Sample Letters Asking for Donations

Any cause is incomplete without a considerable amount of monetary support. Whether you arepreparing for a fundraiser, a social event or are a non-profit organization, sizable donations orsponsors are always required. Even though it may not be tough for you find a donor for your cause,approaching him/her can be a completely different story, which is why, it is important to know howand when to go ahead. The main issue is to reach out to the donors in an appropriate manner. If youcannot have a face-to-face discussion with your prospective donor, asking for a donation through aletter can also help. Even if you choose to ask for a donation over the phone, an aptly writtendonation request letter needs to follow.

Tips for Writing a Donation Request Letter

The following tips, alongside the regular letter writing rules, may help you largely to write aneffective donation request letter.

Identify your prospective donor, and collect his/her correct details including name, address,telephone number, occupation, place of work, and so on.

When writing a donation request letter, make sure that it is brief as well as informative.

The language should be as simple as possible, but the purpose of your letter should stand out.

Never stipulate the amount of donation. However, words such as 'generous' or 'proportionate' maysuffice.

Provide all the required details, so that the reader is convinced that you are genuine.

Cite your motto and mission statement at the start of the letter itself.

Use a polite, but a confident and a positive tone throughout the letter. Ensure that you make thereader feel important, so that the chances of his/her contributing to your cause are maximized.

In the end, do not forget to thank the reader in advance for considering and giving his/her valuabletime to your request.

If you have a pre-designed letterhead of your organization, use it to write a donation request letter.Otherwise, you can type your and your organization's details on the top of a plain, preferably A4sheet.

Sample Letters for Requesting Donations

The following samplers will give you fair ideas to write effective donation request letters:

Sample Letter #1

Letter requesting donation to a charity, working towards the cause of providing proper health andhygiene facilities to children.

Raymond C. Picard

Kids CareNation

1033 Joseph Street

West Allis, WI 53227

262-854-7707

Date: mm/dd/yyyy

Joe J. Casey

4301 Strother Street

Birmingham, AL 35222

Subject: Request for donation to a children's charity

Dear Mr. Casey,

I, the undersigned, am writing to you on behalf of Kids CareNation, a non-profit organization,working towards the cause of providing adequate health and hygiene facilities to the Africanchildren. I am the coordinator of the fundraising campaign that we organize every year, to gatherfunds which can be utilized towards our cause.

You can send in your donation, either bycheck, or by demand draft, drawn in favor of'Kids CareNation, WI'. You may also donateusing your debit/credit card through ourwebsite 'www.CNWI.abc'. All the moneygenerated through our campaign will be usedto provide healthy and hygienic food tochildren, especially from African countrieswhere the rate of undernourishment is high.A significant portion of the proceeds will alsogo towards providing deprived children withadequate medical aid and a cleaner

environment. With the help of donations which we received last year, we have been able to make adifference to the lives of about 1,500 children.

I thank you in anticipation for considering our request for donating funds for the sake of

underprivileged children. Together, we can make their lives much easier and better. If you have anyqueries about our organization or our work, please feel free to contact us at the address or thetelephone number provided above.

Thanking you,

Yours sincerely

(Signature)

Raymond C. Picard

Sample Letter #2

Donation request letter from a non-profit concern striving to provide mainstream education andrecreational facilities to unprivileged children.

Bernard I. Smith

Hope Children's Center

3306 Glenwood Avenue

Shaker Heights, OH 44120

216-283-9518

Date: mm/dd/yyyy

Justin B. Petrie

1190 Valley Lane

Austin, TX 78746

Subject: Request for donation

Dear Mr. Petrie,

I am writing on behalf of the Hope Children's Center. Since quite a few years, we have beenproviding thousands of children in our community with free access to counseling, after-schooltutoring, mentoring, and recreational programs. This has been made possible by the numerousgenerous donations we have received from our aware citizens.

Last year, the donations helped purchase new books for our growing library, and we also started ascholarship fund to aid deserving children pay for their school/college. We also celebrated the highschool graduation of 11 of our children; 7 of whom began their post-secondary studies during thisfall. However, none of this would have been possible without the generosity and support of peoplelike you. This year, our goal is to raise an adequate amount to purchase new sports equipment, andhave the outdoor playing field cleaned up and landscaped for recreational use. Studies have shownthat children who participate in sports are more likely to succeed as adults. We hope to give thisadvantage to our children.

We hope you will join us in our mission of educating our next generation, and providing them withrecreational amenities. Donations can be made via our website 'www.hcc.abc'. You can also send acheck payable to 'Hope Children's Center' at the address mentioned above. In case of any queries,do contact us at the email id, 'BernardISmith@hcc.abc' or at the telephone number mentionedabove.

