83




' "ersonnel sub area grou"ing for absence and attendance t,"es is a grou"ing of "ersonnel subareas *hich use the same absence and attendance t,"es.

Table V_T--+STransaction code SP !Menu Path S"ro Sa" reference #M$ Time Management %uman

resources !rgani&ational Management Time data recording andadministration 'bsences 'bsence catalog Define absence t,"es

Details of configuration $o to e* /ntries

The belo* screen a""ears) *e are defining our absence t,"e.

84




'n em"lo,ee s inca"acit, to *or ) leave) release from *or ) and so on can be described in moredetail b, a range of absence t,"es. The s,stem uses the absence t,"es to determine the "a,mentrelevance of the absence and its effects on statistics and reserves)

'ssign an absence t,"e as above *ith the PS grou"ing done in the first ste") ( clic on save .

Table V_--+S_!Transaction code SP !

Menu Path S"ro Sa" reference #M$ Time Management %umanresources !rgani&ational Management Time data recording andadministration 'bsences 'bsence catalog Determine entr,screens ( time constraints

Details of configurationSelect the absence t,"es from belo*.

o* select the absence t,"e C!C" ( PS $rou"ing #0.

85




2, s"ecif,ing the screen number for an attendance or absence t,"e) ,ou determine *hich screenis used for entering) dis"la,ing and maintaining records.

$ive the screen number as 3001 *hich means 4uota deduction. ( Time constraint class as 1.

The time constraint class is used to chec for collisions bet*een Time Management infot,"es53001 to 30136. #t allo*s ,ou to s"ecif, different regulations for chec ing for collisions bet*eenindividual subt,"es.

Clic on Save .

Table V_T--1CTransaction code SP !Menu Path S"ro Sa" reference #M$ Time Management %uman

resources !rgani&ational Management Time data recording andadministration 'bsences 'bsence Counting Define CountingClasses for the Period 7or Schedule

Details of configuration #n this ste") ,ou define counting classes for ,our period $or%sc&edu es ) *hich are used to valuate attendances and absences. 8oucan 9uer, the class in Define 'u es for (bsence Counting .

86




$o to e* entries the follo*ing screen a""ears.

%ere $ive the $rou"ing ( select the Period *or schedule ( s"ecif, the Counting Class) #n the

above case *e have mentioned it as 1.

8ou can use the class for absence and attendance counting to s"ecif, different methods ofcounting according to the "eriod *or schedule.

/:am"le;

/m"lo,ees assigned to a *or schedule *ith + *or ing da,s "er *ee and 10 *or ing hours ada, are credited *ith 1.3- leave da,s for each *or da,. #n other *ords) the, receive the sameamount of leave entitlement as em"lo,ees *ho *or a -<da, *ee for = hours a da,. 1.00 leaveda,s "er *or da, are deducted for these em"lo,ees. Since the *or schedule is based on the"eriod *or schedule) ,ou can use the valuation class of the "eriod *or schedule as a feature todistinguish bet*een em"lo,ees *ho *or +<da, *ee s and those *ho *or - da,s.

Table V_-0>_/Transaction code SP !Menu Path S"ro Sa" reference #M$ Time Management %uman

resources !rgani&ational Management Time data recording andadministration Managing Time 'ccounts ?sing 'ttendance@'bsence4uotas Setting $rou"ings for Time 4uotas $rou" /m"lo,eeSubgrou"s for Time 4uotas

Details of configuration #n this ste") ,ou grou" ,our emp oyee subgroups for time 9uotat,"es. /m"lo,ee subgrou"s for *hich the same attendance andabsence 9uota t,"es are defined are assigned to the same grou"ingfor time 9uota t,"es.

The belo* screen a""ears "rom"ting for Countr, grou"ing) select +0 Countr, grou"ing of #ndia.

87




Clic on /nter .

'n em"lo,ee subgrou" grou"ing for time 9uota t,"es is a grou"ing of em"lo,ee subgrou"s for

*hich the same absence and attendance 9uota t,"es are defined.

