SAP Business One 8.8 Refined. Simplified. Faster! May 2010 Target Audience: Existing SAP Business One customers and partners who want to know what is new

SAP Business One 8.8

Refined. Simplified. Faster!

May 2010

Target Audience:Existing SAP Business One customers and partnerswho want to know what is new and how they can benefit from it!

SAP AG 2010, Introduction to SAP Business One 8.8, GTM Rollout Services Page 2

Ease-of-Use Business Processes Crystal Reports and Analytics System Architecture and Performance Implementation and Maintenance Integration and Collaboration

Introducing SAP Business One 8.8

Our Focus

Higher productivity Lower total cost of ownership More fun to work with!

Higher productivity Lower total cost of ownership More fun to work with!

Results

SAP Business One 8.8 is availablefor any customer with a valid maintenance contract

SAP Business One 8.8 is availablefor any customer with a valid maintenance contract

Part of Maintenance


How Does SAP Business One 8.8 Benefit You?

System Architectureand Performance

Implementationand Maintenance

Crystal Reportsand Analytics

Business Processes

Ease-of-Use Higher ProductivityNew UI, intuitive system messages and troubleshooting

Simplified ReportingFull integration with industry leading reporting solution,

easy to use, implement and manage

Faster System ResponseUnified code base, system engines, application

performance improvements and new data archiving tool

Lower TCORemote support platform, upgrade wizard, software

development kit

Integrationand Collaboration

Increased ConnectivityOut-of-the-box scenarios within SAP portfolio,

tool to connect, extend and complete your solution

Enhanced Business ControlNegative invoices, down payment, units of measure,

control accounts, available-to-promise, aging report


What Customers and Partners say…

Performance has significantly improved in 8.8. Our initial tests for a customer specific situation showed that the ‘choose-from-list’ which could take 8 sec to display before, now only takes 3 sec in 8.8. Further, entering a

sales order with 100 lines in this specific site seems to take half the time as before“.

Boyum IT, SAP Business One Channel Partner in Denmark.“

I have noticed a few changes immediately. The first thing is the new pretty colors. The background is soothing to the eyes, and the new menu colors and icons have a nice updated look. The second thing is the new system message that appears at the bottom of the screen. Integration of Crystal Reports, data archiving, use of

multiple units of measurement, Tax Deducted at Source (TDS) features are all very helpful. Overall, the readability is much improved on marketing documents. In short, I am greatly impressed by SAP Business

One 8.8.

Spectra Computech, SAP Business One customer in India

“

With the new upgrade wizard, there is less preparation and work for us to upgrade our customers. It is a well secured and robust. The first customer we upgraded was done in 4 hours, including technical upgrade,

set up of configuring additional topics (bank statement processing, crystal reports) and instruction on new functionalities.

Mick de Valk, Asecom, SAP Business One Channel Partner in the Netherlands

“

One of the big advantages of the new version is the possibility to enter a negative invoice. The total value of deposit that customers return to us is sometimes higher than the purchase amount. Previously we had to make

an invoice as well as a credit invoice.

Schulp Vruchtensappen, SAP Business One customer in the Netherlands

“






Business Processes







development kit







Enhancements

Release 8.8 introduces a new user interface

with a fresh look and feel based on

extensive customer research

Rich in color, texture and dimensionality

Improved graphics and images

New UI aligned with SAP brand

Flexible switch between old and new

styles

Benefits

Engagement of the users on a more

emotional level due to the modern and

attractive look

More usable and fun to work with

New Fresh User Interface

Improved User Experience!


Enhanced System Message Handling andOnline Help

Online Help

More context-sensitive help topics added

Description of symptoms and solutions in

Online Help

Task-oriented resolution descriptions

System Message Log

Enhanced traceability of message history

Direct links to relevant help sections

Improved message text

Faster Troubleshooting through Self-Support!






Business Processes







development kit







Support for Negative Totals inA/P and A/R Documents

Enhancements:

Support of negative totals in marketing

documents

Support of negative lines in more document

types (e.g. Invoices)

Benefits:

Direct creation of invoice documents, without

checking in advance if the balance due is

positive or negative

No need for creating additional credit notes for

negative amounts anymoreNote: Negative lines is enabled globally. Negative totals are supported in all

countries except Israel, Mexico, Chile, Costa Rica, Guatemala and Panama

Simplify Your Accounting Processes!


