Salem CountyBoard of Elections

Official District Board Official District Board Worker CertificationWorker Certification

Training ClassTraining Class

WelcomeWelcomeOfficial District Board Worker

Certification Training presented by :

Salem County Board of Elections Salem County Board of Elections

CommissionersCommissionersFlorence ButlerJohn D. Burke

Michael FacemyerCarol Waddington

Training Lesson OutlineTraining Lesson Outline

1. Opening The Polls

2. Persons Allowed in the Polling Place

3. Processing The Voter

4. Voters Entitled to Assistance

5. Provisional Ballots

6. Challengers and the Challenge Process

7. Emergency Ballots

8. Electioneering

9. Closing the Polls

10. Review and Questions

Lesson 1: Opening the Polls

Arrive at the polling place between

5:15am – 5:30 am

Display the American flag at the polling place

entrance

Determine the 100-foot zone from the outside

entrance to the polling place .This is now the

official “No Electioneering” boundary zone

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District Board Workers are to follow the

“Easy Step-by-Step Instruction”

checklist to open and close the polls. Two sets of the instructions are located in your supplies.

ALL Four District Board Workers must work together.

One reads the tasks aloud and the others will perform the tasks.Ope

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This instruction

sheet is found in the

Blue Accordion

Folder located in your blue

bag of election supplies

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Check Election Supplies

Post Sample Ballot and Signs:

Vote Here Today, Handicap Accessible, Challenger, Voters Rights and Spanish signs

Set Up Privacy Booth For Provisional Ballot Voting, If Not Already Done For You

VOTE

HERE

TODAY

Provisional Voting BoothO

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he P

olls

Entrance

District Board Workers

Challengers

Poll

Book

Authority

Cards

Poll

Book

Activato

r Voting Machines

EXAMPLE OF POLLING PLACE SET-UPO

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olls

Before opening the polls, locate the Assigned Voting Machine form.

Check each voting machine to be sure that the correct machine numbers are in your district. Each machine is labeled with a number.

All District Board Workers will initial this form to verify machine numbers.

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SAMPLE ASSIGNED VOTING MACHINE FORMO

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olls

This form is found on the

outside of Blue

AccordionFolder

located in your blue

bag of election supplies

Remove cover and connect power cords.

Open privacy panel and raise the screen to the center 45.

At the back of the unit lift POWER ON/OFF cover, turn to

the ON position.

Wait for screen to say “READY TO OPEN OFFICIAL

ELECTION POLLS”

At the back of the unit break the green seal, lift “POLLS

OPEN/CLOSED” cover. Switch to the “OPEN” position and

immediately reseal cover using RED SEAL located in clear

transfer bag.

The official “ZERO PROOF REPORT” will print. Check that

ALL candidates and questions have a ZERO count, all

DBW’s will sign the report.

When screen shows “To begin voting insert voter card into

slot below” you are ready for the first voter.

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lsEDGE VOTING MACHINE SET-UP

Plug in to wall and side of unit

Locate the power switch on the rear, turn to the “On” position

Activator will run a short self test

You are ready to process first voter card when screen shows:

“Please Insert Voter Card”

Never activate a card until a voting machine is available

Rotate the cards, using all cards through the day

Monitor voters entering and exiting voting booths

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lsACTIVATOR SET-UP

Determine the official clock

-a wall clock, if there is one –

Check the time as it appears on the voting machine zero-print report.

If the times are not identical, the Judge must determine the official time.

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Select “Accessibility Point-Person” to conduct a walk through of polling place for obstacles and hazards.

Accessibility Point Person conducts an inspection of the polling place to ensure there are no obstacles or

hazards which would affect elderly or disabled voters.

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Select the District Board Judge and Inspector, who must be of opposite political parties.

Majority of District Board Workers are to be present at all times

Each member may be absent for one hour

No District Board Workers are to be absent from the polling place

after 5:00 p.m.

Rotate jobs throughout the day

All District Board Workers must share responsibility equally

Every DBW has equal power

Be fair, courteous and helpful.

Call the County Board of Elections for assistance in the event of a

problem, Board of Elections Phone: 856-935-7510

Extensions: #8328, #8329, #8330 or #8331

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At exactly 6:00am or at the time set by a school district for a School Election,

the Judge publicly announces:

“The polls are open”

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You are now ready to process the first voter You are now ready to process the first voter

DO NOT TEST ANY MACHINE

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Check each voting machine in the morning and recheck at regular intervals through the day.