S"ecif, the /S$ for Time 4uotas as 3 as in above) then clic on save .

Table V_T--1CTransaction code SP !Menu Path S"ro Sa" reference #M$ Time Management %uman

resources !rgani&ational Management Time data recording andadministration Managing Time 'ccounts ?sing 'ttendance@'bsence4uotas Setting $rou"ings for Time 4uotas $rou" Personnel Subareas for Time 4uotas

Details of configuration #n this ste") ,ou grou" ,our personne sub areas *ith regard to the"ermissibilit, of time 9uota t,"es. Personnel sub areas for *hich thesame attendance and absence 9uota t,"es are defined are assignedto the same grou"ing for time 9uota t,"es.

88




.

' grou"ing of "ersonnel sub areas for time 9uota t,"es is a division of "ersonnel sub areas for*hich the same absence 9uota t,"es and attendance 9uota t,"es are defined.

#n the above ste") *e have s"ecified the PS grou"ing as +0.

Table V_--A'_2Transaction code SP !Menu Path S"ro Sa" reference #M$ Time Management %uman

resources !rgani&ational Management Time data recording andadministration Managing Time 'ccounts ?sing 'ttendance@'bsence4uotas Calculating 'bsence /ntitlements 'utomatic 'ccrual of

'bsence 4uotas Permit $eneration of 4uotas in Time /valuationDetails of configuration #n this ste") ,ou s"ecif, that an absence )uota is accrued

automaticall, during time evaluation. $ive the tic mar on radio

buttons as belo* ( Save it @

#n the above screen *e give "ermission to generate 9uotas.

1. o generation; ot "ermitting for time evaluation) automaticall, u"date 9uotas in infot,"e300A through PT4T'00 Program.

3. #ncrease ; Permitting for Time evaluation through "rogram PT#M/00

>. e"lace; e"lacing the current 9uota *ith the e:isting one in the same ,ear.

89




Table V_--A'_2Transaction code SP !Menu Path S"ro Sa" reference #M$ Time Management %uman

resources !rgani&ational Management Time data recording and

administration Managing Time 'ccounts ?sing 'ttendance@'bsence4uotas Calculating 'bsence /ntitlements ules for $enerating

'bsence 4uotas S"ecif, ule $rou"s for 4uota T,"e SelectionDetails of configuration #n this ste") *e are going to default a value to the feature 4?!M! so

that the absence 9uota t,"e based in the em"lo,eeBs organi&ationalassignment is controlled se"aratel, using the 9uota t,"e selection rulegrou". 7e have given the value as 01.

ollo*ing screen a""ears

$ive a double clic on Modif, feature 4?!M!. Then the belo* screen a""ears.

Clic s Chec and 'ctivate ( then save it .

90




Table V_T-- /Transaction code SP !Menu Path S"ro Sa" reference #M$ Time Management %uman

resources !rgani&ational Management Time data recording andadministration Managing Time 'ccounts ?sing 'ttendance@'bsence4uotas Calculating 'bsence /ntitlements ules for $enerating

'bsence 4uotas Set 2ase /ntitlementsDetails of configuration #n this ste") *e are going to s"ecif, the em"lo,ee s total entitlement

5base entitlement6 to an absence 9uota t,"e.

Double clic on 2ase /ntitlements for 'bsence 4uota $eneration. The belo* screen comes in tovie*.

$o to e* /ntries . 'nd give the details as belo*.

91




Clic on Save .2ase entitlements can be assigned based on seniorit,E *e have s"ecified 13 da,s as theentitlement for the em"lo,ees *ho served the com"an, for a minimum "eriod of A months.

Table V_T-- DTransaction code SP !Menu Path S"ro Sa" reference #M$ Time Management %uman

resources !rgani&ational Management Time data recording andadministration Managing Time 'ccounts ?sing 'ttendance@'bsence

4uotas Calculating 'bsence /ntitlements ules for $enerating 'bsence 4uotas Determine Validit, and Deduction Periods

Details of configuration #n this ste") *e decide *hich validit, and deduction "eriods aresu""osed to be valid for an 'bsence 4uotas infot,"e record 5300A6created b, the s,stem. 7e do this for each absence 9uota t,"e.

irst the #nitial screen comes in to vie*. Select ne* entries as sho*n belo*.

