DIGITAL MEASURESSafety Management

Back to Quick Links

1. User requests password from DM login screen

Copy/paste this into your browser:

https://www.digitalmeasures.com/login/usgs/faculty/authentication/showLogin.do?shce=1 Click “Request Your

Password” link

ACCESSING DM THE FIRST TIME

Back to Quick Links

1. Enter DM username○ This is that part of your

email address before the “@”

○ See Tina if it doesn’t work

2. Click “Submit”You will receive an email from DM to create a login password

ACCESSING DM THE FIRST TIME

1

2

Write it down somewhere!You will need to access DM regularly

Using Internet Explorer, go to:https://www.digitalmeasures.com/login/usgs/faculty/authentication/showLogin.do?shce=1 Log in

ONCE YOU HAVE YOUR PASSWORD

Back to Quick Links

From the Activities Database Main Menu that pops up after you log in, click on My Safety Worksheet

1) MY SAFETY WORKSHEET

Back to Quick Links

1. Position determines safety

orientation course needed

2. Questions 1-12 just check what activities

you doEach selection reflects

either training needed or additional language in the Job Hazard Analysis

3. Click Save and Return

1) MY SAFETY WORKSHEET

1

2

3

Back to Quick Links

After filling out and saving My Safety Worksheet, click on Safety Training Records

2) SAFETY TRAINING RECORDS

Back to Quick Links

Safety Training Records Same order as My Safety

Worksheet Enter all fields for each type

of training you’ve received Notes:

1. Click to add additional training records of that type

2. Click for type-specific example formats

3. Allows you to upload training certificate (preferred, not required)

4. Click Save and Return

2) SAFETY TRAINING RECORDS

32

4

?

1

Back to Quick Links

Use Rapid Reports 1. Click on Rapid Reports tab

(bottom right)

2. Select Job Hazard Analysis

3. Set the dates to reflect upcoming federal fiscal year (e.g., 1 Oct to 30 Sept)

4. Click RUN REPORT button

5. Click on Hide tab to minimize Rapid Report interface

3) GENERATING THE JOB HAZARD ANALYSIS (JHA)

2

1

3

4

5

Back to Quick Links

Generated as an rtf document so you can print or save to your computer and edit using MS Word or any other word processor

Saved document is for review and provides links to required training

1. Specific courses available to meet training requirements are links that take you directly to the training.

3) REVIEWING THE JHA

1

Back to Quick Links

1. Note about providing additional hazards and controls when needed

2. Everyone must take a position-specific orientation course (See Tina for assistance

creating a DOI Learn account– this must be done before using links in the JHA)

3) REVIEWING THE JHA

2

1

Back to Quick Links

Every section of the My Safety Worksheet returns something

1. No ambiguity○ You said you don’t do

this○ You do this, here are the

important, definitive USGS Handbook references

3) REVIEWING THE JHA

2

1

Back to Quick Links

If you see this, you need to edit the My Safety Worksheet and regenerate JHA

3) REVIEWING THE JHA

Back to Quick Links

Training table at bottom of JHA

Allows supervisor and employee to see what training is needed when they review the JHA

Categories match the choices from the My Safety Worksheet

Training records retrieved from Safety Training Records

3) REVIEWING THE JHA

Back to Quick Links

Examples:1. Defensive Driving

○ Yes indicates training is required (based on My Safety Worksheet)

○ Most recent (based on expiration date) training record is retrieved from Safety Training Records

2. Electrofishing○ Yes indicates training is

required○ Blank indicates no

electrofishing training records have been entered in Safety Training Records

3) REVIEWING THE JHA

1

2

Back to Quick Links

1. Print out 2 copies of the JHA One for your records One for the Unit’s records

2. After reviewing final version of JHA together, employee and supervisor sign and date

3. Give Tina the signed JHA

3) REVIEWING THE JHA

2

Back to Quick Links

Review JHA with supervisor

Complete all required training listed on the JHA Provide documentation of

completion to Tina Keep Safety Training

Records in DM up to date This makes sure you get

credit for completed training Generate a JHA every

year by 1 Sept and review with supervisor

YOUR RESPONSIBILITIES:

YOURSAFETY