Basic Units of Measure

Enhancements:

Usage of different units of measure (UoM) in

Purchasing documents

Sales documents

Warehouse

Definition of standard UoM for sales and

purchasing in the item master data and ability to

change the standard UoM (even when

transactions exists)

Ability to manually overwrite UoM in marketing

documents*

Benefits:

Support of more customer processes

Increased flexibility for units of measure

Enhanced basis for Add-On functionality

*please note that it is not possible to define separate price lists

Purchasing10 x

Bale (10kg)

Warehouse2000 x

Ball of wool (50g)

Sales5 x 10-pack (500g)

Sales15 x Set 1 (600g)

Sales25 x Set2 (300g)

Adaptable for Your Needs!


Accounting & Financials

Enhancements:

Optimized aging report

Newly designed single interactive screen with drill down capabilities

Flexible definition of Intervals

Ability to group by sales employee or vendor

Ability to show/hide future remit

Improved gross profit calculation

Gross profit calculation for service documents

Ability to modify gross profit in existing documents

Ability to calculate gross profit and present results in sales and assembly bill of materials (BOM)

Better Support For Your Account Receivable Processes!


Available to Promise Inventory Status (ATP)

Enhancements:

Overview of forward-looking inventory

projections based on production or purchase

orders

User-friendly access with right click in each

document (e.g. access while processing

marketing documents)

Enhanced item availability check

Benefits:

Enhanced control of your inventory through

increased transparency into current and future

stocks

Ability to make accurate commitments to

customers as to when a product can be

delivered

Elimination of the risk of stock-outs

Accurate Customer Delivery Planning!


Further Business Logic improvementsSales and Purchasing

Enhancements:

Detailed address storage in marketing documents

Item availability now includes basic ATP report

Enhancements in document generation wizard

Partial delivery capabilities

More sorting criteria and settings

Ability to copy exchange rate to target document

Enhanced down payment request

Introduction of interim account

Partial payments functionality

Ability to close partially paid down payments

Interactive down payment to draw window screen

Increased Flexibility to Fulfill Your Needs!


Further Business Logic improvements Accounting & Financials

Enhancements:

Improved control accounts on document level

Payment wizard enhancements with additional filter criteria

Additional change log for house banks, tax groups, freight and more

Benefits:

Ability to distinguish between different control accounts at document level

More flexible handling of payment process with help of payment wizard

Increased scope for audits

Flexible Accounting to Meet Your Needs!


Further Business Logic improvements Inventory

Enhancements:

Pick and pack

Ability to release quantity to fall in negative inventory

Credit limit check

Serial and batch numbers

Streamlined handling

Handling of batches in multiple warehouses as one object

More Flexibility to Operate the Way You Want!






Business Processes







development kit







Integrated Crystal Reports (1/5)User Experience

Enhancements:

Seamless integration of industry leading

reporting solution and SAP Business One

Variety of layouts and graphical presentation

options

Improved design capabilities

User-friendly preview options like magnifier,

page browsing, multiple preview windows, etc.

Interactive reporting and drill down (see next

slide)

Benefits:

Simplified reporting and analysis of business

critical information

Easy design of layouts and reports that

completely match your corporate identity style

Faster Information Access and Analysis!


Integrated Crystal Reports (2/5)Interactive Reporting Analysis

Enhancements:

Zoom-in and out

‘Find text’ search option

Direct link from report to SAP

Business One

Drill down capabilities and navigation

with grouped data tree

Export functionality to many formats

(XML, XLS, …)

On-report sorting, filtering and

reformatting

Benefits:

Easier and faster information access

Increased transparency

Easy export of data in common

formats for external processing

Drill DownDrill Down

Better Control of Your Business!


