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*11SAMPLE MINUTES

Date: August 2002

Kind of Meeting: Regular

Place: Board Room, Administration Building

Members Present: William Brown, John Doe, Jane Gray, Mary White, Arthur Miller (let at !"#$ %&m&', Roert )mith (let at !"$ %&m&', +harles Jones (arried at !"00 %&m&'&

Members Absent: -one

Others Present: )u%erintendent .yler, )/hool Business Administrator aul, Distri/t .reasurer, lint,Distri/t +ler Mann, arious /iti3ens and s/hool sta

resident White /alled the meeting to order at 4"#0 %&m& resident Whiteased or a motion /on/erning the minutes o the %reious meeting& Mr& Miller %ointed out that the /ler had ailed to re/ord his negatie ote on the motion todis/ontinue the drier edu/ation /ourse& Mr& )mith moed, se/onded y Mr& Doe,that the minutes o the regular meeting o July 2 e a%%roed as /orre/ted&

Motion /arried unanimously&

resident White then turned to /ommuni/ations& Distri/t +ler Mann read aletter rom a /iti3en, a Mr& Russell, oering a %ar/el o land to the distri/t or uture

s/hool use i oth %arties /ould agree on a reasonale %ri/e& .he oard dis/ussedthe oer& .he )u%erintendent reerred to the re/ent /ommunity demogra%hi/ studyin whi/h the /onsultants indi/ated that housing deelo%ments were most liely inthe north se/tion o the distri/t&

Mr& Brown moed, se/onded y Mrs& Gray, that the oer o Mr& Russell ora %ar/el o land or sale to the s/hool distri/t e a/nowledged with thans utre5e/ted or the reason set orth in the study6 and urther, the /ler is instru/ted tore%ly as aoe and %la/e the /orres%onden/e in his oi/ial letter ile&


.he treasurer %resented the monthly treasurer7s re%orts on all unds o thedistri/t& 8e %ointed out that the numer o outstanding /he/s shown to su%%ort theoutstanding /he/ igure on the General und Re%ort was not anormal or the timeo the year&

A%%roal o Minutes

+ommuni/ation9er o

Russell ro%erty

.reasurer7s MonthlyRe%ort

*-ote" 1:10 would in/lude minutes rom %reious meetings sin/e July 1&


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.reasurer7s udget)tatus re%ort

General und)/hedule o

/laims

Motion made y Mr& Doe, se/onded y Mr& Miller, that the treasurer7s re%ort e a//e%ted as sumitted and %la/ed on ile (; t was anti/i%ated that ew needs would arise during the year e/ause there?uirements o the s/hool had een /areully /om%iled on the standards su%%ly lists&

.he treasurer reiews the arious en/umran/es, whi/h had een %ostedagainst a%%ro%riations& 8e %arti/ularly noted the salary en/umran/es, stating thatthese igures would e /ontinuously reiewed or a//ura/y as sta and salary

/hanges are ee/ted during the year& .his would urnish the oard with /urrent anda//urate date /on/erning unoligated unds that may e needed in other /ontingentitems as the is/al year %rogresses& .he treasurer urther stated that reenue %ro5e/tions would e monitored on a monthly asis and any oerages or shortallswould e re%orted to the oard&

.he su%erintendent adised the oard that he would /ontinue to ee% theminormed at ea/h meeting /on/erning the udget transers, whi/h he would ea%%roing& While these would a%%ear in the @.ransers and Ad5ustments and@Reised A%%ro%riations /olumns o the treasurer7s monthly udget status re%orts,he would also in/lude in his agenda material /o%ies o the @Re?uest or .ranser o

unds orms as su/h re?uests are made y the administratie sta&

Motion made y Mr& )mith, se/onded y Mr& Miller, that the General und udget status re%ort as sumitted y the treasurer e a//e%ted as sumitted and %la/ed on ile (; 702 12'&


Mr& )mith moed that the General und s/hedule or /laims -o& 1 listing 2=inoi/es totaling C,020&=# e a%%roed or %ayment& resident White ruled themotion out o order and reminded the oard that with the a%%ointment o the internal

/laims auditor at the organi3ation meeting last month, the oard no longer woulda%%roe /laims or %ayment sin/e the res%onsiility or a%%roing or not allowing %ayment now rested with the internal auditor& .he s/hedule or ills would /ontinueto /ome to the oard, ut only or inormational %ur%oses and so that they /ould asany a%%ro%riate ?uestions /on/erning %ayments listed& Mr& )mith ased what /ould e done i the system didn7t wor out to the oard7s satisa/tion& .he %resident statedthat the internal auditor seres at the %leasure o the oard and that the oard /ouldaolish the oi/e and return to indiidual audit o the ills y all the memerswheneer they wished&