Look for a yellow line on bottom of voting machine screen.

This indicates that the voting machine is on internal BATTERY POWER and NOT on AC POWER.

Machines will shut down if power supply is not corrected.

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Bilingual Voting in Salem CountySalem County now has several voting districts which meet the federal and state requirements to be bilingual voting districts. These districts will have extra District Board Workers who are bilingual. All materials and signs will also be in Spanish. In the other districts most of the material will also be in Spanish.

Federal Protections Against National Origin Discrimination Federal law prohibits discrimination based on a person’s national origin, race, color, religion, disability, sex, and familial status. Laws prohibiting national origin discrimination make it illegal to discriminate because of a person’s birthplace, ancestry, culture or language.

This means people cannot be denied equal opportunity because they or their family are from another country, because they have a name or accent associated with a national origin group, or because they participate in certain customs associated with a national origin group, or because they are married to or associate with people of a certain national origin.

District Board Workers’ conduct may violate the federal laws prohibiting voting discrimination. The Voting Rights Acts do not specifically prohibit national origin discrimination. However, provisions of the Acts make it illegal to limit or deny the right to vote of any citizen not only because of race or color, but also because of membership in a language minority group. In addition, the Acts also require in certain jurisdictions that election material and assistance be provided in languages other than English.

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lsDISCRIMINATION

District Board Members

Duly-Credentialed Challengers

Candidates

Voters

Voters’ Minor Children (regardless of age)

Law Enforcement Officials

Federal and State Observers

Election Board Commissioners & Staff

Lesson 2: Persons Allowed in the Polling PlaceA

llow

ed in

the

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District Board Workers who do not have access to a telephone in the Polling Place are permitted to use a designated cell phone to contact the Election Board.

Election Board Policy regarding cell phone use in the polling place by individuals other than the DBW :

Upon due consideration and guided by a reasonable exercise of discretion, cell phones may be in the polling place.

Cell phones should be unexposed. Use of such phones is to be done outside of the polling room,

apparently to be out of sight of the voters.

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lace

CELL PHONES

Greet the voter ask for their Name & Address

Locate the name in the Poll Book repeat the name loud enough

for Challengers to hear

Ask the voter to verify the date of birth voter signs the

Poll Book next to sample signature

Compare signatures &if they match

put your initials in the space

provided

Voter signsAuthority Card then you record Authority Card#

in space provided

Voter proceeds to the DBW working the

Card Activator with their

Authority Card

In a Primary ONLY:

Voters Must declare a

party if the space is blank.

DBW MUST

write DEM or REP

in the blank space

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In a Primary ONLY: Voters must declare a

party if the space is blank.

DBW MUST write DEM or REP in the blank space

Verify voter’s date of birth

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Compare signature of voter with signature in poll book. If both signatures match DBW initials here and puts the Authority Card # in space provided.

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If the voter’s signature is missing from the Poll Book:

This voter CANNOT vote on machine, call the Board of Elections for

authorization to issue a Provisional Ballot

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VOTING AUTHORITY CARDS – To be used only with EDGE Voting Machines (not to be used with Provisional Ballots).

The Voting Authority Cards are to be kept at the Poll Books.

The voter is to SIGN and DATE the Authority Card after signing the Poll Book.

The voter is given the TEAR-OFF Stub to take to the District Board Worker at the ACTIVATOR.

After the voter hands the Authority Card to the District Board Worker at the Activator, the DBW will give the voter an activation card to enter the voting machine. The stubs will be placed on the string after receiving.

The Voting Authority Cards are to be returned with the poll books.

The Voting Authority STUBS are to be returned with the activator in the basket.

V E R YI M P O R T A N T

3-2

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This instruction sheet is

found in the Red bag located in your blue

bag of election supplies

…the voter signs the wrong signature box

…the signature box has: ‘ABSENTEE / MAIL IN” or a red letters “M-I”

…the signature box has: “AFFIRM ADDRESS” or “ID REQUIRED”

WHAT IF.. ?