92




The belo* screen comes in to the vie*.

$ive the deduction "eriod valid from Start to /nd of Validit,. Clic on Save .

Table V_T-- FTransaction code SP !Menu Path S"ro Sa" reference #M$ Time Management %uman

resources !rgani&ational Management Time data recording andadministration Managing Time 'ccounts ?sing 'ttendance@'bsence4uotas Calculating 'bsence /ntitlements ules for $enerating

'bsence 4uotas Define $eneration ules for 4uota T,"e SelectionDetails of configuration #n this ste") ,ou define rules for automaticall, accruing absence

entitlements for ,our em"lo,ees.*ote ; #f ,ou *ant to set u" rules for generating absence )uotas usingthe re"ort PT4T'00 or for determining default values) ,ou can no*use a restricted vie* of the Customi&ing table. 'll non<relevant fields for

93




this method remain hidden. The s,stem no*s *hich vie* of theCustomi&ing table to dis"la, according to ,our s"ecifications made in the+ermit ,uota Generation it&out ime / a uation activit,.

The belo* screen comes in to the vie*. $o for e* /ntries Directl,.

2elo* screen comes in to vie* give the details necessar,.

#n the above screen select the #nfot,"e Menu 2ase entitlements ( S"ecif, the value) ,ou canautomaticall, trigger the 13 da,s in a calendar ,ear value.

Clic on Save .o* clic on the 'ccrual entitlement menu ,ou can vie* the belo* screen.

94




:ere +ress t e adio %utton on Pro rata calculation- so t at t e entitlement is +roratedautomaticall)- ,o( Clic. on Sa$e @

Table V_--A _2Transaction code SP !Menu Path S"ro Sa" reference #M$ Time Management %uman

resources !rgani&ational Management Time data recording andadministration Managing Time 'ccounts ?sing 'ttendance@'bsence4uotas 4uota Deduction ?sing 'ttendances@'bsences DefineDeduction ules for 'bsence and 'ttendance 4uotas

Details of configuration #n this ste") ,ou define the rules according to *hich attendances andabsences are to be deducted from the attendance@absence 9uotas.4uota deduction does not de"end on individual attendance@absence

t,"es) but is determined b, the Counting rule for attendance@absencesthat is assigned to an attendance@absence t,"e.irst the belo* screen a""ears.

Double Clic on Define Deduction ules for 'bsence 4uotas. The belo* screen comes in to vie*.

95




$o to e* /ntries. The belo* screen comes in to vie*.

S+ecif) t e nit of ele$ance for a%sence ?uota in Da)s- ' ention t e A%sence ?uota

t)+e as in t e screen ' Clic. on sa$e @

Table T--ACTransaction code SP !Menu Path S"ro Sa" reference #M$ Time Management %uman

resources !rgani&ational Management Time data recording andadministration Managing Time 'ccounts ?sing 'ttendance@'bsence4uotas 4uota Deduction ?sing 'ttendances@'bsences 'ssignDeduction ules to Counting ules.

Details of configuration #n this ste") ,ou assign 9uota deduction rules to counting rules. 'llabsences and attendances *ith 9uota deduction that are counted using

96




the selected counting rule are "rocessed using these deduction rules.

The 2elo* screens comes in to vie*.

Select e* /ntries . The belo* screen comes in to vie*.

97




98




$ive the details as above ( clic on Save .

Table V_--+S_4Transaction code SP !Menu Path S"ro Sa" reference #M$ Time Management %uman

resources !rgani&ational Management Time data recording andadministration 'bsences 'bsence Catalog 'bsenceCounting 'ssign Counting ules to 'bsence T,"es.

Details of configuration #n this ste") ,ou determine *hich rule for attendance or absencecounting should be used for each attendance@absence t,"e.