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)/hool Business Administrator aul, at the re?uest o the su%erintendent,reiewed the taulation o ids re/eied or snow%low atta/hments to the tra/torre/ently a/?uired through the sur%lus %ro%erty administration& +alling the oard7sattention to EFhiit 1= in the oard material, he stated that the re?uired legaladertisement had a%%eared in the lo/al %a%er two wees ago, that the

s%e/ii/ations had een mailed to ie idders on the idder7s list in the usinessoi/e and to those re?uesting them, and that our irms had res%onded& 9ne othese was the lo/al John Deere dealer, the other three were A5aF E?ui%ment +o&,Better rodu/ts +or%&, and A/me )u%%ly +o& .he taulation was as ollows"

A/me : C2,00&00 Better rodu/ts : C#,$20&00A5aF : C#,122&00 John Deere : C#,12&$0

Mr& aul had re/ommended to the su%erintendent that the id o A/me )u%%ly +o& e re5e/ted sin/e it did not meet the s%e/ii/ation o /om%atiility with the tra/torand no ada%ters were aailale& 8e urther re/ommended that the /ontra/t me

awarded to A5aF E?ui%ment +o& sin/e their %rodu/ts met the s%e/ii/ations in eeryres%e/t&

Mr& Doe o5e/ted stating that he elt the oard should re5e/t all ids andreadertise e/ause the lo/al dealer was so little higher than the low id&

resident White ased )u%erintendent .yler i this /ould e done& .he)u%erintendent %ointed out that ids may e re5e/ted y the oard, ut only or/ause& .he A/me id should e re5e/ted as not meeting the s%e/ii/ations as out:lined y Mr& aul in his memo, ut the a/t that the lo/al dealer was not low is not a asis or re5e/ting all ids&

Motion made y Mr& )mith, se/onded y Mr& Miller, that in a//ordan/e withthe re/ommendation o the su%erintendent the /ontra/t or urnishing snow %lowatta/hments in a//ordan/e with the s%e/ii/ations e awarded to the A5aFE?ui%ment +o& o EsseF at their id %ri/e o C#,122, su/h id eing the low idmeeting s%e/ii/ations&

;es : $ -o : 1 (Mr& Doe'Motion /arried&

Mr& Jones entered the meeting at !"00 %&m&

Mr& aul then dis/ussed EFhiit 1 with the oard& Bids had een soli/itedon 2# items o intramural and inters/holasti/ asetall su%%lies and e?ui%ment&.he lowest lum% sum id was or C#,41&00& .he taulations would a//om%anythe ids and e %la/ed on ile in the usiness oi/e (;


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Award o /ontra/tor %i/:u% tru/

A%%ointment o James G& 8owell

Mr& Doe ased i the /urrent )tate +ontra/ts or these items had een/onsidered& Mr& aul assured the oard that the id %ri/es had een /om%ared withthe )tate +ontra/t %ri/es& As a matter o a/t, the distri/t7s General +onditions, whi/ha//om%anies all ids to %otential idders, indi/ates that )tate +ontra/ts are

/onsidered as /om%etitie ids& > the %ri/es rom these /ontra/ts are more aorale,then those items are otained rom the a%%ro%riate /ontra/t sour/es&

Mr& Doe moed, se/onded y Mr& Miller, that in a//ordan/e with there/ommendations o the su%erintendent, the award or urnishing intramural andinter:s/holasti/ asetall su%%lies and e?ui%ment in a//ordan/e with s%e/ii/ations e awarded as ollows"

rote/ to E?ui%ment +o& C#,41&00

Bee Gym )u%%ly +o& C#$,00=&00

air Deal )%orting Goods C#,!=&00

Asso/iated )%orts C#,=02&00


EFhiit 14, a taulation o ids re/eied on 2002 %i/:u% tru/ wasdis/ussed& .wo ids had een re/eied" eo%le7s Dodge : C2,$06 )u%erior Motors: C2,=1&

A motion was made y Mr& Brown and se/onded y Mr& Doe, to award the/ontra/t to eo%le7s Dodge or urnishing and deliering one 2002 Dodge %i/:u%tru/ in a//ordan/e with s%e/ii/ation at their low id o C2,$0&