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If the signature box has “ABSENTEE / MAIL IN” or a red letters “M-I”: The voter has applied for a Mail-In Ballot

This voter CANNOT vote on a machine

DO NOT ACCEPT MAIL-IN BALLOTS FROM VOTERS AT THE POLLING PLACE. THE VOTER OR AUTHORIZED MESSENGER MUST DELIVER THE BALLOT TO THE COUNTY BOARD OF ELECTIONS OFFICE IN PERSON PRIOR TO 8:00 P.M. ELECTION DAY (9:00 P.M. FOR SCHOOL ELECTIONS)

1. If the voter states they did not receive/apply for the Mail-In

Ballot call the Board of Elections for instruction

2. If the voter states they have lost or destroyed the Mail-In

Ballot, call the Board of Elections and they will direct you on

what to do

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If the signature box has “ABSENTEE / MAIL IN”

or a red letters “M-I”:

The voter has applied for a Mail-In Ballot.

This voter CANNOT vote on a machine.

ABSENTEE / MAIL IN

If the signature box has “AFFIRM ADDRESS”

Ask the voter for their current address, compare with

address in Poll Book, then select option 1 2 3 4O

R

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IF THE VOTER ADDRESS HAS NOT CHANGED

AFFIRMATION OF RESIDENCYRESIDING AT SAME ADDRESS

“AFFIRM ADDRESS” – If this phrase appears near the voter’s name and the voter’s address has not changed: Voter must sign this form and poll book before voting.I,__________________________________, being duly sworn, affirm that I am a

Name of voter

registered voter, residing at_________________________________________________ Address

in the County of Salem, Municipality_________________________. I further affirm that I have not changed my residence. Mailing address if different from residence:

Street or P O Box Postal City/Town Zip Code

______________________________________

Voters SignatureSworn and subscribed to before the District Board this ______day of ____________200___________________________________ ____________________________________

Signature of District Board Worker Signature of District Board Worker

English (Spanish form see other side)

AFFIRMATION OF RESIDENCYRESIDING AT SAME ADDRESS

“AFFIRM ADDRESS” – If this phrase appears near the voter’s name and the voter’s address has not changed: Voter must sign this form and poll book before voting.I,__________________________________, being duly sworn, affirm that I am a

Name of voter

registered voter, residing at_________________________________________________ Address

in the County of Salem, Municipality_________________________. I further affirm that I have not changed my residence. Mailing address if different from residence:

Street or P O Box Postal City/Town Zip Code

______________________________________

Voters SignatureSworn and subscribed to before the District Board this ______day of ____________200___________________________________ ____________________________________

Signature of District Board Worker Signature of District Board Worker

English (Spanish form see other side)

Voter signs Affirmation of Residency form, DBW signs and returns completed form to Election Board in blue supply bag.

Voter votes on the machine.

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This form is found in the

Blue Accordion

Folder located in your blue

bag of election supplies

Voter completes voter registration form, DBW returns completed form to Election Board in blue supply bag. Voter votes on the

machine.

IF THE VOTER MOVED WITHIN SALEM COUNTY IN THE SAME DISTRICT2

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This form is found in the

Blue Accordion

Folder located in your blue

bag of election supplies

DBW must call the Board of Elections for proper polling location.

Voter must vote in the district where they live. DBW will direct the

voter to the proper polling location.

When a voter arrives at the proper polling location the name will

not be listed in poll book, they are a Provisional Voter.

The DBW must call the Board of Elections to approve a

Provisional Ballot for this voter AND in a Primary Election the

DBW will be informed of which Party’s ballot to issue the voter.

IF THE VOTER MOVED WITHIN SALEM COUNTY TO A DIFFERENT DISTRICT3

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AFFIDAVIT OF RESIDENCYOUTSIDE OF COUNTY

 ***To be completed if the voter indicates that He or She has moved outside of***

***Salem County less than 30 days before the Election.*** 

I,__________________________________, being duly sworn, affirm that I am a Name of voter

registered voter from my former residence of___________________________________ Address

in the County of Salem, Municipality_________________________. I further affirm that my currant residence is_____________________________________________________

New AddressIn the County of ______________and that I moved less than 30 days before this election.

  

______________________________________ Voters Signature

Sworn and subscribed to before the District Board this ______day of ____________200_ 

__________________________________ ____________________________________ Signature of District Board Worker Signature of District Board Worker

 English (Spanish on other side)

AFFIDAVIT OF RESIDENCYOUTSIDE OF COUNTY

 ***To be completed if the voter indicates that He or She has moved outside of***

***Salem County less than 30 days before the Election.*** 

I,__________________________________, being duly sworn, affirm that I am a Name of voter

registered voter from my former residence of___________________________________ Address

in the County of Salem, Municipality_________________________. I further affirm that my currant residence is_____________________________________________________

New AddressIn the County of ______________and that I moved less than 30 days before this election.

