Safety Induction. Introduction The Perth Caravan & Camping Show will be returning to Claremont...
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W.A.Caravan and Camping Show 2014 Safety Induction
Safety Induction. Introduction The Perth Caravan & Camping Show will be returning to Claremont Showground from Thursday 20th March – Monday 24th of March
Introduction The Perth Caravan & Camping Show will be
returning to Claremont Showground from Thursday 20th March Monday
24th of March 2014, as such there are some particular rules that
need to be followed to ensure the event runs smoothly and safely
for exhibitors, staff and patrons alike. 2013 saw the introduction
of some new initiatives and in 2014 these will be consolidated and
improved with your help. These initiatives are designed to protect
you and your people
Slide 3
Introduction WA Safety & Training are the official
Occupational Health & Safety Contractor and will be onsite from
Sunday 16th March Tuesday 25th March, Their direction on Health and
Safety matters must be adhered to The area of the show is a
workplace under the terms of the Occupational Safety Health Act.
Exhibitors are reminded of their obligations under the Occupational
Safety Health Act, to ensure the safety of their employees and all
persons who come onto their display
Slide 4
Introduction It is your legal responsibility to manage risks
associated with your display to ensure the safety of all workers,
contractors, other workers, public visitors etc. including work
activities and display areas If you have any queries regarding the
health and safety requirements, please contact our Safety
Consultants at WA Safety and Training on [email protected] or
the Event Organisers on [email protected]
Slide 5
Introduction Each person working on site, including those
making regular deliveries, will be required to undergo an
induction. A record of that induction will be recorded by
organisers. If your name isnt held on the list by the organisers
you will be stopped form working and required to go and do an
induction at the site office
Slide 6
General Safety-Vehicles Vehicles travelling within the grounds
must obey any posted speed limit signs - Show Speed is 8km/h- This
is as close as possible to walking pace!
Slide 7
General Safety-Vehicles Vehicles Cannot park within the grounds
during bump in, access is via gate 5 to the carpark will not be
available, Vans being delivered for the arena will access the
grounds via gate 10 and exit via gate 1.
Slide 8
General Safety-Vehicles All vehicles must have a vehicle pass
that identifies the owner and their contact details on the
dashboard, in case of emergency. Any person requiring the use of a
buggy, must have it approved and the drivers registered at the site
office, any unregistered buggies will be removed from site.
Slide 9
General Safety-Vehicles All Incidents and near misses must be
reported to the Organisers Office immediately Forklifts MUST be
operated by a licensed operator ONLY Valid forklift ticket will
need to be sighted by the Event Organisers prior to use of site
forklifts Each forklift requires an inspection prior to use and a
copy of the latest log book page to be submitted to the organisers
office.
Slide 10
General Safety-Vehicles Petrol tanks in vehicles must be 80%
full before gaining entry to the exhibitor space Fuel lines and
carburettors must be secure and free from leaks. Petrol caps must
be close fitting and locked Steps used as entry to caravans,
motorhomes, camper trailers or any exhibit MUST comply with the
requirements of the Building Code of Australia Rises: Minimum 115mm
Maximum 190mm Goings : Minimum 250mm Maximum 355mm In any one set
of stairs a variance between the measurements of each step shall
not be more than plus or minus 5mm.
Slide 11
General Safety Emergency procedures information will be
provided in each exhibitor pack; please ensure each on site staff
member is aware of these procedures All walkways and exists MUST be
kept clear at ALL TIMES All fire fighting signage and equipment,
being extinguishers, hoses and hydrants, must be kept clear at all
times and remain visible and readily accessible to the public
Slide 12
General Safety High Visibility Clothing must be worn during
move in/out, this is a Worksafe W.A. requirement at the showground
and will be monitored by them. NO CHILDREN Under 16 years of age
are permitted onsite during move in/out
Slide 13
General Safety Substantial footwear must be worn at all times
during the set-up and dismantling stages of the Perth Caravan and
Camping Show. Any workers not wearing suitable footwear will be
removed from site. It is also recommended that suitable footwear be
worn during the show as well.
Slide 14
General Safety Restricted Areas As on most industrial sites,
there are areas on the sites where you may not be allowed to enter.
There may be several reasons for this refusal of entry, including
hazardous materials, sensitive electronic equipment and confined
spaces. If you need to gain entry to an area, your supervisor will
ensure that the necessary clearances are obtained and that you are
notified of all hazards and that you are equipped with appropriate
safety equipment. Advisory / Warning Signs You will see a range of
safety signs around the site. Generally there are two types of
safety signs, compulsory; and advisory. There are compulsory signs
such as HEARING PROTECTION MUST BE WORN IN THIS AREA and you must
carry out the instruction shown. Other signs may be advisory signs,
such as the dangerous goods HAZCHEM sign or the EXIT sign, which
provide information to personnel.
