Samuel Steel Safety Group Meeting Four November 20, 2014 Samuel Safety Systems

Samuel Steel Safety Group Meeting Four

November 20, 2014

Samuel Safety Systems

Meeting Four Agenda


• SSSG Report Card 2014 (June 2014)• Year End Reports • Safety Group 2015 Update (Andrea)• Psychological Safety in the Workplace• Questionnaire

Safety Group Year End Reports

• Core Program (0-5 Years)• Advantage Program (5 Plus Years)


Safety Group Year End Reports(0-5 Years)

• Year End Report are due on December 5th– Set the Standard– Communicate– Training– Evaluate (Include maintenance of previous years)– Make Improvements & Acknowledge Success


Safety Group Year End Reports(0-5 Years)

If Year End Reports are not received by December 5, 2014,(gives the opportunity to review/correct) your firm may receive

0%



WSIB No: ACCT No:

YEAR-END ACHIEVEMENT REPORT

Has a standard

been set?

Has the standard been

communicated?

Has applicable training been completed?

Has the element been evaluated or an evaluation

plan developed?

Have you acknowledged

success & made improvements?

Common Element:

Supervisor Competency

Leadership:<<Select an item from the list>>

<<Select an item from the list>>

Other: (Describe below)<<Select an item from the list>>

Other: (Describe below)<<Select an item from the list>>

Element (from Achievement List)

Comments(indicate if you are attaching documents using the check

box)

Organization or Hazard Recognition and Assessment:

Safety Groups Program Use the drop down menus provided to answer the following questions

0 – 5 Years Program


2014 Advantage ProgramYEAR-END CHECKLIST :1. Written Standard 20%2. Interior Auditor Training Record 20%3. Completed WSIB HSMS Review (internal audit) 20%4. Senior Management Sign-off (HSMS & Action Plan) 20%5. Written Action Plan (Continual Improvement Plan) addressing

the HSMS Review 20%IMPORTANT:• All handed in• All desk audited• All must be complete by Dec 5th, 2014

If Year End Reports are not received by the deadline, your firm may receive


0%

Safety Group Sponsor Name: Firm Name:

Date (dd/mmm/yyyy):

WSIB Account #:

WSIB Firm #:

Completed by: Job Title:

Telephone:

Email:

2014 SGAP Requirements

Program Requirements

Completed – Yes or No

Required supporting

documentation attached

Optional self-score

(1) Written Standard for HSMS Audit

Program

Standard written Current date Roles & Responsibilities Auditor qualifications Audit Plan Continual Improvement Plan

(CIP) process.

Written standard meeting all program requirements completed:

Yes No

Copy of 2014 Written HSMS Audit Standard attached:

Yes No

(2) Auditor Training Refer to page 6 of 2014 Employer Requirements for qualification standard

Specify Auditor training

qualifications in the written standard

Train or verify Auditor(s)

meet the specific qualifications of the written standard.

Auditor training completed or verified prior to audit

Yes No

Copy of Training Record(s) attached:

Yes No

(3) Review 2013 or most recent HSMS

Audit and Continual Improvement Plan (CIP) 1st year SGAP participants review most recent Safety Group Evaluation, and Making Improvements steps.

Previous HSMS Audit and

CIP reviewed by trained Auditor

Verified all non-conformities on CIP

Verified CIP implementation progressing as planned

Reviewed CIP action items for effectiveness

Auditor formally reviewed most recent HSMS Audit and CIP as outlined on page 3 of 2014 Employer Requirements:

Yes No

Copy of Review included in Audit Report and is attached”

Yes No

2014 Advantage Program Year End Report/Checklist



Advantage Program


Advantage Group 2015

• Looking ahead to next years program


Welcome Safety Groups’ Program Sponsors

2015 Safety Group Advantage ProgramNovember 7, 2014

14

Advantage Program•4th and 5th year Safety Group Participants eligible for SGAP•Sponsor approval required•Irrevocable decision•Applies to any subsequent years