Thanking you in anticipation.

Yours faithfully,

(Signature)

Bernard I. Smith

Sample Letter #3

Letter requesting the donation of funds in order to help hurricane victims.

Mellissa J. Nolan

Holy Spirit Trust

2538 Goldie Lane

Cincinnati, OH 45214

513-418-8107

Date: mm/dd/yyyy

Kevin M. Rodriguez

647 Langtown Road

Cascade, IA 52033

Subject: Request to raise funds for hurricane victims

Dear Mr. Rodriguez,

I, Mellissa Nolan, am the Senior Coordinator of the Holy Spirit Trust. Our headquarters are based inOhio, and we have branches all across the country. We work for helping people affected by naturalcalamities in different parts of the country.

The recent hurricane that struck large parts of Virginia has greatly disrupted the lives of the people.Most of them have lost significant parts of their properties as well. Our mission is to help thesepeople reorganize their lives. This is the cause for which we are seeking donations from generouspeople like you, so that our mission can be accomplished, and we succeed in spreading the messageof humanity.

Once again, it is our humble appeal to kindly make a generous donation for the hurricane victims.You can send in your donations through our website, 'www.hst.abc' or a check in favor of 'Holy SpiritTrust, Ohio'. You can contact us in case of any queries at the email id, 'MellissaJNolan@hst.abc'.

Thanking you for your generous consideration.

Yours faithfully,

(Signature)

Mellissa J. Nolan

Sample Letter #4

Letter requesting the donation of items for a charity auction.

Cornelius G. Humphrey

Master Builder Design Services

3774 Wilmar Farm Road

Lanham, MD 20706

240-246-6168

Date: mm/dd/yyyy

Patricia J. Shipp

1013 Marcus Street

Tuscaloosa, AL 35401

Subject: Request for the donation of itemszestyevents for a charity auction

Dear Ms. Shipp,

The annual charity auction held by MasterBuilder Design Services attracts large crowds every year, and with the proceeds of the sales at theauction, we help in the treatment of cancer patients. We rely largely on our friends like you, whobelong to the business community, for the items that are auctioned at the venue.

Your valued donations will not only benefit us, but will also earn you a lot of goodwill that will resultfrom your generosity. You can thus be a part of our program that aims to help the people affected bycancer, by paying for their treatment. Together, we can serve the cause of humanity by saving lives.

You will be shortly contacted by someone from our committee, to discuss further details relating tothe donation. We appreciate your generous support and for believing in us and our mission.

Thanking you.

Yours sincerely,

(Signature)

Cornelius G. Humphrey

Sample Letter #5

Letter asking for a sponsorship donation for an event.

Damian P. ZestyEvents Occasions is actually a leading staff creating corporation that could help withpersonalized enhancement and also business group progress on your business enterprise ororganisation. Zesty Events Occasions can customise your subsequent team creating party andarange the program in addition to the venue for your personal up coming enterprise small businesscelebration or crew setting up exercise.Williams

Artist Fusion

2497 Harrison Street

Oakland, CA 94612

415-532-5254

Date: mm/dd/yyyy

Chester C. Sanders

369 Better Street

Lenexa, KS 66219

Subject: Request for an event sponsorship donation

Dear Mr. Sanders,

Like each year, in 2013 too, Artist Fusion is organizing its much-awaited annual event featuring folkartists from all across the globe, who will exhibit and sell their creations at the venue. Our aimbehind organizing the event is to bring more and more folk artists to the forefront, and to providethem with the exposure that they deserve. Our motive is also to save some of the dying folk arts.

This is an out-and-out no profit, no loss charity event, and hence we need your esteemed support forthe same. We hereby request you to be a part sponsor of the event, and support our cause. As asponsor, your banners will be placed at strategic positions at the venue, and there will also be verbalannouncements of your products.

Thank you for your consideration and we hope that we can count on you for the support of ourcause. Our representative will shortly get in touch with you regarding the same. If you have anyqueries in the meantime, feel free to call us on the telephone number mentioned above or on theemail id, 'DamianPWilliams@afusion.abc'.

Thanking you in anticipation.

Yours faithfully,

(Signature)

Damian P. Williams

Once the donor makes a payment, do not forget to send him/her a thank you letter along with theacknowledgment/receipt of the donation. This adds to the transparency of your transactions. Later

on, also let your donors know how the funds donated by them were utilized, and what the resultswere. This might encourage them to make further donations to your organization.

Disclaimer: The identities used in this article are fictitious. Any association with actual people, ispurely coincidental.