Sap Co Real Life Sample Configuration Guide

1

CO Configuration Document

CO Configuration Document

Table of Contents

41Part-1: Organisation Structure

41.1Maintain Controlling Area

71.2Assign Company Code to Controlling Area

101.3Maintain Controlling Area

161.4Maintain Versions

201.5Change Message Control

232Part-2: Global Settings

243Part-3: Baseline Settings

243.1Profit Center Accounting

243.1.1Set Controlling Area

263.1.2Create Dummy Profit Center

283.1.3Maintain Controlling Area Setting

303.1.4Set control parameters for Actual data

323.1.5Maintain Plan Versions

343.1.6Analyze Settings

403.1.7Update Basic Settings

423.1.8Allow Balances To Be Carried Forward

443.1.9Maintain Retained Earnings Accounts

463.1.10Maintain Document Types for Local Documents

483.1.11Define Number Ranges for Local Documents

543.1.12Maintain Document Types

563.1.13Define Number Ranges for Local Documents

583.1.14Choose Accounts

603.1.15Derivation Rules for Finding the Profit Center

633.1.16Transfer FI Actual Data

653.1.17Transfer MM Actual Data

673.1.18Transfer SD Billing Documents

693.1.19Transport Settings for Actual Postings

713.2Multiple Valuation Approaches/Transfer Prices

713.2.1Maintain Currency and Valuation Profile

743.2.2Assign Currency and Valuation Profile to Controlling Area

763.2.3Create Versions for Valuation Methods

813.2.4Activate Valuation Areas for Material Ledger

843.2.5Set Up Transfer Prices in a Production System

863.2.6Multiple Valuation Approaches: Check/Execute Activation

883.2.7Basic Settings for Pricing

963.2.8Advanced Settings for Pricing

993.2.9Settings for Internal Goods Movements

1013.2.10Production Startup for Material Ledger

1 Part-1: Organisation Structure

1.1 Maintain Controlling Area

Config-ID and Title:Maintain Controlling Area

Organization/Area:CO

ERP Responsible:CO Team

File Name:CO Configuration Document - Mission Excellence.Doc

Responsibility:CO TeamStatus:Open / Closed

Header DetailsDescription:Maintain Controlling Area

Transaction Code:SPRO

Menu Path:IMG -> Enterprise Structure -> Definition -> Controlling -> Maintain Controlling Area -> Maintain Controlling Area

Client dependent settings:Yes / No

Screen Entry Details

FIELDSVALUESCOMMENTS

Controlling Area1000You can define your Controlling Area along with its description in this step.

Thereafter by double-clicking the 1000 line, basic details can be maintained as shown in next screen.


Controlling Area1000For the Controlling Area 1000, make settings as above.

1.2 Assign Company Code to Controlling Area

Config-ID and Title:Assign Company Code to Controlling Area



File Name:CO Configuration Document - PCA Project Glen mark


Header DetailsDescription:Assign Company Code to Controlling Area


Menu Path:IMG -> Enterprise Structure -> Assignment -> Controlling -> Assign Company Code to Controlling Area




Controlling Area1000In the step "Assign Company code to Controlling Area, you can assign either one on multiple company codes to your controlling area based on setting done in earlier step for Assignment Control. For assignment, click on the Assignment of company code tab appearing in the upper left screen. After this, you will get the following screen.



Company Codes1000In this screen, by pressing New Entries tab in the menu bar, you can enter the company codes to be assigned to the Controlling Area.

2000

3000

5100

6100

1.3 Maintain Controlling Area

Config-ID and Title:Maintain Controlling Area



File Name:CO Configuration Document - PCA Project Glenmark




Menu Path:IMG -> Controlling -> General Controlling -> Organisation -> Maintain Controlling Area -> Maintain Controlling Area




Controlling Area1000In this screen, you select the Controlling Area for which the various CO components are to be activated or deactivated based on the requirement. To do the same, select the controlling area and press tab Activate component/control indicators in the upper left screen. Next screen is displayed.



Year1977In this screen, you have to enter the fiscal year for which onwards the components / control indicators are to be activated. The settings are done right up to year 9999 by default & hence need not be done for each & every year as can be seen in the next screen. Double-clicking o the year line will take you to next screen.