  

______________________________________ Voters Signature

Sworn and subscribed to before the District Board this ______day of ____________200_ 

__________________________________ ____________________________________ Signature of District Board Worker Signature of District Board Worker

 English (Spanish on other side)

Voter completes Affidavit of Residency form, DBW signs and returns completed form to Election Board in blue supply bag.

Voter votes on the machine.

IF THE VOTER MOVED WITHIN NEW JERSEY BETWEEN COUNTIES4

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This form is found in the

Blue Accordion

Folder located in your blue

bag of election supplies

If the signature box has “ID REQUIRED” politely tell the voter:

“ You must show identification before you may vote on the voting machine.” P

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If The Voter Shows Acceptable ID:

1.DBW checks the “YES” box next to the DBW signature box in the poll book to indicate that the voter has presented acceptable identification. 2.Voter signs the poll book and the voting authority card. 3.Voter votes on the voting machine.

List of acceptable ID is included in DBW Election Guide Binder

If The Voter Does NOT Show Acceptable ID:

1.District board member checks the “NO” box next to the DBW signature box in the poll book to indicate that the voter has not presented acceptable identification. 2.DBW contacts the Election Board for authorization to issue a Provisional Ballot.3.Voter may NOT vote on the machine.

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This Guide sheet will be in your supplies, you may keep it on the table next to the Poll Book for reference on election day.

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This Guide sheet will be in your supplies, you may keep it on the table next to the Poll Book for reference on election day.

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…the voter returns the Activation Card and says it didn’t work

…the EDGE will not accept the Activation Card

…the Activation Card won’t eject from the voting machine

…the voter asks for instructions to operate voting machine

WHAT IF…?

Common Machine QuestionsP

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Trouble Shooting

VOTER RETURNS THE ACTIVATION CARD AND CLAIMS IT DID NOT WORK

Put the Activation Card into the activator machine and press the STATUS button.

The display screen will show the TIME the card was voted.

If the time is within a few minutes of the card being issued: this card has been VOTED. THE VOTER MAY NOT RETURN TO THE

VOTING MACHINE.

If the time is not within a few minutes: place the card in BAD ACTIVATION CARD

ENVELOPE. Issue the voter a new card and allow the voter to vote on the machine.

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Trouble Shooting

EDGE WILL NOT ACCEPT ACTIVATOR CARD

Follow the “Steps To Be Taken By District Board Workers”

Chart

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EDGE = VOTING MACHINE

ACW = ACTIVATOR MACHINE

STEPS TO BE TAKEN BY DISTRICT BOARD WORKERSFOLLOW CHART FOR ACTIVATION CARD TROUBLE

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This chart is found in the

Blue Accordion

Folder located in your blue

bag of election supplies

SETTING TIME ON ACTIVATOR

1. Press: Menu

2. Press: #2 System

3. Press: #2 Time

4. Is this time correct? Press: No

5. Repeats question. Press: No

6. Press numbers for time.

HH:MM:SS (ex: 15:34:02) Military

time 3:34:02pm

7. Is the time correct? Press: Yes

8. Repeats question. Press: Yes

SETTING TIME ON ACTIVATOR

1. Press: Menu

2. Press: #2 System

3. Press: #2 Time

4. Is this time correct? Press: No

5. Repeats question. Press: No

6. Press numbers for time.

HH:MM:SS (ex: 15:34:02) Military

time 3:34:02pm

7. Is the time correct? Press: Yes

8. Repeats question. Press: Yes

SETTING TIME ON THE ACTIVATORFOLLOW CHART FOR ACTIVATIOR TIME TROUBLE

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This instruction

sheet is found in the

Blue Accordion

Folder located in your blue

bag of election supplies

IF THE ACTIVATION CARD WON’T EJECT FROM THE VOTING MACHINE

1. Locate the YELLOW BUTTON on the rear of voting machine.

2. Press and HOLD for seconds until you hear a beep.

3. Release the YELLOW BUTTON.4. Card will now be ejected.

1. Locate the Power On/Off switch on the rear of the voting machine.

2. Turn switch to OFF position.3. Wait 5 seconds4. Turn switch to ON position.5. Card will now be ejected.6. Machine will have a blank screen and

will need several minutes to restart.