The 2elo* Screen Comes in to the vie*.

99




o* clic on ( Select ,ouBre 'bsence t,"es. The belo* screen comes

in to vie*.

%ere *e assign the Counting ule ( give a Tic mar on 4uota deduction) as our com"anies

re9uirement is to deduct the 9uota based on the em"lo,ees use of entitlement.Clic on Save ( go bac .

Table V_-- VTransaction code SP !Menu Path S"ro Sa" reference #M$ Time Management Time

/valuation Time /valuation Settings Set Personnel Sub area

100




$rou"ings for Time ecordingDetails of configuration #n this ste") 8ou grou" ,our personne subareas for time recording.

' grou"ing of "ersonnel subareas for time recording is a division of"ersonnel subareas for *hich the same time t,"es) time transfers"ecifications) access control grou"s) and message t,"es are defined.

/:ecute it.

#n the above ste" *e have assigned the "ersonnel sub area grou"ing for Time ecording.7ith the 'bove ste"s *e have com"leted the configuration for Time Management 4uotas.

Program PT4T'00Transaction code S/>=Menu PathDetails of configuration #n this ste") *e are going to u"date the absence 9uotas in infot,"e 5300A

'bsence 4uotas

!nce ,ou /:ecute the PT4T'00 "rogram) the belo* screen comes in to the vie*.%ere *e mention the "eriod of the 4uota ?"date) *ith the Personnel number #nformation (

Mention the 9uota t,"e ( select *hich means Five un.

101




o* Clic on /:ecute . The belo* screen comes in to the vie* *ere the values are u"dating

through the C!D/ G# S.

102




Clic on /nter .

103




Clic on /nter .

This is the inal Screen *ere the 'bsence 4uotas are generated./m"lo,ee ame 'rvind $u"ta is $enerated A da,s of /ntitlement. 2ecause the em"lo,ee has Hoined on 1 st Ianuar, 3010) he is entitled to A da,s of 9uota) becauseas "er the com"an,Bs re9uirement em"lo,ee is eligible to 9uota onl, after the com"letion of AMonths Service *ith the com"an,.

104




Configuration Document for ecruitment Process

2efore going to the ecruitment) *e need to create a vacanc, ( o"en the "osition for %iringProcess.

Table % P1000Transaction code P!1>Menu Path S'P /as, 'ccess S'P Menu %uman esources !rgani&ational

Management /:"ert Mode PositionDetails ofconfiguration

/nter the "osition 5e.g. ield /:ecutive6 ( Select the Vacanc, ( clic

on create .

ollo*ing belo* screen a""ears) s,stem automaticall, selects the o"en radio button no*

105




Clic on save) *ith the above ste" *e have created a Vacanc,)

#n the ste"s belo* *e are going to do the bac end configuration for the recruitment module.Table TJ-0DTransaction code SP !Menu Path SP ! S'P eference #M$ Personnel

Management ecruitment 7or force re9uirements andadvertising Create Media

Details ofconfiguration Clic on /:ecute ) %ere *e are creating media) go to ne* entries (

give the details li e belo* ( clic on Save

#n the a""licant class column) if the a""licant is /:ternal '""licant then select 'P) and if thea""licant is #nternal '""licant then Select P.

!r else Clic + in this column then select from this table.

106




o* come bac .

Table V_TJ-0C

Transaction code SP !Menu Path S"ro S'P eference #M$ PersonnelManagement ecruitment 7or force re9uirements andadvertising Create ecruitment #nstruments

Details ofconfiguration Clic on /:ecute ) %ere *e are creating ecruitment #nstruments)

go to ne* entries ( give the details li e belo* ( clic on Save and/:it.

%ere the #nstruments are lin ed to the ecruitment medium

Table T-3ATransaction code SP !Menu Path SP ! S'P reference #M$ Personnel

Management ecruitment '""licant 'dministration Create

Personnel !fficer Details ofconfiguration Clic on /:ecute ) %ere *e are creating "ersonnel !fficer) go to

ne* entries ( give the details li e belo* ( clic on Save and /:it.

