SAP FI CO Interview Questions Answers and Explanations

8/21/2019 SAP FI CO Interview Questions Answers and Explanations

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SAP FI/CO InterviewQuestions, Answers,and Explanations

Stuart Lee

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SAP FI/CO Interview Questions

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© 2006 Equity Press all rights reserved.

ISBN 1-933804-10-6

All rights reserved. No part of this publication may be

reproduced, stored in a retrieval system, or transmitted inany form or by any means, electronic, mechanical,photocopying, recording or otherwise, without either theprior written permission of the publisher or a licensepermitting restricted copying in the United States orabroad.

The programs in this book have been included for

instructional value only. They have been tested with care but are not guaranteed for any particular purpose. Thepublisher does not offer any warranties or representationsnot does it accept any liabilities with respect to theprograms.

Trademark notices

SAP, SAP EBP, SAP SRM, Netweaver, and SAP NewDimension are registered trademarks of SAP AG. Thispublisher gratefully acknowledges SAP permission to useits trademark in this publication. SAP AG is not thepublisher of this book and is not responsible for it underany aspect of the law.







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TABLE OF CONTENTSTABLE OF CONTENTS...............................................3

Part I: Accounts Payable (AP) ..........................7

Question 1: Additional Log ........................................8

Question 2: Master Data ............................................9

Question 3: Payment Terms ....................................10

Question 4: Baseline Date .........................................10 Question 5: One Time Vendor ..................................11

Question 6: AP Vendor Group..................................12

Question 7: Payment Run .........................................13

Question 8: Payment Methods.................................14

Question 9: Electronic Banking ...............................16

Part II: Accounts Receivable (AR) .................17

Question 10 : Residual Payments.............................18

Question 11 : Correspondence Types......................19

Question 12: Dunning ...............................................20

Question 13 : Reason Codes ......................................21

Part III: Document Postings ..........................22

Question 14: Rate factors .........................................23

Question 15: Parking Documents............................24

Question 16: Document Currency...........................25

Question 17: Substitution Rules ..............................26

Question 18: Exchange Rate Types.........................27

Question 19: Calculated Rate v Header Rate.........28

Question 20: Foreign Currency...............................29

Question 21: FB50 vs. FB01......................................29

Question 22: Validation Rules.................................30

Question 23: Internal Number Assignment ...........31

Part IV: General Ledger.................................32

Question 24: Transporting Tax Codes....................33

Question 25: GR/IR Clearing ..................................34

Question 26: Account Type Field............................35







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Question 27: Alternative Account ...........................36

Question 28: GL Views .............................................37

Question 29: Sort Key...............................................38

Question 30: Fiscal Year Variant .............................39

Question 31: Special Periods....................................40

Question 32: GL Status Groups...............................41

Question 33: Recurring Entries...............................42

Question 34: Currency Revaluation........................43 Question 35: Account Clearing ................................44

Part V: Controlling (CO) ................................45

Question 36: Disposing Assets ................................46

Question 37: Account Assignment Models ............46

Question 38: CO-PCA ...............................................47

Question 39: Value Field ..........................................48

Question 40: Characteristic Field ...........................48

Question 41: COPA Basis..........................................49

Question 42: Operating Concern .............................50

Question 43: Internal Orders ..................................50

Question 44: Settlement Receivers.........................52

Question 45: Performance Issues ............................53

Question 46 : Internal Order Controls ....................54

Question 47: Assessment vs. Distribution..............55

Question 48: Reconciliation Ledger .......................56

Question 49: Freeze Data.........................................57

Question 50: Statistical Key Figures.......................58

Part VI: Fixed Assets (FA) .............................59

Question 51: Fixed asset reconciliation ..................60

Question 52: Acquisition Costs ...............................61

Question 53: Sub assets.............................................62

Question 54: Asset Under Construction ................63

Question 55: Evaluation Groups .............................64

Question 56: Fixed Asset Depreciation...................65

Question 57: Smoothing and Catchup....................66







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Part VI: Org Structure & Module Integration67

Question 58: FI Global Settings ...............................68

Question 59: Financial Statement ..........................68

Question 60: New Company Code..........................69

Question 61: Chart of Accounts ...............................70

Question 62: What is stored in table T001 ?..........72

Question 63: Company Code ...................................72

Question 64: SD and AR...........................................73 Question 65: MM and AP.........................................74

Question 66: Batch Input ..........................................75

Question 67: Commitment Line Items...................76

Question 68: Special Purpose Ledger ..................... 77

Question 69: Using Special Purpose Ledger ..........78

Question 70: BSEG, BKPF, GLTO...........................79

Question 71: COEP, CSKA, CE1XXXX ...................80

Question72 : LSMW...................................................81

Question 73: Credit Checks.......................................82

Question 74: Report Painter.....................................84

Question 75: User Exits............................................85

Part II: Table & Transaction Code Reference........................................................................86

Table List.....................................................................87

Transaction Code List................................................90

INDEX.........................................................................117







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Part I: Accounts

Payable (AP)







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Question 1: Additional Log

What is the additional log in the AP payment program andhow can it be used for troubleshooting ?