>t was moed y Mr& James Jones, and se/onded y Mr& Doe, that u%on there/ommendation o )u%erintendent .yler, James G& 8owell e granted a %roationarya%%ointment as elementary tea/her6 eel >>, )te% 1, at an annual salary o C#=,$006ee/tie )e%temer 1, 20026 /ertii/ation %ermanent, early /hildhood and u%%erelementary grades6 %roational %eriod to eF%ire on August #1, 200$&

Mr& Jones /ommented that Mr& 8owell a%%eared to e eF/e%tionally well:?ualiied as eiden/ed y the reiew o his eF%erien/e, edu/ation, and reeren/esin/luded in the %re:oard meeting material %re%ared y Dr& .yler&



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-oting that Mr& Hulowsy was the to% name on the +iil )eri/e list o thoseeligile or a%%ointment as s/hool /ustodian, )u%erintendent .yler re/ommended himor a%%ointment assigned to )/hool 2 to re%la/e Walter Johnson whose retirementwould e ee/tie )e%temer 1$, 2002&

Ater some dis/ussion, Mr& Brown moed, se/onded y Mr& Doe, that asre/ommended y the su%erintendent, Adrian Hulowsy e granted a %roationarya%%ointment as /ustodian, )te% #, at an annual salary rate o C2,22, ee/tieAugust !, 2002& Mr& Miller stated that sin/e Mr& Hulowsy was his rother:in:law, hewould astain rom oting&

;es : = Astaining : l (Mr& Miller'

Motion /arried&

Motion made y Mr& Miller, se/onded y Mr& Brown, that resignation o8arriet 8owe as ood )eri/e 8el%er ee/tie )e%temer 1, 2002, e a//e%ted withregret as re/ommended y the su%erintendent&


)u%erintendent .yler stated that ater the material on agenda items had eendistriuted to the oard, he had re/eied a letter rom .homas erins, head o thes/ien/e de%artment, re?uesting a three months7 leae o asen/e without %ay to/om%lete a resear/h %ro5e/t 5ointly s%onsored and unded y the I&)& 9i/e oEdu/ation and the -ational )/ien/e oundation& A%ologi3ing or the need or haste,

Mr& erins wrote that he had 5ust een assured o the ne/essary unds to /ontinue the %ro5e/t on whi/h he had een woring at summer s/hool and whi/h /ould not e/om%leted within the original time s/hedule& 8e had only ie days to res%ond to theoundation7s initation to /ontinue& While re/ommending granting the re?uest orleae, )u%erintendent .yler eF%ressed /on/ern aout %lans under way to ream% thedistri/t7s entire s/ien/e %rogram& Mr& Brown moed, se/onded y Mr& Miller, that the oard meet in eFe/utie session to dis/uss the em%loyment history o a %arti/ular %erson&


Meeting re/essed or eFe/utie session at !"0$ %&m&Meeting re/onened at !"1$ %&m&

Motion y Mr& Miller, se/onded y Mr& )mith, that as re/ommended y thesu%erintendent, .homas erins e granted a leae o asen/e without %ay rom)e%temer 1 through -oemer #0, 2002 and that Jean Rising e a%%ointed a/tingde%artment /hair%erson )e%temer 1 through #0, 2002 with additional salary sti%endo C1000 %er month&

A%%ointment o Adrian Hulowsy

Resignation o

8arriet 8owe

eae o Asen/e.homas erins


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A%%roal o s/ien/e teFtoos

)eries

.rans%ortation/om%laint

;es : = -o : 1 (Mr& Jones

Motion /arried&

resident White re?uested the su%erintendent to /omment on the list o

teFtoos to e oi/ially designated or use during the 2002:0# s/hool year& .hesu%erintendent dis/ussed the list (EFhiit = o the oard agenda material' %ointingout that oard a%%roal was re?uired y )e/tion 01(1' o Edu/ation aw& A/tionwas ne/essary only i there were to e /hanges rom the %reiously a%%roed list o teFtoos& As a new series o s/ien/e oos was to e used eginning in)e%temer, a%%roal was re?uired& .he oard memers and Dr .yler dis/ussed thearious teFts eing /onsidered&

Motion y Mr& Jones, se/ondary y Mr& Doe, that as re/ommended y thesu%erintendent, the list o teFtoos in EFhiit = e a%%roed and the list %la/ed inthe /ler7s ile (; 702:1'&