Slide 15
General Safety Injury Reporting All injuries, no matter how
small, are to be reported to the CIAWA Safety Officer. Reporting
injuries will provide: Immediate and correct assistance to the
injured person; Early rehabilitation, which will commence as soon
as possible; and Information to prevent recurrence of this or
similar injuries. Incident / Hazard Reporting Reporting incidents
and hazards will allow CIAWA to take early action to prevent an
injury occurring at a later date. Reporting near misses will stop
later injuries and property damage. If an incident, which results
in property damage, does occur, there may be the need to carry out
repairs. Failure to report such an incident may result in an injury
to yourself or someone else later on.
Slide 16
General Safety Safe Operating Procedures Occupational Health
and Safety legislation required that you perform your work in a
manner, which is safe for yourself and for others. For your own
safety and for the protection of equipment, it is important to
follow all Safe Operating Procedures. You Supervisor will ensure
that you are properly trained to use any equipment involved in your
work. If in doubt, DONT DO IT. Do not make any adjustments or
changes to equipment unless you are trained and authorised to do
so. Do not take shortcuts, they often end up in injuries or damage
to equipment. Fooling around and horseplay is strictly forbidden.
Working Outside Heat and fatigue are a major cause of injury and
illness. It is a requirement that protection from the sun must be
worn when working outside. This may be in the form of clothing,
sunscreen and head covering. Always drink water on a regular basis
and take regular breaks.
Slide 17
General Safety Manual Handling / Ergonomics It is important
that you move equipment in a manner, which is safe and reduces the
risk of injury. Always follow the correct lifting techniques:
Assess the size and weight of the load; Locate your feed so that
you are well balanced, e.g. either side of the load or as close as
possible to its centre of gravity; Bend your knees when lifting the
load; Keep your back straight when lifting the load; Do not twist
your back when changing direction, move your feet to the required
direction of travel; Protect your hands, e.g. where gloves when
required; Place your hands at appropriate positions, preferably no
further apart than shoulder width; Lift the load with a smooth
action, do not jerk the load up; Where possible lift from no lower
than waist height, where this is not possible take extreme care
when bending down low. Where the load is too heavy DO NOT ATTEMP TO
LIFT IT BY YOURSELF. Get others to help or use mechanical
assistance. Ergonomics is a word for fitting the process to suit
the person. It is not possible to provide equipment to suite
everybody. Where possible adjustable equipment has been provided.
Your Supervisor will explain how the adjustments are to be made. It
is your responsibility to set the equipment to suit your build
before you start work.
Slide 18
General Safety Slip and Trip Hazards Be aware of the surface
you are working on. Keep the area dry, clean and as tidy as
possible. Repair or mark out any potential trip hazards such as
unstable, loose or uneven floor or ground surfaces. Wear the
correct footwear to suit the environment or conditions.
Housekeeping Housekeeping is probably the most important but
under-rated method of controlling risks. It is important to keep
the workplace clean and tidy. CIAWA have active waste management
and recycling procedures in place to ensure that we minimise our
impact on the environment. Use the appropriate containers provided.
It is important that you do your bit to help. We have a
comprehensive recycling plan for the event please do your best to
sort and dispose of recyclable items correctly.
Slide 19
Electrical Safety All items of electrical equipment used on
site must be tagged prior to use. Electrical power tools and leads
are to be inspected for damage before use. Damaged or un-tagged
electrical equipment is not to be used. Portable Earth Leakage
Devices are to be tested DAILY and before use where these are used.
Guidelines: All electrical installations must comply with the
Supply Authority or Office of Energy requirements, aS 3000, aS 3002
plus any special requirements of the Health (Public Buildings)
Regulations 1992. An electrical contractor must certify that
permanent and temporary electrical installations comply with the
Health (Public Buildings) Regulations 1992. This certification is
not intended to address portable equipment or cords supplied by end
users. It is intended to ensure that installations from the point
of supply to the final distribution outlet available to the end
user are safe. The protection thereafter relies upon the quality of
the equipment provided by the end user and the mandatory testing
and tagging of all portable electrical equipment, plugs, sockets
(WA Health Dept) It is a requirement that any hired equipment for a
public event is tested Prior to delivery and installation, check
with your provider to ensure items are compliant.
Slide 20
Electrical Safety Residual Current Devices RCDs The preferred
leakage tripping current is 30 milliamps. They must be tested every
twelve months. Electrical cables Because cables are continually
being rolled up and moved, they must be flexible. Standard
multicore cables used in static installations are not appropriate.
Electrical cables should not be accessible to members of the
public. Where this cannot be avoided, they must be either buried or
suspended so that they are out of reach to members of the public.
Cables of a maximum 30m length can be utilised All joins must be
protected from inclement weather. Electrical Supplies Electrical
outlets should only be supplied from a reticulated power supply.