2001



Controlling Area1000In this screen, activate the components as required. After the same is done, come back to the original screen to define the standard hierarchy for cost centers as shown next.



Controlling Area1000Now, to define the standard hierarchy of the cost centers, double click on the controlling area line. In the next screen displayed, define the standard hierarchy for the cost centers.

Screen Entry DetailsFIELDSVALUESCOMMENTS

Controlling Area1000As explained earlier, in this screen, the cost center standard hierarchy is now defined as GLENMARK. To change this hierarchy, click on the pencil on the right hand side in the same line.

1.4 Maintain Versions

Config-ID and Title:Maintain Versions



File Name:CO Configuration Document - PCA Project Glen mark




Menu Path:IMG -> Controlling -> General Controlling -> Organisation -> Maintain versions




Version0In this screen, you enter the settings for the version 0 which is default version for recording actual data and final plan data. Due to activation of ML, we have also activated version 90. For making settings for profit center accounting for the version 0 or 90, select the same and click on Settings for Profit Center Accounting tab. Following screen is displayed.

1

90



Controlling Area1000In this screen, check the boxes of online-transfer and Line items for the year 2007 to enable the system to transfer the line-item-wise data to Profit Center Accounting online for actual & planning respectively. After the settings are done click on green arrow to return back to the original screen. Again select the line for version 0 and click on Settings for each fiscal year to enter fiscal year dependent settings as shown in the next screen.



Controlling Area1000In this screen, Settings are done for enabling the integrated planning and copying of version from one to another.

1.5 Change Message Control

Config-ID and Title:Change Message Control





Header DetailsDescription:Change Message Control


Menu Path:IMG -> Controlling -> General Controlling -> Organisation -> Change Message Control




Application AreaKSIn this IMG activity you set the appearances of system messages to meet your requirements.You can do the following:

Determine the message type (error, warning, note)

Deactivate messages completely

You can also make different settings for online and background processing. This facility is to be used sparingly as it deals with the standard message control.

In the screen enter the application area for which the message control is to be changed and press enter to get next screen.



Controlling Area1000Now set the message control as required as shown above.

2 Part-2: Global Settings

No global settings were changed for PM modules

3 Part-3: Baseline Settings

3.1 Profit Center Accounting

3.1.1 Set Controlling Area

Config-ID and Title:Set Controlling Area

Organization/Area:PCA




Header Details

Description:Set Controlling Area

Transaction Code:OKKS

Menu Path:IMG -> Controlling -> Profit Center Accounting -> Basic Settings -> Set Controlling Area




Controlling Area1000Before starting any configuration for Profit Center Accounting, run this Transaction Code to ensure that you are working for correct controlling area. Specify the controlling area in this screen for which the configuration is to be done.

3.1.2 Create Dummy Profit Center

Config-ID and Title:Create Dummy profit Center





Header Details

Description:Create Dummy Profit Center

Transaction Code:KE59

Menu Path:IMG -> Controlling -> Profit Center Accounting -> Master Data -> Create Dummy Profit Center -> Create Dummy Profit Center




Profit CenterDUMMY

Controlling Area1000

NameDummy Profit Center

Long TextDummy Profit Center

Person responsible*

Department*

Profit Center GroupNon-assignFirst Create this node using TCode KCH5

3.1.3 Maintain Controlling Area Setting

Config-ID and Title:Maintain Controlling Area Setting





Header Details

Description:Maintain Controlling Area Setting

Transaction Code:0KE5

Menu Path:IMG -> Controlling -> Profit Center Accounting -> Basic Setting -> Controlling Area Setting -> Maintain Controlling Area Setting




Standard HierarchyGLENMARK

Elim. Of Int. Bus. Vol.

PCtr Local Currency Type30

Profit Center Local CurrencyINR

Store Trans. Curr.

Valuation ViewProfit center ValuationThis is due to activation of TP & ML, else Legal Valuation is maintained.

ALE Distribution MethodNo Distribution to other systems

3.1.4 Set control parameters for Actual data

Config-ID and Title:Set control parameters for actual data





Header Details

Description:Set Control parameters for actual data

Transaction Code:1KEF

Menu Path:IMG -> Controlling -> Profit Center Accounting -> Basic Setting -> Controlling Area Setting -> Activate Direct posting -> Set Control parameters for actual data




From year2007For 2001 up to 2006, since PCA was not active, line item check box is not ticked.