If Step 1 does not work try Step 2

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VOTER ASKS FOR ASSISTANCE AFTER THEY START VOTING ON THE MACHINE

A District Board Worker can approach the machine in response to a voter request

for assistance, or in response to a problem the voter is having with the

machine.

District Board Workers should NEVER touch the voting screen -- Only a VOTER

can press the screen to make the selections and press the screen to cast

the vote.

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If the voter leaves the machine before the CAST VOTE button is pushed, the District Board Workers must immediately attempt

to get the voter to come back to the machine push the button and finish voting.

If such attempt is unsuccessful, two District Board Workers, of opposite parties, should

press the CAST VOTE button.

VOTERS WHO EXIT THE VOTING BOOTH BEFORE CASTING THEIR VOTE

The District Board Workers must keep an eye on voters in the voting machine and see that they

return their Activation Card.

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COMPLAINT FORMSIf a voter has a problem and wishes to file a

complaint, he or she MUST be provided with a “Voter’s Complaint Form” and a postage-paid

envelope. These materials can be found among the election supplies.

New Jersey Election Law Title 19: you are tasked with keeping the polls safe, secure and orderly. Do not

hesitate to contact the office with a question.

Document any issues on Election Day for Election Board, record on the notepad provided in your supplies.

Return the notes to the office with the supplies.

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A voter may be assisted in the voting booth if he or she certifies that he or she requires assistance to vote due to blindness, disability, illiteracy, or the inability to read or write the language.

If the District Board Workers are satisfied that the voter is entitled to assistance, the Clerk of the District Board is to complete the Disability Certificate for Assistance Form.

If a voter is unable to sign, they need only make a mark. The DBW must write “THIS IS THE VOTER’S MARK” near the mark.

Lesson 4: Voters Entitled to Assistance

The person or persons providing assistance to the voter cannot reveal the name of any person for whom the voter voted or anything which

took place while the voter was assisted.

In bilingual voting districts there will be a Bilingual District Board Worker. Bilingual assistance will also

be available at the Election Board office.

Vot

ers

Ent

itled

to A

ssis

tanc

e

SALEM COUNTY BOARD OF ELECTIONS 

DISABILITY CERTIFICATE FOR ASSISTANCE (19:50-3) 

Township of _________________________________________________ District No._____ 

I do solemnly swear that due to: 

(____) Blindness (____) Physical Disability (____) Illiterate/inability to understand the language 

I require assistance to vote in the ____________________Election to be held on _____________________.

__________________________________________ __________________________________

(Print Voter’s Name) (Signature of voter)

 Signature of District Board Workers assisting __________________________________

  __________________________________

 Name and address of person chosen by voter for assistance.

 ___________________________________________ ________________________________

(Name) (Signature of assistant)___________________________________ ________________________________

(Address – No., St. & P O Box No.) (District Board Workers Signature)___________________________________ ________________________________

(Town, State & Zip Code) (District Board Workers Signature) 

The voter has a choice of two district board members (one from each Party) or a person of their choosing to assist them in voting.

English (Spanish form see other side)

SALEM COUNTY BOARD OF ELECTIONS 

DISABILITY CERTIFICATE FOR ASSISTANCE (19:50-3) 

Township of _________________________________________________ District No._____ 

I do solemnly swear that due to: 

(____) Blindness (____) Physical Disability (____) Illiterate/inability to understand the language 

I require assistance to vote in the ____________________Election to be held on _____________________.

__________________________________________ __________________________________

(Print Voter’s Name) (Signature of voter)

 Signature of District Board Workers assisting __________________________________

  __________________________________

 Name and address of person chosen by voter for assistance.

 ___________________________________________ ________________________________

(Name) (Signature of assistant)___________________________________ ________________________________

(Address – No., St. & P O Box No.) (District Board Workers Signature)___________________________________ ________________________________

(Town, State & Zip Code) (District Board Workers Signature) 

The voter has a choice of two district board members (one from each Party) or a person of their choosing to assist them in voting.

English (Spanish form see other side)

The certificate must include the name of the assistor and the reason for the assistance.