Integrated Crystal Reports (3/5)Report and Layout Management

Enhancements:

Centralized access to both PLD and CR layouts

Easy import of CR layouts and reports provided by other

sources (incl. update of data source location)

Export of CR layouts and reports

Master layouts can be used to generate the layouts for

different types of marketing documents

One free Crystal Reports Designer license

Easy definition of selection criteria dialog boxes with

SAP Business One look & feel

Seamless bidirectional integration with CR add-in

Benefits:

Continued support of PLD while transitioning to CR

Easier creation of advanced layouts and reports

Time saving from leveraging reports from other sources

More skilled people available due to industry standard

Easy and fast roll-out of standard reports and templates

to multiple sites and companies

Spend Less Time on Managing Reports!

*PLD: Print Layout Designer


Integrated Crystal Reports (4/5)Print Sequence

Enhancements:

Ability to print different types of marketing

documents with different layouts, on different

printers, in one single step, via the new ‘Print

sequence’

Benefits:

Improved process automation for printing

marketing documents

Simultaneous printing of different marketing

documents within the same process (e.g.

invoice, sales order confirmation, packing list

& delivery note, and address label)

Sales OrderDocument

Sales InvoiceDocumentOne action

prints them allOne action

prints them all

You can define Print Sequences according to your needs

Invoice Sales OrderConfirmation

BookkeeperColour Printer

SalesBW Printer

Packing List &Delivery Note

WarehouseBW Printer

Address Label

LogisticsBW Printer

Optimize Document Printing Flows!


Integrated Crystal Reports (5/5)Xcelsius (Requires Additional Purchase of License)

Capabilities:

Easy creation of interactive dashboards from Microsoft Excel or a live data source

Export of your dashboard into familiar formats – Microsoft Office, Flash (SWF) files, Adobe PDF and Adobe AIR

Embedding of Xcelsius flash objects in your CR layouts and reports, or deployed web services

Real-time data interaction

Move the cursor over the dashboard for interactive experience!Move the cursor over the dashboard for interactive experience!

Interactive Analysis for Improved Decision Making!

Interactive Xcelsius model. Please place in presentation mode (F5).

Benefits:

Display of business data

in stunning visualizations

Increased readers

engagement due to

capability to interactively

explore reports

Faster answer to

business questions and

with fewer reports

Easy to conduct ‘what if’

analysis






Business Processes







development kit







Enhancements:

The source code in multiple areas of the software has been rewritten to consolidate and streamline functionalities that has been added over the years

Introduction of ‘Engines’ for serial & batch, inventory valuation and gross profit functionality have been introduced

Benefits:

Increased robustness, stability and performance

of the application for the users, thanks to a lower

complexity in the source code

Enablement of a quicker support delivery of SAP

and its development partners, when source code

changes are required

The new ‘engines’ are platforms for future

enhancements of SAP Business One capabilities

Part of Source Code Has Been Rewritten

Increased Robustness and Stability


Single Code Base for all Localizations[Merged A and B Clusters]

Reduces the complexity of integrating offices around the world

Considerable savings in the deployment effort for installations in multiple locations

Reduces the cost of supporting and maintaining the software, e.g. timely fixes and upgrades across locations leads to reliable systems

Same functionality, documentation and online help available globally

Chile

Lower Complexity and TCO for Multi Country Landscapes


Performance Improvements

Enhancements

Enhancements made to locking of data tables

Optimization of frequently used SQL queries

Introduction of caching and statement pooling mechanism check

Enhanced grid line insertion and progress bar refreshment

Result Examples*

Five users working concurrently in sales and purchasing:

about 80% efficiency improvement through faster system response

Adding based marketing documents: 20-50% faster

Running balance sheet: 80- 90% faster

Copying from marketing documents: 20-40% faster

‘Choose from’ lists: 10-20% faster

Depreciation of fixed assets: 97% faster

SDK: retrieving data from cell using new matrix interface: 80% faster

* Results based on benchmark tests in SAP labs* Results based on benchmark tests in SAP labs

Complete Your Tasks Faster!


Data Archiving

Data Archive Wizard:

Removes chained transactional data related to

closed financial periods from the productive

database

Simulates the run prior to execution with

estimation of database size reduction

Creates a copy of the current database to have

access to historical data

Benefits:

Improved utilization of productive database

Leaner and faster system performance

Lowered TCO:

Faster and smaller backups

Faster upgrade, lower maintenance

effort

Data Archiving removestransactional data

Data Archiving removestransactional data

Productive Database(Prior to data archive run)

Productive Database(after data archive run)

Enhanced System Performance and Management!






