Sanitizing/Editing Technical Documents Course Technical Documents Course Guidebook ... Sanitizing/Editing Technical Documents Course Guidebook ... , briefs and briefing notes,

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<ul><li><p>Sanitizing/Editing </p><p>Technical Documents Course </p><p> Guidebook Revision 1 </p><p>October 26, 2015 </p><p>www.fdesolutions.com 12962 Pinecrest View Court </p><p>Oak Hill VA 20171 </p><p> Lead Instructor: Mr. Michael K. McCloskey </p><p>Assistant Instructor: Mrs. Jamie M. McCloskey Office: (703) 860-8112 Cell: (703) 627-6302 Fax: (703) 860-1295 </p></li><li><p>Sanitizing/EditingTechnicalDocumentsCourseGuidebook,Rev1,dated26Oct2015</p><p>MichaelK.andJamieM.McCloskey</p><p>2015,FDESolutionsCorporation,Herndon,Virginia,20171-2644.AllRightsReserved.PrintedintheUnitedStatesofAmerica.ThispublicationisprotectedbyCopyright,andpermissionshouldbeobtainedfromthepublisherpriortoanyprohibitedreproduction,storageinaretrievalsystem,ortransmissioninanyformorbyanymeans,electronic,mechanical,photocopying,recording,orlikewise.Forinformationregardingpermissions,writetoFDESolutionsCorp.,12962PinecrestViewCt.,Herndon,VA20171-2644.</p></li><li><p>Thiscoursewasmadepossiblethroughtheeffortsof</p><p>MonicaParo,AIR6.8.5.1</p><p>andMitchHamrick,AIR7.4.1,</p><p>andfundingsupportfrom</p><p>SaadiqSadruddin,AIR1.4IntlTrainingManager.</p><p>Wewanttoextendaveryspecialthankyouto</p><p>DarleneHolland,theP-3/P-8SanAgent,</p><p>BrendaLoveless,retiredAIR6.8.5.1,</p><p>andJeffHegyi,theH-60FMSLEM</p><p>forwithouttheirhelp,</p><p>thedetailedunderstandingofsanitizing/editingneeded</p><p>toconstructthiscoursewouldnothavebeenpossible.</p><p>Wealsowanttothank</p><p>VanessaShank,NATECLEMSupervisor</p><p>DavidMoeller,NATECFMSLEM</p><p>LawrenceHerbert,NATECTMAPSProgrammer</p><p>WayneSculthorpe,E-2SanAgent</p><p>andDebBailey,E-2ProgramSecurityOfficer</p><p>fortheirassistanceandguidance.</p></li><li><p>Intentionallyleftblank</p></li><li><p>SummaryofChangesappliedtoMarch16,2015Version</p><p>(pagenumbersreflectchangesmadetothatpageintheMarch16,2015version)</p><p>ChgDate Page CellTitle ActualChange Reason20150629 1 Definitions Changecellstoreadalphabetically Notinorder20150629 7 WordMatch DeleteWordMatchExercise Usefulness20150629 15 WheelofFortune DeletedWheelofFortuneExercise Usefulness20150629 19 Roles PutRolesintoprocessorder BetterFlow20150629 33 EditedFor</p><p>DiagramRemovedsecondexamplediagram Redundant</p><p>20150629 34 PublicationNumbering</p><p>Clarifieduseofparenthesisandslashesinpubnumbers,andinsertedwarningaboutTMAPSfilenamingconventions</p><p>PolicyChange</p><p>20150629 35 MarkingForDocsNotIntendedForForeignRelease</p><p>Insertedasampletextboxofwhatthismarkingmaylooklike</p><p>BetterFlow</p><p>20150709 36 ExportControlandDestructionNotices</p><p>InsertedacellwithSWPpolicyregardingExportControlandDestructionNotices</p><p>Clarification</p><p>20150629 44 Common-GeneralSeriesPubs</p><p>IncluderequirementforNoticetoForeignGovernments</p><p>PolicyChange</p><p>20150629 45 NoticetoForeignGovernment</p><p>MovethecelltoafterC/GencellandinsertedmostcurrentNotice</p><p>BetterFlow</p><p>20150629 44 Distro.AStatementPubDomain</p><p>Rewordedtheparagraph Readability</p><p>20150709 51 ReferencestoPubsorPartNumbersNotInInventory</p><p>Rewroteparagraphtofurtherclarifythemeaningofcasualmention</p><p>Clarification</p><p>20150629 