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Salary Arrear Processing Manual
This manual describes the process of Preparation of Salary Arrear Bills other than DA Arrears.
This option should be used for prcessing the salary arears of the employees for the bills if
the loans and Advances are not to be deducted from the arears bills. For the paybills
where loans and advances are also to be deducted, the regular salary bills are to be
prepared. This process will calculate the DA and NPS automatically on the allowances.
User has to enter multiple entries for different periods, if any allowance other than DA is
changed between a period.
1. Salary Arrear Page
The option for calculation of Salary Arrear is available in Checker Login—Paybill Menu, third option.
By clicking on this option, the following page will appear.
The user will select the name of the employee and name of Paybillcode, in which he wants to generate and pay his
Salary Arrears.
2. Entry of the Arrear Period
After this he will enter the starting date of Salary Arrears as well as the Ending date for Salary Arrears.
3. Entry of Allowances
Then he will select the names of allowances, on which the arrear is to be paid.
Enter Dates
Here
On selecting any allowance or deduction the user has to click on the button given on the right side of the both lists
– Add Allowance or Add Deduction.
Like this he may add as many allowances as he wish.
Now the user has to enter the amounts for Allowance Due, Allowance Drawn and Allowance Net will be calculated
automatically. The user has to click ‘Tab’ key for this.
Click Here for Add Allowance
4. Entry of Deductions
As explained for allowances we may also add information related to deductions by selecting the deduction from the
dropdown and clicking the Add Deduction Button
5. Deleting any Allowance/Deduction
The user has been given a Delete button also in front of each Allowance and Deduction, if he has entered any
Allowance /Deduction by mistake, he may delete that at any time by clicking on this button.
6. Calculation of Arrear for a period
Once the user has completed all the entries of allowances and deductions, he has to click on the button
named Calculate Arrear given below Allowances and Deductions boxes. By clicking on this button, the
complete calculation for the period mentioned by the user will appear below the Allowances and
Deductions box.
Click here for
deleting Deduction
7. Editing/Deleting any Calculation
The user may check the calculation and if he finds any calculation wrong, he may Edit/Delete that
particular calculation, by clicking on the respective button, given in the end of each calculation.
User may delete all the calculation between a given period entering the “Date from” and “Date to” and
clicking the Delete Records Button as shown below.
8.Making entry for the different periods
User may repeat the steps from 1 to 7 for as many periods as he wants. Separate entries are to be made
for each arrear period, if any allowance other than the DA rates changes between that period.
9. Generating Salary Arrears for Multiple Employees
If the user wants to generate the Salary Arrears for more than one employee, in the same paybillcode, he
just has to repeat the above mentioned process for each employee. The Paybillnotreasury will remain
same for all the employees in a single paybillcode, if the salary arrear bill is not sent to treasury and the bill
Click Here for Calculating Arrear
Click here for
Deleteing Records
month is not changed i.e. the user has generated the above mentioned Salary Arrear bill and this bill is not
sent to treasury, then he may generate the Salary arrear bill for other employees also, and if the bill month
also remains the same, the salary arrear of all the employees will be included in a single bill with a single
Paybillnotreasury. And if the month changes or the previously generated bill is sent to treasury, then the
new paybill will be generated with a new Paybillnotreasury.
10. Generating Paybill
After the checking of calculations, the user has to click on the button ‘Process Paybill’, to generate the
Salary Arrear bill.
The message “Paybill Generated Successfully” will appear.
11. Reports
The reports of the Salary Arrears bill are available on the link Paybill Reports available in the Reports Menu
in both the logins.
Click here for
Processing Paybill
The user has to select the name of the Paybillcode.
On selection of the name, all the bills generated in that particular Paybillcode will appear in the list at the bottom of
the page.
The salary Arrear bill will appear in the list with the name of Paymonth as Salary Arrears.
The user will select the report “Paybill” and then will click on the button “Generate Report”. The Salary
Arrear Bill report will be available in PDF format having the complete detail of that bill.
Click here for
Generating
Report
For generating Treasury Voucher of the same bill, the user will click on the Report name “Treasury Voucher” and
then click on the button “Generate Report” for the Salary Arrear.
12. Sending data to Treasury
The Procedure of Sending the data of Salary Arrear Bill is same as the Other Bills, The User has to Select the
option “Send Data to Treasury”, from the Menu – Paybill. The respective page will appear.