SAN JOSE - Western Museums Association · 2015. 9. 9. · 2 The Annual Meeting In 2015, Western Museums Association (WMA) celebrates its 80th Anniversary, and returns to San Jose,

WMA 80TH ANNUAL MEETING

OCTOBER 24-27, 2015

SAN JOSE

LOOK INSIDEExhibit Hall Opportunities

Website & Annual Meeting Program Ads Annual Meeting Sponsorship Opportunities

westmuse.org

The Fairmont Hotel | San Jose, California LISTEN • LEARN • LEAD

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The Annual Meeting

In 2015, Western Museums Association (WMA) celebrates its 80th Anniversary, and returns to San Jose, CA for its 2015 Annual Meeting on October 24-27! Much has changed in the “capital of Silicon Valley” since 1990—when WMA was last in San Jose—and the dynamic leaders that call the city home continue to have a global impact. As a center of technological innovation, the ideas originating from San Jose impact our lives and museums daily.

In that same spirit of invention and exploration, WMA’s Annual Meeting is known as a premier venue for those who work in the museum industry to gather, explore ideas, network and learn about new products and services. WMA is a nonprofit, membership organization dedicated to serving museums and individuals by providing vision, enrichment, intellectual challenge, and a forum for communication. The WMA is primarily comprised of members across the western states of Alaska, Arizona, California, Hawaii, Idaho, Nevada, Oregon, Utah, Washington, and international members from British Columbia and the Pacific Islands.

Benefits of Sponsoring, Exhibiting, and Advertising

• Reach a concentrated group of diverse museum professionals

• Increased visibility among the Western Region’s cultural institutions

• Position your organization as a supporter and a leader in the industry

• Builds on existing relationships with decision-makers and fosters new relationships

• Ensures WMA remains a high quality forum dedicated to sharing cutting edge and emerging ideas – and accessible to all museum professionals.

Important DatesApril 3 Last day for Super Early Exhibit Booth rate

April 10 Deadline for advertising in Preliminary Program

May 4 2015 Annual Meeting registration opens

June 19 Last day for Early Exhibit Booth rate

July 31 Last day for Early Bird 2015 Annual Meeting registration rates

August 14 Deadline to advertise in Final Program; and Deadline for exhibitor descriptions for Final Program

Oct 24-27 Annual Meeting in San Jose, California

ThE AnnuAL MEETIng

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Exhibit

Corporate Membership Levels & Benefits

Corporate Membership is required to exhibit at the Annual Meeting. The WMA offers two levels of Corporate Membership, which renew annually and provide a number of benefits.

Exhibit Hall Tentative Schedule

Saturday, October 248:00 am – 2:00 pm Decorator SetupNoon – 5:00 pm Exhibitor Setup5:00 pm – 6:30 pm Free Opening Reception in Exhibit Hall

Sunday, October 2512:00 pm – 4:00 pm Exhibit Hall Hours12:15 am – 1:15 pm Sponsored Networking Lunch and Silent Auction Bidding Opens2:45 pm – 3:30 pm Sponsored Networking Coffee Break

Monday, October 2610:00 am – 4:00 pm Exhibit Hall Hours 10:15 am – 11:00 am Sponsored Poster Session and Networking Coffee Break2:45 pm – 4:00 pm Sponsored Closing Reception and Silent Auction Bidding Closes4:00 pm – 8:00 pm Exhibit Hall Take Down

Tuesday, October 27Exhibitors are invited to join the Annual Meeting, attend sessions, and participate in the Evening Events.

Corporate Member ($150 annually)

For companies wanting to participate in the WMA community.

Corporate Members receive:

• Organization listed in the online Corporate Directory with a link to your homepage

• Eligibility to reserve a booth in the Annual Meeting Exhibit Hall• Free job listings on the WMA Job Board• Discount pricing on 2014 National Comparative

Museum Salary Survey• Free registration to Museum Advocacy Day in Washington D.C.• Access to Membership Directory, listing all WMA members

including Institutional and Corporate• Voting privileges (1 per company)

All staff become Associate Members of WMA, and receive:

• Discounted registration fees to the Annual Meeting• eWestMuse, the bi-monthly electronic newsletter• Free registration to Museum Advocacy Day in Washington D.C.

EXhIBIT

Corporate Patron ($300 annually)

For companies wanting a stronger connection to the WMA community.

