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PROJECT A-SURE
User Training Manual
Financial Accounting GENERAL LEDGER
GENERAL LEDGER ACCOUNT CLEARING
CUSTOMER: PTCL
IMPLEMENTATION PARTNER: SIEMENS PAKISTAN
Date: 17 November, 2007
Author(s): Siemens Pakistan Engineering Company Limited
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FI‐GL‐002.04/001 Page 2 Version 001
Document Number
Document Number Document Date
FI-GL-002.04/001 17 November, 2007
Version History
Version Number Version Date Summary of Changes Ref: Minutes of Review
01 / 001 17 November 2007 NA NA
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TABLE OF CONTENTS
1. SAP EASY ACCESS ................................................................................................ 11
1.1. REQUIRED USER INPUT ....................................................................................................... 11 1.2. SAP SCREEN SNAP ............................................................................................................ 11 1.3. DESCRIPTION ...................................................................................................................... 11
2. DOCUMENT DATE .................................................................................................. 12
2.1. REQUIRED USER INPUT ....................................................................................................... 12 2.2. SAP SCREEN SNAP ............................................................................................................ 12 2.3. DESCRIPTION ...................................................................................................................... 12
3. DOCUMENT TYPE ................................................................................................... 13
3.1. REQUIRED USER INPUT ....................................................................................................... 13 3.2. SAP SCREEN SNAP ............................................................................................................ 13 3.3. DESCRIPTION ...................................................................................................................... 13
4. COMPANY CODE .................................................................................................... 14
4.1. REQUIRED USER INPUT ....................................................................................................... 14 4.2. SAP SCREEN SNAP ............................................................................................................ 14 4.3. DESCRIPTION ...................................................................................................................... 14
5. POSTING DATE ....................................................................................................... 15
5.1. REQUIRED USER INPUT ....................................................................................................... 15 5.2. SAP SCREEN SNAP ............................................................................................................ 15 5.3. DESCRIPTION ...................................................................................................................... 15
6. DOCUMENT CURRENCY ........................................................................................ 16
6.1. REQUIRED USER INPUT ....................................................................................................... 16 6.2. SAP SCREEN SNAP ............................................................................................................ 16 6.3. DESCRIPTION ...................................................................................................................... 16
7. DOCUMENT HEADER REFERENCE ...................................................................... 17
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7.1. REQUIRED USER INPUT ....................................................................................................... 17 7.2. SAP SCREEN SNAP ............................................................................................................ 17 7.3. DESCRIPTION ...................................................................................................................... 17
8. DOCUMENT HEADER TEXT ................................................................................... 18
8.1. REQUIRED USER INPUT ....................................................................................................... 18 8.2. SAP SCREEN SNAP ............................................................................................................ 18 8.3. DESCRIPTION ...................................................................................................................... 18
9. POSTING KEY ......................................................................................................... 19
9.1. REQUIRED USER INPUT ....................................................................................................... 19 9.2. SAP SCREEN SNAP ............................................................................................................ 19 9.3. DESCRIPTION ...................................................................................................................... 19
10. ACCOUNT .............................................................................................................. 20
10.1. REQUIRED USER INPUT ..................................................................................................... 20 10.2. SAP SCREEN SNAP .......................................................................................................... 20 10.3. DESCRIPTION .................................................................................................................... 20
11. AMOUNT ................................................................................................................ 21
11.1. REQUIRED USER INPUT ..................................................................................................... 21 11.2. SAP SCREEN SNAP .......................................................................................................... 21 11.3. DESCRIPTION .................................................................................................................... 21
12. PROFIT CENTER ................................................................................................... 22
12.1. REQUIRED USER INPUT ..................................................................................................... 22 12.2. SAP SCREEN SNAP .......................................................................................................... 22 12.3. DESCRIPTION .................................................................................................................... 22
13. BASELINE DATE - DUE ON .................................................................................. 23
13.1. REQUIRED USER INPUT ..................................................................................................... 23 13.2. SAP SCREEN SNAP .......................................................................................................... 23 13.3. DESCRIPTION .................................................................................................................... 23
14. LINE ITEM TEXT .................................................................................................... 24
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14.1. REQUIRED USER INPUT ..................................................................................................... 24 14.2. SAP SCREEN SNAP .......................................................................................................... 24 14.3. DESCRIPTION .................................................................................................................... 24