Locked

Line itemCheck

Online transferCheck

3.1.5 Maintain Plan Versions

Config-ID and Title:Maintain Plan Versions





Header Details

Description:Maintain Plan Versions


Menu Path:IMG -> Controlling -> Profit Center Accounting -> Basic Settings -> Controlling Area Settings -> Activate Direct Postings -> Plan Versions -> Maintain Plan Versions




Version0Above configuration has already been explained.

3.1.6 Analyze Settings

Config-ID and Title:Analyze Settings





Header Details

Description:Analyze Settings


Menu Path:IMG -> Controlling -> Profit Center Accounting -> Basic Settings -> Controlling Area Settings -> Activate Direct Postings -> Analyze Settings




In all the above screens, ensure for error messages displayed by the system, if any. Correct the errors. If no error messages are displayed, proceed to the next transaction for updating the settings in the relevant tables as shown in the next screen.

3.1.7 Update Basic Settings

Config-ID and Title:Update Basic Settings





Header Details

Description:Update Basic Settings


Menu Path:IMG -> Controlling -> Profit Center Accounting -> Basic Settings -> Controlling Area Settings -> Activate Direct Postings -> Update Basic Settings




After the transaction is executed, system will display the message The PCA control entries for Controlling area 1000 are correct. Now all the settings made for controlling area are updated by the system in its tables.

3.1.8 Allow Balances To Be Carried Forward

Config-ID and Title:Allow Balances To Be Carried Forward





Header Details

Description:Allow Balances To Be Carried Forward

Transaction Code:2KET

Menu Path:IMG -> Controlling -> Profit Center Accounting -> Basic Settings -> Balance Carryforward -> Allow Balances To Be Carried Forward




Carry-forward allowedCheckAfter ensuring the checking of radio button as above, execute. This settings enables the system to enable carry-forward of the PCA balances from one fiscal year to next after the year-end closing. The sum of P&L accounts go and sit in the Retained earning G/L account which is defined in the following step.

3.1.9 Maintain Retained Earnings Accounts

Config-ID and Title:Maintain Retained Earnings Accounts





Header Details

Description:Maintain Retained Earnings Accounts


Menu Path:IMG -> Controlling -> Profit Center Accounting -> Basic Settings -> Balance Carryforward -> Maintain Retained Earnings Accounts




Controlling Area1000In the defined retained earning account the sum total of P&L Accounts gets accumulated.

Ret. Earning A/c1112000Save.

3.1.10 Maintain Document Types for Local Documents

Config-ID and Title:Maintain Document Types for Local Documents





Header Details

Description:Maintain Document Types for Local Documents

Transaction Code:GCBA

Menu Path:IMG -> Controlling -> Profit Center Accounting -> Planning -> Basic Settings for Planning -> Maintain Document Types -> Maintain Document Types for Local Documents




Doc. TypeP0Standard SAP Doc. Type

TCCheckTransaction Currency Box

C2CheckAdditional Currency Box

C3CheckAdditional Currency Box

Balance Check0Can be 0,1 or 2 based on requirements.

3.1.11 Define Number Ranges for Local Documents

Config-ID and Title:Define Number Ranges for Local Documents





Header Details

Description:Define Number Ranges for Local Documents

Transaction Code:GB02

Menu Path:IMG -> Controlling -> Profit Center Accounting -> Planning -> Basic Settings for Planning -> Maintain Document Types -> Define Number Ranges for Local Documents




In this screen you first select the document type for which the number ranges are to be maintained. To select the document type go to Groups Maintain in the menu bar to get the next screen.



Document Type p0Check boxIn this screen check box for document type p0 is selected for which the number ranges are to be maintained. Now, select Interval Maintain to get the next screen.



Document Type p0Check boxIn this screen Enter the company code for which the number ranges are to be maintained and press enter.



Document Type GICheck boxNumber ranges are maintained year-wise. To enter the number ranges for the year 2007, first keep the cursor on the existing year and follow the above menu path. You will get the next screen.