Business Processes







development kit







Remote Support Platform (RSP)

Send automatic health check queries to identify potential system issues

Automatically send fixes to heal detected issues

Notify partner

Collect information about installation, data load, disk space usage,

previously performed back-ups etc.

Remote support platform for SAP Business One is an automated tool that checks customers’ system and database against operational best practice, thus ensuring customers end-to-end business

Proactively identifies and prevents potential system issuesSecures day to day business operationsReduces IT support and maintenance costs, which results in lower TCO

Remote support platform for SAP Business One is an automated tool that checks customers’ system and database against operational best practice, thus ensuring customers end-to-end business

Proactively identifies and prevents potential system issuesSecures day to day business operationsReduces IT support and maintenance costs, which results in lower TCO

SAP & Partner SupportSAP Business One RSP

@

Reduced IT Dependency and Maintenance Cost

Healing Tasks

System Status Reports

Incident Processing

Health Checks

Patch Distribution


Enhancements:

Fully guided, automated upgrade process

Non destructive database pre-upgrade readiness check

Batch driven database upgrade

Automatic backup of databases

Automatic upgrade of software components

Guidance to solve issues if required

Benefits:

Faster and easier upgrades with shorter downtimes

Reduction of upgrade complexity and risks involved, while ensuring data integrity, preventing data-loss and eliminating human mistakes

Reduction of IT support and maintenance costs

Upgrade Wizard

Simpler, Safer Upgrades!


Accelerated Implementation Methodology (AIP)

Proven Implementation Methodology specifically for SAP Business One

■Eliminates surprises and overruns in time or budget(Go live in 2 to 8 weeks)

■Enables straightforward migrations and integration, with few interruptions and low user stress

■Increases project transparency

Proven Implementation Methodology specifically for SAP Business One

■Eliminates surprises and overruns in time or budget(Go live in 2 to 8 weeks)

■Enables straightforward migrations and integration, with few interruptions and low user stress

■Increases project transparency

Results in Lower Implementation Costs and Rapid ROI!


Software Development Kit (SDK)

More Powerful SDK for Faster and Easier Development

Enhancements:

Functional enhancements

New objects

Increased usability

Extended security

Access to User Defined Objects

Clearer system messages

Increased performance

The SAP Business One Software Development Kit (SDK) allows programmers to easily interface 3 rd party applications with SAP Business One both on the database and the user interface level. It is an ideal platform for partners and customers to extend the core functionalities of SAP Business One by building fully integrated

industry specific or horizontal solutions.


SAP works closely with selected software solution partners to develop simple, proven, and affordable industry-specific solutions. These solutions are developed on the SAP Business One development platform and are seamlessly integrated

to SAP Business One and certified as such by SAP to ensure quality.

Proven Industry Solutions

Our Software Solution Partners (SSP’s) offer more than 70 SAP certified Industry Solutions

Automotive

Chemicals

Consumer Products

Engineering, Construction &

Operations

Healthcare

Higher Education &

Research

High Tech

Industrial Machinery &

Components

Media

Mill Products

Professional Services

Retail

Wholesale Distribution

Benefit from Proven Solutions Designed for Your Industry


Broader Community Access

Benefits:

Free access to knowledge and expertise of thousands of active contributors, virtually 24 hours a day

Ask questions and get instant answers, often in minutes

Meet and collaborate with others, and share your own thoughts

Use full-text search capability to quickly find what you are looking for

Download whitepapers, abstracts, templates, example code and other helpful material related to your SAP Business One solution

Access FAQ’s, tips & tricks, SAP Business One Wiki and other useful information

Available globally in English, Spanish, Portuguese, Chinese, German

Website: http://www.sdn.sap.com/irj/sdn/businessone

Instant Access to Knowledge and Best Practices






Business Processes







development kit







Integration of SAP Business One via B1iSN with other ERP Systems

Seamless integration between local SAP Business One installations and central SAP Business Suite installation*