57 JointPubs ApplyNoticetoForeignGovtsandre-wordforeaseofunderstanding</p><p>Readability</p><p>20150629 35 NOFORN Changethewordscountryidentifiertoreadcountrycode</p><p>Consistency</p><p>20150629 59 SamplePageDiagrams</p><p>RemoveddiagramfortheNoticetoForeignGovernments</p><p>ElsewhereinGuidebook</p><p>20150629 60 SampleCoverPageMarkings</p><p>Providednewsamplegraphic Clarification</p><p>20150629 71 InsertNoticetoForeignGovts</p><p>Rewordedtoputaftercoverpage PolicyChange</p><p>20150629 72 Titleor(CoverPage)Edits</p><p>Changethewordscountryidentifiertoreadcountrycode</p><p>Consistency</p></li><li><p>Intentionallyleftblank</p></li><li><p>TABLEOFCONTENTSACRONYMLIST.......................................................................................................................................iTHESEVENFOREIGNDISCLOSURERULESOFTHUMB........................................................iiiDEFINITIONS..........................................................................................................................................1SANITIZING/EDITINGPOLICIES....................................................................................................10ROLESANDRESPONSIBILITIES.....................................................................................................17DOCUMENTMARKINGS....................................................................................................................27SANITIZING/EDITINGGUIDANCE.................................................................................................45SAMPLEPAGEDIAGRAMS...............................................................................................................62COUNTRY2-AND3-LETTERCODES............................................................................................65PROOFREADINGMARKINGS...........................................................................................................73THETASKOFSANITIZING...............................................................................................................74</p></li><li><p>Intentionallyleftblank</p></li><li><p>i</p><p>ACRONYMLIST</p><p>AECA ArmsExportControlAct</p><p>AKA(oraka) AlsoKnownAs</p><p>APML AssistantProgramManagerforLogistics</p><p>CGENorC/GEN CommonorGeneralSeries(publications)</p><p>CM CaseManager</p><p>CMI ClassifiedMilitaryInformation</p><p>CUI ControlledUnclassifiedInformation</p><p>DAPML DeputyAssistantProgramMangerforLogistics</p><p>DDA DesignatedDisclosureAuthority(alsoknownasForeignDisclosureOfficerinoperationalcommands)</p><p>DDL DelegationofDisclosureAuthorityLetter</p><p>DoD DepartmentofDefense(alsoDOD)</p><p>DoDD DepartmentofDefenseDirective</p><p>DoN DepartmentoftheNavy</p><p>DTD(dtd) Dated</p><p>FDE ForeignDisclosure&amp;Export(thebeginningofFDESolutionsCorp.)