DBW returns the completed form with election supplies.

SAMPLE DISABILITY FOR ASSISTANCE FORMV

oter

s E

ntitl

ed to

Ass

ista

nce

This form is found in the

Blue Accordion

Folder located in your blue

bag of election supplies

Provisional Ballot must be used for:

1. Voter who moved within the county but did not inform the County

Commissioner of Registration before Election Day

2. Voter whose information is not complete in the poll book (signature

missing)

3. Voter did not show required ID

4. Voter with “ABSENTEE / MAIL IN” or a red “M-I” in the signature

box, who claims he or she never applied for, or applied for and never

received, a Mail-In Ballot

Lesson 5: Provisional Ballots

District Board Workers must call the Election Board for

authorization to issue a Provisional Ballot

Pro

visi

onal

Bal

lots

If DBW receives Election Board approval to issue a Provisional Ballot proceed TO THE ORANGE BAG in your election supplies:

The ORANGE bag must remain in full view of all DBWs. At the close of the polls, the DBWs must complete the inventory log which is located on the outside of the ORANGE bag.

THEN SEAL AND RETURN THE ORANGE BAG WITH ALL OTHER ELECTION MATERIALS.

Pro

visi

onal

Bal

lots

Sample of Provisional Ballot Affirmation Form

Challengers are present at the polling place for two reasons:

1. Observe the process of the election.

2. Challenge an individual’s right to vote if a reasonable belief exists that the individual does not possess voter qualifications or possess’ a disqualification.

REASON FOR CHALLENGE (19:15-20,19:4-1)A prospective voter should be challenged if he or she is:

- Under 18 years of age

- Not a US citizen

- Not living in county for thirty (30) days

- Serving a sentence or on parole or probation because of

conviction for any indictable offense

Lesson 6: Challengers and Challenge ProcessC

halle

nger

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d C

halle

nge

Pro

cess

Candidates have power as Challengers without a badge or Certificate of Appointment

Candidates acting as Challengers do not complete the Affidavit for Challenger Form

Candidates must stay in the designated Challenger areaCandidates must follow all CHALLENGER RULES OF CONDUCT

Candidates on the Official Ballot have power as Challengers:

Unless permission is given by the District Board, not more than one representative for each candidate, party or public question may

challenge at a time. If permission is granted for more than one challenger per each

candidate, party or public question to be present at any one time, it must be given to all candidates, both parties or both sides of a public

question. (19:7-6.1)

Number of Challengers permitted in a Voting District

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District Board Workers have power as Challengers

Challengers may NOT address the voter. In cases of a challenge,

they must address the DBW only and the DBW will address the voter.

Challengers may NOT address the voter. In cases of a challenge,

they must address the DBW only and the DBW will address the voter.

Challengers may NOT

sit at the table with the

District Board Workers

Challengers may NOT

sit at the table with the

District Board Workers

Challengers may NOT

touch the poll books, or any

other election materials

Challengers may NOT

touch the poll books, or any

other election materials

Challengers may NOT

cause disruption in the

polling place

Challengers may NOT

cause disruption in the

polling place

Challengers may NOT

wear partisan or political

buttons or clothing

Challengers may NOT

wear partisan or political

buttons or clothing

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ssCHALLENGER CODE OF CONDUCT

WHAT CHALLENGERS MAY NOT DO AT THE POLLING PLACE

Except for Candidates, every Challenger must wear the official

badge issued by the County Board of Elections and show the

Certificate of Appointment form to the District Board Workers.

The Certificate shows the party and/or candidate for whom

the Challenger is acting.

Affidavit for Challenger Form is completed by the

Challenger and signed by the District Board Worker.

This form is returned with election supplies.

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DBW will check the Certificate of Appointment form presented by the Challenger and complete the Affidavit For Challenger Form:

The Challenger keeps the Challenger Certificate form

The Challenger must wear the Official Challenger badge at all

times in the polling place

The completed Affidavits are returned to the election office in the

Blue Accordion Folder with election supplies

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This form is found in the

Blue Accordion

Folder located in your blue

bag of election supplies

DECIDING THE CHALLENGE (19:15-24,19:16-6)

The decision to allow a voter to vote is made by a majority vote of the District Board on the question:

”Shall a ballot be given to this person by the board?”

In case of a tie, the voter is allowed to vote.