A: The additional log is an important setting whenperforming a payment run. The amount of informationstored in the log can be selected (see below).

If there are any errors with the payments run, due to eithermissing or incorrect master data settings, negative

balances due to credit memo’s etc, the system will reportthese in the additional log.

Support position interviews often ask this question as a

way of determining if you know how to troubleshoot day-to-day Accounts Payable operations.







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Question 2: Master Data

How can you link customer and vendor master records and what is the purpose of doing so ?

A: On the customer master there is a field “vendor” andlikewise on the vendor master there is a field “customer”.By entering these master data numbers, a link can becreated between the AP/AR subledgers for use in thepayment program, dunning routine and the clearing ofopen items.

For example in the payment program, if a specific businesspartner is your vendor but also your customer, linking theirmaster records together will allow the open AR invoices to

be offset against the outstanding AP invoices.







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Question 3: Payment Terms

What are terms of payments and where are they stored ?

A: Payment terms are created in configuration anddetermine the payment due date for customer/vendorinvoices.

They are stored on the customer/vendor master record andare pulled through onto the customer/vendor invoicepostings. The due date derived via the payment can bechanged on each individual invoice if required

Question 4: Baseline Date

What is meant by a “baseline date” in SAP AR and AP ?

A: The baseline date is the date from which the paymentterms (specified in IMG transaction OBB) apply

Usually this is the document date on the invoice but canalso be the date of entry or posting date from the ledger







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Question 5: One Time Vendor

What are one-time vendors ?

A: In certain industries (especially where there are a high

volume of cash transactions), it is not practical to createnew master records for every vendor trading partner.

One-time vendors allow for a dummy vendor code to beused on invoice entry and the information which isnormally stored in the vendor master (payment terms,

address etc) , is keyed on the invoice itself.







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Question 6: AP Vendor Group

What factors should be considered when configuring an Accounts Payable Vendor Group ?

A: The following are determined by the creation of a new

AP vendor group (transaction OBD3)

• Whether the vendors in this group are one-time vendors – i.e. no master record is created but theaddress and payments details are entered againsteach invoice to this vendor

•

Field status group – which fields on the vendormaster are suppressed, optional or mandatory

when creating vendors belonging to this group

Additionally the vendor number ranges defined intransaction XKN1 need to be assigned to your vendoraccount groups in transaction OBAS. The decision

needs to be made whether to assign an externalnumber range (where the user chooses the masterrecord number) or an internal number range (systemassigned)







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Question 7: Payment Run

Name the standard stages of the SAP Payment Run.

A: The following steps are usually performed during thepayment run

• Entering of parameters (company codes, paymentmethods, vendor accounts etc)

•

Proposal Scheduling – the system proposes list ofinvoices to be paid

•

Payment booking – the booking of the actualpayments into the ledger

•

Printing of payment forms (cheques etc)

Variations on the above may be found in different SAPcustomers, but the interviewer will be looking for the basissteps above.







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Question 8: Payment Methods

What is the purpose of payment methods and where arethey stored?

A: Generally payment methods are one digitalphanumeric identifiers that indicate the type of paymentsmade to vendors or received from customers.

There are many standard delivered SAP entries for eachcountry.

For example for the UK, the following are pre-delivered:-







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The payment methods are stored in the vendor/customermaster record as well on vendor/customer line items. (Thedefault from master record can be changed during manualpostings)







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Question 9: Electronic Banking

Explain briefly how you can import electronic bankstatements into SAP.

A: A text file is received from the bank which is thenuploaded into the SAP system. The file contains details ofthe company’s bank movements e.g. cheques, bankinterest, bank charges, cash receipts etc. Depending on thesystem configuration SAP will attempt to book thesetransactions automatically to the correct accounts to avoidthe need for manual entries by SAP users.

Any postings which the system cannot derive automaticallycan be booked through “post-processing”







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Part II: Accounts

Receivable (AR)







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Question 10 : Residual Payments

In Accounts Receivable, what’s the difference between the‘residual payment’ and ‘part payment’ methods ofallocating cash ?

A: These are the two methods for allocating partialpayments from customers.

As an example, lets say invoice A123 exists for 100$ and acustomer pays 60$.

With partial payment, the 60$ simply offsets the invoiceleaving a remaining balance of 40$

With residual payment, invoice A123 is cleared for the full value 100$ and a new invoice line item is booked for theremaining balance of 40$.