Document Type GICheck boxEnter the number ranges against 2007 year as shown above & click on plus icon to incorporate the same in the range table. Save thereafter.

3.1.12 Maintain Document Types

Config-ID and Title:Maintain Document Types





Header Details

Description:Maintain Document Types

Transaction Code:GCBX

Menu Path:IMG -> Controlling -> Profit Center Accounting -> Actual Postings -> Basic Settings: Actual -> Maintain Document Types




Doc. TypeA0A0 is the standard SAP Doc. Type.

TCCheck boxAbove document types are maintained for Actual data posting directly in PCA.

C2Check box

C3Check box

Bal.Check0

DescriptionAs required. Save.

3.1.13 Define Number Ranges for Local Documents

Config-ID and Title:Define Number Ranges for Local Documents





Header Details

Description:Define Number Ranges for Local Documents

Transaction Code:GB02

Menu Path:IMG -> Controlling -> Profit Center Accounting -> Actual Postings -> Basic Settings: Actual -> Define Number Ranges for Local Documents




As in the case of planning, follow the same procedure to define the number ranges for Actual local PCA documents. Finally you will get the following screen.

3.1.14 Choose Accounts

Config-ID and Title:Choose Accounts





Header Details

Description:Choose Accounts

Transaction Code:3KEH

Menu Path:IMG -> Controlling -> Profit Center Accounting -> Actual Postings -> Choose Additional Balance Sheet and P&L Accounts -> Choose Accounts




For each Balance Sheet GL barring Debtors & Creditors reconciliation GLs, we have to maintain this default assignment of GL accounts to the profit center. In case user do not enter the profit center at the time of entry or it does not get derived otherwise, system picks up the profit center for that GL account from this default assignment.

3.1.15 Derivation Rules for Finding the Profit Center

Config-ID and Title:Choose Accounts





Header Details

Description:Choose Accounts

Transaction Code:3KEI

Menu Path:IMG -> Controlling -> Profit Center Accounting -> Actual Postings -> Choose Additional Balance Sheet and P&L Accounts -> Derivation Rules for Finding the Profit Center




Derivation RuleHere, you can define a derivation rule for defaulting the profit center for the combination of GL account, company code, business area & valuation area as shown in the next screen. Double-click on the derivation rule to see or maintain the derivations for profit center defaulting.



Account No.Specify the profit center for each of the combinations of the account number & co. code as shown above.

Co. Code

Profit Center

3.1.16 Transfer FI Actual Data

Config-ID and Title:Transfer FI Actual Data





Header Details

Description:Transfer FI Actual Data


Menu Path:IMG -> Controlling -> Profit Center Accounting -> Actual Postings -> R/3 Internal Data Transfer -> Transfer FI Actual Data




Company Code1000

Fiscal year2005

Period

Document No.1001994025FI Doc. No. which does not exist in CO

Document date

Posting Date

Test runCheck boxCheck for test run

List posted documentCheck boxCheck for details

Check for existing recordCheck this box if entire doc. Is not posted.

ReversalCheck boxNecessary if doc. Is partially posted in CO

Transfer from SD, MM & HR docsSometimes required to post from MM & SD modules if related transactions does not work. Execute

3.1.17 Transfer MM Actual Data

Config-ID and Title:Transfer MM Actual Data





Header Details

Description:Transfer MM Actual Data

Transaction Code:1KEC

Menu Path:IMG -> Controlling -> Profit Center Accounting -> Actual Postings -> R/3 Internal Data Transfer -> Transfer FI Actual Data




Company Code1000

Fiscal year2007

Period

Document No.78000028219MM Doc. No. which does not exist in CO

Document date

Posting Date

Test runCheck boxCheck for test run

List posted documentCheck boxCheck for details


ReversalCheck boxNecessary if doc. Is partially posted in CO, Execute. Rest of the procedure is same as shown for 1KE8 transaction.