</p><p>FDRL ForeignDistributionRequirementsList</p><p>FDO ForeignDisclosureOfficer(alsoknownasDDAatSystemsCommands)</p><p>FMS ForeignMilitarySales</p><p>FOIA FreedomofInformationAct</p><p>FORDGS ForeignDisclosureGuidelineSummary(amatrixorspreadsheet)</p><p>FST FleetSupportTeam</p><p>INTL International(eitherFMSorCooperativeProgram)</p><p>IPO InternationalProgramsOffice</p><p>IPT IntegratedProgramTeam</p><p>IRAC InterimRapidActionChange</p><p>ITAR InternationalTrafficinArmsRegulations</p><p>LOA LetterofAcceptance</p></li><li><p>ii</p><p>MTF MessageTextFormat(theformatofamilitarymessage)</p><p>NATEC NavalAirTechnicalDataandEngineeringServicesCenter</p><p>NDP-1 NationalDisclosurePolicy(adocument)</p><p>NDPC NationalDisclosurePolicyCommittee</p><p>NIIN NationalItemIdentificationNumber</p><p>NIPO NavyInternationalProgramsOffice(alsoNavyIPO)</p><p>NOFORN NotReleasabletoForeignNationals</p><p>OEM OriginalEquipmentManufacturer</p><p>PAO PublicAffairsOfficer</p><p>PLAD PlainLanguageADdress(usedtoaddressNavymessages)</p><p>PM ProgramManager</p><p>PO ProgramOffice</p><p>POC PointofContact</p><p>SA SanitizingAgent/Editor</p><p>SCG SecurityClassificationGuide</p><p>SOW StatementofWork</p><p>SME SubjectMatterExpert,orforITAR-purposes,SignificantMilitaryEquipment</p><p>SWP StandardWorkPackage</p><p>TDLEM TechnicalDataLogisticsElementManager</p><p>TMAPS TechnicalManualApplicationSystem</p><p>TMCR TechnicalManualContractRequirement</p><p>TPT ThirdPartyTransfer</p><p>TRP TechnicalReferencePublication</p><p>TTP Tactics,TechniquesandProcedures</p><p>TTSARB Apolicydocument;theDoNforeigndisclosurepolicyforamajorweapon,system,orprecedent-settingissue</p><p>USN USNavy</p><p>WP WorkPackage</p></li><li><p>iii</p><p>THESEVENFOREIGNDISCLOSURERULESOFTHUMB</p><p>RuleofThumbNumber1(PolicyRule):Iftheydontownitorhaventsignedadealtobuyit,oriftheresnopolicyallowingit,*thentheydontgetit.</p><p>(*Top-leveldisclosurepoliciesaremanagedbyServiceHQDisclosureOrganizationsandmayrequireNational-levelcoordinationtoexecute.AskyourDDA/FDOforhelp,especiallyifclassifiedinformationisproposedfordisclosurewherethereceivingcountryisnotbuyingtheweapon,system,orequipment.</p><p>RuleofThumbNumber2(LimitedInformationRule):Giveemonlyexactlywhattheyneed,orwhatthesituationrequires.</p><p>RuleofThumbNumber3(PastPrecedentRule):Iftheygotitbefore,theycangetitagain,butonlyifithasntchanged*</p><p>(*oraslongastheU.S.policytowardsthatcountryhasntchanged.)</p><p>RuleofThumbNumber4(FalseImpressionsRule):Dontmentionitorofferit,unlessyouknowtheycanhaveit.</p><p>RuleofThumbNumberFive(ForeignTrainingRule):Iftheyobtainanewskillorimproveanexistingskill,thenitstraininganditsnotforfree.</p><p>RuleofThumbNumberSix(OriginatorsConsentRule):Iftheywantit,butyoudidntwriteit,youneedtoobtainpermissionfromthepersonwhodid*.</p><p>(*ThisrulealsoappliestoforeigndisclosurerequestsgeneratedbyDoDpersonnel.Ingeneral,ifyourcommanddoesnothaveBydirectionordirectauthorityovertheinformation,orifthereisnoestablishedforeigndisclosureguidanceallowingthetransfer,youneedtoobtainoriginatorsconsentbeforedisclosingtheinformationtoaforeignrepresentative.)</p><p>RuleofThumbNumberSeven(SpecialCaseRule):Thereareexceptionstoeverything,soifyouthinkitsagoodidea,thenaskaDDA/FDO.</p></li><li><p>iv</p><p>Intentionallyleftblank</p></li><li><p>1</p><p>ForeignDisclosure&amp;ExportSolutionsCorporation,2015</p><p>DEFINITIONS</p><p>CasualMention Thecasualmentionofweaponorsystemnamesforweaponsorsystemsthatarenotauthorizedforreleasemaybeauthorizedwhentoremovesuchreferenceswouldberesourceintensive.Thistypeofcasualmentionisgenerallyunclassifiedandshouldrevealnosystemvulnerabilities,performanceparameters,orspecificvariantsreleasedtoforeigncountries,anddoesnotviolateanyDoNorDoDpolicyconcerningthementionedweaponorsystem.DoNForeignDisclosureManual,GlossaryDefinition,pg82(boldingforemphasisonly)AmajorfacetofCasualMentionisthatthereadershallnotbeabletoreverseengineerorgainanytechnicalknowledgeofthementionedweaponorsystemname.FDESolutionsCorp.