15. PERSONNEL NO. .................................................................................................. 25
15.1. REQUIRED USER INPUT ..................................................................................................... 25 15.2. SAP SCREEN SNAP .......................................................................................................... 25 15.3. DESCRIPTION .................................................................................................................... 25
16. CONFIRM ICON ..................................................................................................... 26
16.1. REQUIRED USER INPUT ..................................................................................................... 26 16.2. SAP SCREEN SNAP .......................................................................................................... 26 16.3. DESCRIPTION .................................................................................................................... 26
17. POSTING KEY OF NEXT LINE ITEM .................................................................... 27
17.1. REQUIRED USER INPUT ..................................................................................................... 27 17.2. SAP SCREEN SNAP .......................................................................................................... 27 17.3. DESCRIPTION .................................................................................................................... 27
18. ACCOUNT NUMBER OF NEXT LINE ITEM ......................................................... 28
18.1. REQUIRED USER INPUT ..................................................................................................... 28 18.2. SAP SCREEN SNAP .......................................................................................................... 28 18.3. DESCRIPTION .................................................................................................................... 28
19. AMOUNT ................................................................................................................ 29
19.1. REQUIRED USER INPUT ..................................................................................................... 29 19.2. SAP SCREEN SNAP .......................................................................................................... 29 19.3. DESCRIPTION .................................................................................................................... 29
20. LINE ITEM TEXT .................................................................................................... 30
20.1. REQUIRED USER INPUT ..................................................................................................... 30 20.2. SAP SCREEN SNAP .......................................................................................................... 30 20.3. DESCRIPTION .................................................................................................................... 30
21. WITHHOLDING TAX ICON .................................................................................... 31
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21.1. REQUIRED USER INPUT ..................................................................................................... 31 21.2. SAP SCREEN SNAP .......................................................................................................... 31 21.3. DESCRIPTION .................................................................................................................... 31
22. WITHHOLDING TAX CODE .................................................................................. 32
22.1. REQUIRED USER INPUT ..................................................................................................... 32 22.2. SAP SCREEN SNAP .......................................................................................................... 32 22.3. DESCRIPTION .................................................................................................................... 32
23. DOCUMENT MENU ................................................................................................ 33
23.1. REQUIRED USER INPUT ..................................................................................................... 33 23.2. SAP SCREEN SNAP .......................................................................................................... 33 23.3. DESCRIPTION .................................................................................................................... 33
24. SIMULATE .............................................................................................................. 34
24.1. REQUIRED USER INPUT ..................................................................................................... 34 24.2. SAP SCREEN SNAP .......................................................................................................... 34 24.3. DESCRIPTION .................................................................................................................... 34
25. POST ...................................................................................................................... 35
25.1. REQUIRED USER INPUT ..................................................................................................... 35 25.2. SAP SCREEN SNAP .......................................................................................................... 35 25.3. DESCRIPTION .................................................................................................................... 35
26. SAP EASY ACCESS .............................................................................................. 36
26.1. REQUIRED USER INPUT ..................................................................................................... 36 26.2. SAP SCREEN SNAP .......................................................................................................... 36 26.3. DESCRIPTION .................................................................................................................... 36
27. DOCUMENT DATE ................................................................................................ 37
27.1. REQUIRED USER INPUT ..................................................................................................... 37 27.2. SAP SCREEN SNAP .......................................................................................................... 37 27.3. DESCRIPTION .................................................................................................................... 37
28. DOCUMENT TYPE ................................................................................................. 38
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28.1. REQUIRED USER INPUT ..................................................................................................... 38 28.2. SAP SCREEN SNAP .......................................................................................................... 38 28.3. DESCRIPTION .................................................................................................................... 38
29. COMPANY CODE .................................................................................................. 39