Corporate Patrons receive:

• Organization listed in the online Corporate Directory with a link to your homepage

• Eligibility to reserve a booth in the Annual Meeting Exhibit Hall• 15% discount on advertising in the Annual Meeting Program and

in eWestMuse• Complimentary placement of marketing materials on an

unstaffed resource table in the Exhibit Hall at the Annual Meeting• Discount pricing on 2014 National Comparative Museum Salary

Survey• Free registration to Museum Advocacy Day in Washington D.C.• One time use of the WMA membership mailing list (Excel format)• Free job listings on the WMA Job Board• Access to Membership Directory, listing all WMA members

including Institutional and Corporate• Voting privileges (1 per company)

All staff become Associate Members of WMA, and receive:

• Discounted registration fees to the Annual Meeting• eWestMuse, the bi-monthly electronic newsletter• Free registration to Museum Advocacy Day in Washington D.C.

JBJ

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JBJ

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[ WMA 2015 Exhibit Hall is SOLD OUT ]

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Exhibit Booths

Exhibit hall Packages

Marketing Packages provide the maximum value for the budget conscious exhibitor! Only available through June 19, 2015.

For More Information Contact

Jason B. Jones, WMA Executive Director 707.433.4701 | [email protected] | westmuse.org

Exhibit Space Includes:

• 2 Annual Meeting registrations

• 8’ x 10’ exhibit area with back and side drapes

• 8’ skirted table with 2 chairs and a waste can

• One-line Booth ID sign

• Your organization’s name, website, and descriptive listing in the Exhibitors Guide section of the Annual Meeting Final Program

• Acknowledgement on the WMA Website

Bonus

Secure your booth by April 3rd to be able to select your booth location. Booths purchased after April 3rd will be assigned on a first-paid, first-served basis.

Paid by April 3 Paid by June 19 After June 19

Booth $900 $1,100 $1,400

Package 1 - ONLY $1,600 (A $2400 value – save $800)

• Exhibit Hall booth

• Full Page Ad in Annual Meeting Program

• 4 month ad cycle in eWestmuse & on WMA website

• 2 Evening Event tickets

Package 2 - $1300 (A $2100 value – save $800)

• Exhibit Hall booth

• Half page ad in Annual Meeting Program

• 4 month ad cycle in eWestmuse & on WMA website

EXhIBIT

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Advertise

Reach your target audience throughout the year! Print and electronic advertising is an affordable and effective way to stretch your marketing dollars. Advertising in our Annual Meeting Program targets a diverse audience of museum professionals, while eWestmuse provides continued exposure to industry decision-makers.

Annual Meeting Program Ad Rates

Cycle Rate Size

4 months $400 340px X 200px


12 months $1200 340px X 200px



12 months $900 200px X 340px

WMA Homepage Ad & Monthly eWestmuse

Ads are placed on WMA’s homepage for maximum visibility.

WMA Website Ad & Monthly eWestmuse

Ads are placed on high traffic pages. Prioritized by Availability & Confirmed with Advertiser.

ADvErTISE

1/2 Page Full Page Inside Cover Back Cover

$700 $950 $1,800 $2,500

Annual Meeting Program Insertion

Your marketing piece will be inserted into each attendee’s on-site Annual Meeting program: $500

Electronic Advertising

For More Information Contact

Jason B. Jones, WMA Executive Director 707.433.4701 | [email protected] | westmuse.org

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Sponsor

CONSERVATOR

$4,000

Choose from the following opportunities:

•AnEveningEvent

•TheOpeningReception

•TheGeneralSession

•Logo’dNameBadgeLanyard

Plus

•UptoThreeComplimentaryRegistrations

•OneFullPage,Full-ColorAdvertisement in Annual Meeting Program

•FiveMinutesofPodiumTimeDuringSponsored Event

•SignagewithYourLogoDuringtheSponsored Event

•OneCorporatePatronAnnualMembership

GUARANTOR

$2,500


• Affinity Luncheons » Director’s Luncheon » Registrar’s Luncheon

• WMA Board and Committee Reception

• Exhibit Hall Networking Lunch

• Exhibit Hall Closing Reception

Plus

•TwoComplimentaryRegistrations

•OneHalfPage,Full-ColorAdvertisement in Annual Meeting Program

•SignagewithYourLogoDuringtheSponsored Event

•OneCorporateMemberAnnualMembership

PATRON

$1,000


• Affinity Luncheons » Storyteller’s Luncheon » Indigenous People’s Luncheon

• Poster Session in Exhibit Hall

• Exhibit Hall Networking and Coffee Break

Plus

•OneComplimentaryregistration

•Signagewithyourlogoduringthesponsored event

1000 MuseumsAcme Scenic & Display, Inc.American Alliance of MuseumsAndoniadis Retail ServicesArt Display EssentialsArtech, Inc.ArtWorks San DiegoAtthowe Fine Art ServicesBalboa Park Online CollaborativeBarona Band of Mission IndiansBerus Law GroupBowen TechnovationBuffalo Bill Center of the WestCinnabarClaremont Graduate University’s Arts Management Program Collections Research for MuseumsCraters and FreightersCreative KingdomsCrystalization SystemsDelta Designs LTDDoris Duke Foundation for Islamic ArtDuncan Design Inc.Ennead ArchitectsEOS LightmediaFine Art & Collectibles Enterprises

Fine Art ShippingGaylord Bros.Gizmo Art Production, Inc.GLASBAU HAHN AmericaGlobal Art Transport, Inc.GSBS ArchitectsHollinger Metal EdgeImmediatagiZoneJohn F. Kennedy UniversityJournee Lighting, Inc.LA Packing, Crating, and Transport / Ashley DistributorsLas Vegas Convention and Visitors AuthorityLas Vegas Museum AllianceLever PullyMata Ortiz to YouMATT ConstructionMBA Design & Display ProductsMcMurray SternMinotaur MazesMithunMuseum of GlassNevada Trust CompanyNixon Peabody LLP Attorneys at LawOlson Visual

OnCell-TourSpherePacific Studio, Inc.Palm Springs Art Museum / Contemporary Art Council Philadelphia Insurance CompaniesRe:discovery SoftwareRobertson Taylor International Insurance BrokersShip Art InternationalSmithsonian AffiliationsSolstream MediaSprings PreserveStabaArteSunnylands Center & GardensThe Institute of Museum and Library ServicesThe Musical Instrument MuseumTHINK RothTiffin Metal ProductsTour-Mate SystemsTru-VueU.S. Art Company, IncVox SolidWells FargoWest Office Exhibition DesignWestlake Reed LeskoskyWillis Fine Art, Jewelry & SpecieWOLF Consulting

The Western Museums Association Thanks Past Corporate Partners and Sponsors (2011-2014)

SPOnSOr

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COnSErvATOr – $4,000

Select one of the following

Evening Event Sunday, October 25 Monday, October 26 Tuesday, October 27

Sponsor one of WMA’s planned Evening Events at a local museum. In a relaxed and fun setting, your organization can personally welcome the attendees and distribute your promotional items at the event. During the structured programming of the event, you will have the opportunity to address all the attendees for up to five minutes. In addition to signage with your logo displayed during the sponsored event and up to three complimentary conference registrations, you are entitled to three complimentary tickets to your sponsored event.

The Opening Reception Saturday, October 24

Receive exposure to over 300 museum professionals during the Opening Reception held in the WMA Exhibit Hall. The event includes hors d’oeuvres, a bar, and plenty of networking opportunities. During the structured programming of the event, you will have the opportunity to address all attendees for up to five minutes. In addition to signage with your logo displayed during the sponsored event, you are entitled to three complimentary conference registrations.

General Session: Keynote Sunday, October 25

Sponsorship of the General Session: Keynote provides your organization with exposure to a majority of attendees at the same time. During the structured programming of the event, you will have the opportunity to address all the attendees for up to five minutes. In addition to the organization’s logo being projected onto the screen in the General Session room, you are entitled to three complimentary conference registrations.

Logo’d Name Badge Lanyard

Display your organization’s name or logo on the Annual Meeting name badge lanyard worn by every Annual Meeting registrant. The reusable lanyard is made from recycled materials and is the most visibility you can get!

SPOnSOrShIP DESCrIPTIOnS

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guArAnTOr – $2,500


Exhibit Hall Networking Lunch Monday, October 26

Hosting the Exhibit Hall Networking Lunch is a great way to put your organization in front of all Annual Meeting attendees at once. Your organization can personally welcome the attendees and distribute your promotional items at the event. In addition to signage with your logo displayed during the sponsored event, you are entitled to two complimentary conference registrations.