Supplies may originate from a supply authority or on-site
generators. Small individual generators should not be utilised. The
Health (Public Buildings) Regulations 1992 require electrical
contractors to certify electrical installations by completing a
Form 5. It is recommended that reticulated supplies be
certified.
Slide 21
Electrical Safety All power outages must be reported to the
Organisers Office immediately on 08 6263 3155. Only the onsite
Electrician can reset All Electrical Requirements at the show (with
the exception of the pavilions) is to be completed by the
Organisers Electrical Contractor ONLY All Electrical Requirements
for the Pavilions are to be completed by the Perth Expo Hire
Electrical Contractor ONLY. Random audits will be conducted on site
throughout the Show. Exhibitors will be charged a fee for
electrical connections used which were not ordered
Slide 22
Electrical Safety Luminaires Luminaires must not be placed in
areas where heat may ignite adjacent materials and must be out of
reach of people. Extra Low Voltage Equipment Extra low voltage
devices must be clearly identified and have plug tops and bases
that cannot be inadvertently connected to higher voltage supplies.
This also applies for 15-10amp converter plugs (step downs), these
cannot be utilised at a public event and must be avoided.
Slide 23
Electrical Safety Electrical Donts No 10amp leads supplying
15amp outlets All leads must be 15amp if a caravan has a 15amp
outlet No piggy-back leads If you have 10 vans then you require 10
leads No more than six leads per box Double adapters and/or power
boards are not permitted No sharing of power between stands in the
pavilions
Slide 24
Electrical Safety Electrical Donts There is to be no
unauthorised spiking into the grass anywhere on site. The RAS will
supply staff to approve the location of each spike prior to
placement to protect both life and assets from damage.
Slide 25
Public Buildings Definition: Public building The Health Act
1911 defines any place of assembly as a public building and
specifies the approval authority as local government. It also
requires local government to issue a Certificate of Approval. The
act provides the head of power to enable the approving authority
local government to ensure that all health and safety-related
issues in and about the event are addressed, sets capacity and can
close events and prevent ticket sales. A public building approval
is unique in that it is the only approval that applies to every
event. Separate approvals may be required for defined areas,
spectator stands or marquees. A public building approval is more
commonly known as an event application. background: In Western
Australia, every time a tent, marquee or spectator stand is erected
it requires local government approval either as a public building
under the Health Act or as a temporary building under the building
Regulations.
Slide 26
Public Buildings When a temporary structure is to be a public
building in its own right or is part of a larger event, the
following information should be provided as part of the public
building application package. Information required in application-
General Information manufacturers Information Structural adequacy
Fire Indices design parameters It is for this reason that non
commercial marquees cannot be accepted for use at the show, without
express written consent from the organisers, exhibitors who intend
to use a non commercially supplied marquee will be required to
carry out a risk assessment and study to satisfy the organisers of
the suitability of the structure.
Slide 27
Public Buildings Will your equipment stand up to the local
weather requirements?
Slide 28
Public Buildings The following check list identifies the
elements requiring checking prior to the facility being used. 1.
anchorages are adequate and holding fast. 2. Describe the soil type
and identify ground-holding parameters. 3. Wall and roof bracing is
installed and adequately tensioned. 4. All ropes or tensioned
straps are in good order and correctly fastened. 5. Fabric is
tensioned and not prone to ponding. 6. Exits are correctly
identified and not obstructed. 7. Exposed ropes and stakes are
identified and will not be a hazard to the public. 8. All locking
pins and bolts are in place and correctly tensioned. 9. All
structural supports are sound: Fabric has no un-repaired tears.
Flooring is even and there are no tripping hazards. Walls are
adequately secured. Rope and pole tent has its full complement of
side uprights, anchor stakes, pulley blocks and guy ropes. 10. Rope
and Pole tent hoists are secure and can only be released by an
authorised person. If you cannot provide evidence of this
information your marquee will not be permitted on site
Slide 29
Flammables Any items deemed to be dangerous or hazardous goods
under the ADG code must be accompanied by the appropriate MSDS form
The organisers must be aware of the goods in your exhibit prior to
bump in. All flammable gas and/or gas bottles must be tested and
stamped by a gas cylinder testing station in Australia, as per
Australian Standards Any use of naked flames must be pre-approved
by the RAS; please contact the Event Organisers. Approval is not
guaranteed Internal gas bottles for cooking with stoves, hot plates
and barbeques is illegal and contravenes the Gas Standards
Regulations 1999 Cooking Demos MUST be done using electronic
hotplates only. Materials used for lining, drapes, backdrops,
blinds or overhead structures, signs, banners, or similar, used for
displays or any part accessible to the public must be rendered
non-flammable (as per AS/NZ1530:3 1999) Officers and inspectors
from the office of Energy Safety will be in attendance failure to
comply with the above may result in prosecution.