3.1.18 Transfer SD Billing Documents

Config-ID and Title:Transfer SD Billing Documents





Header Details

Description:Transfer SD Billing Documents


Menu Path:IMG -> Controlling -> Profit Center Accounting -> Actual Postings -> R/3 Internal Data Transfer -> Transfer SD Billing Documents




Company Code1000

Sales Organisation

Distribution Channel

Division

Billing Doc. No.4200020200SD Doc. No. which does not exist in CO

Billing Date

Test RunCheck box

LogCheck boxTo view the detailed log


ReverseCheck boxNecessary if doc. Is partially posted in CO, Execute. Rest of the procedure is same as shown for 1KE8 transaction.

3.1.19 Transport Settings for Actual Postings

Config-ID and Title:Transport Settings for Actual Postings





Header Details

Description:Transport Settings for Actual Postings

Transaction Code:0KES

Menu Path:IMG -> Controlling -> Profit Center Accounting -> Tools -> Transport Customizing Settings -> Transport Settings for Actual Postings -> Transport Settings for Actual Postings




Controlling Area1000

Control ParametersCheck Box

3.2 Multiple Valuation Approaches/Transfer Prices

3.2.1 Maintain Currency and Valuation Profile

Config-ID and Title:Maintain Currency and Valuation Profile



File Name:CO Configuration Document

Responsibility:CO Team Status:Open / Closed

Header Details

Description:Maintain Currency and Valuation Profile

Transaction Code:8KEM

Menu Path:IMG -> Controlling -> General Controlling -> Multiple Valuation Approaches/Transfer Prices -> Basic Settings -> Maintain Currency and Valuation Profile




Curr/Val. Prof.ZPCACurrency & Valuation Profile maintained



Currency Type10Currency Type 10 to be maintained for Legal Valuation

Currency Type30Currency Type 30 to be maintained for Profit Center Valuation

3.2.2 Assign Currency and Valuation Profile to Controlling Area

Config-ID and Title:Assign Currency and Valuation Profile to Controlling Area





Header Details

Description:Assign Currency and Valuation Profile to Controlling Area

Transaction Code:8KEQ

Menu Path:IMG -> Controlling -> General Controlling -> Multiple Valuation Approaches/Transfer Prices -> Basic Settings -> Assign Currency and Valuation Profile to Controlling Area




C+V ProfZPCAThe assignment of the currency and valuation profiles indicates that you want to use transfer prices in the controlling area.

3.2.3 Create Versions for Valuation Methods

Config-ID and Title:Create Versions for Valuation Methods




Responsibility:CO Team + CRM TeamStatus:Open / Closed

Header Details

Description:Create Versions for Valuation Methods


Menu Path:IMG -> Controlling -> General Controlling -> Multiple Valuation Approaches/Transfer Prices -> Basic Settings -> Create Versions for Valuation Methods




Version90Version 90 is created for storing PCA view

Check boxesCheck boxesCheck on Act ,WIP/RA & variance checkboxes.



Year2007Indicates that version 90 in PCA is activated from Fiscal Year 2007

Online transferCheck the boxCheck the box

Line ItemsCheck the boxCheck the box



Version90Controlling Area settings for version 90 is maintained

Valuation ViewProfit Center ValuationVersion 90 maintained for Profit Center Valuation.

Act, WIP/RA, VarianceCheck the boxCheck the box



Year2006

2007Fiscal Year settings maintained for 2006 & 2007

Exchange Rate TypePRate type P for Standard translation for cost planning

3.2.4 Activate Valuation Areas for Material Ledger

Config-ID and Title:Activate Valuation Areas for Material Ledger





Header Details

Description:Activate Valuation Areas for Material Ledger

Transaction Code:OMX1

Menu Path:IMG -> Controlling -> General Controlling -> Multiple Valuation Approaches/Transfer Prices -> Check Material Ledger Settings -> Activate Valuation Areas for Material Ledger




ML Act.Check the boxActivate the check box for the Plant, for which ML is to be activated

Price Determination2Transaction based price determination maintained



PlantPlant CodeEnter the plant code for which customizing settings are to be checked

3.2.5 Set Up Transfer Prices in a Production System

Config-ID and Title:Assign valuation to the version





Header Details

Description:Assign valuation to the version


Menu Path:IMG -> Controlling -> General Controlling -> Multiple Valuation Approaches/Transfer Prices -> Activation -> Set Up Transfer Prices in a Production System -> Assign valuation to the version




COAr1000

Vsn0

Valuation0

C+V ProfileZPCA

3.2.6 Multiple Valuation Approaches: Check/Execute Activation

Config-ID and Title:Multiple Valuation Approaches: Check/Execute Activation





Header Details

Description:Multiple Valuation Approaches: Check/Execute Activation

Transaction Code:8KEP

Menu Path:IMG -> Controlling -> General Controlling -> Multiple Valuation Approaches/Transfer Prices -> Activation -> Multiple Valuation Approaches: Check/Execute Activation




Controlling area1000Enter the controlling area for which .