29.1. REQUIRED USER INPUT ..................................................................................................... 39 29.2. SAP SCREEN SNAP .......................................................................................................... 39 29.3. DESCRIPTION .................................................................................................................... 39
30. POSTING DATE ..................................................................................................... 40
30.1. REQUIRED USER INPUT ..................................................................................................... 40 30.2. SAP SCREEN SNAP .......................................................................................................... 40 30.3. DESCRIPTION .................................................................................................................... 40
31. DOCUMENT CURRENCY ...................................................................................... 41
31.1. REQUIRED USER INPUT ..................................................................................................... 41 31.2. SAP SCREEN SNAP .......................................................................................................... 41 31.3. DESCRIPTION .................................................................................................................... 41
32. POSTING KEY ....................................................................................................... 42
32.1. REQUIRED USER INPUT ..................................................................................................... 42 32.2. SAP SCREEN SNAP .......................................................................................................... 42 32.3. DESCRIPTION .................................................................................................................... 42
33. ACCOUNT .............................................................................................................. 43
33.1. REQUIRED USER INPUT ..................................................................................................... 43 33.2. SAP SCREEN SNAP .......................................................................................................... 43 33.3. DESCRIPTION .................................................................................................................... 43
34. AMOUNT ................................................................................................................ 44
34.1. REQUIRED USER INPUT ..................................................................................................... 44 34.2. SAP SCREEN SNAP .......................................................................................................... 44 34.3. DESCRIPTION .................................................................................................................... 44
35. PROFIT CENTER ................................................................................................... 45
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35.1. REQUIRED USER INPUT ..................................................................................................... 45 35.2. SAP SCREEN SNAP .......................................................................................................... 45 35.3. DESCRIPTION .................................................................................................................... 45
36. LINE ITEM TEXT .................................................................................................... 46
36.1. REQUIRED USER INPUT ..................................................................................................... 46 36.2. SAP SCREEN SNAP .......................................................................................................... 46 36.3. DESCRIPTION .................................................................................................................... 46
37. POSTING KEY OF NEXT LINE ITEM .................................................................... 47
37.1. REQUIRED USER INPUT ..................................................................................................... 47 37.2. SAP SCREEN SNAP .......................................................................................................... 47 37.3. DESCRIPTION .................................................................................................................... 47
38. ACCOUNT NUMBER OF NEXT LINE ITEM ......................................................... 48
38.1. REQUIRED USER INPUT ..................................................................................................... 48 38.2. SAP SCREEN SNAP .......................................................................................................... 48 38.3. DESCRIPTION .................................................................................................................... 48
39. AMOUNT ................................................................................................................ 49
39.1. REQUIRED USER INPUT ..................................................................................................... 49 39.2. SAP SCREEN SNAP .......................................................................................................... 49 39.3. DESCRIPTION .................................................................................................................... 49
40. COST CENTER ...................................................................................................... 50
40.1. REQUIRED USER INPUT ..................................................................................................... 50 40.2. SAP SCREEN SNAP .......................................................................................................... 50 40.3. DESCRIPTION .................................................................................................................... 50
41. DOCUMENT MENU ................................................................................................ 51
41.1. REQUIRED USER INPUT ..................................................................................................... 51 41.2. SAP SCREEN SNAP .......................................................................................................... 51 41.3. DESCRIPTION .................................................................................................................... 51
42. SIMULATE .............................................................................................................. 52
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42.1. REQUIRED USER INPUT ..................................................................................................... 52 42.2. SAP SCREEN SNAP .......................................................................................................... 52 42.3. DESCRIPTION .................................................................................................................... 52
43. POST ...................................................................................................................... 53
43.1. REQUIRED USER INPUT ..................................................................................................... 53 43.2. SAP SCREEN SNAP .......................................................................................................... 53 43.3. DESCRIPTION .................................................................................................................... 53
44. SAP EASY ACCESS .............................................................................................. 54