Rich and proven out-of-the-box scenarios enable rapid set-up within short time

Flexibility of the technology allows easy customization and extendibility

Lightweight architecture requires minimal skill set, and reduces maintenance*B1iSN can also be used for integration with other systems of your Ecosystem with proven standards (e.g. web services)

Reliable and Affordable Integration of Your Ecosystem


SAP B1iSNOut-of-the-Box Scenarios with SAP portfolio

Capabilities

Integration technology to eliminate multiple application

interfaces and intervention points

Integration using preconfigured content, including data

transformation rules and routing rules defining interactions

between systems

Develop integration solutions based on preconfigured

content, or create new solutions with built-in step-by-step

procedures

Benefits

Improve operational efficiency and productivity

Enhance organizational control through centralized

information management and corporate-wide visibility

Lower total cost of ownership by using an affordable, user-

friendly solution with low cost of integration and support

Increase profitability by optimizing sales, marketing, and

service functions

Enhance ongoing technical support through a single point of

contact for all your application issues

Out-of-the-Box Integration For Fast ROI!

Inter-Company Purchasing – Sales from Central Stock

Other scenarios currently available Out-of-the-Box: Master Data Distribution – Product Master Data Distribution – Customer Inter-Company Purchasing – Sales from Local Stock Customizing Distribution Management Reporting – Sales Analysis

OrderOrder

Delivery


SAP Business One 8.8 Availability

General Availability since May 2010

Install and benefit NOW!

Plan Your Update!


Thank you!


Appendix


SAP Business One Releases Supported for

Upgrade by 8.8 Upgrade Wizard:

SAP Business One 2005 A SP01 (PL >= 53)

SAP Business One 2005 B (PL >= 46)

SAP Business One 2007 A (PL>= 48)

SAP Business One 2007 B (PL >= 11)

SAP Business One 2007 A SP01

To upgrade a lower release, first upgrade to2005 A SP01, 2005 B or 2007 A/B

Prerequisites SAP Business One Server:

MS-SQL Server 2005 or 2008

Windows Server 2003 or 2008

1GB RAM

Effort

Depends on many factors of your individual setup; please contact your partner for individual estimate

Technical Upgrade Information


Further Business Logic improvementsSupport for Legal Compliance

Enhancements

EU Sales report for EU

Tax Deducted at Source (TDS and eTDS) for India

Ability to modify posted sales and purchasing documents (France and Mexico)

Customs calculation on landed cost

Intrastat Enhancements for EU

Continuous Adoption to Support You for Legal Compliance


New and Enhanced SDK Features – DI-API

• DNF/NCM Codes (Brazil)

• TDS certificate series

• nature of assesses(India)

• sections (India)

• DNF/NCM Codes (Brazil)

• TDS certificate series

• nature of assesses(India)

• sections (India)

• Support uploading CR layout and templates files as “blobs”

• More system permissions added

MRP:

• Sales Forecast Enhancements

Human Resource

• Employee Role

• Department

• Branch

• Support uploading CR layout and templates files as “blobs”

• More system permissions added

MRP:

• Sales Forecast Enhancements

Human Resource

• Employee Role

• Department

• Branch• Discount Groups

• Drafts in Inventory Transfer

• Hierarchies and Expansions

• FIFO Layers In Inventory Revaluation

• Discount Groups

• Drafts in Inventory Transfer

• Hierarchies and Expansions

• FIFO Layers In Inventory Revaluation

• Sales Opportunity Competitors

• Opportunity Reason

• Opportunity Interest

• Opportunity Source

• Sales Opportunity Competitors

• Opportunity Reason

• Opportunity Interest

• Opportunity Source

• Service Calls Statuses

• Service Calls Problem Types

• Service Calls Types

• Service Calls Origins

• Solution Status

• Service Calls Statuses

• Service Calls Problem Types

• Service Calls Types

• Service Calls Origins

• Solution Status

• Profit Centers

• Distribution Rule

• Dimensions

• Profit Centers

• Distribution Rule

• Dimensions

• Card Properties

• Predefined Text

• Dunning Terms

• States

• Attachment Paths

• Cash Discount Polices

• Card Properties

• Predefined Text

• Dunning Terms

• States

• Attachment Paths

• Cash Discount Polices

Administration

Financials CRM Sales Opportunities

Inventory Country Specific

Other



SDK Enhancements

• Obtain the skin style chosen in Administration

• Obtain the skin style chosen in Administration

• Data and Metadata support via xml.

