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PROJECT A-SURE
User Training Manual
Financial Accounting ACCOUNTS PAYABLE
ADVANCE AGAINST SALARY/TRAVELING/GPF/LOANS
CUSTOMER: PTCL
IMPLEMENTATION PARTNER: SIEMENS PAKISTAN
Date: 17 November, 2007
Author(s): Siemens Pakistan Engineering Company LTD
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Document Number
Document Number Document Date
FI-AP-009.01.doc/001 17 November, 2007
Version History
Version Number Version Date Summary of Changes Ref: Minutes of Review
01 / 001 17 November 2007 NA NA
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TABLE OF CONTENTS
1. SAP EASY ACCESS SCREEN ................................................................................. 6
1.1. REQUIRED USER INPUT ......................................................................................................... 6 1.2. SAP SCREEN SNAP .............................................................................................................. 6 1.3. DESCRIPTION ....................................................................................................................... 6
2. VENDOR .................................................................................................................... 7
2.1. REQUIRED USER INPUT ......................................................................................................... 7 2.2. SAP SCREEN SNAP .............................................................................................................. 7 2.3. DESCRIPTION ....................................................................................................................... 7
3. INVOICE DATE .......................................................................................................... 8
3.1. REQUIRED USER INPUT ......................................................................................................... 8 3.2. SAP SCREEN SNAP .............................................................................................................. 8 3.3. DESCRIPTION ....................................................................................................................... 8
4. REFERENCE .............................................................................................................. 9
4.1. REQUIRED USER INPUT ......................................................................................................... 9 4.2. SAP SCREEN SNAP .............................................................................................................. 9 4.3. DESCRIPTION ....................................................................................................................... 9
5. POSTING DATE ....................................................................................................... 10
5.1. REQUIRED USER INPUT ....................................................................................................... 10 5.2. SAP SCREEN SNAP ............................................................................................................ 10 5.3. DESCRIPTION ..................................................................................................................... 10
6. INVOICE AMOUNT .................................................................................................. 11
6.1. REQUIRED USER INPUT ....................................................................................................... 11 6.2. SAP SCREEN SNAP ............................................................................................................ 11 6.3. DESCRIPTION ..................................................................................................................... 11
7. TEXT ......................................................................................................................... 12
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7.1. REQUIRED USER INPUT ....................................................................................................... 12 7.2. SAP SCREEN SNAP ............................................................................................................ 12 7.3. DESCRIPTION ..................................................................................................................... 12
8. GENERAL LEDGER ACCOUNT NO. ..................................................................... 13
8.1. REQUIRED USER INPUT ....................................................................................................... 13 8.2. SAP SCREEN SNAP ............................................................................................................ 13 8.3. DESCRIPTION ..................................................................................................................... 13
9. AMOUNT IN DOC CURRENCY ............................................................................... 14
9.1. REQUIRED USER INPUT ....................................................................................................... 14 9.2. SAP SCREEN SNAP ............................................................................................................ 14 9.3. DESCRIPTION ..................................................................................................................... 14
10. PROFIT CENTER ................................................................................................... 15
10.1. REQUIRED USER INPUT ..................................................................................................... 15 10.2. SAP SCREEN SNAP .......................................................................................................... 15 10.3. DESCRIPTION.................................................................................................................... 15
11. SIMULATE ............................................................................................................. 16
11.1. REQUIRED USER INPUT ..................................................................................................... 16 11.2. SAP SCREEN SNAP .......................................................................................................... 16 11.3. DESCRIPTION.................................................................................................................... 16
12. POST DOCUMENT ................................................................................................ 17
12.1. REQUIRED USER INPUT ..................................................................................................... 17 12.2. SAP SCREEN SNAP .......................................................................................................... 17 12.3. DESCRIPTION.................................................................................................................... 17
13. DOCUMENT NUMBER .......................................................................................... 18
13.1. REQUIRED USER INPUT ..................................................................................................... 18 13.2. SAP SCREEN SNAP .......................................................................................................... 18 13.3. DESCRIPTION.................................................................................................................... 18
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1. SAP Easy Access Screen
1.1. Required User Input Double click on "Invoice".
1.2. SAP Screen Snap
1.3. Description Either follow the Sap Menu path OR enter FB60 in the Command field to access the Invoice screen.
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2. Vendor
2.1. Required User Input Enter Vendor code OR press F4 to select vendor from drop down list then press tab.
2.2. SAP Screen Snap
2.3. Description Enter the Vendor Code of an existing vendor against which invoice is recorded.
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3. Invoice Date
3.1. Required User Input
Enter the Invoice date in the format (dd.mm.yyyy).
3.2. SAP Screen Snap
3.3. Description Specifies the issue date of the original document.
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4. Reference
4.1. Required User Input Enter the Reference
4.2. SAP Screen Snap
4.3. Description The reference document number can contain the document number of the business partner, but a different entry can also be made.
The reference document number can be used as search criteria for document display/change.
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5. Posting Date
5.1. Required User Input Enter the Posting Date in format (dd.m.yyyy).
5.2. SAP Screen Snap
5.3. Description Date which is used when entering the document in Financial Accounting or Controlling.
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6. Invoice Amount
6.1. Required User Input Enter the Amount.
6.2. SAP Screen Snap
6.3. Description This is the invoice amount field, which is user/scenario dependent. It will be any amount depending on the requirements.
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7. Text
7.1. Required User Input Enter the Text.
7.2. SAP Screen Snap
7.3. Description Here we enter the Invoice Text depending on user requirements of the invoice.
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8. General Ledger Account no.
8.1. Required User Input Enter the relevant GL account no. , press Tab.
8.2. SAP Screen Snap
8.3. Description This field contains the number of the G/L account to which the transaction figures are updated.
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9. Amount in Doc Currency
9.1. Required User Input Enter the Amount.
9.2. SAP Screen Snap
9.3. Description Line item amount in document currency.
During document entry, enter the amount manually. In the last line item, you can enter a "*" - the amount of the final line item is then the balance of all the line items previously entered.
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10. Profit Center
10.1. Required User Input Enter Profit Center OR click the dropdown list / press F4.
10.2. SAP Screen Snap
10.3. Description An organizational unit within a controlling area that represents a defined location of cost incurrence.
Its a part of a company seen as a separate area of responsibility, location or cost-accounting entity. Place at which costs occur.
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11. Simulate
11.1. Required User Input Click on "Simulate" button.
11.2. SAP Screen Snap
11.3. Description Overview of accounting document after:
• Execution of all Substitutions • Execution of all validations • Creation of automatically created line Items
Note: You can not edit a document in the simulation mode.
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12. Post Document
12.1. Required User Input Click on the Save button used as posting of document.
12.2. SAP Screen Snap
12.3. Description Posting the document will update entries in GL accounts.
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13. Document Number
13.1. Required User Input Note down the document number.
13.2. SAP Screen Snap
13.3. Description Note down the document number for future reference.