Slide 30
Noise Speaker MUST be directed inwards on stands Noise MUST NOT
cause nuisance or interference to any other Exhibitor Notification
of amplification and/or noise MUST be notified to the Event
Organisers.
Slide 31
Other Items- Anything that is considered High Risk Work under
the OHS act will require approval and sighting of appropriate
Licences at the Organisers Office (Forklift driving, EWP use etc.).
All contractor organisations with more than 5 staff will be
required to have a representative report to the organisers office
with a list of names of staff, to be checked off against those whom
have completed this induction, not all staff will be required to
attend. A delivery/pick up area for customers will be set up at
gate 12, this is for pick up of goods purchased at the show only.
Not fitting of accessories or other things of that nature can be
permitted on the showgrounds. No pets are permitted on the grounds,
legitimate assistance dogs are excepted, but must be accompanied by
the owner at all times. No smoking is permitted within the grounds,
nor is any alcohol permitted on sites and stands. Encroachment of
display items into any aisle is prohibited.
Slide 32
Other Items- Spiking- No Person is allowed to spike or dig into
the grassed areas of the Showground, without first obtaining
approval from the RAS Asset Services Department, there are buried
cables and services that could be struck and as such a check off
must be given prior to striking into the ground. Working at
heights- No person shall carry out working at heights unless
appropriately trained and authorised to do so. For the intent of
this show working at heights is any work that is carried out 1.8m
or higher from the ground level of that location. Test the weight
of a load before lifting. If a load is too heavy, use mechanical
lifting aids or obtain assistance. Being adversely affected by
drugs or alcohol during working hours and/or arrival on site in an
intoxicated condition is strictly forbidden. The use/possession of
illegal drugs during the Perth Caravan and Camping Show is strictly
prohibited and such activities will be reported to the police.
Prescription drugs (such as some antihistamines) that inhibit
performance and impact on safety should be avoided.
Slide 33
Other Items- OHS & the Right of Organiser to Stop Work(s)
All persons coming onto the Perth Caravan and Camping Show site
must strictly adhere to the requirements of the Occupational Safety
and Health Act 1984 (WA) and associated Regulations.. The Perth
Caravan and Camping Show Safety Management Team reserves the right
to stop or suspend any works that, in their opinion, present a risk
to safety. The Perth Caravan and Camping Show Safety Management
Team has implemented an internal Prohibition Notice and Safety
Improvement Notice system. Where necessary a notice will be issued
for a breach of the Perth Caravan and Camping Shows Safety Rules.
These notices will apply to all persons who perform work at the
site, including exhibitors.
Slide 34
Other Items- The Prohibition Notice is issued where the Safety
Management Team reasonably believes that circumstances causing, or
are likely to cause, an immediate risk to health & safety have
arisen, or are likely to arise in relation to a workplace activity,
plant or substance. This means that the activity or use of the
plant or equipment cannot proceed until the activity, plant or
substance is deemed to be safe. The Safety Improvement Notice is
issued on the spot for a breach of safety policy or unsafe
practice. It is intended to give the recipient immediate notice
that their safety performance needs to improve. Safety Improvement
Notices issued will be reviewed and may influence space allocation
at future shows. The Management of the Perth Caravan and Camping
Show or its agents will not be responsible for any costs associated
with such stoppages.
Slide 35
Emergency Response An Emergency Response Plan is currently
being finalised and once completed will be distributed to all
exhibitors and contractors. In the mean time some basic plans to
have in place are as follows-
Slide 36
Emergency Response
Slide 37
Slide 38
Grassed area adjacent to Pavilion Car parking area Grassed
Triangle and roadway Emergency Muster points for Staff Contractors
and Public
Slide 39
Summary The area of the show is a workplace under the terms of
the Occupational Safety Health Act. Exhibitors are reminded of
their obligations under the Occupational Safety Health Act, to
ensure the safety of their employees and all persons who come onto
their display - Ensure safe methods of work are undertaken by your
employees -Ensure no spiking is undertaken without approval of RAS
staff -No non-commercial Marquees will be accepted without prior
written management approval -No non certified or tested and tagged
electrical equipment will be permitted for use on site, this
includes 10-15 amp step down plugs - No children under 16 are
permitted on site during bump in and bump out. _ Any person
conducting High Risk Work must produce their licence to do so and
obtain approval prior to commencement. - All buggies required on
site will be registered at the organisers office and each driver
must have a valid WA drivers licence.
Slide 40
Summary By following these simple rules and those instigated by
legislation in WA we will have a safe and enjoyable show. If there
are any questions generated by this information, then please
contact the Event Organisers on [email protected].
[email protected] There is now a short questionnaire that
must be completed-