Check activation

Check the activation before you activate transfer price is to be activated.

Activate in Controlling area If the check activation is ok, select this radio button to activate valuation profile

3.2.7 Basic Settings for Pricing

Config-ID and Title:Basic Settings for Pricing





Header Details

Description:Basic Settings for Pricing


Menu Path:IMG -> Controlling -> Profit Center Accounting -> Transfer Prices -> Basic Settings for Pricing




Controlling Area1000Assign Transfer Price variant to the Controlling Area

Trans. Price Variant000Standard Transfer Price variant used

No05

10Sequence maintained wherein system will 1st look for fixed price & then % based price

ProcTP0001

TP0002Standard pricing procedures used for fixed price & % based price.



Pricing procedureTP0001Transfer Price variant for fixed prices



Pricing procedureTP0002Transfer Price variant for % based price



Transfer price to be maintainedCheck boxCondition Type TP01 for fixed price for a material



Key Combination for Plant & MaterialFor specific materialsTransfer price maintained for Captive materials


Transfer price to be maintainedCheck boxCondition Type TP02 for % based price for plant & material type



Key Combination for Plant & Material typeMaterial Type & % for mark-upTransfer price can be maintained for Key Combination for Plant & Material type

3.2.8 Advanced Settings for Pricing

Config-ID and Title:Define Price Dependencies (Condition Tables)





Header Details

Description:Define Price Dependencies (Condition Tables)

Transaction Code:8KEA

Menu Path:IMG -> Controlling -> Profit Center Accounting -> Transfer Prices -> Advanced Settings for Pricing -> Define Price Dependencies (Condition Tables)-> Maintain Condition Tables




Table990Table 990 created for plant & Mat type combination

Field CataloguePlant, Material TypePlant, Material Type activated for transfer price maintenance

Header Details

Description:Define Access Sequences


Menu Path:IMG -> Controlling -> Profit Center Accounting -> Transfer Prices -> Advanced Settings for Pricing Define Access Sequences




AcNo90Table 990 assigned to Access sequence TP0001

Tab990Table 990 assigned to Access sequence TP0001

3.2.9 Settings for Internal Goods Movements

Config-ID and Title:Define Account Determination for Internal Goods Movements

Organization/Area:PS




Header Details

Description:Define Account Determination for Internal Goods Movements

Transaction Code:OKEK

Menu Path:IMG -> Controlling -> Profit Center Accounting -> Transfer Prices -> Define Account Determination for Internal Goods Movements




Matl TypeFERT, HALB, ROHEnter the Mat types for which transfer price is required

Internal rev4010100Account code for internal sales

Chg. Stock5141010Account code for internal change in stock

Delivery from PrCtr5030030Account code for internal purchases

Header Details

Description:Define Acct Determination for Production Variances in Delivs to other Pctrs

Transaction Code:3KEL

Menu Path:IMG -> Controlling -> Profit Center Accounting -> Transfer Prices -> Define Acct Determination for Production Variances in Delivs to other Pctrs




ValCl7900Valuation class for which production orders will be settled

Prod. Variances5055020Account code for production variances in deliveries

3.2.10 Production Startup for Material Ledger

Config-ID and Title:Production Startup for Material Ledger





Header Details

Description:Production Startup for Material Ledger

Transaction Code:CKMSTART - Set Valuation Areas as Productive

Menu Path:IMG -> Controlling -> Product Cost Controlling->Actual Costing/Material Ledger-> Environment-> Production Startup-> CKMSTART




PlantNew PlantEnter the plant for which Material ledger is to be made active for production start-up

EMBED PBrush

Last changed on:Last changed by: CO TeamVersion: 0 Page:

Date:23rd April 05Page 20 of 103