</p><p>CasualReference ThereisnotermcalledcasualreferenceintheDepartmentoftheNavysForeignDisclosureManual.DoNForeignDisclosureManual,GlossaryDefinition,pg82</p><p>ClassifiedMilitaryInformation(CMI)</p><p>InformationoriginatedbyorfortheDoDoritsAgenciesorisundertheirjurisdictionorcontrolandthatrequiresprotectionintheinterestsofnationalsecurity.ItisdesignatedTOPSECRET,SECRET,orCONFIDENTIAL.CMImaybeinoral,visual,ormaterialformandhasbeendividedintoeightcategories.Militaryinformationmayalsobeembodiedinequipment,software,firmware,databases,imagery,orotherforms.DoNForeignDisclosureManual,GlossaryDefinition,pg101</p></li><li><p>2</p><p>ForeignDisclosure&amp;ExportSolutionsCorporation,2015</p><p>ControlledUnclassifiedInformation</p><p>CUIisunclassifiedinformationtowhichaccessordistributioncontrolshavebeenappliedinaccordancewithnationallaws,policies,andregulations.CUIisatermusedtocollectivelydescribeunclassifiedinformationthathasbeendeterminedtobeexemptfrommandatorydisclosuretothepublicpursuanttotheFreedomofInformationAct(5U.S.C.552)orthatissubjecttoU.S.exportcontrols.DoNForeignDisclosureManual,GlossaryDefinition,pg99PerDoDDirective5230.24,unclassifieddocumentsrequiringcontrolappliesto:Newlycreatedengineeringdrawings,engineeringdataandassociatedlists,standards,specifications,technicalmanuals,technicalreports,technicalorders,blueprints,plans,instructions,computersoftwareanddocumentation,catalog-itemidentifications,datasets,studiesandanalyses,andothertechnicalinformationthatcanbeusedorbeadaptedforusetodesign,engineer,produce,manufacture,operate,repair,overhaul,orreproduceanymilitaryorspaceequipmentortechnologyconcerningsuchequipment.Thedatamaybeintangibleform,suchasamodel,prototype,blueprint,photograph,plan,instruction,oranoperatingmanual,ormaybeintangible,suchasatechnicalserviceororal,auditory,orvisualdescriptions.DoDInstruction5230.24,paragraph2a(2)</p><p>Copyright Copyrightprotectsoriginalworksofauthorshipincludingliterary,dramatic,musical,andartisticworks,suchaspoetry,novels,movies,songs,computersoftware,andarchitecture.Copyrightdoesnotprotectfacts,ideas,systems,ormethodsofoperation,althoughitmayprotectthewaythesethingsareexpressed.copyright.gov</p></li><li><p>3</p><p>ForeignDisclosure&amp;ExportSolutionsCorporation,2015</p><p>DisclosureAuthority</p><p>OnlyDDAsmayauthorizeordenytheforeigndisclosureofCMIandCUI.TheDDAsshallmakethedisclosuredecisionwithinthescopeoftheirdelegateddisclosureauthority.DONForeignDisclosureManual,para20103eDisclosureauthoritymaybedelegatedbyaDDAtoalowerDisclosureAuthorityiftheyhavealetter(DDL)whichallowsre-delegation.AtNAVAIR,certaindisclosureauthorityhasbeenre-delegatedtocertainProgramOfficers,FieldActivities,andIPTLeads.FDESolutionsCorp.