Check Depositing entry

1) When goods sales to customersCustomer account To Sales account

2) When check received from CustomersCheck deposit account To Customer account

3) When deposit check is clearBank Account To Check deposit account

Check issue entries

1) When goods purchased from VendorPurchase accountTo Vendor account

2) When check issued to vendorsVendor accountTo check issue account

3) When issued check is clearedCheck issue AccountTo Bank Account

Go to FS00 Create the following GL accounts

1) HDFC Bank Account – Under Assets2) HDFC Check deposit account – Under Assets3) HDFC Check issue Account - Under Liabilities

Note: When you create the Check deposit and Check issue account Activate the opening item Management check box in control data tab

Create HDFC Bank as House bank (FI01)Note: Refer the House bank creation procedures

Check Deposit Setting

Path: Spro → Img → Financial Accounting new → Bank Accounting → Business Transaction → Check deposit

Define Posting keys and Posting rules for Check Deposit

Chart of Account – CHACClick on new entries Create Account SymbolAccount Text T1CD Check DepositPress enter key and SaveDouble click on Assign account to Account symbolClick on new entries

Account symbol Account mode Currency GL Account T1CD + (for all bank) INR Check deposit accountPress enter key and Save

Double click on create key for posting rulesClick on new entriesPosting rules Text T1CD Check depositPress enter key and Save

Double click on define Posting rulesClick on new entriesPosting rule – T1CDPosting area – 1 (Bank account)Debit CreditPosting key – 40 Posting key - 15Acct Symbol – T1CD

Documents type - DZPosting type – 3 (Post subledger)Press enter key and SaveCome back four times

Create and Assign Business transaction (OT53)

Path: Same

Click on New entriesTransaction + - Post rule Text T1CD + T1CD Check DepositPress enter key and Save

Go to FD01 Create a Customer accountGo to F-22 Post Customer invoice with 100000 on 15-08-09 (Note the invoice Number)

Check Depositing Procedures (FF68)

Now a check received from customer 100000 on 20-08-09 and Deposited in HDFC Bank

Path: Sap easy access → Accounting → Financial accounting → Banks → Incomings → Check deposit → Manual entry

Company code - TAST House bank – HDFC Account ID – CURRGroup – 00001 Transaction – T1CD Post date – 20-08-09Value date – 20-08-09Currency – INRActivate Bank posting only Bank posting Session – UbaidSub-ledger Session – UbaidPress enter keyAmount Check no Issuer Banking key Document No Invoice No 100000 123 Customer Num 888 Give Docu No Give InvoiPress enter key two times and Save

Printing

Go to check deposit transaction in menu bar → Print → Individual listOutput devise – LP01Number of Copies – 1Click print preview tabCome back for posting

For posting

Now go to System in menu bar → Services → Batch input → Session → Select your SessionSelect Process/for ground Click on process tabPress enter key again Press enter keyBusiness area – TAMU (Tick mark)Press enterSearch term - Customer – Customer reference number (tick mark) (tick mark)Business area – TAMUPress enter keyCome back wise

Now go to FB03 for documents display check the latest documents in DZ Documents type

Display of check deposit balances

Go to FS10N for display of GL balances GL – Check Deposit AccountCompany code - TAST Fiscal year – 2009

Business area – TAMUPress F8 for execute

Display of Check Deposit status

Go to FBL3N for display changed line items GL – Check deposit accountCompany code – TASTSelect all item radio bottonNote: Now it will be shown as an open item. When deposited check clear at that time it will be shown as Cleared item

Check issue Procedures

Go to F-43 Post vendor invoice 50000 on 20-08-09

Issue the 50000 check against the above invoice on 20-08-09

Go to F-53

Documents date – 20-08-09 Type – KZ Company code – TASTPosting Date – 20-08-09 Period – 04 Currency – INRDocument header text – Vendor Std PaymentsClearing text – Vendor std paymentsBank dataAccount - HDFC Check issue Account Business area – TAMUAmount - 50000Text – Vendor std paymentsOpen item selectionAccount - Vendor AccountClick on process open item tabActivate the clearing invoice line item Simulate and Save

Note: Now the amount in check issue account shown as an Open item. It will clear only after receiving Bank reconciliation Statements (BRS) from the Bank

BANK RECONCILIATION STATEMENTS (BRS)

Settings in Img

Path: Spro → Img → Financial Accounting new → Bank Accounting → Business Transaction → Payment transaction → Manual bank statements