15

2015 Registration: Improved flexibility

16

2015 Registration: Improved flexibility

Safety Group•6th year Safety Group Participants eligible for Safety Group:

• Not previously in Advantage Program

• Select or Maintain element A.6

• Maintain 25 elements

17

1. Written & Implement HSMS Audit Standard

2. Internal Auditor Training3. Review of 2014 Audit4. Complete the HSMS

Audit (with RTW Section)

5. Develop and Start Continual Improvement Plan

2015 SGAP Requirements

18

1. Write & Implement HSMS Audit Standard

Format change Additional clarity provided

19

2. Internal Auditor Training

Minor Change

Eliminated duplication regarding auditor

qualifications in the standard

20

3. Review of 2014 Audit

Format change Minor changes

Format change Reduced paper work Maintain RTW Focus

Work Reintegration Review not required for 2nd plus year SGAP Program Participants

1st year SGAP Program Participants required to complete WR Review

RTW Section in HSMS Audit required for all SGAP Participants

21

4. Complete HSMS Audit

22

5. Continual Improvement Plan

Format change Minor changes Additional clarity

provided

Initiate vs start Explanatory note on what

start means

23

5. Continual Improvement Plan

More detail provided on what may be looked at during a validation audit

24

Validation Audits, p. 9

Additional Notes, p. 11

More clarity provided on the auditing activities expected

25

Year-end Report Checklist/Audit

Validation Audit Criteria outlined on pages 8 to 10 - Additional details provided for each requirement

Following the 2014 Advantage Program Year-end Reporting Process

SGAP Checklist submitted by January 19, 2015 Audit List to be released by February 17, 2015

26

Discussion / Questions

Questionnaire



Samuel Safety Group 2015

• 2014 Members Interest• Other Firms, Customers Interest• Group Sustainability• Options




Psychological Safety in the Workplace


• On Sept. 5, federal, provincial and territorial ministers responsible for labour met to discuss current and emerging labour issues, including psychological health and safety, and the evolution of the modern workplace.

• The ministers recognized the profound impact psychological health and safety issues have on Canadian workers, businesses and the economy.


• The ministers responsible for labour agreed that finding ways to prevent and address psychological health and safety in the workplace is an integral part of keeping the labour force strong and healthy and the economy competitive.

• The ministers believe that governments can play a significant role in promoting awareness of psychological health and safety issues in the workplace through research, knowledge transfer and education to advance the dialogue on psychologically healthy and safe workplaces within their jurisdictions.



• The ministers also noted the importance of engaging workplace parties on awareness initiatives aimed at reducing the stigmas associated with workplace psychological health and safety.

As part of their respective governmental responsibilities, the federal, provincial and territorial ministers responsible for labour agree to:– Encourage the promotion of the Voluntary National Standard for Psychological Health and

Safety in the Workplace as a best practice within their jurisdictions– Continue to share research, information and best practices, including for youth, within their

own governments as well as across jurisdictions to address workplace psychological health and safety.



Resources• Mental Health in the workplace resources:• GWL resources:• Guarding Minds At Work:• http://workplacestrategiesformentalhealth.com/display.asp?l1=3&l2=157&d=157 • Managing Mental Health Matters:• http://workplacestrategiesformentalhealth.com/display.asp?l1=7&l2=176&d=176 • More info available:• Mental Health Commission of Canada:• http://www.mentalhealthcommission.ca/english/pages/default.aspx • Canadian Mental Health Association, National :• http://www.cmha.ca/bins/index.asp • Centre for Addiction and Mental Health: • http://www.camh.ca/en/hospital/Pages/Home.aspx


Questions, Comments?


• Final Reports are Due December 5, 2014WSIB’s review process requires early submission, if they are not receivedby the due date your firm may be removed and scored as a zero.


From the Samuel Steel Safety Group Team


Documents

Samuel Steel Safety Group Meeting Four November 20, 2014 Samuel Safety Systems