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Virtual Event and Production Tips & Tricks
Sally LadrachSales Engineer, Gannett
Rebel’s Cry [email protected]
What we do:
● Live event production and streaming
● Photography● Videography● Live stream setup
consultation
Live Events
Game Streaming
Today
● Webinars● Producing Live Events● We’ll focus on live webinars/virtual events today!
Hosting a Webinar
● Choose a platform○ What’s your budget?○ How many people are presenting or
attending?
● Internet Connection○ Wired connection is the best!○ Strong wifi is okay too○ Avoid coffee shops, shared, or unstable
connections
● What is being shared on the call? ○ Are there video elements? Presentation?○ Multiple people in one place?
Hosting a Webinar - Technical ConsiderationsIn order of priority:
● Internet Connection ● Audio
○ Use headphones or earbuds to reduce echo○ Use a dedicated mic, headsets work too!○ Make sure audio (and video) sources are correct in
whatever software you’re using!● Video Quality
○ Most webcams will do the trick○ Use some extra light, but make sure you’re not backlit○ Clip-on ring light
● Background ○ Reduce clutter where you can ○ Leverage your background!○ Consider a cheap and portable background frame
Hosting a Webinar - User Experience● Have a producer
○ Field Q&A○ Have a preview up to monitor stream quality○ Be there for technical support
● Start your event early○ Have audio and a visual so users can tell
everything is working● Do Some Housekeeping
○ Encourage users to close excess programs and windows
○ Let them know how and when to ask questions
○ Set expectations/agenda● For live Q&A, give participants more time than usual
to respond● For calls with more than 20 people, submitting
questions may be smoother● Consider adding interactive elements● Add value with giveaways or perks for attendees
Hosting a Panel
● Do a test call with panelists to ensure they’re set up for success
● Test any elements they may have (video, presentations)
● Make sure they have the right setup (audio, video, lighting)
My Setup Today
● Blue Yeti Mic● Logitech Brio 4k Webcam● LED Video Light
Recommended Setup - Good
● Audio - Blue Snowball● Video - Built-In Webcam● Lighting - Clip-On Ring Light
Recommended Setup - Better
● Audio - Blue Yeti ($130)● Video - Logitech C920 Webcam ($80)● Lighting - LED Video Light
Recommended Setup - Versatile Pro Setup
● Audio Interface - Zoom LiveTrak ($400)○ Ideal for recording podcasts, multiple
contributors, taking phone calls, audio pads, etc.
● Microphone - Cardioid Condenser Microphone ($99)○ XLR mic○ One per speaker
● Video - Camera with Elgato Capture Card ($130)○ HD is fine, doesn’t have to be 4k (GoPro,
Camcorder, or DSLR)
Some Setups...
Some Setups...
Gear
Console