44.1. REQUIRED USER INPUT ..................................................................................................... 54 44.2. SAP SCREEN SNAP .......................................................................................................... 54 44.3. DESCRIPTION .................................................................................................................... 54
45. COMPANY CODE .................................................................................................. 55
45.1. REQUIRED USER INPUT ..................................................................................................... 55 45.2. SAP SCREEN SNAP .......................................................................................................... 55 45.3. DESCRIPTION .................................................................................................................... 55
46. FISCAL YEAR ........................................................................................................ 56
46.1. REQUIRED USER INPUT ..................................................................................................... 56 46.2. SAP SCREEN SNAP .......................................................................................................... 56 46.3. DESCRIPTION .................................................................................................................... 56
47. GL ACCOUNT NUMBER ....................................................................................... 57
47.1. REQUIRED USER INPUT ..................................................................................................... 57 47.2. SAP SCREEN SNAP .......................................................................................................... 57 47.3. DESCRIPTION .................................................................................................................... 57
48. TEST RUN .............................................................................................................. 58
48.1. REQUIRED USER INPUT ..................................................................................................... 58 48.2. SAP SCREEN SNAP .......................................................................................................... 58 48.3. DESCRIPTION .................................................................................................................... 58
49. LOG DISPLAY & BACK ........................................................................................ 59
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49.1. REQUIRED USER INPUT ..................................................................................................... 59 49.2. SAP SCREEN SNAP .......................................................................................................... 59 49.3. DESCRIPTION .................................................................................................................... 59
50. UPDATE RUN ........................................................................................................ 60
50.1. REQUIRED USER INPUT ..................................................................................................... 60 50.2. SAP SCREEN SNAP .......................................................................................................... 60 50.3. DESCRIPTION .................................................................................................................... 60
51. CONFIRMATION MESSAGE ................................................................................. 61
51.1. REQUIRED USER INPUT ..................................................................................................... 61 51.2. SAP SCREEN SNAP .......................................................................................................... 61 51.3. DESCRIPTION .................................................................................................................... 61
52. DOCUMENT & LOG ............................................................................................... 62
52.1. REQUIRED USER INPUT ..................................................................................................... 62 52.2. SAP SCREEN SNAP .......................................................................................................... 62 52.3. DESCRIPTION .................................................................................................................... 62
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1. SAP Easy Access
1.1. Required User Input Enter transaction code "F-02" in the command line and press enter.
1.2. SAP Screen Snap
1.3. Description Follow the menu path as shown in the screen snap and double click on "F-02 - General Posting" OR Enter transaction code "F-02" in the command line and press enter.
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2. Document Date
2.1. Required User Input Enter "30.09.2007" as document date, then press Tab
2.2. SAP Screen Snap
2.3. Description The document date is the date on which the original document was issued. The document date may not be the same as the posting date on which G/L account balances or customer and vendor balances are updated. The document date can be the issue date of an invoice or a payment, for example.
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3. Document Type
3.1. Required User Input Enter "KA" as document type, then press Tab.
3.2. SAP Screen Snap
3.3. Description The document type classifies the accounting documents. It is stored in the document header. Attributes that control the entry of the document, or which are themselves noted in the document, are defined for each document type.
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4. Company Code
4.1. Required User Input Enter "1100" as company code, then press Tab.
4.2. SAP Screen Snap
4.3. Description The company code is an organizational unit within financial accounting. Enter "1100" for PTCL or "1300" for Paknet.
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5. Posting Date
5.1. Required User Input Enter "30.09.2007" as posting date.
5.2. SAP Screen Snap
5.3. Description Date which is used when posting the document in Financial Accounting or Controlling.
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6. Document Currency
6.1. Required User Input Enter "PKR" as document currency, then press Tab.
6.2. SAP Screen Snap
6.3. Description Enter document currency in currency key field. Currency Key represents the currency for amounts in the document. Use F4 to see and select allowed inputs.
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7. Document Header Reference
7.1. Required User Input Enter "TA/DA Advance" as reference, then press Tab.
7.2. SAP Screen Snap
7.3. Description The reference document number can contain the document number of the customer/vendor. However it may contain a different value. The reference document number is used as a search criterion when displaying or changing documents. In correspondence, the reference document number is sometimes printed in place of the document number.
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8. Document Header Text
8.1. Required User Input Enter "TA/DA PR # 00000" as header text, then press Enter.
8.2. SAP Screen Snap
8.3. Description The document header text contains explanations or notes which apply to the document as a whole, that is, not only for certain line items.
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9. Posting Key
9.1. Required User Input Enter "40" as posting key then press Tab.
9.2. SAP Screen Snap
9.3. Description Posting key specifies the nature of the account (e.g. GL account, Customer account, Vendor account etc.) and controls the debit / credit indicator of the amount. Press F4 to search and select possible values.