WMA Board and Committee Reception

Monday, October 26

Sponsor the event for WMA’s past and present leadership. With directors and senior managers from a number of Western Region museums in attendance, this reception is an intimate way to make connections at the highest level. Your organization can personally welcome WMA’s leadership and distribute your promotional items at the event. In addition to signage with your logo displayed during the sponsored event, you are entitled to two complimentary conference registrations.

Exhibit Hall Closing Reception

Monday, October 26

With hors d’oeuvres, a bar, Silent Auction bidding, and programming, the Exhibit Hall Closing Reception is always well attended. Sponsorship is a great way to reach many attendees in a fun and festive environment. Your organization can personally welcome the attendees and distribute your promotional items at the event. In addition to signage with your logo displayed during the sponsored event, you are entitled to two complimentary conference registrations.

Affinity Luncheons

Monday, October 26

The popular Affinity Luncheons provide an opportunity for attendees to meet and network with others who share the same position or common interest. Sponsoring an Affinity Luncheon is an excellent way to reach your target audience. In addition to personally welcoming the attendees and distributing your promotional items, your organization’s logo will be displayed on signage during the sponsored event. Select one of the following events to sponsor:

•Director’sLuncheon

•Registrar’sCommitteeWesternRegion

SPOnSOrShIP DESCrIPTIOnS

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general Information For More Information Contact

Jason B. Jones Executive Director

Phone: 707.433.4701 Email: [email protected]

Western Museums Association P.O. Box 7042 Tacoma, WA 98417-0042

general Information

PATrOn – $1,000


Affinity Luncheons

Monday, October 26

The popular Affinity Luncheons provide an opportunity for attendees to meet and network with others who share the same position or common interest. Sponsoring an Affinity Luncheon is an excellent way to reach your target audience. In addition to personally welcoming the attendees and distributing your promotional items, your organization’s logo will be displayed on signage during the sponsored event. Select one of the following events to sponsor:

•Storyteller’sLuncheons

•IndigenousPeople’sLuncheon

Poster Session in Exhibit Hall

Sunday, October 25

Support learning and networking at WMA! Including coffee and networking, the Poster Session provides opportunities for individuals to present their research, ideas, or programs through illustrated and informative posters. In addition to personally welcoming the attendees and distributing your promotional items, your organization’s logo will be displayed on signage during the sponsored event.

Exhibit Hall Networking and Coffee Break

Monday, October 26

Increase your exposure to attendees by sponsoring the Networking and Coffee Break in the Exhibit Hall! In addition to personally welcoming the attendees and distributing your promotional items, your organization’s logo will be displayed on signage during the sponsored event.

PLEASE nOTE Dates, times, and breaks are subject to change. A final Annual Meeting agenda will be confirmed by September 2015.

Visit www.westmuse.org for updated Annual Meeting details.

Connect with the meeting attendees and get known by museum executives from leading cultural institutions in the U.S. and abroad. Reserve your booth today!

Corporate Membership Levels Annual Dues

q Corporate Member $150

q Corporate Patron $300

Exhibitor Fees Paid by April 3 Paid by June 19 Paid After June 19

q Exhibit Hall Booth $900 $1,100 $1,400

Exhibits are available on a first-come first-served basis

Subtotal

Corporate Membership is required to exhibit at the Annual Meeting. The WMA offers two levels of Corporate Membership, which renew annually and provide a number of benefits

All booths will include back and side wall draping; 8’ skirted table and 2 chairs; 2 Annual Meeting registrations; One-line exhibitor sign; Company listing and description in the Annual Meeting program. Additional furnishing and electric services are available through the decorator for a fee. BONUS: Secure your exhibit space by April 3, 2015 to pre-select your exhibit location. After April 3, exhibits will be assigned on a first-paid, first-served basis

Exhibit hall PackagesOnly available through June 19, 2015.

q Package 1 (A $2400 value – save $800) ONLY $1,600

Package includes: Everything listed with the purchase of a booth; Full page ad in Annual Meeting Program; Acknowledgement on WMA Website; 4 month ad cycle in eWestmuse & on WMA website; 2 Evening Event tickets.

q Package 2 (A $2100 value – save $800) ONLY $1,300

Package includes: Everything listed with the purchase of a booth; Half page ad in Annual Meeting Program; Acknowledgement on WMA Website; 2 month ad cycle in eWestmuse & on WMA website.

