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Version 1 – June 2014
SANOFI ESOURCING PLATFORM
USER GUIDE FOR SUPPLIERS
Version 1 - June 2014
Auteur : Henri RAPENOMANJATO
Version 1 – June 2014 2
1. Access to the platform ........................................................ 3
a) Identification .............................................................................................................................. 3
b) SSR : Supplier Self Request ......................................................................................................... 4
c) Cockpit ........................................................................................................................................ 8
2. Projects - Tender ............................................................... 9
a) Access to a tender ...................................................................................................................... 9
b) Project information .................................................................................................................. 10
c) Questionnaires/Grid ................................................................................................................. 12
d) Document ................................................................................................................................. 13
e) Project forum............................................................................................................................ 16
3. Contacts/Support ............................................................17
Version 1 – June 2014 3
1. Access to the Sanofi eSourcing platform
a) Identification
The first step is to connect to the platform by using the link / URL address and access codes
you have received via email.
The first time you connect to the platform, you will be asked to:
Follow the SSR process (I. b).
Change your password. Please respect the rules displayed on your screen regarding
the password structure. Click “Validate password” in order to save your new password.
Check your personal data (contact details, password, language, currency, etc).
2. Enter your login and password
1. Please choose your
language (14 languages
are available)
If you forgot your
password, click on
“Forgot your
password”.
Enter your login name
and your email
address and a
temporary password
will be sent to you.
Version 1 – June 2014 4
b) SSR: Supplier Self Request
Any supplier who has been invited to register in the platform must do the SSR process.
You will receive two emails. One of them will give you your login and a link to the platform. A
temporary password will be given in the second email.
FIELDS MARKED WITH A RED ASTERISK ARE MANDATORY.
Once you have click on the link, you will start the SSR process:
PERSONAL INFORMATIONS
Each tab represents a
step of the SSR process.
You must follow the
order of the steps. Please inform your
company and personal
informations.
COMPANY’S CONTACTS
You can add a
new contact.
Your account.
Version 1 – June 2014 5
COMPANY ADRESSES
You can add on address or more. For example:
Corporate address and industrial site.
CERTIFICATE
If you have one or several certificate,
please add it or them here.
DOCUMENTS
Define the type of your document and name it.
Select and upload
your document.
Version 1 – June 2014 6
Further informations
Double click on the title to open a questionnaire.
Please answer to the whole questionnaire.
Once you finish filling
the questionnaire,
please click on publish.
Supplier self-registration form
To be registered, you must answer to the
Supplier Self Registration form (available
on Step 6).
Version 1 – June 2014 7
REFERENCES
Please add here your references.
TERMS AND CONDITIONS
Click on the
document title to
download it.
Click on Accept to finish the
SSR process.
To be registered, you must
download, read, print, sign
each document and send them
to Sanofi.
Version 1 – June 2014 8
c) Cockpit
Once you log in, you access to the Sanofi eSourcing platform (cockpit).
As you can see below you have two ways to access to several functions.
To access to your personal informations.
By clicking here you can add or
remove a tab on your homepage.
By clicking here, you can
customize your tab by adding or
removing relevant content(s).
Cockpit
Tender
Auction
Logout
Version 1 – June 2014 9
2. Projects - Tender
a) Access to a tender
To view all projects/tenders where you are invited, click on RFX.
To access to a project, please place your mouse on the project you want to open:
Once you click on RFX – project list, the list of
projects where you are invited to is displayed.
This action menu will display. Then
click on Open to access to the tender.
Version 1 – June 2014 10
b) Project details
Once you open a project, you will access to the following page:
First of all, you will have to accept
the Non-Disclosure Agreement.
To download the NDA document,
please click on its name in bold.
To accept the NDA:
Check “I have read...(NDA)”.
Check the NDA document.
Click on Accept.
Version 1 – June 2014 11
Then you access to these tabs:
You will find on this page the project information.
This project contains four tabs
where you:
Can find the project details
(Project details).
Download and Upload
documents (Documents).
Answer to a questionnaire
or place values in a grid
(Tender elements).
Ask questions to the buyer
(Project forum).
Version 1 – June 2014 12
c) Questionnaire/Grid
To access to a questionnaire or a grid please click on Tender Elements.
Once you have answer to the grid or the questionnaire, please click on “Save as draft” and then on
“Publish all tabs”. “Publish all tabs” will warn the buyer that you have answered to the tender element.
Once the grid or questionnaire
is filled, please click on publish
to validate.
To answer to a tender element,
please place your mouse on
the grid/questionnaire.
This action menu will display, and
then please click on “Place values”.
Version 1 – June 2014 13
d) Document
To access to the project documents, please click on Documents.
To download the documents:
1. Select the documents to
download by ticking the
check box.
2. Place your mouse on your
selection, an action menu will
display. Click on Download.
Version 1 – June 2014 14
To upload a document(s):
This page will display:
Click on the dynamic
menu. Then click on
“Upload document”.
Click on “Parcourrir” to find
the document to upload.
PLEASE DO NOT NAME ANY FOLDER
WITH YOUR COMPANY NAME.
Thank you.
Version 1 – June 2014 15
Then click in the dynamic menu, upload:
Your documents have now been uploaded with success.
Version 1 – June 2014 16
e) Project forum
To access to the project documents, please click on Project forum.
Please click here to ask a new question.
Version 1 – June 2014 17
3. Contacts – Support
For any questions regarding the functioning or/and the use of the Sanofi-Aventis eSourcing
platform, please find below the contact details privileged:
French: +33 1 72 03 23 32
German: +49 89 54 99 86 537
Spanish: +34 931 838 917
Italian: + 39 02 99 34 91 97
Chinese: +86 21 51 18 63 17
Portuguese:+55 (11) 30 74 29 92
North America : +1 64 62 01 45 69
Email address eSourcing Support : [email protected]
Contact
support