If a District Board Worker does not agree with a decision and wishes to file a protest, a C-2 form must be filled out.

Every challenge and determination of the District Board is recorded on forms provided by the Commission of Registration.

Cha

lleng

ers

and

Cha

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e P

roce

ss

DO NOT BREAK THE SEAL ON THE EMERGENCY BALLOT BAG UNLESS DIRECTED BY THE BOARD OF ELECTIONS.

IN THE EVENT OF AN EMERGENCY, ONLY THE BOARD OF ELECTIONS MAY AUTHORIZE THIS SEAL TO BE OPENED.

The Emergency Ballot bag is located in your blue bag of election supplies. It is a GREEN sealed bag.

THE GREEN EMERGENCY BALLOT BAG MUST REMAIN SEALED.

Lesson 7: Emergency BallotsE

mer

genc

y B

allo

ts

Steps for Voting on Machines

Steps for Voting a Provisional

Ballot

Steps for Voting an Emergency

Ballot

Voter signs Poll Book

Confirm with Election Board the voter's

correct voting districtVoter signs Poll Book

Voter signs the Authority Card

Voter fills out affidavit and signs then the

D.B.W. signs

Voter signs the Authority Card

Voter hands Authority Card to

D.B.W. handling the activator to receive

their Activation Card

Voter is given Provisional Ballot and

envelope to enter Provisional Voting

Booth

Voter hands Authority Card to D.B.W.

handling Emergency Ballots

 Provisional Ballot is placed in ORANGE bag

(acts as ballot box)

Emergency Ballot is placed in GREEN bag

(acts as ballot box)

This Guide sheet will be in your supplies. DBW may want to keep this at the table for easy reference with the yellow Voting Procedure Guide.

Em

erge

ncy

Bal

lots

No campaigning or distribution of any type of election material can take place within 100ft of the outside entrance through the polling

place itself.

No signs, buttons or other items may be within 100ft of the outside entrance through the polling place itself.

BE SURE TO: Inspect the voting machines frequently to be sure nothing is placed inside of the voting machines.

No stickers for write-in candidates are to be used. Should a sticker be placed on the screen, under no circumstances

should a DBW remove it. Immediately take the voting machine out of service and call the Board of Elections Office for instruction.

District Board Workers are tasked with keeping order at the polls.

Lesson 8: ElectioneeringE

lect

ione

erin

g

At 8:00 p.m., the Judge publicly announces that the polls are closed. Use the same clock to determine the time for closing the polls as was used to open the polls. The outside entrance of the polling place should be closed at this time. Note: during the School Board Elections, the polls close at 9:00 p.m.

ANY VOTERS IN LINE TO VOTE AT THE POLLING PLACE WHEN THE CLOSE OF THE POLLS IS ANNOUNCED MUST BE PERMITTED TO VOTE BEFORE THE MACHINES ARE LOCKED. A DISTRICT BOARD MEMBER SHOULD BE POSITIONED AT THE END OF THE LINE INDICATING WHICH VOTERS WERE IN LINE AT THE TIME THE POLLS OFFICIALLY CLOSED.

When all voters in line have voted, the District Board Workers may begin closing procedures.Candidates, members of the press, official challengers, and members of the general public may be present during closing procedures as long as they do not interfere with counting, recording and other closing procedures.

Lesson 9: Closing The PollsC

losi

ng T

he P

olls

Clo

sing

The

Pol

ls

This instruction

sheet is found in the

Blue Accordion

Folder located in your blue

bag of election supplies

District Board Workers must complete all forms included with their election supplies.

Follow STEP BY STEP INSTRUCTION procedures for closing the polls.

Generate election tapes for all voting machines by closing the polls switch. Do not turn off power switch at this time or printer will not operate.

DO NOT FORGET TO REMOVE THE VOTING MACHINE CARTRIDGES AND PLACE THEM IN THE CLEAR TRANSFER BAG WITH THE VOTING MACHINE TAPES.

The opening election zero-proof tapes, the closing results tapes and cartridges must be returned in the clear transfer bag.

After the polls close, collect signs and other election supplies which belong to the Board of Elections. These are to be returned in the BLUE BAG of election supplies.

Check that the correct lid is placed on each voting machine. The number on the lid must match the number on the machine.

Remember: To turn the switch OFF on the Card Activators.

Clo

sing

The

Pol

ls

Review and Questions