107






• /m"lo,ees *ith a Permanent@ 'ctive

• /m"lo,ees *ith a Tem"orar,@ Contract

• reelances

• Trainees

• /m"lo,ees on tem"orar, loan

Table V_TJ-0Transaction code SP !Menu Path SP ! S'P eference #M$ Personnel

Management ecruitment '""licant 'dministration '""licantStructure Create '""licant ranges

Details ofconfiguration Clic on /:ecute ) go to ne* entries ( give the details li e belo* (

clic on Save and /:it.

The a""licant range is used to classif, a""licants according to either hierarchical orfunctional criteria. #ts uses include carr,ing out authori&ation chec s.

109




Possible a""licant ranges include the follo*ing;

%ierarchical structure; unctional structure;

Managers Cor"orate Management/:ecutive em"lo,ees Sales ( DistributionSalaried /m"lo,ees Mar etingS"ecialists Production

Table V_TJ-0$Transaction code SP !Menu Path SP ! S'P eference #M$ Personnel

Management ecruitment '""licant 'dministration '""licantStructure Create ?nsolicited a""lication grou"s

Details ofconfiguration Clic on /:ecute ) go to ne* entries ( give the details li e belo* (

clic on Save and come bac .

#n this ste" ,ou create the re9uired unsolicited a""lication grou"s.

' candidate might either a""l, in res"onse to an advertisement or file an unsolicited a""lication*ithout reference to an advertisement. Candidates *ho file unsolicited a""lications are assignedto an unsolicited a""lication grou" during initial entr, of basic data.

/:am"les of "ossible unsolicited a""lication grou"s include the follo*ing;

1. Salaried) Sales and Distribution3. Salaried) esearch and Develo"ment>. Salaried) Personnel De"artment+. %ourl, "aid) Production-. %ourl, "aid) Printing 7or s

110






Table TJ-1CTransaction code SP !Menu Path SP ! S'P eference #M$ Personnel

Management ecruitment '""licant Selection '""licationStatus Change status reason

Details ofconfiguration Clic on /:ecute ) go to ne* entries ( give the details li e belo*)


Table V_TJ-1DTransaction code S"roMenu Path SP ! S'P eference #M$ Personnel

Management ecruitment '""licant Selection '""licationStatus Set "ermissible status reasons for each a""licant class

Details of

configurationClic on /:ecute ) go to ne* entries ( give the details li e belo*)


112




Table

Transaction code SP !Menu Path SP ! S'P eference #M$ PersonnelManagement ecruitment '""licant Selection '""licationStatus set "ermissible vac.assign.statuses for each overall status

Details ofconfiguration Clic on /:ecute ) #n this ste" ,ou determine *hich vacanc,

assignment statuses ma, be used in combination *ith each overallstatus.

113




TableTransaction code SP !

Menu Path SP ! S'P eference #M$ PersonnelManagement ecruitment '""licant Selection '""licationStatus Create "riorities for vacanc, assignments

Details ofconfiguration Clic on /:ecute ) these are S'P standards no need to create clic

on Save and come bac .

114




TableTransaction code SP !Menu Path SP ! S'P eference #M$ Personnel

Management ecruitment '""licant Selection '""lication

actions Change info grou"s select user grou" de"endenc, onmenus and info grou"sDetails ofconfiguration Clic on /:ecute ) Then co", the standard action +3 and change it

to C! and save it.

115




o* go bac and select #nfo grou" and s"ecif, the #nfo grou" menu created above

Clic on enter or clic on . $o to /7 / T #/S. $ive the details as belo* ( save it .

#nfo grou"s above are configured to grou" info t,"es together to trigger the actions in ase9uential order.

TableTransactioncode

P2'7

Menu Path S'P /as, 'ccess S'P Menu %uman esources PersonnelManagement ecruitment 'dvertising 'dvertisement MaintainDetails ofconfiguration $ive the Vacanc, umber as belo* and clic on /:ecute

116




The e:t screen a""ears *ill li e the belo*.

o* clic on 'dvert follo*ing screen a""ears. o* clic on

then s,stem automaticall, generates a number)give the details necessar, as belo*) no* from vacancies "ublished menu select the 'dd

button ( select the "osition number *e created. o* save it .