Ater some dis/ussion, resident White %ut the motion to ote&


Board memer Brown stated that aout two wees ago he had re/eied a/all rom a mother who /om%lained aout the us eing late to %i/ u% her /hild&8e had eriied this y ollowing the us and had %ersonally taled with the driertelling him he should /hange his time s/hedule& Mr& Brown ased )u%erintendent.yler why this had een allowed to ha%%en&

.he su%erintendent stated that he had not re/eied a /all rom the %arent,and sin/e he was 5ust then hearing the %rolem, he /ould not answer Mr& Brown7ssu%erisor& 8e ased Mr& Brown i the %arent had /alled the trans%ortationsu%erisor& Mr& Brown answered that he did not now& .he su%erintendentem%hasi3ed that no indiidual drier nor a oard memer a/ting as an indiidualhad any authority to /hange a us route or time s/hedule& 8e ased that in theuture any /om%laints rom %arents or others e reerred immediately to the %ro%eradministrator, that oard memers not wait until %uli/ meeting to relay the/om%laint, that they not %ersonally inestigate /om%laints without authori3ationrom the oard, and that they not tae a/tion as indiiduals ut only i authori3edand dire/ted to do so y the entire oard&

resident White noted that the reerral o /om%laints, and that oardmemers not intrude on administratie managerial matters that had een /oered inthe orientation meeting or new oard memers& 8oweer, Mr& Brown had not een ale to attend the session e/ause he was out o town due to amily illness&Mr& Brown a%ologi3ed, stating that the su%erintendent7s re?uest was ery reason:ale and he had inestigated without thining it through& As a matter o a/t, headded, i one o the oard o dire/tors o the /or%oration o whi/h he was %residenthad done something similar, he would hae taen the same %osition as Dr& .ylerhad&


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Mr& )mith and Mr& Miller ased to e eF/used rom the alan/e o themeeting in order to attend a meeting o the town %lanning oard as oserers&.hey let at !"$ %&m&

resident White announ/ed that sin/e a ?uorum was still %resent, the

meeting would /ontinue&

)he then turned to the %ortion o the regular agenda deoted to s%e/ialre%orts on the edu/ation %rograms& +urri/ulum +oordinator 8ayes re%orted on thereasons or the re/ommendation in his annual re%ort that the 8umanities %rogramat the high s/hool e dis/ontinued as o )e%temer 2002& 8e stated that the /oursehad een initiated siF years ago as a %ilot %rogram and had een ery su//essul&8oweer, sin/e then new ele/tie /ourses hae een instituted whi/h in/lude manyorms o the arts, musi/, et/&, that had een oered in the 8umanities %rogram& >twas elt that the se%arate 8umanities %rogram was not longer needed6 hen/e, hisre/ommendation&

.he su%erintendent stated his /on/urren/e with Mr& 8ayes7re/ommendation&

Motioned made y Mr& Jones, se/onded y Mrs& Gray, that in a//ordan/ewith the su%erintendent7s re/ommendation, the 8umanities /ourse in the highs/hool e dro%%ed or the 2002:0# s/hool year&


)u%erintendent .yler read a letter rom the ;outh 9rgani3ation o the

Inited +hur/h re?uesting %ermission to use the high s/hool gym or a dan/e in -oemer with %ro/eeds to e used or the wor o the organi3ation& 8e notedthat he had inestigated the re?uest, /he/ed the Edu/ation aw, and /onsulted thes/hool attorney& 8e regretted that he should hae to re/ommend that the re?uest e denied sin/e the aair would e under the eF/lusie /ontrol o the non%uli/s/hool organi3ation&

Mr& Doe s%oe in aor o granting the re?uest and said he though a similar re?uest rom another /hur/h grou% had een granted aout two years ago& Distri/t+ler Mann /onsulted the indeF o oard minutes and stated that the re?uest Mr&Doe reerred to was /onsidered at a s%e/ial meeting held 9/toer 10, 2000 and

denied&

Motion made y Mr& Brown, se/onded y Mr& Jones, that the re?uest edenied&

;es : # -o : 2 Doe, Gray'

resident White de/lared the motion lost sin/e our airmatie otes were neededor the motion to %ass&

8umanities rogramDis/ontinued

Re?uest or Ise o

Gym y ;outh9rgani3ation


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Mr& Brown moed, se/onded y Mr& Jones, that the matter e %ost%oneduntil the neFt regular meeting o the oard&


resident White ased i there was nay urther usiness&

Mr& Brown moed, se/onded y Mr& Jones, that the meeting e ad5ourned&


Meeting was ad5ourned at 10"00 %&m&

Distri/t +ler

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