• Numeric Formats for grids

• Sorting capabilities for grids

• Get Cell Specific

• Data and Metadata support via xml.

• Numeric Formats for grids

• Sorting capabilities for grids

• Get Cell Specific

• A new item type that provides the functionality of a button and combo box in a single item

• A new item type that provides the functionality of a button and combo box in a single item

Button Combo Grid Skin Style

• UDO Access – add/update/delete UDO records from DI API

• UDO Archiving – archive UDO records that are no longer needed

• UDO Access – add/update/delete UDO records from DI API

• UDO Archiving – archive UDO records that are no longer needed

• RecordSet enhancements

• GetCellSpecific - retrieves cells data.

• General performance enhancements due to Core functionality changes.

• RecordSet enhancements

• GetCellSpecific - retrieves cells data.

• General performance enhancements due to Core functionality changes.

• Error messages improvements : Clearer messages with additional description.

• Error messages improvements : Clearer messages with additional description.

UDO Performance Error Messages

UI-API

Functional and Performance



Solution Packager

Enhancements:

New tool for packaging pre-configured industry solutions

New tool for packaging pre-configured SAP Business One set-up

Includes layouts, local and industry specific settings, UDF’s, add-ons, chart of accounts and more

Easy to use packages to create new pre-configured companies

Benefits:

Allows developing partners to easily package a complete solution

Allows customers and partners to easily implement a partner industry solution.

Enables customers to create a master company and easily copy & deploy it to subsidiaries and/or separate installations

+ + +

Easy to installIndustry Solution

Easy to installIndustry Solution

Easy roll-out to subsidiaries and multi site

environments

Easy roll-out to subsidiaries and multi site

environments

Add-On’s

Pre-configured settings, layouts,

GL schemeAdditional Solution

Documentation

Note: Currently the Solution Packager can build packages for the following localizations:

Australia/New Zealand, Brazil, Germany, Spain, France, United Kingdom, India, Italy, Mexico, United States

Quick and Flawless deployment

PackagePackage


Advantage Solution•Highest level of SAP award for horizontal solutions•Solution meets highest level of SAP criteria's•SAP labs runs consistently typical end user scenarios with every new SAP Business One patch

Benefits:•Ensured quality and compatibility with new patches

•Highest level of SAP award for industry solutions•Solution meets highest level of SAP criteria's•SAP lab runs consistently typical end user scenarios with every new SAP Business One patch

Benefits:•Ensured quality and compatibility with new patches

Certified Solutions fromSoftware Solution Partners

Horizontal SolutionDesigned to cover cross-industry needsRecognized as Horizontal Solution in SAP Ecosystem

• Solution meets next level of SAP criteria• Proven solution with customer references

Industry SolutionTailor-made solutions for a specific industryRecognized as Industry Solution in SAP Ecosystem

• Solution meets next level of SAP criteria• Proven solution with customer references

Certified Add-OnCertified technical integration with SAP Business One

Mandatory basis for all types of validations

Val

idat

ion

Sta

ndar

ds I

ncre

ases

Qua

lity

SAP Validation Ensures the Quality of Your Solution


New and More flexible Licensing Model

Enhancements:

Introduction of new user types

Ability to run multiple license files on a single license server

Benefits:

Extensive coverage of user types provides more affordable licensing alternatives aligned with customer needs

Reduction of servers needed to run license files, by running them on a single license server

More Flexibility to Fit Your Needs


Enhancements:

Login of end users only to assigned databases

Stricter password rules

Introduction of the Site User for performing general tasks such as registering new databases and security configurations

Support of advanced encryption algorithms and mechanisms for stronger protection of customer data

Ability to limit queries to read only access with authorization profile

Benefits:

Increased data security

Quicker login procedure

Improved support for multi company landscapes

Security Enhancements

Increased Data Security and Simplified Login


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