117




o* the follo*ing screen a""ears indicating the status of vacanc, 0 5not a""ointed6. $obac .

118








Save it ( come bac .

TableTransaction code P2+0Menu Path S'P /as, 'ccess S'P Menu %uman esources Personnel

Management ecruitment '""licant master data '""licant

actionsDetails ofconfiguration

/:ecute it

7e can see the belo* screen after e:ecution. $ive the details ( save it.

121




'fter saving the above screen the follo*ing screen automaticall, "o" u"Bs

122




Then the belo* screen "o" u"Bs

Clic on enter it *ill transfer the data.

TableTransaction code P2'>Menu Path S'P /as, 'ccess S'P Menu %uman esources Personnel

Management ecruitment '""l.master data 2ulProcessing Vacanc, 'ssignments.

Details ofconfiguration

/:ecute it) give the a""licant number) !verall Status ( Vacanc, details( clic on /:ecute.

123




'fter e:ecuting the above data the belo* screen a""ears.

124




#n the above screen it is denoting that a""licant selected is 1) Come bac .

TableTransaction code P2A0Menu Path Sa" eas, access Sa" menu %uman resources Personnel

Management ecruitment '""licant 'ctivit, MaintainDetails ofconfiguration S,stem automaticall, ta es the '""licant number) clic on /:ecute

'fter e:ecution the belo* screen a""ears.

125




%ere select the ( clic on then

the belo* screen "o" u"Bs give a tic to the #ntervie* activit,

'utomaticall, the belo* screen a""ears.

126




o* clic on /nter) it means #nterim activit, is com"leted. 'gain in the same screen select the %iring date ( go to the /dit in the tool bar select ( PlannedL< com"leted

o* *e *ill come across the belo* screen give the activit, t,"e as 01+ *hich indicates %iring

127




$ive the activit, t,"e as 01+ *hich indicate %iring date no* save the screen ( come bac .7it the above Configuration *e have com"leted the activit, of hiring an a""licant.

TableTransaction code P2'JMenu Path S'P /as, 'ccess S'P Menu %uman esources Personnel

Management ecruitment '""licant 'ctivit, Transfer '""licantdata /:ecute

Details ofconfiguration

$ive the details of a""licant number) overall status) the action t,"e (clic on /:ecute

128




The belo* screen a""ears after e:ecuting the above)%ere s,stem generates the "ersonnel number automaticall,) if it is an #nternal number) #ncase itis an e:ternal "ersonnel number *e have to assign the "ersonnel number on our o*n.

129




Clic on save automaticall, it *ill ta e ,ou to the ne:t screen i.e. info t,"e 0001 5!rgani&ational

assignment6

130




$ive the details as belo*) from no* on s,stem "o" u"Bs the screens in se9uence as configuredin our info grou".The e:t screen *ould as for "ersonal details 5#nfot,"e 00036.

131




The ne:t screen follo*s "rom"ting for address. 5#nfot,"e 000A6

132




Save them ( come bac ) the above screens of info t,"es are mandator, for hiring anem"lo,ee. o* a final screen "o" u"Bs indicating that '""licant is hired in to the com"an,belo*.

133




o* belo* the Vacanc, is occu"ied.

7ith this the configuration for the ecruitment Module comes to an end.

or further testing go to P'>0 Mater data to chec *hether the em"lo,ee is hired.Chec belo*.

134




7ith the above screen it is clear about the data transfer from '""licant data to the Master data.urther *e can chec the "osition in the organi&ational unit 5T.code ""os_old6 in the belo*

sna" shot.

135




7e can clearl, vie* that a "erson is assigned to the "osition above.Position -0000A0 ield e:ecutive #ncor"orates the "erson 30000003 %older 'mrith 'nand.

Documents

SAP-HR Cofiguration Doc