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10. Account
10.1. Required User Input Enter "4271015" as GL account number then press Enter.
10.2. SAP Screen Snap
10.3. Description Account for which posting is to be made. Account number could be GL number, customer number or vendor number depending on posting key selected. Use F4 to search and select possible values.
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11. Amount
11.1. Required User Input Enter "25000" then press Tab.
11.2. SAP Screen Snap
11.3. Description During document entry, enter the amount manually. In the last line item, you can enter a "*" - the amount of the final line item is then the balance of all the line items previously entered. Amounts you enter may be changed automatically by the system if automatic postings are made during postings e.g. Tax adjustments, Cash discount adjustments etc.
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12. Profit Center
12.1. Required User Input Enter "903" as profit center, then press Tab.
12.2. SAP Screen Snap
12.3. Description A profit center is a management-oriented organizational unit used for internal controlling purposes. Dividing your company up into profit centers allows you to analyze areas of responsibility and to delegate responsibility to decentralized units, thus treating them as "companies within the company". Press F4 to see and select possible values. Always use controlling "1100" to search for profit center.
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13. Baseline Date - Due on
13.1. Required User Input Enter "31.10.2007", then press Tab
13.2. SAP Screen Snap
13.3. Description Date to which the periods for the cash discount deadline and the due date for net payment refer. This is the case for line items in open item accounts. For line items in G/L accounts, the item is due immediately on this date because there are no cash discount specifications. During document entry for open item accounts, the date may be defaulted. For this, a terms of payment key must have been specified in the customer's/vendor's master record for which a default value is requested in the document. The proposed date can be overwritten. If the cash discount rates (and days) have not been entered, the baseline date for payment is the same as the due date.
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14. Line item text
14.1. Required User Input Enter "TA/DA Advance for SAP training", then press Enter
14.2. SAP Screen Snap
14.3. Description Line item text contains an explanatory text on the line item. Enter a text manually or transfer a standard text. To transfer a standard text you enter the corresponding text variable with a prefixed equals sign (=XXXX).
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15. Personnel No.
15.1. Required User Input Enter "10000246" as personnel number, then press Enter.
15.2. SAP Screen Snap
15.3. Description The personnel number is the key assigned to an employee. Personnel number is the only feature within a client which is unique to an employee.
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16. Confirm icon
16.1. Required User Input Click confirm icon.
16.2. SAP Screen Snap
16.3. Description Click confirm icon to proceed.
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17. Posting Key of next line item
17.1. Required User Input Enter "34", then press Tab
17.2. SAP Screen Snap
17.3. Description Posting key specifies the nature of the account (e.g. GL account, Customer account, Vendor account etc.) and controls the debit / credit indicator of the amount. Press F4 to see and select possible values.
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18. Account number of next line item
18.1. Required User Input Enter "3000059" as vendor number, then press Enter.
18.2. SAP Screen Snap
18.3. Description Account for which posting is to be made. Account number could be GL number, customer number or vendor number depending on posting key selected. Use F4 to search and select possible values. Enter vendor master data number related to an employee.
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19. Amount
19.1. Required User Input Enter "*" then press Tab.
19.2. SAP Screen Snap
19.3. Description During document entry, enter the amount manually. In the last line item, you can enter a "*" - the amount of the final line item is then the balance of all the line items previously entered. Amounts you enter may be changed automatically by the system if automatic postings are made during postings e.g. Tax adjustments, Cash discount adjustments etc.
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20. Line item Text
20.1. Required User Input Enter "TA/DA Advance for SAP training", then press Enter.
20.2. SAP Screen Snap
20.3. Description Line item text contains an explanatory text on the line item. Enter a text manually or transfer a standard text. To transfer a standard text you enter the corresponding text variable with a prefixed equals sign (=XXXX).
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21. Withholding Tax Icon
21.1. Required User Input Click the Withholding Tax Icon
21.2. SAP Screen Snap
21.3. Description Click withholding tax icon to display and enter withholding information of the vendor.
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22. Withholding tax code
22.1. Required User Input Click the confirm icon to proceed
22.2. SAP Screen Snap
22.3. Description Ensure that automatically assigned withholding tax code is correct. Make changes in tax code, if required. Use F4 to see and select allowed values. One or more "withholding tax codes" are assigned to each withholding tax type. One of the things these codes determine is the various percentage rates for the withholding tax type. Note that when processing a business transaction, no more than one withholding tax code can be assigned per withholding tax type. If the business transaction is subject to more than one withholding taxes, these must be represented in the system by defining various withholding tax types. Click the confirm icon to proceed.