Define Posting keys and Posting rules for Manual bank statements

Click on new entries Chart of Accounts - CHACClick on new entries Create Symbol Text T1DC Deposit Clearing T1IC Issued Clearing T1BC Bank ChargesT1MB Main BankPress enter key and SaveDouble click on Assign Accounts to Account symbolClick on new entries Account Symbol Account Mode Currency GL Accounts T1DC + INR Check Deposit AccountT1IC + INR Check Issue AccountT1BC + INR Bank Charges AccountT1MB + INR HDFC Bank AccountPress enter key and SaveDouble click on create keys for posting rulesClick on new entriesPosting rules Text T1CD Deposit clearingT1IC Issued ClearingT1BC Bank chargesT1MB Main BankPress enter key and SaveDouble click on Define posting rulesClick on new entries

1) Posting rule – T1CDPosting area – 1Debit Posting key – 40Account symbol – T1MBCredit No need for posting keyAccount symbol – T1CDDocument type – SAPosting type – 5 (credit clear GL account)Press enter key and SavePress F8 for next entry

2) Posting rule – T1ICPosting area – 1Debit No need for Posting key

Account symbol – T1ICCredit Posting key - 50Account symbol – T1MBDocument type – SAPosting type – 4 (clear debit GL account)Press enter key and SavePress F8 for next entry

3) Posting rule – T1BCPosting area – 1Debit Posting key – 40Account symbol – T1BCCredit Posting key - 50Account symbol – T1MBDocument type – SAPosting type – 1 Press enter key and SaveCome back five times

Create and Assign Business transaction (OT52)

Path: Same

Click on new entriesTrans +- Post rule Text T1CD + T1CD Deposit Check ClearingT1IC - T1IC Issued Check ClearingT1BC - T1BC Bank ChargesPress enter key and SaveCome back wise

Bank Reconciliation (For deposit check clearing) (FF67)

Path: Sap easy access → Accounting → Financial Accounting → Banks → Incomings → Bank statements → Manual entry

Company code - TAST House bank – HDFC bank Account ID - CURRStatements Number – 00001 Statements Date – 15-09-09Closing balance – 100000Activate Bank posting onlyBank posting session - UbaidSub-ledger session – UbaidPress enter key

Trans Value date Amount T1CD 15-09-09 100000 (Total deposit check amount)Press enter key and SaveGo to Bank statements in Menu bar → Post → Individual statementsRun the Session

Now Go to FB03 for documents display. Check the latest documents in SA documents type

Now Go to FBL3N Check the Check deposit account status. Now it will be shown as Cleared itemsNow Go to FS10N Check the HDFC Bank balance it will be 100000

Bank Reconciliation ( Check issue clearing) (FF67)

Path: Sap easy access → Accounting → Financial Accounting → Banks → Incomings → Bank statements → Manual entry

Company code - TAST House bank – HDFC bank Account ID - CURRStatements Number – 00002 Statements Date – 20-09-09Opening balance - 100000Closing balance – 49500 (49500 = 100000-50000 (Check issue)-500 (Bank Charge))Posting date – 20-09-09Activate Bank posting onlyBank posting session - UbaidSub-ledger session - UbaidPress enterTrans Value date Amount T1IC 20-09-09 -50000T1BC 20-09-09 -500Press enter key and SaveGo to Bank statements in Menu bar → Post → Individual statementsRun the Session

Now Go to FS10N Check the HDFC Bank balance it will be 49500

Now Go to FB03 for documents display. Check the latest documents in SA documents type

Now Go to FBL3N Check the Check deposit account status. Now it will be shown as Cleared items

Check Bouncing (Check rejected without Sufficient balance)

Go to F-22 Post Customer invoice with 80000 on the 15-08-09 Now Go to FBL5N Check the Customer status Now it will be shown as an open item

Check received from Customer 80000 on 15-08-09 and this check was deposited in HDFC Bank account

Go to F-28 Post the following documents

Documents date – 15-08-09 Type – DZ Company code – TASTPosting date – 15-08-09 Period - 04 Currency - INRDocument header text – Check depositClearing text – Check depositBank DataAccount - HDFC Check Deposit AccountBusiness area – TAMU Amount – 80000Text – Check DepositOpen item selectionAccount – Customer AccountClick on Process open item tabActivate the clearing line item. Simulate and Save(Note on the Payment documents Number 1400015)Go to FBL5N Check the Customer Status now it will shown as Cleared itemOn 16-08-08 we got a message from bank “ the deposit check was bounce”Now we are canceling the deposit check with Reset Cleared item