Exhibitor Information

Please enter your information clearly and EXACTLY as you would like it to appear in WMA listings.Primary Contact

Company

Address

City State Zip

Phone Fax

E-mail

For more information contact: Jason B. Jones, WMA Executive Director

707.433.4701 • [email protected]

Method of Payment

qCheck Enclosed (payable to Western Museums Association)

qCredit Card: m AmEx m MasterCard m Visa

Card# Exp. Date

Cardholder’s Name

Billing Address

City State Zip

Signature Date

Complete this form and return it with payment to:

Jason B. Jones • [email protected] Western Museums Association

P.O. Box 7042 • Tacoma, WA 98417

TOTAL EnCLOSED

$

$

$

$

WMA 80th Annual MeetingOctober 24-27, 2015

The Fairmont Hotel • San Jose, California

Exhibit hall reservation Form

JBJ

Typewritten Text

[ WMA 2015 Exhibit Hall is SOLD OUT ]

Connect with the meeting attendees and get known by museum executives from leading cultural institutions in the U.S. and abroad. Reserve your advertisement space today!

Reach your target audience year round. Print and electronic advertising is an affordable and effective way to stretch your marketing dollars. Advertising in our Annual Meeting Program targets a diverse audience of museum professionals and eWestmuse provides up to 12 months of exposure to industry insiders.

Advertiser Information


Company

Address

City State Zip

Phone Fax

E-mail



Method of Payment



Card# Exp. Date

Cardholder’s Name

Billing Address

City State Zip

Signature Date




Cycle Size Rate

4 months 340px X 200px $400 q 8 months 340px X 200px $800 q 12 months 340px X 200px $1200 q

4 months 200px X 340px $300 q8 months 200px X 340px $600 q12 months 200px X 340px $900 q

WMA Home Page Ad & Monthly eWestmuse

Ads are placed on WMA’s home page for maximum visibility.

WMA Website Ad & Monthly eWestmuse

Ad placement on high traffic pages, such as Annual Meeting page, Job Board, and Awards and Scholarships.

Annual Meeting Program InsertionYour marketing piece will be inserted into each attendee’s on-site Annual Meeting registration packet: $500 q

Electronic Advertising Packages (please select one)

Annual Meeting Printed Program Ad rates (please select one)

Inside Cover (8.5” w x 11” h) $1,800 qBack Cover (8.5” w x 11” h) $2,500 q

half Page (8” w x 5.25” h) $700 qFull Page (8.5” w x 11” h) $950 q

Receive 10% off of the prices published above when you purchase both a print ad and electronic ad.

Total amountPlease enter the total amount enclosed in the box to the right.

Advertisement reservation Form



$

Connect with the meeting attendees and get known by museum executives from leading cultural institutions in the U.S. and abroad. Reserve your sponsorship today!

Sponsorship reservation Form All sponsorships are acknowledged on the WMA website, in the Annual Meeting Final Program, selected promotional materials, and on signage at the Annual Meeting.

COnSErvATOr $4,000


q An Evening Event (3 available)

q The Opening Reception

q The General Session

q Logo’d Name Badge Lanyard Plus

Up to Three Complimentary Registrations

One Full Page, Full Color Advertisement in Annual Meeting Program

Five Minutes of Podium Time During Sponsored Event

Signage with Your Logo During the Sponsored Event

One Corporate Patron Annual Membership

guArAnTOr $2,500


q Affinity Luncheons

m Director’s Luncheon

m Registrar’s Luncheon

q Exhibit Hall Networking Lunch

q WMA Board Member Reception (Past and Present)

q Exhibit Hall Closing Reception

Plus

Two Complimentary Registrations

One Half Page, Full Color Advertisement in Annual Meeting Program


One Corporate Member Annual Membership

PATrOn $1,000


q Affinity Luncheons

m Storyteller’s Luncheon

m Indigenous People’s Luncheon

q Poster Session in Exhibit Hall q Exhibit Hall Networking and Coffee Break

Plus

One Complimentary Registration




Sponsor Information


Company

Address

City State Zip

Phone Fax

E-mail



Method of Payment



Card# Exp. Date

Cardholder’s Name

Billing Address

City State Zip

Signature Date




$Total amountSelect sponsorship(s) above and enter the total amount enclosed in the box to the right.

Documents

SAN JOSE - Western Museums Association · 2015. 9. 9. · 2 The Annual Meeting In 2015, Western Museums Association (WMA) celebrates its 80th Anniversary, and returns to San Jose,