</p><p>DocumentaryInformationorDocuments</p><p>Documentaryinformationincludesdirectivesandotherpublications,correspondence,spreadsheets,databases,graphicalslides,briefsandbriefingnotes,technicaldrawings,photographs,filmorvideotapes,audiorecordings,softwarecode,etc.,thatconveyClassifiedMilitaryInformation(CMI)orControlledUnclassifiedInformation(CUI)materialorinformation....generally[referred]to...asdocuments.Ingeneral,thedisclosureofdocumentsisofparticularconcernbecausetheyareeasilyreferenced,reproduced,orpassedtoathirdparty.DoNForeignDisclosureManual,GlossaryDefinition,pg73</p><p>DocumentChange Forsanitizing/editingpurposes,achangeiswhensanitizing/editingisdonetoanexistingdocument/publicationbaseline.Changes(suchasCh-1,Ch-2,etc.)aremadetoeithertheoriginalpublication(Ch-0),ortorevisions(Rev1).FDESolutionsCorp</p><p>DocumentRevision Forsanitizing/editingpurposes,adocumentrevisionshallbeconsideredanewdocument/publication(Continedonnextpage)</p></li><li><p>4</p><p>ForeignDisclosure&amp;ExportSolutionsCorporation,2015</p><p>baselinefromwhichsubsequentchangesaretobeincorporated.Areviseddocumentshallbecompletelysanitized/editedasifitwereanewpublicationorfirst-timerelease.FDESolutionsCorp</p><p>DocumentType:Common/GeneralSeriesPublications(C/GEN)</p><p>CommonandGeneralSeriesPublications(C/GEN)includesuchtopicsaspolicies,survivalorsupportequipment,groundequipment,etc.IntheeventthatthesepublicationsarepartofthepreapprovedmemorandumwithAIR7.4,"RELEASEAPPROVALFORCOMMONANDGENERALSERIESTECHNICALMANUALSTOFOREIGNMILITARYSALESPARTNERS"onfileatNATECandthecognizantPMA,theycanbereleasedtotheInternationalInternationalPartnerswithoutadisclosurereview.However;ifnotincludedonthepreapprovedAIR7.4memorandum,thesetypesofpublicationsmustfollowthenormalsanitizing/editingprocedures.ConferenceCallwithAIR7.4.1and6.8.5.1on24Jun2015(underlineforemphasisonly)C/GENdocumentsmuststillbeapprovedforreleasetotheInternationalcustomerbytheFMSCaseManagerforapprovedFMSCases.Mtg.withAIR7.4.1and6.8.5.1on20Jan2015Approximately70%(orabout1,000of1,400)publicationsontheC/GENlistareownedandmaintainedbyNAWCADLakehurst.FDESolutionsCorporation</p><p>DocumentType:DistributionStatementA</p><p>Technicaldocumentswiththisstatementmaybemadeavailableorsoldtothepublicandforeignnationals,companies,andgovernments,includingadversarygovernments,andmaybeexported.DoDInstruction5230.24,Encl(4),para2(b)(Continuedonnextpage)</p></li><li><p>5</p><p>ForeignDisclosure&amp;ExportSolutionsCorporation,2015</p><p>DistributionStatementAdocumentsmuststillbeapprovedforreleasetotheInternationalcustomerbytheFMSCaseManagerinordertocomplywiththeNDP-1FalseImpressionsDoctrine.Mtg.withAIR7.4.1and6.8.5.1on20Jan2015DistributionStatementAdocumentsdonotrequiretheinsertionoftheNoticetoForeignGovernments(aka:ThirdPartyTransferStatement)thatisrequiredforothersanitized/editeddocuments.ConferenceCallwithAIR7.4.1and6.8.5.1on24Jun2015(underlineforemphasisonly)</p><p>DocumentType:AsIs</p><p>ThetermAsIsmeansthatnotechnicalcontent,includingthetechnicalportionsofWorkPackages,havebeenmodified.Administrativeredactions,suchastheautomaticdistributionparagraphs,arenotconsideredtechnicalcontent.Asispublicationsmaybeprovidedaswritten,andnofurtheractionisrequiredafterreceivinganoriginatorsconsentresponseviaTMAPS.(IntheeventTMAPSisnotutilized,theOwningPOAPML/DAPMLsignsandreturnsthechecklisttotheRequestingFMSAPML/DAPML;nofurtheractionisrequired.)WhenTechnicalData/Publicationcanbeprovidedasis,itistheresponsibilityoftheFMSPO,viatheirSanitization/EditingAgent,toapplytheThirdPartyTransferStatementtothetitlepage.SWP6851-00...</p></li></ul>

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