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23. Document Menu
23.1. Required User Input Click "Document" to access the menu.
23.2. SAP Screen Snap
23.3. Description To simulate the document click on Menu bar --> Document --> Simulate. It shows overview of accounting document after execution of all Substitutions, execution of all validations and creation of automatically created line Items.
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24. Simulate
24.1. Required User Input Choose "Simulate" from the menu.
24.2. SAP Screen Snap
24.3. Description To simulate the document click on Menu bar --> Document --> Simulate. It shows overview of accounting document after execution of all Substitutions, execution of all validations and creation of automatically created line Items.
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25. Post
25.1. Required User Input Click icon to Save
25.2. SAP Screen Snap
25.3. Description Click on post / save button to post accounting entries.
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26. SAP Easy Access
26.1. Required User Input Enter transaction code "F-02" in the command line and press enter.
26.2. SAP Screen Snap
26.3. Description Follow the menu path as shown in the screen snap and double click on "F-02 - General Posting" OR Enter transaction code "F-02" in the command line and press enter.
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27. Document Date
27.1. Required User Input Enter "30.09.2007" as document date, then press Tab
27.2. SAP Screen Snap
27.3. Description The document date is the date on which the original document was issued. The document date may not be the same as the posting date on which G/L account balances or customer and vendor balances are updated. The document date can be the issue date of an invoice or a payment, for example.
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28. Document Type
28.1. Required User Input Enter "SA" then press Tab.
28.2. SAP Screen Snap
28.3. Description The document type classifies the accounting documents. It is stored in the document header. Attributes that control the entry of the document, or which are themselves noted in the document, are defined for each document type.
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29. Company Code
29.1. Required User Input Enter "1100" as company code, then press Tab.
29.2. SAP Screen Snap
29.3. Description The company code is an organizational unit within financial accounting. Enter "1100" for PTCL or "1300" for Paknet.
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30. Posting Date
30.1. Required User Input Enter "30092007" then press Tab.
30.2. SAP Screen Snap
30.3. Description Date which is used when posting the document in Financial Accounting or Controlling.
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31. Document Currency
31.1. Required User Input Enter "PKR" then press Tab.
31.2. SAP Screen Snap
31.3. Description Enter document currency in currency key field. Currency Key represents the currency for amounts in the document. Use F4 to see and select allowed inputs.
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32. Posting Key
32.1. Required User Input Enter "50" then press Tab.
32.2. SAP Screen Snap
32.3. Description Posting key specifies the nature of the account (e.g. GL account, Customer account, Vendor account etc.) and controls the debit / credit indicator of the amount. Press F4 to search and select possible values.
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33. Account
33.1. Required User Input Enter "4271015" then press Enter.
33.2. SAP Screen Snap
33.3. Description Account for which posting is to be made. Account number could be GL number, customer number or vendor number depending on posting key selected. Use F4 to search and select possible values.
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34. Amount
34.1. Required User Input Enter "25000" then press Tab.
34.2. SAP Screen Snap
34.3. Description During document entry, enter the amount manually. In the last line item, you can enter a "*" - the amount of the final line item is then the balance of all the line items previously entered. Amounts you enter may be changed automatically by the system if automatic postings are made during postings e.g. Tax adjustments, Cash discount adjustments etc.
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35. Profit Center
35.1. Required User Input Enter "903" then press Tab.
35.2. SAP Screen Snap
35.3. Description A profit center is a management-oriented organizational unit used for internal controlling purposes. Dividing your company up into profit centers allows you to analyze areas of responsibility and to delegate responsibility to decentralized units, thus treating them as "companies within the company". Press F4 to see and select possible values. Always use controlling "1100" to search for profit center.
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36. Line item Text
36.1. Required User Input Enter "TA/DA Advance for SAP Training" then press Tab.
36.2. SAP Screen Snap
36.3. Description Line item text contains an explanatory text on the line item. Enter a text manually or transfer a standard text. To transfer a standard text you enter the corresponding text variable with a prefixed equals sign (=XXXX).