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Question 11 : CorrespondenceTypes

What are correspondence types in AR/AP ?

A: Correspondence types are different outputs which can be printed and sent to your business partners basedaround either customer vendor or GL information.

Popular correspondence types include customerstatements, payment notices and line items lists. Within

the most common AP/AR functions (such as ‘Display vendor line items’ below there is the option to generatecorrespondence requests. At the end of the working daythese can be printed together as a batch and sent out.







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Question 12: Dunning

What is “dunning” in SAP ?

A: Dunning is the process by which payment chasingletters are issued to customers. SAP can determine whichcustomers should receive the letters and for which overdueitems.

Different letters can be printed in SAP depending on howfar overdue the payment is; from a simple reminder to a

legal letter.

The dunning level on the customer master indicates whichletter has been issued to the customer.


...deleted pages from 21 to 123






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Interview books are great forcross-training

In the new global economy, the more you know the better.The sharpest consultants are doing everything they can topick up more than one functional area of SAP. Each of thefollowing Certification Review / Interview Question booksprovides an excellent starting point for your modulelearning and investigation. These books get you started likeno other book can – by providing you the information that

you really need to know, and fast.

Explanations

ABAP - SAP ABAP Certification Review: SAP ABAP InterviewQuestions, Answers, and Explanations

SD - SAP SD Interview Questions, Answers, and Explanations

Security - SAP Security: SAP Security Essentials HR - mySAP HR Interview Questions, Answers, andExplanations: SAP HR Certification Review

BW - SAP BW Ultimate Interview Questions, Answers, andExplanations: SAW BW Certification Review

SAP SRM Interview Questions Answers and Explanations

Basis - SAP Basis Certification Questions: Basis Interview

Questions, Answers, and Explanations

MM - SAP MM Certification and Interview Questions: SAP MMInterview Questions, Answers, and Explanations

eBOOK Interview Questions, Answers, and







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SAP BW Ultimate Interview Questions, Answers, and Explanations

Key Topics Include

• The most important BW settings toknow

• BW tables and transaction code quicreferences• Certification Examination Questions• Extraction, Modeling andConfiguration• Transformations and Administration• Performance Tuning, Tips & Tricks,and FAQ• Everything a BW resource needs toknow before an interview

mySAP HR Interview Questions, Answers,and Explanations

Key topics include:

• The most important HR settings to

know• mySAP HR Administration tablesand transaction code quick references• SAP HR Certification ExaminationQuestions• Org plan, Compensation, Year End,

Wages, and Taxes• User Management, TransportSystem, Patches, and Upgrades• Benefits, Holidays, Payroll, and

Infotypes• Everything an HR resource needs toknow before an interview







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SAP SRM Interview Questions, Answers, and Explanations

Key Topics Include

-The most important SRMConfiguration to know-Common EBP Implementation

Scenarios-Purchasing Document ApprovalProcesses-Supplier Self Registration and SelfService (SUS)-Live Auctions and Bidding Engine,RFX Processes (LAC)-Details for Business Intelligence andSpend Analysis

-EBP Technical and TroubleshootingInformation

SAP MM Interview Questions, Answers, and Explanations

- The most important MM

Configuration to know- Common MM ImplementationScenarios- MM Certification Exam Questions- Consumption Based Planning- Warehouse Management- Material Master Creation andPlanning- Purchasing Document Inforecords







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SAP SD Interview Questions, Answers, and Explanations

• The most important SD settings toknow• SAP SD administration tables andtransaction code quick references• SAP SD Certification ExaminationQuestions• Sales Organization and DocumentFlow Introduction• Partner Procedures, BackorderProcessing, Sales BOM• Backorder Processing, Third PartyOrdering, Rebates and Refunds• Everything an SD resource needs toknow before an interview

SAP Basis Interview Questions, Answers, and Explanations

• The most important Basis settings toknow• Basis Administration tables and

transaction code quick references• Certification Examination Quest ions• Oracle database, UNIX, and MS

Windows Technical Information• User Management, TransportSystem, Patches, and Upgrades• Backup and Restore, Archiving,Disaster Recover, and Security• Everything a Basis resource needs toknow before an interview







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SAP Security Essentials

• Finding Audit Critical Combinations• Authentication, Transaction Logging,and Passwords• Roles, Profiles, and UserManagement• ITAR, DCAA, DCMA, and AuditRequirements• The most important security settingsto know• Security Tuning, Tips & Tricks, andFAQ• Transaction code list and table namereferences

SAP Workflow Interview Questions, Answers, and Explanations

• Database Updates and Changing theStandard• List Processing, Internal Tables, and

ALV Grid Control• Dialog Programming, ABAP Objects• Data Transfer, Basis Administration• ABAP Development referenceupdated for 2006!• Everything an ABAP resource needs

to know before an interview







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