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37. Posting Key of next line item
37.1. Required User Input Enter "40" then press Tab.
37.2. SAP Screen Snap
37.3. Description Posting key specifies the nature of the account (e.g. GL account, Customer account, Vendor account etc.) and controls the debit / credit indicator of the amount. Press F4 to see and select possible values.
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38. Account number of next line item
38.1. Required User Input Enter "7152001" then press Enter.
38.2. SAP Screen Snap
38.3. Description Account for which posting is to be made. Account number could be GL number, customer number or vendor number depending on posting key selected. Use F4 to search and select possible values. Enter vendor master data number related to an employee.
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39. Amount
39.1. Required User Input Type "*", then press Tab
39.2. SAP Screen Snap
39.3. Description During document entry, enter the amount manually. In the last line item, you can enter a "*" - the amount of the final line item is then the balance of all the line items previously entered. Amounts you enter may be changed automatically by the system if automatic postings are made during postings e.g. Tax adjustments, Cash discount adjustments etc.
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40. Cost Center
40.1. Required User Input Enter "3091", then press Tab
40.2. SAP Screen Snap
40.3. Description Enter applicable cost center. Press F4 to search and select possible values. Always use controlling "1100" to search for cost center.
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41. Document Menu
41.1. Required User Input Click "Document" to access the menu.
41.2. SAP Screen Snap
41.3. Description To simulate the document click on Menu bar --> Document --> Simulate. It shows overview of accounting document after execution of all Substitutions, execution of all validations and creation of automatically created line Items.
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42. Simulate
42.1. Required User Input Choose "Simulate" from the menu.
42.2. SAP Screen Snap
42.3. Description To simulate the document click on Menu bar --> Document --> Simulate. It shows overview of accounting document after execution of all Substitutions, execution of all validations and creation of automatically created line Items.
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43. Post
43.1. Required User Input Click icon to Save
43.2. SAP Screen Snap
43.3. Description Click on post / save button to post accounting entries.
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44. SAP Easy Access
44.1. Required User Input Enter transaction code "F.13" in the command line and press enter.
44.2. SAP Screen Snap
44.3. Description Follow the menu path as shown in the screen snap and double click on "F.13 - Without specifiction of clearing currency" OR Enter transaction code "F.13" in the command line and press enter.
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45. Company Code
45.1. Required User Input Enter "1100" then press Tab.
45.2. SAP Screen Snap
45.3. Description Enter company code as selection criteria. The company code is an organizational unit within financial accounting. Enter "1100" for PTCL or "1300" for Paknet.
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46. Fiscal Year
46.1. Required User Input Enter "2008" then press Tab.
46.2. SAP Screen Snap
46.3. Description Enter fiscal year as selection criteria. Account transaction figures are updated per period within the fiscal year . A maximum of 16 periods can be updated. You define how a fiscal year is divided into periods per company code.
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47. GL Account Number
47.1. Required User Input Enter "4271016" then press Tab.
47.2. SAP Screen Snap
47.3. Description Ensure that check box of "Select G/L accounts" is marked. Enter relevant GL account number. The G/L account number identifies the G/L account in a chart of accounts.
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48. Test Run
48.1. Required User Input Click execute button.
48.2. SAP Screen Snap
48.3. Description Ensure that check box of "Test run" is marked. Click execute button to start test run of general ledger account automatic clearing.
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49. Log display & Back
49.1. Required User Input Click back button
49.2. SAP Screen Snap
49.3. Description Check details to ensure that relevant transactions are being selected and cleared. Click back button on the standard toolbar to go to previous screen.
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50. Update Run
50.1. Required User Input Click execute to process
50.2. SAP Screen Snap
50.3. Description Ensure that check box of "Test run" is not marked. Click execute button to start update run / production run of general ledger account automatic clearing.
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51. Confirmation message
51.1. Required User Input Press Enter to proceed.
51.2. SAP Screen Snap
51.3. Description Read the confirmation message at the bottom of the screen and press enter to proceed.
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52. Document & Log
52.1. Required User Input Click to return to user menu
52.2. SAP Screen Snap
52.3. Description Examine the detail to ensure that relevant line items are selected and cleared. Note down document numbers for future reference.
